807 Document Management jobs in the United Arab Emirates

Document Management Specialist

This role is responsible for ensuring the smooth implementation of office policies and procedures. Key responsibilities include creating templates, reviewing documents for accuracy, organizing filing systems, managing documentation requests, and maintaining confidentiality.

• Bachelor's Degree or Diploma in any stream.
• 3-7 years of experience in reviewing technical documents.

This is an exciting opportunity to contribute to a dynamic team. If you have excellent organizational skills, attention to detail, and a passion for document management, we encourage you to apply.

We are seeking a highly skilled and detail-oriented Document Management Professional to join our team.

The successful candidate will be responsible for handling the intake, scanning, verification, and storing of documents. They will also file and archive relevant documentation to ensure accuracy and compliance with formal requirements.

• Filing and archiving relevant documentation to maintain accuracy and compliance.
• Retrieving files for other employees and clients in a timely manner.
• Designing templates for documents, file types, and document databases to improve document control procedures.
• Checking and editing documents for accuracy, compliance, and required standards.

The ideal candidate will have experience in document management, archive management, or records management. They should have a strong understanding of document management systems and excellent typing and report writing skills.

• Experience in document management, archive management, or records management.
• Knowledge of document management systems.
• Excellent typing and report writing skills.

We offer a competitive salary and benefits package to the successful candidate.

This is an exciting opportunity for a motivated individual to join our team and make a meaningful contribution to our organization.

We are a dynamic and growing organization that values innovation and excellence.

Key Responsibilities:

• Verify the accuracy and edit documents including contracts, ensuring all information is current.
• Review and update technical documentation such as manuals and workflows to maintain consistency and clarity.
• Coordinate project-related document distribution to internal teams in a timely manner.
• Maintain organized records of documents both physically and digitally.
• Develop reusable templates for future document creation.
• Retrieve files upon request while maintaining confidentiality.
• Manage documentation flow within the organization.
• Prepare reports on projects as needed.

Required Skills and Qualifications:

• Proven experience as a Document Coordinator or similar role.
• Familiarity with project management principles and practices.
• Bachelor's degree in Business Administration, Law, or a related field.
• Hands-on experience with Microsoft Office Suite, specifically Excel.
• Knowledge of Electronic Document Management Systems (EDMS).

Why Join Us?

We are committed to providing a collaborative work environment that fosters growth and development. As a member of our team, you will have opportunities to develop your skills and expertise, work on challenging projects, and contribute to the success of our organization.

What We Offer:

• A competitive salary and benefits package.
• The opportunity to work with a dynamic team of professionals.
• Ongoing training and professional development opportunities.

Job Overview:

The Document Controller position involves the creation, storage, and retrieval of documents. Key responsibilities include scanning documents, indexing them, and maintaining a document management system.

• Scanning and processing documents
• Creating and maintaining accurate indexes
• Maintaining a robust document management system
• Developing and implementing efficient filing systems
• Providing prompt document retrieval services
• Eliminating old documents in accordance with organizational policies

• High school diploma or equivalent educational background
• 1-3 years of experience in document control and management
• Exceptional computer skills and proficiency in software applications
• Able to work independently and as part of a collaborative team

• Medical insurance coverage
• Annual two-way airfare allowance
• Family accommodation support

Our organization is seeking a highly organized and detail-oriented individual to fill the role of Documentation Coordinator . As a key member of our team, you will be responsible for managing the flow of documentation within the organization and between stakeholders.

This position requires excellent organizational and time-management skills, as well as strong communication and interpersonal skills. You will work closely with internal teams and external parties to ensure all documents are accurate, up-to-date, and properly stored.

Key responsibilities include:

• Managing document control systems and databases.
• Ensuring timely review, approval, and return of documents.
• Preparing reports and summaries related to document status and compliance.
• Assisting in audits and ensuring documentation meets regulatory and quality standards.

Requirements:

• UAE National with a Family Book.
• Proven experience as a Document Controller or similar role.
• Proficient in MS Office and document management systems (e.g., SharePoint).
• Excellent attention to detail and accuracy.

Document Management Specialist

• We are seeking an experienced Document Management Specialist to join our team.

Key Responsibilities:

1. Process Optimization
2. Resource Allocation
3. Knowledge Transfer

Job Description

Saipem is a global leader in engineering services for the design, construction, and operation of complex infrastructures and plants in the energy sector. We require a skilled professional with expertise in document management processes to support project teams.

The successful candidate will be responsible for analyzing, organizing, and managing document management processes and activities according to Saipem procedures. They will also monitor resources and interface with Document Controllers, Function Representatives, and Document Service Assistants involved in the project on document management topics.

This role involves defining the Project Document Management Process and setting up project progress calculation. It also includes controlling and monitoring the client approval process and document submission to the client. Additionally, the specialist will support in organizing and managing the final project documents handover to the client, transfer, preserve, and maintain document management knowledge.

Another crucial aspect of this role is ensuring the maintenance and compliance of document management methodology and procedures, preparing relevant project procedures. The specialist will assist in organizing and controlling reports, provide help desk support for document management tools, and organize document register and master data list activities.

This position requires strong analytical and problem-solving skills, as well as excellent communication and interpersonal skills. The ideal candidate will have experience working with document management systems and a strong understanding of document control principles.

Mission: Support in analyzing, organizing, and managing document management processes and activities according to Saipem procedures.

Tasks:

• Support the organization and logistics analysis of the project.
• Assist in defining the Project Document Management Process and setup project progress calculation.
• Control and monitor the client approval process and document submission to the client.
• Support in organizing and managing the final project documents handover to the client.
• Transfer, preserve, and maintain document management knowledge.
• Ensure the maintenance and compliance of document management methodology and procedures, preparing relevant project procedures.
• Assist in organizing and controlling reports.
• Provide Help Desk support for Document Management tools.
• Organize Document Register and Master Data List activities.
• Ensure training and assistance on project document management topics, including remote sites.
• Support the Project Manager and Risk Owners in minimizing risks and maximizing opportunities.
• Control progress calculation, document list status, workflow, internal distribution, transmittals, etc.
• Upload project templates and contractual documentation into the system.
• Assist in workflow management and document distribution.
• Link documents to activities, purchase requests/orders, plant structures, etc.
• Ensure the formal correctness of documentation.

Requirements

Candidate Profile:

We are looking for a highly organized and detail-oriented individual with excellent communication and analytical skills. The ideal candidate will have experience working with document management systems and a strong understanding of document control principles.

Education and Qualifications:

• Degree in Business Administration, Engineering, or related field.

Skills and Abilities:

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Experience working with document management systems.
• Strong understanding of document control principles.

What We Offer

Benefits:

At Saipem, we offer a competitive compensation package that includes a salary range from $60,000 to $100,000 per year, depending on qualifications and experience. We also offer a comprehensive benefits program, including medical, dental, and vision insurance, 401(k) matching, and paid time off.

Professional Development:

We are committed to helping our employees grow and develop their careers. We offer ongoing training and development opportunities, including workshops, webinars, and mentorship programs.

How to Apply

If you are ready to take on this challenging role and contribute to our project success, please submit your CV and a cover letter by clicking on the link below.

Seeking a skilled and experienced professional to manage and maintain accurate documentation throughout the project lifecycle.

• Proficiency in document management software
• Excellent communication and organizational skills

• Opportunity to work on diverse projects
• Professional growth and development

Familiarity with project management principles and practices

Job Overview:

We are seeking a detail-oriented and organized Document Controller to work with us on behalf of a leading construction company in Dubai. If you have experience in document control, fluency in English, and a passion for keeping things tidy, this role is ideal for you.

Key Responsibilities:

As a Document Management Specialist, you will be responsible for overseeing the lifecycle of project documentation to ensure accuracy, integrity, and accessibility.

1. Manage and maintain project documentation across all stages
2. Implement controls to safeguard sensitive information and comply with regulatory requirements
3. Maintain records, logs, and trackers for document movement
4. Ensure adherence to industry standards and best practices

Qualifications include a Bachelor's degree in Administration or related field, minimum 2-4 years of experience in a similar role, proficiency in MS Office and document management software, strong organizational and time-management skills, excellent written and verbal communication skills, and knowledge of ISO documentation standards.

Our ideal candidate will possess strong analytical and problem-solving skills, with the ability to work independently and collaboratively as part of a team. They will also have a keen eye for detail and a passion for delivering high-quality results.