26 Documentation jobs in the United Arab Emirates

We are seeking a highly organized and detail-oriented Document Controller to join our team in Sharjah. As a key member of the project team, you will be responsible for managing, organizing, and maintaining all project documentation.

• Manage and maintain records of all incoming and outgoing project documentation in an organized and timely manner.
• Ensure that all documents are accurately classified, filed, and stored using the organization's document management system (DMS).
• Assist in monitoring and updating document workflows to support project timelines and approvals.
• Coordinate with internal departments to ensure proper document submissions, tracking, and version control.
• Ensure all documentation meets quality and compliance standards, including formatting and versioning.
• Support audit processes by preparing and providing necessary document records when required.
• Participate in the improvement and implementation of document control procedures and systems.

• UAE National (with a valid Family Book).
• Bachelor's degree in Business Administration, Information Management, or a related field.
• Experience in document control within the construction or engineering industry.
• Proficiency in document management systems and related tools.
• Strong attention to detail and organizational skills.
• Effective communication and collaboration abilities.
• Ability to work under pressure and manage multiple tasks simultaneously.

• Work on landmark projects around the world.
• Embrace opportunities to make an impact in communities.

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Professional Services

Job Title: Document Controller

The successful candidate will be responsible for maintaining and managing all incoming and outgoing project documents.

Version control, document traceability, distribution, archiving and collaboration are key components of this role.

• Maintain correct version control and traceability of all project documents.
• Organise and archive physical and electronic project documentation according to standards.
• Distribute documents to internal and external stakeholders ensuring timely workflow and accountability.
• Work closely with project managers, engineers, site teams and consultants to ensure all documentation is updated submitted and approved on time.
• Utilise document control software to manage document workflows approvals and access control across multiple projects.
• Review documents for completeness formatting compliance before submission or distribution.

• Hold a Diploma or Bachelor's degree in Administration or related field.
• Have 3+ years experience in construction documentation in the UAE.
• Be proficient in document control software (Aconex Procore or MS Office Suite).
• Familiarity with ISO standards for documentation and archiving.
• Strong attention to detail organisational skills.

We are seeking a skilled professional to handle the preparation and vetting of documentation related to credit facilities.

• The role involves preparing and reviewing facility offer letters, security documents, and other internal legal documents to ensure accuracy and enforceability.
• Responsibilities include ensuring the authenticity of signatures on security documents, rectifying discrepancies in existing documentation, and obtaining approvals from relevant authorities.
• The ideal candidate will have excellent knowledge of banking products, corporate credit administration functions, and U.A.E. legal environment and Central Bank regulations.
• They should be able to maintain accurate records, perform periodical clean-ups of old and obsolete security documents, and verify that required documents are physically held in safe custody.

Required Skills and Qualifications:

• Bachelor's Degree in Accounting or Finance with 1-3 years' experience in Corporate Banking.
• Knowledge of banking software systems, basic PC skills, and common MS applications like Excel and Word.
• Good knowledge of English language (both written and spoken).
• Team worker with ability to work under pressure, fast learner, and attention to details.

This is an exciting opportunity to accelerate your growth and make your mark at a top company in an exciting industry.

Job Title: Document Controller

We are seeking a skilled and organized Document Controller to join our team. The successful candidate will be responsible for managing and coordinating the documentation process across various sites.

The ideal candidate will have excellent communication skills, strong organizational abilities, and attention to detail.

• Communicate with inspectors regarding documentation and comments
• Coordinate with senior staff for document approvals and submissions
• Maintain and update all document control logs consistently and accurately

To be considered for this role, you should have:

• 2-3 years of experience in Document Control preferably in Construction or Engineering projects
• Strong organizational and communication skills
• Detail-oriented with the ability to manage multiple documentation workflows
• Proficiency in Microsoft Office and Document Management Systems is a plus

Paper Documentation Specialist

We are seeking a meticulous and organized Paper Documentation Specialist to manage and maintain project documentation, ensuring compliance with industry standards and regulatory requirements. The ideal candidate will have at least 3 years of experience in document control within the UAE and preferably be fluent in Arabic to facilitate communication with stakeholders.

The successful candidate will maintain and update document control systems, ensuring accuracy and accessibility, and manage document registration, issue control, transmittal, and distribution. They will also ensure compliance with company policies and industry standards for document management, coordinate with project teams, consultants, and contractors to streamline document workflows, and implement document control procedures to enhance efficiency and security.

We are seeking a Document Controller to join our team based in UAE, Abu Dhabi.

The ideal candidate will play a key role in managing and maintaining project documentation to ensure accuracy, accessibility, and compliance with company standards.

• Manage and control project documentation in accordance with company procedures
• Ensure timely distribution and retrieval of documents to/from internal and external stakeholders
• Maintain document registers and track revisions, approvals, and submissions
• Support audits and ensure documentation is complete, accurate, and properly archived
• Collaborate with project teams to ensure document compliance and accessibility
• Assist in the implementation and improvement of document control systems and processes

To be successful in this mission, you should have the following qualifications:

• Diploma or Bachelor's degree in Business Administration, Engineering, or a related field
• Familiarity with document control systems and practices
• Proficiency in Microsoft Office and document management software (e.g., Aconex, SharePoint)
• Strong organizational and time management skills
• Attention to detail and ability to work independently
• Good communication and interpersonal skills

This role offers a unique opportunity to work on real projects and collaborate with experienced professionals. As a valued contributor, you will support the development of our business while continuously learning and growing.

• On-site, Remote
• Logistics

GAC Ras Al Khaimah is looking for candidates for the role of Documentation Executive to be based in Ras Al Khaimah. Could it be you?

Job Responsibilities

Responsible for effectively handling collection of documents, customs documentation process, port related activities and overseeing cargo loading / offloading operations to ensure shipments are carried out professionally, safely, efficiently, and timely.

· Secondary School graduate

· Valid UAE Driving License

· Preferred 2+ years' experience in a similar field, ideally within UAE.

· Knowledge of written & spoken English, knowledge on Arabic is an additional advantage.

· Resident in Ras Al Khaimah or ready to relocate.

· Thorough knowledge in local customs/port clearance rules and regulations.

If you think you have what it takes to become part of the GAC Ras Al Khaimah team, we look forward to receiving your application.

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Job Opportunity:

We are seeking a detail-oriented and customer-focused professional to handle customer inquiries, ensure accurate documentation, and coordinate with internal and external stakeholders.

Main Responsibilities:

1. Customer Service: Serve as the primary point of contact for customer inquiries related to shipments, documentation, and schedules. Provide prompt and professional support via phone, email, and other communication channels. Address and resolve customer complaints, escalating issues when necessary.
2. Documentation & Compliance: Prepare and verify shipping documents (Bill of Lading, commercial invoices, packing lists, certificates of origin, etc.). Ensure compliance with shipping regulations and company policies. Maintain accurate records of all transactions and communications.
3. Coordination & Communication: Liaise with freight forwarders, carriers, customs agents, and internal teams to ensure timely and accurate shipments. Track shipments and provide status updates to customers. Assist in resolving any shipping or documentation discrepancies.
4. Process Improvement: Identify opportunities to improve customer service and documentation efficiency. Assist in developing and updating standard operating procedures for documentation processes.

Required Skills & Qualifications:

• A minimum 1 year of experience in the shipping, logistics, or freight forwarding industry.
• A strong knowledge of shipping documentation, Incoterms, and industry regulations.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and shipping/logistics software.
• Detail-oriented with strong organizational and problem-solving abilities.
• The ability to work in a fast-paced environment and manage multiple tasks.

Preferred Qualifications:

• Experience working with freight forwarders, customs brokers, or shipping lines.
• Familiarity with import/export regulations and trade compliance.
• Additional language skills are a plus.

We are seeking a seasoned professional to lead our document control efforts for a project with gas processing experience based in the UAE.

• Lead document control efforts for a project.
• Ensure compliance with relevant regulations and standards.

The ideal candidate will have:

• Proven experience in document control.
• Strong understanding of gas processing operations.
• Ability to work effectively in a team environment.

We offer:

• A competitive salary package.
• Ongoing training and development opportunities.
• A dynamic and supportive work environment.