32 Event Coordinator jobs in the United Arab Emirates

• Coordinate corporate events, conferences, and exhibitions from conception to completion
• Manage budgets, timelines, and vendor relationships
• Oversee venue selection, catering, and logistics
  

• Liaise with clients to understand event objectives and requirements
• Coordinate with marketing teams for promotional materials
• Manage guest lists and RSVPs
  

• Supervise event setup and ensure smooth execution
• Troubleshoot issues in real-time
• Ensure compliance with UAE event regulations
  

• Must know: Event management software (Cvent, Eventbrite, etc.)
• Proficient in MS Office (Excel for budgets, PowerPoint for proposals)
• Familiarity with virtual event platforms (Zoom Events, Hopin)
  

• Gather attendee feedback and prepare reports
• Analyze event success metrics (ROI, engagement rates)
• Maintain event archives for future reference
  

An Event Coordinator is a vital part of any successful event, bringing together creativity, organization, and meticulous attention to detail. As an Event Coordinator, you will be responsible for planning and executing various types of events, ensuring everything runs smoothly and efficiently. This role requires excellent communication skills to liaise with clients, vendors, and venues, alongside stellar project management skills to juggle timelines, budgets, and resources effectively. You will empower teams to create memorable experiences, from corporate conferences to weddings and large-scale entertainment events. If you thrive in fast-paced environments and have a knack for transforming visions into reality, this is the perfect role for you.

An Event Coordinator is a vital part of any successful event, bringing together creativity, organization, and meticulous attention to detail. As an Event Coordinator, you will be responsible for planning and executing various types of events, ensuring everything runs smoothly and efficiently. This role requires excellent communication skills to liaise with clients, vendors, and venues, alongside stellar project management skills to juggle timelines, budgets, and resources effectively. You will empower teams to create memorable experiences, from corporate conferences to weddings and large-scale entertainment events. If you thrive in fast-paced environments and have a knack for transforming visions into reality, this is the perfect role for you.

• Coordinate all aspects of events from inception to completion.
• Communicate effectively with clients to understand their event visions.
• Manage budgets and negotiate contracts with vendors and suppliers.
• Develop detailed event plans, including schedules and layouts.
• Ensure compliance with health, safety, and legal regulations at all times.
• Liaise with marketing teams to promote events as needed.
• Hire, train, and oversee staff needed for event operations.
• Coordinate transportation, accommodations, and logistics for events.
• Supervise on-site event set-up, operation, and teardown activities.
• Resolve any unexpected issues or emergencies during the event.
• Conduct post-event evaluations to improve future events.
• Maintain relationships with key stakeholders and partners for future collaboration.

• Bachelor s degree in Event Management, Hospitality, or a related field preferred.
• Proven experience as an Event Coordinator or in a similar role.
• Outstanding organizational skills and keen attention to detail.
• Strong communication and interpersonal skills to manage diverse teams.
• Ability to work under pressure and manage multiple events simultaneously.
• Proficient in event management software and Microsoft Office Suite.
• Flexibility to work evenings, weekends, and travel as per event requirements.

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

Client of HRConnex Human Resources Consultancies LLC

About Us:
We are a leading staffing company dedicated to delivering exceptional experiences for our clients and guests. From corporate gatherings to private celebrations, we specialize in bringing visions to life with creativity, precision, and unmatched dedication.

Job Description:
As a vital part of our team, Event Coordinators play a crucial role in the seamless execution of events. From setup to teardown and everything in between, you will be involved in various aspects of event production. Responsibilities may include:

• Assisting with event setup, including staging, lighting, and decor
• Providing support during the event, such as guest assistance and crowd control
• Ensuring the venue remains clean and orderly throughout the event
• Collaborating with fellow crew members and event coordinators to ensure smooth operations
• Participating in post-event teardown and cleanup

Requirements:

• Excellent communication and teamwork skills
• Ability to work efficiently in a fast-paced environment
• Attention to detail and a strong work ethic
• Flexibility to work evenings and weekends, as needed
• Previous experience in event management or hospitality is a plus but not required

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

Client of HRConnex Human Resources Consultancies LLC

Job Title: Freelance Event Coordinator

Location: UAE

Vacancy: 1 Vacancy

Job Description:

We are looking for a Freelance Event Coordinator to manage our Candlelight concerts in UAE. This role involves full event management, mainly at weekends.

Responsibilities:

• On-site concert coordination (pre-production and production).
• Supervision of teams (up to 15 people) and service providers (up to 10 companies).
• Managing institutional relations (local authorities, companies, associations).
• Ensuring a smooth experience for the audience.

Profile Required:

• Experience in logistics and team management.
• Knowledge of the live performance sector.
• Good stress and contingency management skills.

An Event Coordinator is responsible for planning, organizing, and overseeing various events, such as meetings, conferences, weddings, and corporate events. The job description typically includes the following responsibilities and qualifications:

• Event Planning and Management:

• Collaborate with clients to understand their needs, goals, and budget for the event.
• Create detailed event proposals, including timelines, venues, suppliers, staffing, and budgets.
• Coordinate all event logistics, including venue booking, catering, transportation, accommodation, and equipment rentals.

• Vendor and Stakeholder Coordination:

• Identify and negotiate contracts with vendors and suppliers, ensuring quality and cost-effectiveness.
• Communicate with all stakeholders, including clients, vendors, and team members, to ensure smooth event execution.

• On-site Event Management:

• Supervise the setup, execution, and breakdown of events, ensuring everything runs according to plan.
• Troubleshoot and resolve any issues that arise during the event to ensure a seamless experience.

• Budget Management:

• Manage and monitor the event budget, making adjustments as necessary to stay within financial constraints.
• Provide clients with detailed post-event financial reports.

• Marketing and Promotion:

• Assist in promoting events through social media, email campaigns, and other marketing channels.
• Develop marketing materials and coordinate with designers and printers.

• Post-event Evaluation:

• Gather feedback from clients and attendees to assess the success of the event and identify areas for improvement.
• Prepare detailed reports on the event’s success, including attendance, budget adherence, and overall client satisfaction.

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• Proven experience as an event coordinator or in a similar role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and work under pressure.
• Proficiency in event management software and tools.
• Flexibility to work long hours, including evenings and weekends, as needed.

This role requires someone who is highly organized, creative, and capable of managing multiple aspects of event planning simultaneously. The ability to work under pressure and adapt to changing circumstances is crucial for success in this position.

• Plan event with attention to financial and time constraints
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable terms
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate event’s success and submit reports

Are you ready to excel in a dynamic role that involves coordinating logistics for Non-Deal Roadshows and associated activities? This position requires a strong team player who can multitask effectively, work on multiple projects simultaneously, and demonstrate excellent attention to detail and accuracy.

• Support the delivery of events, working with internal teams to ensure seamless execution.
• Provide exceptional client service to internal and external stakeholders, fostering long-term relationships.
• Liaise directly with corporate clients to support their logistical requirements, including communication with management assistants and direct contact with C-Suite Management.
• Coordinate all event logistics, including venue selection, catering, and transportation.
• Book virtual meetings and webinars via internal systems and external vendors, resolving technical issues promptly.
• Set up and coordinate schedules, as well as information flow.
• Liaise with external vendors and suppliers.
• Perform expense reconciliation and post-event administration/reporting.

• Strong local knowledge of Dubai, Abu Dhabi, and financial center cities across the Middle East region.
• Exceptional project management skills, including prioritization when faced with competing demands.
• Strong attention to detail and organizational skills.
• Ability to remain calm under pressure.
• Accurate budget management and financial reconciliation skills.
• Ability to follow set processes.
• Effective communication skills at all levels.
• Team player.
• Ability to multi-task and meet strict deadlines, working flexibly as needed.
• Experience operating to a high standard in financial services.

• Arabic speaker preferred.

Executive level experience or similar.

This is an exciting opportunity to join a fast-paced team and take your career to the next level. If you are a motivated and organized individual with a passion for delivering exceptional results, we encourage you to apply.

Specialism Administration / Secretarial / Office Support

The Admin & Event Coordinator is responsible for providing comprehensive administrative support to ensure smooth day-to-day operations while also planning, coordinating, and executing internal and external events. This dual role requires strong organizational and multitasking skills, as well as the ability to liaise with vendors, manage schedules, and handle logistics. The role ensures all administrative processes run efficiently and that events from meetings and workshops to corporate functions, are delivered professionally and within budget.

The Admin & Event Coordinator is responsible for providing comprehensive administrative support to ensure smooth day-to-day operations while also planning, coordinating, and executing internal and external events. This dual role requires strong organizational and multitasking skills, as well as the ability to liaise with vendors, manage schedules, and handle logistics. The role ensures all administrative processes run efficiently and that events from meetings and workshops to corporate functions, are delivered professionally and within budget.
Key Responsibilities:

• Manage executive calendars, schedule appointments, and arrange travel logistics
• Coordinate planning and execution of corporate events, conferences, and meetings
• Communicate with vendors, venues, and stakeholders to ensure seamless event delivery
• Prepare documentation including reports, agendas, minutes, and follow-ups
• Track budgets and expenses related to events and office operations
• Maintain office supplies and support general administrative functions

• Bachelor’s degree in Business Administration, Hospitality, or related field
• 2–4 years of experience in administration and/or event coordination
• Strong planning, communication, and problem-solving skills
• Proficient in MS Office Suite and scheduling tools
• Ability to manage multiple priorities under tight deadlines

SpecialismAdministration / Secretarial / Office Support

The Admin & Event Coordinator is responsible for providing comprehensive administrative support to ensure smooth day-to-day operations while also planning, coordinating, and executing internal and external events. This dual role requires strong organizational and multitasking skills, as well as the ability to liaise with vendors, manage schedules, and handle logistics. The role ensures all administrative processes run efficiently and that events from meetings and workshops to corporate functions, are delivered professionally and within budget.

The Admin & Event Coordinator is responsible for providing comprehensive administrative support to ensure smooth day-to-day operations while also planning, coordinating, and executing internal and external events. This dual role requires strong organizational and multitasking skills, as well as the ability to liaise with vendors, manage schedules, and handle logistics. The role ensures all administrative processes run efficiently and that events from meetings and workshops to corporate functions, are delivered professionally and within budget.
Key Responsibilities:

• Manage executive calendars, schedule appointments, and arrange travel logistics
• Coordinate planning and execution of corporate events, conferences, and meetings
• Communicate with vendors, venues, and stakeholders to ensure seamless event delivery
• Prepare documentation including reports, agendas, minutes, and follow-ups
• Track budgets and expenses related to events and office operations
• Maintain office supplies and support general administrative functions

• Bachelor’s degree in Business Administration, Hospitality, or related field
• 2–4 years of experience in administration and/or event coordination
• Strong planning, communication, and problem-solving skills
• Proficient in MS Office Suite and scheduling tools
• Ability to manage multiple priorities under tight deadlines