77 Documentation Control jobs in the United Arab Emirates

• Develop and implement document control procedures to enhance efficiency accuracy and reliability.
• Establish and maintain comprehensive document registers databases and archives with attention to detail ensuring easy retrieval and access.
• Collaborate with project teams on document version control revision management and lifecycle.

You will be responsible for:

• Establishing maintaining and updating document control systems EDMS and databases.
• Implementing best practices in document control processes and procedures.
• Conducting regular audits to ensure compliance with industry standards and company policies.

To excel in this role you should have:

• Bachelor's degree in Business Administration Information Management or related field.
• Minimum 8 years' experience in document control or similar role preferably in construction engineering or related industries.
• Proven expertise in using EDMS systems and proficiency in Microsoft Office Suite.
• Strong knowledge of document control processes best practices and industry standards.

We are seeking a highly organized and efficient Senior Document Controller who can lead junior document controllers provide guidance and support and collaborate effectively with diverse teams. The ideal candidate will have experience working with database management data entry and electronic document management systems.

The key role of a Document Controller involves effectively managing the flow of technical documents between projects and proposal operations engineering disciplines.

• Maintaining accurate and comprehensive records is critical to ensuring compliance with industry standards.

• Establishing and maintaining a library of reference documents adheres to quality standards for record-keeping and reporting procedures.

• Correlating project information and proposal records ensures accuracy and completeness.

• Preparing meeting minutes and correspondence in a timely manner facilitates effective communication among teams.

• Preparing mock-ups for operations manuals and job data books includes developing indexes, binders, dividers, etc., and ensures timely printing and assembly.

• Arranging document cataloguing, packing, and long-term storage or disposal of engineering documents at project closeout.

• Generating reports as needed by project managers or directors aids in decision-making and informed planning.

• Maintaining an established data distribution system and schedule for assigned projects based on client project and supplier requirements.

• Assisting with office administration duties, including maintenance requests and materials orders, ensures seamless day-to-day operations.

• Monitoring office furniture, equipment, and site offices work station equipment promotes efficient use of resources.

• Ensuring cohesive teamwork with the secretary and project administrators and managers provides excellent serviceability to the team.

• Providing support in arranging social activities when requested by the Manager, Environmental Engineering.

A high school diploma or equivalent and proficiency in Microsoft Office are minimum requirements. The ideal candidate will possess excellent organizational and communication skills, strong attention to detail, and ability to work under pressure.

The Document Management Specialist plays a pivotal role in ensuring the implementation of office policies and procedures. Their expertise is instrumental in maintaining organizational efficiency, accuracy, and compliance.

• Create, edit, and manage templates, including contracts, to guarantee precision and adherence to regulations.
• Develop and maintain accurate records of electronic filing structures and systems.
• Oversee requests for documentation and review technical documents, such as manuals and workflows.
• Organize the storage and retrieval of digital and physical files.
• Prepare correspondence and documentation, including drafting and distribution of letters and emails.
• Assist with compilation of meeting and reporting documents, and prepare ad-hoc reports on projects as needed.

• Bachelor Degree or Diploma in any field
• 3-7 years of experience in reviewing technical documents

• Hands-on experience with MS Office and MS Excel
• Knowledge of Electronic Document Management Systems (EDMS)
• Proficient typing and data organization skills

This is an excellent opportunity for someone who is detail-oriented, organized, and proficient in MS Office and EDMS. They should be able to work effectively in a team environment and prioritize tasks efficiently.

Document Management Specialist

This role is responsible for ensuring the smooth implementation of office policies and procedures. Key responsibilities include creating templates, reviewing documents for accuracy, organizing filing systems, managing documentation requests, and maintaining confidentiality.

• Bachelor's Degree or Diploma in any stream.
• 3-7 years of experience in reviewing technical documents.

This is an exciting opportunity to contribute to a dynamic team. If you have excellent organizational skills, attention to detail, and a passion for document management, we encourage you to apply.

Document Management Specialist Job Description

• Maintain accurate records of all incoming and outgoing mail, ensuring timely circulation to the Project Manager.
• Register and track all correspondences, drawings, and technical submissions.
• Oversee the control and issue of project documentation, including correspondence, site instructions, and technical documents.
• Receive, log, and distribute technical documents while coordinating administrative activities to facilitate workflow.
• Create new files in accordance with project procedures for each new project.
• Maintain tracking records and ensure they are initialized upon removal from the filing room.
• Monitor individual returns of files and maintain a tidy filing system.
• Coordinate between consultants and contractors for efficient document workflow and ensure completion status.
• Update drawings according to the Drawing Register.
• Perform electronic transmission of documents.
• Support site office administration.
• Collaborate with Project Managers, Secretaries, and staff to verify record accuracy.
• Closely monitor and hand over documentation as required by line managers.
• Persistently backup project documents in an electronic format.

This role requires excellent organizational skills, strong attention to detail, effective communication, and the ability to work under pressure.

The successful candidate will have access to ongoing training and development opportunities, as well as a dynamic and supportive work environment.

A reliable computer, proficient software knowledge, and an understanding of business processes are essential.

We are seeking a highly skilled and detail-oriented Document Management Professional to join our team.

The successful candidate will be responsible for handling the intake, scanning, verification, and storing of documents. They will also file and archive relevant documentation to ensure accuracy and compliance with formal requirements.

• Filing and archiving relevant documentation to maintain accuracy and compliance.
• Retrieving files for other employees and clients in a timely manner.
• Designing templates for documents, file types, and document databases to improve document control procedures.
• Checking and editing documents for accuracy, compliance, and required standards.

The ideal candidate will have experience in document management, archive management, or records management. They should have a strong understanding of document management systems and excellent typing and report writing skills.

• Experience in document management, archive management, or records management.
• Knowledge of document management systems.
• Excellent typing and report writing skills.

We offer a competitive salary and benefits package to the successful candidate.

This is an exciting opportunity for a motivated individual to join our team and make a meaningful contribution to our organization.

We are a dynamic and growing organization that values innovation and excellence.

Key Responsibilities:

• Verify the accuracy and edit documents including contracts, ensuring all information is current.
• Review and update technical documentation such as manuals and workflows to maintain consistency and clarity.
• Coordinate project-related document distribution to internal teams in a timely manner.
• Maintain organized records of documents both physically and digitally.
• Develop reusable templates for future document creation.
• Retrieve files upon request while maintaining confidentiality.
• Manage documentation flow within the organization.
• Prepare reports on projects as needed.

Required Skills and Qualifications:

• Proven experience as a Document Coordinator or similar role.
• Familiarity with project management principles and practices.
• Bachelor's degree in Business Administration, Law, or a related field.
• Hands-on experience with Microsoft Office Suite, specifically Excel.
• Knowledge of Electronic Document Management Systems (EDMS).

Why Join Us?

We are committed to providing a collaborative work environment that fosters growth and development. As a member of our team, you will have opportunities to develop your skills and expertise, work on challenging projects, and contribute to the success of our organization.

What We Offer:

• A competitive salary and benefits package.
• The opportunity to work with a dynamic team of professionals.
• Ongoing training and professional development opportunities.

Job Overview:

The Document Controller position involves the creation, storage, and retrieval of documents. Key responsibilities include scanning documents, indexing them, and maintaining a document management system.

• Scanning and processing documents
• Creating and maintaining accurate indexes
• Maintaining a robust document management system
• Developing and implementing efficient filing systems
• Providing prompt document retrieval services
• Eliminating old documents in accordance with organizational policies

• High school diploma or equivalent educational background
• 1-3 years of experience in document control and management
• Exceptional computer skills and proficiency in software applications
• Able to work independently and as part of a collaborative team

• Medical insurance coverage
• Annual two-way airfare allowance
• Family accommodation support

Our organization is seeking a highly organized and detail-oriented individual to fill the role of Documentation Coordinator . As a key member of our team, you will be responsible for managing the flow of documentation within the organization and between stakeholders.

This position requires excellent organizational and time-management skills, as well as strong communication and interpersonal skills. You will work closely with internal teams and external parties to ensure all documents are accurate, up-to-date, and properly stored.

Key responsibilities include:

• Managing document control systems and databases.
• Ensuring timely review, approval, and return of documents.
• Preparing reports and summaries related to document status and compliance.
• Assisting in audits and ensuring documentation meets regulatory and quality standards.

Requirements:

• UAE National with a Family Book.
• Proven experience as a Document Controller or similar role.
• Proficient in MS Office and document management systems (e.g., SharePoint).
• Excellent attention to detail and accuracy.