1 123 Corporations jobs in the United Arab Emirates

Alif Voyage is a leading loyalty lifestyle membership club for Muslims, offering Halal tourism experiences that align with Islamic values. Our goal is to provide unique, culturally enriching travel experiences that are spiritually rewarding.

Executive Assistant Location

Dubai, UAE (In-office role)

Employment Type

Sponsored Fixed Full-time

Job Description

We are seeking an Executive Assistant with a proven track record in administrative excellence to join our team in Dubai. This role demands a highly organized, detail-oriented individual who thrives in a dynamic environment and is adept at managing a wide range of administrative and clerical tasks. The Executive Assistant will be instrumental in supporting senior level management, ensuring efficient operation of the office. Responsibilities include managing calendars, coordinating meetings, handling communication, performing data entry, and assisting in project management. The successful candidate will demonstrate the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities:

• Administrative Support: Provide robust support to top management, including calendar management, scheduling appointments, and organizing meetings.
• Communication Management: Efficiently handle internal and external communications, maintaining professionalism in all correspondence.
• Document and Data Management: Skillfully prepare, proofread, and edit documents and presentations, coupled with meticulous data entry tasks.
• Meeting Coordination: Plan and manage meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
• Travel Arrangements: Organize comprehensive travel plans and logistics for management.
• Project Assistance: Contribute to various projects, supporting their successful execution.
• Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive company information.

Qualifications:

• At least 3 years of experience in an Executive Assistant or similar role.
• Exceptional command of the English language; additional language skills are a plus.
• Proficiency in office software, including data entry tools.
• Outstanding organizational and time management abilities.
• Ability to work both independently and as part of a diverse team.
• A high degree of discretion, integrity, and professionalism.

How to Apply

Candidates who are passionate about providing high-level administrative support and meet the above qualifications are invited to apply. Please submit your resume and a detailed cover letter to , highlighting your experience and suitability for the role.

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Job Overview:

We are seeking a highly organized and proactive Executive Assistant for our Group CEO & Managing Partner . The ideal candidate will manage a range of administrative tasks, ensuring smooth day-to-day operations. This role requires exceptional time management skills, discretion, and the ability to work independently.

Key Responsibilities:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Manage information flow in a timely and accurate manner.
• Organize and maintain the CEO’s calendar, scheduling meetings and appointments.
• Arrange travel plans, accommodations, and itineraries.
• Track daily expenses and prepare financial reports (weekly, monthly, quarterly).
• Draft and format internal and external communications, including memos, emails, presentations, and reports.
• Take minutes during meetings and ensure follow-ups on action points.
• Screen and direct phone calls, emails, and correspondence.
• Maintain an organized filing system for confidential documents.

Qualifications & Skills:

• Bilingual proficiency in English & Arabic (verbal and written).
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with attention to detail.
• Familiarity with office equipment and digital tools (e.g., e-calendars, scanners, and cloud storage).
• High level of professionalism, discretion, and confidentiality.

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About nybl

We are developing an Ai ecosystem that enables businesses, in any industry, to be able to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build Ai solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Position Overview:

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our CEO. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. We need someone who can help create an experience for our people when they visit the Dubai office. You will also work closely with international colleagues, to provide a consistent approach to each of our workspaces.

You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

Key Responsibilities:

• Manage and coordinate the CEO's calendar, scheduling appointments, and ensuring timely and efficient use of their time.
• Act as a primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
• Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
• Coordinate travel arrangements, itineraries, and logistics for the CEO's business engagements.
• Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
• Conduct research and compile information as needed for various projects and initiatives.
• Serve as a liaison between the CEO and internal teams, fostering effective communication and collaboration.

Requirements

• You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
• We need an energetic, efficient person to help us do the job!
• You are confident and will often be the first point of contact to important visitors
• You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
• 3-5 Years’ experience in a similar role would be ideal
• Bilingual (English/Arabic) skills would be a major advantage
• A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you!

Our Team

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team’s unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

Our Culture

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.

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About Tafaseel Group Holding:

Tafaseel Group Holding operates across UAE, KSA, Bahrain, and Egypt , with expansion into USA and Qatar . We specialize in business process outsourcing (BPO) for major clients and are known for scaling fast, building smart, and operating seamlessly across borders. With teams in six countries and counting, our environment is fast, intense, and always evolving.

About the Role

This isn’t your typical Executive Assistant role. You won't be booking spa days or sending hydration reminders. We're looking for someone who operates at the speed of a CEO managing multiple countries, teams, and high-stakes growth. You’ll work directly with the Partner & Group CEO , who leads Tafaseel’s regional operations, engages in high-level strategic decisions, and manages a team of senior executives across time zones.

If you're looking for structure, routine, and hand-holding this is not the role for you. If you thrive in chaos, make decisions on the fly, and turn ambiguity into action. keep reading.

What You’ll Do

• Coordinate seamlessly with cross-functional teams across six countries
• Manage complex calendars, high-level meetings, travel arrangements, and urgent priorities
• Sit in on executive meetings, track decisions, and ensure execution happens without follow-up
• Review, draft, and process contracts, decks, reports, and documents
• Keep the CEO laser-focused, organized, and shielded from distractions
• Communicate directly with clients, partners, vendors, and investors across industries and borders

Who You Are

• Smart, fast, and ruthlessly organized
• Experienced in reading the room - anticipating needs and spotting risks before they arise
• Confident enough to contribute and speak up in high-stakes discussions
• Comfortable juggling WhatsApp, Zoom, Google Workspace, and deadlines
• A self-starter who moves without instructions and takes ownership without waiting for direction
• Fluent in English and Arabic

What You’ll Get

• A front-row seat to how a real, multi-country business is built, scaled, and re-scaled
• Unfiltered exposure to executive decision-making, investor relations, and strategic execution

Languages:

• English & Arabic

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We are seeking a proactive and highly organized Executive Assistant to support senior management with day-to-day operations, scheduling, communication, and administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities efficiently.

Responsibilities and Duties

• Manage and optimize the CEO’s daily schedule, including proactive calendar management, meeting coordination, and prioritization of urgent tasks.
• Prepare high-quality reports, presentations, meeting agendas, minutes, and follow-up communications.
• Act as a strategic gatekeeper and liaison between the CEO, internal teams, clients, external stakeholders, and partners.
• Maintain strict confidentiality and manage sensitive information with the utmost discretion.
• Support project management workflows, ensuring deadlines are met and critical tasks are followed through.
• Draft professional communications and correspondence on behalf of the CEO.
• Organize complex travel arrangements, visas, itineraries, and accommodation.
• Assist with operational initiatives across YAZ Media’s business growth, marketing, production, and new client acquisition activities.
• Coordinate with suppliers, service providers, and key business contacts.
• Monitor and manage follow-ups with legal matters, financial collections, contracts, and vendor relations.
• Personal Assistance.
• Manage the CEO’s personal schedule, appointments, and errands to ensure seamless integration between personal and professional commitments.
• Handle personal travel bookings, reservations, and logistics.
• Assist with family-related coordination, including events, schedules, and administrative support.
• Oversee personal purchases, household arrangements, and ad-hoc requests.
• Provide discreet and reliable support to ensure the CEO remains focused on high-impact priorities.
• Proactively anticipate the CEO’s needs and prepare materials, briefings, and insights in advance.
• Help build and maintain internal playbooks, processes, and systems for better delegation and workflow optimization.
• Assist in tracking key metrics, team performance, and project progress.
• Provide light-touch research and preparation for meetings, negotiations, and strategic discussions.
• Support the onboarding of new hires, partners, and service providers.

Preferred Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role, ideally supporting a CEO, founder, or executive team.
• Strong organizational and multitasking abilities with an anticipatory mindset.
• Excellent written and verbal communication skills (English required; Arabic is a strong advantage).
• Tech-savvy: proficient in Google Workspace, productivity tools, calendar management platforms, and project management software.
• Absolute discretion and ability to handle sensitive information with professionalism.
• Proactive, solutions-oriented thinker with sharp attention to detail.
• Ability to thrive in a fast-paced, high-growth environment and manage shifting priorities.
• Based in Dubai, with flexibility for occasional travel and extended hours, as needed.
• Professional presentation and strong interpersonal skills.

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We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

Tasks

1. Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
5. Handle confidential information with the utmost discretion and professionalism.
6. Assist with special projects and events, ensuring all logistics are handled efficiently.
7. Maintain and update filing systems, databases, and records, both electronic and physical.
8. Liaise with internal and external stakeholders, building and maintaining positive relationships.
9. Perform other administrative duties as assigned to support the executive team.

Requirements

1. Bachelor’s degree or equivalent experience in business administration or a related field.
2. Proven experience as an executive assistant or in a similar administrative role.
3. Excellent written and verbal communication skills in English (Arabic or German is a plus).
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to work independently and as part of a team, demonstrating initiative and reliability.
7. High level of professionalism, discretion, and confidentiality.
8. Flexibility and adaptability to changing priorities and demands.

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Think about being on a team that's super productive and fun, kind of like a work family, that helps you do great things every day. Does that sound like a good fit for you?

If so, you'll want to keep reading.

One of the fastest-growing industries today is the online consulting and marketing space. While a lot are trying, no one has genuinely cracked the code for helping insurance agents specifically, as most training these agents receive needs to be updated, which results in an enormous failure rate.

Fondako Media is dedicated to empowering insurance agency builders into world-class leaders and truly disrupting the financial services industry.

We enable them to positively impact more families by offering premier sales, recruiting, and leadership training and building them fully automated recruiting systems.

On top of that, we work closely with them and their newly recruited agents to ensure that their recruits are consistently performing and hitting KPI’s, week in and week out.

In less than 3 years, we’ve worked with 1000+ insurance agents since 2021 and have become one of the fastest-growing Growth Agencies for Insurance Agency Builders in North America.

Our mission is simple… we produce world-class insurance agency builders. We’ve done this for 1000+ agents and will keep doing it for thousands more.

And because we're growing so fast, we need more people to help us keep doing this.

That's where you might come in.

Apply Now

Position Summary

The ideal candidate will provide top-level assistance for high-level executives.

They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf.

Lastly, this individual should be prepared to do personal errands and tasks such as getting a car washed, booking flights, planning trip activities, and coordinating dinner reservations.

Responsibilities:

1. Graphic Design & Video Editing
2. Foreseeing my needs and handling them before they arise
3. Personal tasks such as getting car washed, watering plants while I’m away, taking care of errands, etc.

Qualifications:

1. Previous experience as an executive secretary, administrative assistant, or in other related fields
2. Experience in managing multiple priorities, administration, coordination, and logistics.
3. Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills. Strong written and verbal communication skills

Hybrid-Position (Work from home but has to be based in Dubai, UAE)

Access to $200,000+ worth of world-class training and education in advertising, marketing and sales

Paid 2-week vacation per year after your first 6 months with us!

We’re a quickly growing company that favours promoting internally -- huge opportunity for upward mobility.

Our Mission: Impact More Families By Providing World-Class Sales, Recruiting, and Leadership Training to Insurance Agency Builders.

Our Vision: Empower Insurance Agency Builders Into World-Class Leaders.

We not only guarantee the best results for our clients. Our goal is to become a long-term growth partner that helps them build their dream business and develop their personal freedom.

This mission also applies to our own team. We are 100% remote, and we encourage our team to work from anywhere in the world and develop their ideal life!

Fondako is most productive when our teammates are fulfilled, challenged, and striving to hit both professional and personal goals.

We are A-players who show up for both with full force, living an integrated lifestyle defined by nothing less than excellence.

Our #1 Core Value: Commitment

In order to be part of Fondako’s team and achieve things you never knew you could achieve before, you have to be “ALL IN”. You're either "ALL-IN" or you're "ALL-OUT". There is no in-between. Commitment and non-commitment is something that can be sensed right away. And if you are, you will be heavily compensated for it. If you aren't, you don’t belong on the team.

Be committed for yourself, for your clients, for the wins, and especially for the failures. We own mistakes, and use them as an opportunity to get better. The only two words you will never hear at this company are “fault” and “blame.”

If this culture does not resonate with you, please do not bother applying.

If you are interested in this position, please fill out an application at the following link. Our team will review your application and get back to you shortly. We look forward to hearing from you!

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About Airalo

Alo! Airalo is the world’s first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .

About you

We hope that you care deeply about the quality of your work, the intrinsic worth of tasks, and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being — and staying — authentic, honest, positive, and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail, and love to get your hands dirty. You are cognizant, tolerant, and welcoming of vulnerabilities and cultural differences.

About the Role

Position : Full-time / Employee

Location: Remote-first

Benefits: Health Insurance, work-from-anywhere stipend, annual wellness & learning credits, annual all-expenses-paid company retreat in a gorgeous destination & other benefits

We're looking for an experience Executive Assistant to work closely with our CEO. This pivotal role is perfect for someone who excels in a dynamic, fast-paced, and high-growth environment. Based in Dubai, you'll be instrumental in optimizing our CEO's effectiveness and ensuring seamless operations. We're looking for someone with an uncanny ability to anticipate needs; someone who can proactively identify solutions.

Your contributions will directly enable our CEO to concentrate on critical big-picture goals, global expansion, and innovative new initiatives. Our ideal candidate has outstanding organizational skills, impeccable communication, and the capacity to work autonomously with the utmost discretion and confidentiality within our diverse international team.

Responsibilities Include but are not limited to:

• Manage and optimize a dynamic and complex calendar for our CEO, including scheduling meetings, appointments, and events across multiple time zones.
• Resolve scheduling conflicts, and ensure our CEO is thoroughly prepared and briefed for all commitments.
• Oversee our CEO's inbox, drafting, reviewing, and dispatching emails and other correspondence on their behalf.
• Act as a central liaison for internal and external stakeholders, maintaining professional and clear communication.
• Identify potential issues and develop effective solutions, often anticipating challenges before they arise.
• Demonstrate flexibility and resilience in managing diverse demands and unexpected situations calmly and effectively.

Must Have's

• You'll need at least 7+ years of experience as an Executive Assistant, supporting top-level executives.
• You'll have a proven track record of managing complicated global schedules, really showing off your organisational skills
• Experience working with teams from different cultures and time zones is a big plusFantastic written and verbal communication skills in English
• You'll be a whiz with Google Workspace, Slack and Notion, or can pick up new tech quickly
• Great people skills – you'll be able to build trust and good relationships with anyone, anywhere.

If you are interested in this role, please apply via the link

By applying, you acknowledge and agree that, in case of successful application, Airalo may request to run background checks as a condition for entering into an agreement with you. Rest assured that these checks will only occur upon your prior consent and at the end of the selection process, and will be strictly limited to what is allowed under the laws that are applicable to you. All data that you share or that we collect in connection with such checks will be processed in accordance with our Privacy Policy, available here .

We sincerely thank all applicants in advance for submitting their interest in this opportunity. Airalo is an equal-opportunity employer and values diversity, equity & inclusion. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to providing reasonable accommodations upon request for individuals with disabilities throughout our job interview process.

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Eaton has been a key player in the Middle East for 40 years. Last July, we announced the construction of a **new sustainable campus** in Dubai, which will bring together our commercial, manufacturing, and support functions, providing room for future growth.
About Eaton
Eaton is a power management company where we provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technology and services. Eaton has approximately 96,000 employees and sells products to customers in more than 175 countries.
We are seeking a highly organized, proactive, and professional **Executive Assistant.** The Executive Assistant will provide high-level administrative, operational, and project coordination support, ensuring the VP's activities run smoothly and effectively. The ideal candidate will be a self-starter with strong communication skills, attention to detail, and the ability to manage confidential information in a fast-paced technical environment.
**What you'll do:**
+ Manage complex scheduling and calendar coordination across internal teams, clients, and external stakeholders.
+ Organize and prepare materials for meetings, presentations, and reports; compile data and produce executive-level summaries.
+ Screen and prioritize emails, correspondence, and requests, ensuring timely follow-up and appropriate responses.
+ Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
+ Act as a liaison between the VP and internal/external stakeholders, ensuring smooth communication flow.
+ Track key projects, deliverables, and initiatives, proactively following up on deadlines and action items.
+ Handle confidential information with discretion and maintain a high level of professional integrity.
+ Assist with organizing team events, meetings, conferences, and technical workshops.
+ Perform general administrative duties such as filing, record-keeping, procurement requests, and office management tasks.
**Qualifications:**
- Bachelor's degree or equivalent experience in business administration, management, or a related field.
- 10+ years of related experience in large Multinational Organizations
**Skills:**
+ Proven experience as an executive assistant or in a similar role supporting senior leadership.
+ Exceptional organizational and time-management skills.
+ Strong interpersonal and communication abilities.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Ability to handle confidential information with discretion.
+ Excellent problem-solving skills and attention to detail.
+ Flexibility and adaptability in a fast-paced environment.
+ Professional demeanor and a positive attitude.
+ Experience with project management tools and software is a plus.
+ Demonstrated ability to communicate and coordinate with others.
+ Skilled in navigating & collaborating with multiple stakeholders in a complex organization.
+ Strong sense of urgency & solid organization skills, able to resolve problems efficiently.
+ Self-motivated & driven.
**What we offer you:**
+ Being part of a company that has been in business for more than 100 years, is well known in the industry, and has a major impact on the energy industry
+ Work in a company that is commitment to Inclusion & Diversity and Sustainability
+ Annual mentoring program, Eaton University, a reward, and recognition system
+ Ongoing Learning and Career Development Opportunities in a global company. Build your career and apply internally for our open positions worldwide
+ Strong, agile and diverse team locally and globally
+ Strong processes and state-of-the-art systems and tools
+ Structured employee development processes, open feedback culture with development plans
+ Detailed induction support and well-structured onboarding
+ Balance your work and life with a hybrid worktime model
Living and Working in Dubai
Dubai is a vibrant, cosmopolitan city known for its modern architecture, luxurious lifestyle, and rich cultural heritage. Living and working in Dubai offers an exceptional quality of life with world-class amenities, a safe environment, and a thriving expatriate community. Experience a dynamic blend of work and leisure in one of the world's most exciting cities.
Ready to make a difference? Join Eaton's Dubai Team and be part of a company shaping the future of sustainable manufacturing and power management!
We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.
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