229 Executive Administrator jobs in the United Arab Emirates

We are seeking a highly organized and proactive individual to support our executive team. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently.

1. Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Manage communication and correspondence, ensuring timely responses.
5. Handle confidential information with discretion and professionalism.
6. Assist with special projects and events, ensuring all logistics are handled efficiently.
7. Maintain and update filing systems, databases, and records.
8. Liaise with internal and external stakeholders, building positive relationships.

1. Bachelor's degree or equivalent experience in business administration or a related field.
2. Proven experience as an executive assistant or in a similar administrative role.
3. Excellent written and verbal communication skills in English.
4. Strong organizational and time management skills, prioritizing tasks effectively.
5. Proficiency in Microsoft Office Suite.
6. Ability to work independently and as part of a team, demonstrating initiative and reliability.
7. High level of professionalism, discretion, and confidentiality.

We are seeking a highly skilled and organized professional to fill the role of Administrative Manager. The ideal candidate will possess a background in administrative or managerial roles, excellent communication skills, and the ability to efficiently handle multiple tasks.

1. Oversee all administrative operations and tasks within the organization.
2. Manage and supervise administrative staff members to ensure seamless day-to-day functioning.
3. Develop and implement efficient procedures and policies for daily operations to maximize productivity.
4. Maintain accurate and up-to-date records and documents for future reference and compliance purposes.
5. Coordinate with various departments to ensure smooth workflow and effective communication.
6. Communicate effectively with internal and external stakeholders through clear and concise written and verbal communication.
7. Handle administrative issues or inquiries promptly and professionally.
8. Monitor and manage budget and expenses related to administrative activities to optimize resource allocation.
9. Identify areas for improvement and implement necessary changes to enhance operational efficiency.

• Bachelor's degree in Business Administration or a related field.
• Minimum of 3 years of experience in an administrative or managerial role.
• Excellent communication skills in English (verbal and written).
• Proficiency in Microsoft Office applications to perform tasks efficiently.
• Strong organizational skills and attention to detail to maintain accuracy and quality.
• Ability to work independently and as part of a team to achieve common goals.
• Experience working with multicultural teams is a plus to foster diversity and inclusion.

If you are a motivated and results-driven professional with strong leadership skills, we would like to hear from you.

Job Title: Administrative Coordinator

We are seeking an experienced Administrative Coordinator to join our team in Abu Dhabi. The role involves managing priority meetings, preparing accurate Minutes of Meetings (MOM), and providing comprehensive administrative support.

About the Role:

• Coordinate and manage project-related administrative tasks.
• Organize and prioritize meetings, prepare agendas, and accurately record MOM.
• Maintain project documentation and ensure timely distribution of reports.
• Liaise with internal and external stakeholders for project-related communications.
• Support project teams with scheduling, tracking progress, and handling correspondence.

Requirements:

• Minimum 10 years of relevant project administration experience.
• Strong organizational, communication, and time-management skills.
• Proficiency in MS Office and project documentation tools.
• Ability to work under pressure and handle confidential information.

We are a vibrant and fast-growing creative agency specializing in high-end renovations for residential and commercial spaces.

About the Role:

You will play a crucial role in keeping our team organized and efficient, allowing us to focus on delivering exceptional services. You will be the right hand to our Managing Director and a key member of our close-knit team, providing exceptional administrative support and contributing to our positive and productive work environment.

Key Responsibilities:

• Calendar Management: Manage the calendar, scheduling appointments, meetings, travel arrangements, and reminders. Anticipate needs and ensure smooth scheduling for the entire team.
• Organization & Administration: Maintain an organized office environment, prepare presentations and reports as needed, manage office timings, and expense reports.

You're a Perfect Fit If You Have:

• 5 or more years of experience
• A keen eye for detail and a commitment to accuracy
• Exceptional organizational and time management skills
• Strong understanding of the construction/Fit-out industry
• Strong communication skills (written and verbal)
• Proficiency in Microsoft Office Suite and other relevant software
• A positive and proactive attitude
• The ability to work independently and as part of a team

What We Offer:

• Opportunity to work in a fast-paced and dynamic environment
• Close collaboration with a talented and passionate team
• A chance to make a real impact and contribute to the success of a growing company
• Positive and supportive work culture

• Greet and announce visitors
• Handle incoming calls, relay messages, and provide information to callers
• Co-ordinate transportation for employees and visitors
• Assign office duties to support staff
• Update and prepare monthly attendance reports
• Ensure optimal services and costs by third-party suppliers

• Responsible for inventory control of grocery and stationery items
• Creates admin-related process flows for streamlining purposes
• Provides monthly accruals to finance for admin-related expenses
• Regularly updates medical tracker reports for employees
• Manage third-party contracts, providing goods/services in line with policy

• First-rate listening, grammar, numeracy, comprehension, presentation, and communication skills
• Gathering and sorting data
• Utilising computer applications
• Preparing budgets, business documents, and reports
• Being congenial and confidential
• Keeping records
• Being professional and punctual
• Following and executing company policies and objectives

Hire Rightt is a broad-based recruitment company offering specialist assistance in the region. We provide professional and personal recruitment services, offering flexibility and quality within a cost-effective framework.

We are unique in delivering people solutions from high-level strategic planning through to practical day-to-day support.

Job Summary:

We are seeking an experienced Executive Administrator to provide high-level administrative support to our team. As a key member of our team, you will be responsible for ensuring the smooth operation of day-to-day functions and providing exceptional support to our executives.

Key Responsibilities:

• Providing administrative assistance, such as writing and editing correspondence, drafting reports, and preparing communications on behalf of our executives
• Maintaining accurate and comprehensive records
• Coordinating meetings, including scheduling, sending reminders, and organizing logistics
• Answering phone calls in a professional manner
• Managing executive calendars, including making appointments and prioritizing tasks
• Performing basic accounting tasks
• Conducting research and maintaining databases
• Other administrative tasks as required

Required Skills and Qualifications:

• Female; preference given to candidates with a pleasing personality
• Strong Arabic and English language skills, both written and verbal
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• High level of discretion and confidentiality when handling sensitive information
• Strong attention to detail and accuracy in all work
• Ability to work independently with minimal supervision
• Minimum 4 years of experience in an executive or administrative role

Benefits:

• Fulfilling career opportunities
• Competitive compensation package
• Opportunities for professional growth and development

Others:

• This is a unique opportunity to join our team and contribute to our success
• We offer a dynamic and supportive work environment
• Our company values diversity and inclusion

We are seeking an experienced administrative professional to provide support and contribute to the success of our organization.

Key Responsibilities:

1. Provide exceptional administrative assistance to ensure seamless operations and effective communication.
2. Manage correspondence and communications, responding promptly and professionally to queries.
3. Assist with clerical and secretarial tasks, maintaining accurate records and files.
4. Support customer service initiatives, delivering outstanding experiences for clients and stakeholders.

Required Skills and Qualifications:

1. Proficiency in MS Office, particularly MS Excel and MS Outlook.
2. Proven experience as an Administrative Assistant in a similar industry.
3. Bachelor's Degree in Business Administration or related field.
4. At least 1+ years of previous experience in clerical, secretarial, customer service, or office settings.

This is an exciting opportunity for a highly organized and detail-oriented individual to join our team and contribute to our growth and success.

Job Overview:

This is a senior-level position that requires an exceptional individual to provide comprehensive administrative and personal support to a respected family.

The role involves managing complex calendars, scheduling meetings, coordinating travel arrangements, handling confidential correspondence, and acting as the primary point of contact for personal matters.

Additionally, you will coordinate with household staff, vendors, and service providers to ensure seamless day-to-day operations.

Key responsibilities include organising family events, maintaining accurate records, filing systems, and managing expenses and budgets where required.

Adaptability, professionalism, and discretion are essential in this dynamic and fast-paced environment.

• 5+ years of experience in a Personal Assistant or Executive Assistant role supporting senior executives or high-net-worth individuals.
• Exceptional English speaking and writing skills.
• Previous experience working in Europe or with European families/organisations is essential.

A strong organisational skillset and keen attention to detail are also highly valued.

This role offers the opportunity to work closely with a respected and influential family, providing an excellent platform to deepen your professional experience in a high-profile environment.

The successful candidate will be able to maintain confidentiality, adapt quickly to changing circumstances, and demonstrate a high level of professionalism at all times.

This is a unique opportunity to join a forward-thinking family and contribute to their success.

You will have the chance to develop your skills, build relationships, and make a real impact in a dynamic and challenging environment.

If you are a motivated and experienced individual looking for a new challenge, we encourage you to apply for this exciting opportunity.

Keyword: PersonalAssistant

Role Overview:

The primary objective of this position is to provide administrative support to senior management. This entails a multifaceted approach, encompassing calendar management, task oversight, office administration, meeting participation, human resources, project support, and team coordination.

Main Responsibilities:

• Organize and prioritize the schedules of high-level executives, ensuring seamless coordination and conflict-free calendars.
• Monitor and track tasks assigned to employees, providing timely reminders and updates as necessary.
• Oversight of office supplies, mail, and packages, with maintenance coordination.
• Active participation in high-level meetings, taking notes and summarizing key points for executive review.
• Assistance in improving employee talent recruitment, retention, and development initiatives.
• Tracking project progress, liaison work with team members, and regular updates to executives.
• Liaison between executives, employees, clients, and other stakeholders, facilitating effective communication.
• Coordination of team meetings, tracking action items, and providing regular status updates.

Required Skills and Qualifications:

• Exceptional organizational and time management skills.
• Ability to multitask and maintain composure under pressure.
• Excellent communication and interpersonal skills.
• Familiarity with office software and technology.
• Aptitude for analytical thinking and problem-solving.

Benefits:

• Opportunity to work in a dynamic environment with opportunities for growth and professional development.
• Collaborative team atmosphere with a focus on open communication and mutual support.
• Possible career advancement opportunities within the organization.

Others:

The ideal candidate will possess a strong work ethic, be highly motivated, and have a keen eye for detail. If you are a driven individual seeking a challenging role with opportunities for growth and development, we encourage you to apply.
Contact Information: Please submit your application through our website.
Tips for Success: Emphasize your ability to multitask, your proficiency in office software, and any relevant experience working in an administrative capacity.