5 Documentation jobs in the United Arab Emirates

The Role
Guildhall is hiring for Export Documentation Specialist for an international trading and logistics company that deals with perishable goods. The ideal candidate will have proven experience in preparing, reviewing, and verifying export documentation for international shipments, with a strong focus on compliance and accuracy. Key responsibilities: - Prepare, review, and verify all export documents required for international shipments, including but not limited to: Phytosanitary Certificates, Bills of Lading (Master B/L and House B/L), Certificates of Origin and other documentation related to export procedures and perishable goods shipments. - Ensure compliance with international trade regulations and export requirements. - Prepare and manage banking documentation related to exports, including: Letters of Credit and Documentary Collections. - Liaise with shipping lines, freight forwarders, and regulatory authorities to ensure smooth handling of shipments. - Maintain accurate records and ensure timely submission of all required documents. - Collaborate with internal teams (sales, logistics, finance) to support export operations.

Requirements
- Proven experience in export documentation, preferably in perishable goods or fresh produce. - Strong knowledge of international trade procedures, documentation, and compliance requirements. - Solid understanding of international banking regulations related to exports. - Experience handling Letters of Credit and Documentary Collections. - Excellent organizational skills and attention to detail. - Strong communication and coordination skills. - Ability to work under pressure and meet strict deadlines.

About the company
Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region. With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai - UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia-pacific. Offering tailored Career Sessions and an innovative industry-first membership program designed to save money on core services. Guildhall is the partner of choice.

Location: Dubai, UAE
Job Type: Full-Time
Experience: 2–3 years in Freight Documentation

About the Role

We are seeking an Operations Executive with expertise in documentation.

Key Responsibilities

• Prepare and process shipping documentation.
• Ensure accuracy of airway bills and customs declarations.
• Work with Dubai Trade platform daily.
• Coordinate with airlines and customers on document requirements.

Qualifications & Requirements

• Experience in documentation within freight forwarding.
• Dubai Trade system knowledge is mandatory.
• Strong organizational and accuracy skills.

Why Join Us?

• Competitive salary and growth path.

#J-18808-Ljbffr

Join Our Team at Eaton: Empowering Tomorrow, Today!
_Eaton has been a key player in the Middle East for 40 years. This July, we announced the construction of a_ **_new sustainable campus in Dubai_** _, which will bring together our commercial, manufacturing, and support functions, providing room for future growth._
**About Eaton**
Eaton is a power management company where we provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technology and services. Eaton has approximately 96,000 employees and sells products to customers in more than 175 countries.
We are seeking a talented **AVL Program - Technical and Documentation Support Engineer** who will join our EMEA **AVL Program** Team, responsible of getting our product range approved by targeted customer.
**What you'll do:**
+ Focus on Utility & Heavy Industry, Oil and Gas segments and on all product range and initially on Medium voltage products - later expanding to cover the full Eaton portfolio, and others segments
+ Gather necessary inputs from other stakeholders to respond to AVL needs
+ Fill AVL application forms on customers systems
+ Lead product technical knowledge and coordinate with other business units
+ Possess detailed knowledge of assigned segment standards and best practices
+ Discuss technical bids, explain bid formation, and suggest beneficial changes or deviations for clients and Eaton
+ Prepare compliance statements and write positive deviations
+ Create narratives to highlight reasons for choosing Eaton, emphasizing the technical and value proposition
+ Identify opportunities to package the full Eaton scope and upsell
+ Prepare presentations and value propositions for clients and engage in technical clarification meetings
+ Prepare testing action plan for factories according to customer needs
**Qualifications:**
+ Bachelor's degree in electrical engineering or equivalent required
+ 5+ years of experience in a similar position ( Project management, Electrical industry, Technical and engineers coordination, .)
**Skills:**
+ Large technical knowledge on all electrical power train with a particular focus on MV / LV switchgear and transformer systems and management and control technology thereof
+ Project management skills
+ Process and continuous improvement mindset
+ Agility, Problem solving and Critical thinking
+ Communication collaboration skills
+ Approved vendor list/certification process knowledge
+ Project documentation, QA/QC, EHS process knowledge
#LI-SA2
**What we offer:**
+ Competitive compensation and benefits package
+ Challenging projects in dynamic collaborative team
+ We make your aspirations matter - Eaton encourages internal promotion, whenever possible
+ We make your growth matter - We invest in our employees for the long term - not just with salary and benefits, but with ongoing learning and development opportunities made available through Eaton University
+ We make your contributions matter - reliability, safety, efficiency, and sustainability are at the core of our dedication to improving people's lives and the environment through power management technologies.
+ We make your wellbeing matter - We put your health and safety first. Wellness at Eaton is more than a program, it's about changing the environment by offering the right tools to help empower employees to make that happen
**Living and Working in Dubai:**
Dubai is a vibrant, cosmopolitan city known for its modern architecture, luxurious lifestyle, and rich cultural heritage. Living and working in Dubai offers an exceptional quality of life with world-class amenities, a safe environment, and a thriving expatriate community. Experience a dynamic blend of work and leisure in one of the world's most exciting cities.
**Ready to make a difference? Join Eaton's Dubai Team and be part of a company shaping the future of sustainable manufacturing and power management!**
We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.

Join Our Team at Eaton: Empowering Tomorrow, Today!
_Eaton has been a key player in the Middle East for 40 years. This July, we announced the construction of a_ **_new sustainable campus in Dubai_** _, which will bring together our commercial, manufacturing, and support functions, providing room for future growth._
**About Eaton**
Eaton is a power management company where we provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technology and services. Eaton has approximately 96,000 employees and sells products to customers in more than 175 countries.
We are seeking a talented **AVL Program - Technical and Documentation Support Engineer** who will join our EMEA **AVL Program** Team, responsible of getting our product range approved by targeted customer.
**What you'll do:**
+ Focus on Utility & Heavy Industry, Oil and Gas segments and on all product range and initially on Medium voltage products - later expanding to cover the full Eaton portfolio, and others segments
+ Gather necessary inputs from other stakeholders to respond to AVL needs
+ Fill AVL application forms on customers systems
+ Lead product technical knowledge and coordinate with other business units
+ Possess detailed knowledge of assigned segment standards and best practices
+ Discuss technical bids, explain bid formation, and suggest beneficial changes or deviations for clients and Eaton
+ Prepare compliance statements and write positive deviations
+ Create narratives to highlight reasons for choosing Eaton, emphasizing the technical and value proposition
+ Identify opportunities to package the full Eaton scope and upsell
+ Prepare presentations and value propositions for clients and engage in technical clarification meetings
+ Prepare testing action plan for factories according to customer needs
**Qualifications:**
+ Bachelor's degree in electrical engineering or equivalent required
+ 5+ years of experience in a similar position ( Project management, Electrical industry, Technical and engineers coordination, .)
**Skills:**
+ Large technical knowledge on all electrical power train with a particular focus on MV / LV switchgear and transformer systems and management and control technology thereof
+ Project management skills
+ Process and continuous improvement mindset
+ Agility, Problem solving and Critical thinking
+ Communication collaboration skills
+ Approved vendor list/certification process knowledge
+ Project documentation, QA/QC, EHS process knowledge
#LI-SA2
**What we offer:**
+ Competitive compensation and benefits package
+ Challenging projects in dynamic collaborative team
+ We make your aspirations matter - Eaton encourages internal promotion, whenever possible
+ We make your growth matter - We invest in our employees for the long term - not just with salary and benefits, but with ongoing learning and development opportunities made available through Eaton University
+ We make your contributions matter - reliability, safety, efficiency, and sustainability are at the core of our dedication to improving people's lives and the environment through power management technologies.
+ We make your wellbeing matter - We put your health and safety first. Wellness at Eaton is more than a program, it's about changing the environment by offering the right tools to help empower employees to make that happen
**Living and Working in Dubai:**
Dubai is a vibrant, cosmopolitan city known for its modern architecture, luxurious lifestyle, and rich cultural heritage. Living and working in Dubai offers an exceptional quality of life with world-class amenities, a safe environment, and a thriving expatriate community. Experience a dynamic blend of work and leisure in one of the world's most exciting cities.
**Ready to make a difference? Join Eaton's Dubai Team and be part of a company shaping the future of sustainable manufacturing and power management!**
We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.