39 Documentation Specialist jobs in the United Arab Emirates

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Technical Documentation Specialist, also known as Operations Specialist - Technical will be responsible for managing all construction aspects of technical documentation, design submissions, and coordination with local authorities. This role plays a vital part in ensuring that design documents are well-organized, submitted on time, and compliant with regulatory requirements from entities such as DM, DDA, Trakhees, Civil Defence, and DLD. The position ensures smooth document flow between internal teams, consultants, contractors, and government authorities across all design and permitting stages.

Key Responsibilities:

• Technical Document Control:
• Maintain an organized document control system for all design and construction-related technical documents, drawings, reports, permits, and correspondences.
• Control the receipt, issuance, revision, archiving, and retrieval of all design documents in accordance with project procedures.
• Ensure version control and proper filing of architectural, structural, MEP, ID, and landscape design documentation.
• Manage document transmittals and ensure distribution to relevant parties (internal teams, consultants, contractors).
• Design Submission Coordination:
• Prepare and support timely submission of technical documents and design drawings to government authorities including DM, DDA, Trakhees, Civil Defence, and DLD.
• Coordinate with consultants and in-house design teams to ensure submission packages meet regulatory and formatting standards.
• Track the submission process and follow up on comments, clarifications, and re-submissions.
• DM Interface:
• Handle submission processes on DM’s online systems such as DBP (Dubai Building Permit) and CED.
• Ensure all required documents, drawings, and NOCs are submitted in line with DM guidelines.
• Liaise with DM representatives to expedite approvals and resolve any submission issues.
• DLD Coordination:
• Support documentation and coordination for land registration, built-up area (BUA) verification, unit registration, and title deed issuance.
• Ensure submission of correct project information, design layouts, and legal documents required for DLD approvals.
• Liaise with legal and development teams to ensure compliance with DLD regulations related to off-plan projects or master communities.
• Reporting & Documentation Logs:
• Maintain up-to-date logs and trackers for all authority submissions, design approvals, document revisions, and pending items.
• Generate weekly/monthly reports for management detailing submission status, authority approvals, and document control metrics.
• Ensure audit readiness of all controlled documents and support compliance checks.
• Qualifications & Experience:
• Bachelor’s Degree or Diploma in Architecture, Engineering, Construction Management, or related field.
• 2–5 years of experience in technical document control and authority coordination and submissions in the UAE construction/real estate industry.
• Proven experience working with Dubai Municipality, Dubai Land Department, DDA, Trakhees, and Civil Defence.
• Familiarity with online platforms such as Dubai Building Permit (DBP), CED, and DLD systems.
• Excellent organizational and documentation skills.
• Strong knowledge of document control systems (e.g., Aconex, Primavera Contract Management, Procore).
• Basic understanding of technical drawings and construction terminology.
• Good interpersonal and communication skills for coordination with government bodies and stakeholders.
• Proficiency in MS Office, Adobe Acrobat, and basic AutoCAD file handling.

• Seniority levelNot Applicable

• Employment typeFull-time

• Job functionDesign, Quality Assurance, and Administrative
• IndustriesConstruction, Real Estate, and Architecture and Planning

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Dubai, Dubai, United Arab Emirates 1 year ago

Dubai, Dubai, United Arab Emirates 1 year ago

Business Bay, Dubai, United Arab Emirates 4 weeks ago

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Get AI-powered advice on this job and more exclusive features.

Technical Documentation Specialist, also known as Operations Specialist - Technical will be responsible for managing all construction aspects of technical documentation, design submissions, and coordination with local authorities. This role plays a vital part in ensuring that design documents are well-organized, submitted on time, and compliant with regulatory requirements from entities such as DM, DDA, Trakhees, Civil Defence, and DLD. The position ensures smooth document flow between internal teams, consultants, contractors, and government authorities across all design and permitting stages.

Key Responsibilities:

• Technical Document Control:
• Maintain an organized document control system for all design and construction-related technical documents, drawings, reports, permits, and correspondences.
• Control the receipt, issuance, revision, archiving, and retrieval of all design documents in accordance with project procedures.
• Ensure version control and proper filing of architectural, structural, MEP, ID, and landscape design documentation.
• Manage document transmittals and ensure distribution to relevant parties (internal teams, consultants, contractors).
• Design Submission Coordination:
• Prepare and support timely submission of technical documents and design drawings to government authorities including DM, DDA, Trakhees, Civil Defence, and DLD.
• Coordinate with consultants and in-house design teams to ensure submission packages meet regulatory and formatting standards.
• Track the submission process and follow up on comments, clarifications, and re-submissions.
• DM Interface:
• Handle submission processes on DM's online systems such as DBP (Dubai Building Permit) and CED.
• Ensure all required documents, drawings, and NOCs are submitted in line with DM guidelines.
• Liaise with DM representatives to expedite approvals and resolve any submission issues.
• DLD Coordination:
• Support documentation and coordination for land registration, built-up area (BUA) verification, unit registration, and title deed issuance.
• Ensure submission of correct project information, design layouts, and legal documents required for DLD approvals.
• Liaise with legal and development teams to ensure compliance with DLD regulations related to off-plan projects or master communities.
• Reporting & Documentation Logs:
• Maintain up-to-date logs and trackers for all authority submissions, design approvals, document revisions, and pending items.
• Generate weekly/monthly reports for management detailing submission status, authority approvals, and document control metrics.
• Ensure audit readiness of all controlled documents and support compliance checks.
• Qualifications & Experience:
• Bachelor's Degree or Diploma in Architecture, Engineering, Construction Management, or related field.
• 2–5 years of experience in technical document control and authority coordination and submissions in the UAE construction/real estate industry.
• Proven experience working with Dubai Municipality, Dubai Land Department, DDA, Trakhees, and Civil Defence.
• Familiarity with online platforms such as Dubai Building Permit (DBP), CED, and DLD systems.
• Excellent organizational and documentation skills.
• Strong knowledge of document control systems (e.g., Aconex, Primavera Contract Management, Procore).
• Basic understanding of technical drawings and construction terminology.
• Good interpersonal and communication skills for coordination with government bodies and stakeholders.
• Proficiency in MS Office, Adobe Acrobat, and basic AutoCAD file handling.

• Seniority level Not Applicable

• Employment type Full-time

• Job function Design, Quality Assurance, and Administrative
• Industries Construction, Real Estate, and Architecture and Planning

Referrals increase your chances of interviewing at Confidential by 2x

Dubai, Dubai, United Arab Emirates 1 year ago

Dubai, Dubai, United Arab Emirates 1 year ago

Business Bay, Dubai, United Arab Emirates 4 weeks ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

We are seeking a detail-oriented and knowledgeable professional to develop high-quality documentation that helps our clients and internal teams understand, implement, and maintain robust cybersecurity practices.

• Develop, write, and maintain technical documentation for cybersecurity systems, tools, protocols, and procedures.

• Translate complex cybersecurity concepts into clear, concise, and user-friendly documentation for technical and non-technical audiences.

• Collaborate with engineers, analysts, product managers, and compliance teams to gather and validate technical content.

• Create content such as user guides, standard operating procedures (SOPs), risk assessments, incident response documentation, and training materials.

• Ensure all documentation complies with relevant regulatory frameworks.

• Update documentation in line with software updates, system changes, and emerging threats.

• Assist in audits and compliance reporting by maintaining accurate and up-to-date records.

• Bachelor's degree in Cybersecurity, Technical Writing, Computer Science, Information Technology, or related field.

• Two years of experience in technical writing, preferably in a cybersecurity or IT environment.

• Strong understanding of cybersecurity principles, terminology, and best practices.

• Experience with documentation tools such as Confluence, MadCap Flare, Microsoft Office, or Adobe FrameMaker.

• Familiarity with industry standards and frameworks.

• Excellent written and verbal communication skills.

• Strong attention to detail and organizational skills.

This role offers the opportunity to work with a forward-thinking technology firm dedicated to providing secure, reliable, and innovative solutions. You will be part of a team that values knowledge sharing, collaboration, and continuous learning.

Please note that certifications such as CompTIA Security, CISSP, CEH, or related technical certifications are preferred qualifications. Experience in regulated industries is also a plus.

Location: Abu Dhabi

Employment Type: FullTime

The Technical Documentation Specialist will create highquality reports and documentation that clearly present the findings of VAPT engagements. This role requires translating technical details into language suitable for various audiences.

• Develop comprehensive reports summarizing vulnerabilities risks and recommendations.
• Translate complex technical findings into clear concise language.
• Ensure all documentation meets quality and compliance standards.
• Collaborate with the technical team to validate report accuracy.
• Assist in preparing presentations and executive summaries.

• Bachelors degree in English IT or a related field.
• 2 years of experience in technical writing or documentation.
• Strong writing editing and organizational skills.
• Familiarity with cybersecurity concepts is an advantage.

Job Title: Document Management Specialist

Job Summary:

We are seeking a highly organized and detail-oriented Document Management Specialist to manage and control project documentation in compliance with company procedures. The ideal candidate will have a strong background in document control, excellent organizational skills, and the ability to work under pressure.

Key Responsibilities:

• Manage the receipt, distribution, and tracking of all project-related documents.
• Maintain an up-to-date log of all incoming and outgoing correspondence, documents, drawings, and approvals.
• Ensure proper filing (soft & hard copies) of all project documents for easy retrieval.
• Review documents for accuracy and completeness before submission.
• Coordinate with project managers, engineers, and subcontractors for timely submission of required documents.
• Follow standard document control procedures and templates for all submissions.
• Manage access and security of confidential documents.
• Ensure timely submission of project deliverables in line with agreed schedules.
• Support audits and compliance checks by providing requested documentation.

Requirements:

To be successful in this role, you will need:

• A bachelor's degree or diploma in administration, engineering, or a related field.
• Minimum 2-3 years of experience in document control, preferably in telecom projects within UAE.
• Strong knowledge of documentation standards and processes.
• Proficient in MS Office, Excel, and document management systems.
• Excellent organizational skills with attention to detail.
• Ability to work under pressure and meet tight deadlines.
• Strong communication skills in English (Arabic is an advantage).

Preferred Experience:

• Prior work with approved contractors.
• Knowledge of portals and submission processes.

Benefits:

• Competitive salary based on experience.
• Standard UAE benefits as per labor law.

We are seeking a highly organized and detail-oriented Marine Technical Administrator to support our Technical Director.

This position is ideal for candidates who are proactive, adaptable, and capable of handling confidential and mission-critical documentation in a fast-paced marine environment.

The successful candidate will provide secretarial and administrative support to the Technical Director and technical team, manage and maintain documentation related to vessel operations, coordinate communication between vessels, third-party contractors, classification societies, and internal teams, update and maintain the Computerized Maintenance Management System (CMMS), assist in warranty claims, incident report closures, and safety-related documentation, and visit vessels at ports and shipyards when required.

• Provide administrative support to the Technical Director and technical team
• Manage and maintain documentation related to vessel operations
• Coordinate communication between vessels, third-party contractors, classification societies, and internal teams
• Update and maintain the Computerized Maintenance Management System (CMMS)
• Assist in warranty claims, incident report closures, and safety-related documentation

Required Skills and Qualifications:

• Bachelor's degree in Marine Engineering or a related field from a recognized institution OR high school diploma with strong relevant experience
• STCW Certificate of Competency is an advantage
• Minimum 2 years of administrative experience, preferably in maritime, engineering, or technical environments
• Valid UAE Driving License (Mandatory)
• High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong understanding of maritime regulations, flag requirements, and vessel operations
• Excellent organizational, communication, and time-management skills
• Ability to manage large volumes of documentation with accuracy and confidentiality

At our organization, we pride ourselves on a culture of professionalism, innovation, and operational excellence. You'll work alongside a dedicated and experienced team shaping the future of marine logistics in the Gulf region.

Applications will only be accepted through this advertisement.

This role is based in Downtown Dubai, near the Burj Khalifa.

You will work in a fast-paced marine environment with a focus on delivering exceptional results and maintaining confidentiality.

As a valued member of our team, you will have access to ongoing training and development opportunities to enhance your skills and knowledge.

We are seeking a skilled and organized Document Controller to join our team. The successful candidate will be responsible for maintaining and organizing all project documents in a timely and accurate manner.

This role is ideal for someone with excellent attention to detail, strong organizational skills, and the ability to work effectively in a team environment.

• Create and maintain an organized filing system for all project documents, including drawings, reports, correspondence, and other important records.
• Receive, review, and distribute incoming project documents to appropriate team members.
• Ensure that all project documents are properly labeled, logged, and stored in accordance with company standards.
• Monitor and track document revisions, updates, and approvals.
• Collaborate with project managers and engineers to ensure that all project documents are accurate and up-to-date.
• Assist with document formatting, editing, and proofreading as needed.
• Prepare and distribute project document transmittals and other communication materials.
• Provide training and support to team members on document control processes and procedures.
• Maintain confidentiality and security of all project documents.

• Bachelor's degree in Business Administration, Engineering, or a related field.
• Minimum of five (5) years of experience in document control, preferably in the engineering or construction industry.
• Experience in Infra and Stormwater Drainage System Project is an advantage.
• Proficiency in Microsoft Office and document management software.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.

We offer a dynamic and supportive work environment, opportunities for growth and development, and a competitive compensation package.

If you are a motivated and organized individual with a passion for document control, we encourage you to apply for this exciting opportunity.

Title: Senior Specialist Information Management

Belong Connect Grow with KBR

The KBR team of teams delivers future-forward science technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives while also helping achieve their sustainability goals.

KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets.

KBR is looking to hire a Senior Specialist Information Management for a Mega project to be based in Dubai, UAE.

• Reports to IM/IT Lead
• Provides Weekly IM Status Report to IM/IT Lead (Activities Ongoing/Completed and Issue Escalation)
• Conduct Contract Award IM Kick-Off Meetings (Contractors, Suppliers, and Vendors)
• Support Contractors, Suppliers, and Vendors with Document Submission Requirements
• Ensure Contractors, Suppliers, and Vendors Adhere to Project IM Processes and Procedures
• Maintain Accuracy of IM Processes and Procedures
• Develops and Implements IM Reports
• Maintain and Publish Existing Reports
• Daily Document Status
• Weekly Growth
• Weekly Bulk Items
• Weekly Highlights DMG Inputs
• Quarterly Document KPI
• Quarterly TQ KPI
• EPC Document Compliance
• Maintain DRRS (Document Release Request System) for KBR Generated Documents
• Conduct Daily EDMS Meta Data Extracts and QC Regarding Document Submissions
• Coordinate EDMS configuration activities
• New Package Creation (Cabinets and Folders)
• Security Configuration (Add/Remove Users and Apply Groups)
• System MetaData Maintenance (Add/Remove metadata choices)
• Prepare high-level dashboards, charts & graphs as instructed by Departments, Disciplines, and Leadership Teams
• Ensure Adherence to Digital Archiving Requirements

Senior IC

Bachelors in Computer Application (Computers)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description:

PCS Gulf excels in IT and financial consulting, driven by the belief that optimal solutions arise from a diverse network of experts collaborating across IT, Finance, and business strategy. Our seasoned team remains industry leaders, staying updated on the latest trends. We provide innovative, cutting-edge solutions tailored to clients' needs, drawing from vast industry exposure. Collaborating closely, we craft comprehensive solutions addressing all aspects of business. With a stellar track record and proficiency, we empower clients, from startups to large corporations, to realize their full potential. At PCS Gulf, our unwavering dedication is to deliver tangible results.

Roles and Responsibilities:

• Conduct thorough market research to identify potential clients, industry trends, and competitive landscape.
• Analyze and understand customer needs and tailor solutions to meet those requirements.
• Develop and maintain a robust pipeline of potential clients.
• Build and nurture strong relationships with key clients, understanding their business objectives and challenges.
• Collaborate with clients to identify opportunities for IT solutions that align with their goals.
• Develop and implement effective sales strategies to achieve revenue targets.
• Work closely with the sales team to create compelling proposals and presentations for potential clients.
• Stay updated on the latest trends and advancements in the IT industry.
• Demonstrate a deep understanding of the company's IT products and services.
• Lead negotiations with clients to secure contracts and agreements.
• Close deals in a manner that is mutually beneficial for both the client and the company.
• Work closely with the technical and delivery teams to ensure the successful implementation of IT solutions.
• Provide feedback to product development teams based on client needs and market demands.
• Prepare regular reports on sales performance, market trends, and competitor activities.
• Analyze data to identify areas for improvement and optimization.

Qualifications:

• Bachelor's degree in business, Marketing, or a related field.
• Strong understanding of IT products, services, and industry trends.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Results-driven with a focus on achieving and exceeding sales targets.