821 Executive Coordinator jobs in the United Arab Emirates

Administrative Support Specialist Role

We are seeking a highly skilled Administrative Support Specialist to join our operations team.

This role will involve directing communications between colleagues and customers, verifying customer information, supporting the operations team, organizing schedules and events, entering data, maintaining office equipment, and completing monthly reports.

The successful candidate will have excellent communication and administrative skills, be a team player, and be proficient at using computers.

Awarding you with the opportunity to work in a leading organization, along with ongoing training and career development, your hard work will undoubtedly lead to personal and professional growth.

You will have the chance to work with people from diverse backgrounds, develop your skills further, and achieve success through determination and teamwork.

This position is based in Dubai.

To ensure success in this role:

• Your educational background must include a minimum of High School Diploma or equivalent.
• You must possess excellent oral communication skills to effectively communicate customers' interests, needs, and requests to management and sales personnel; as well as written communication skills for email and documentation.
• You should have the ability to read and comprehend instructions and information in English and Arabic.
• You should be familiar with computer programs (e.g., CRM software, MS Office) and telephone systems.
• You must be punctual, able to manage assigned tasks within the time schedule; as well as provide customer support in a timely manner.
• Gathering and analyzing data is a significant part of this job, helping you understand your customer base and suggest improvements for the existing strategy.

This role involves providing high-level administrative support to the team, focusing on managing Sales and Purchase Agreements (SPAs).

• SPA Management: Oversee the dispatch and collection of Initial and Final SPAs through courier services.
• Coordination and Follow-up: Coordinate with Sales Advisors/clients to ensure timely completion and signing of Initial and Final SPAs.
• Documentation and Milestones: Manage the scanning, uploading, and accurate milestone updating of all SPAs in Salesforce.
• Document Organization and Archiving: Ensure proper organization, archiving, and storage of SPA documents.
• Process Monitoring and Reporting: Monitor courier activities and SPA handling processes, providing regular updates and reports.

The ideal candidate will possess strong organizational skills, excellent communication abilities, and the capacity to work independently with minimal supervision.

This position offers a unique opportunity to join a dynamic team and contribute to the success of our organization.

The successful candidate will have the ability to manage multiple tasks, prioritize responsibilities, and maintain a high level of professionalism in a fast-paced environment.

They will be responsible for ensuring the smooth operation of the SPA management process, from initial setup to finalization, and will play a key role in maintaining relationships with clients and stakeholders.

With a strong focus on customer satisfaction, the candidate will work closely with the sales team to ensure that all SPAs are executed efficiently and effectively.

Excellent communication and interpersonal skills are essential for this role, as the candidate will interact regularly with internal and external stakeholders, including clients and suppliers.

The successful candidate will be a self-motivated individual who is able to work independently, think critically, and make sound judgments in a timely manner.

Get AI-powered advice on this job and more exclusive features.

A local bank in the UAE is seeking a highly professional and experienced Executive Coordinator to support a senior executive in overseeing day-to-day operations and strategic follow-ups across various banking functions. This role requires banking experience and a strong understanding of internal structures, operational processes, and cross-functional coordination.

The Executive Coordinator's office will be based in Sharjah. He or she will be responsible for providing daily executive summaries, ensuring structured follow-ups with internal stakeholders, and attending meetings to prepare formal Minutes of Meetings (MoMs). The role demands a high degree of professionalism, discretion, and organizational ability.

1. Daily Reporting & Coordination

- Prepare and deliver daily executive summaries highlighting key updates, action items, and departmental progress.

- Act as the central point of contact between the executive office and internal stakeholders including officers, team leads, AVPs, and other senior personnel.

- Conduct systematic follow-ups to ensure closure of pending matters and deliverables.

1. Meetings & Documentation

- Attend all meetings with the executive and prepare detailed, actionable Minutes of Meetings (MoMs) with clear accountability and deadlines.

- Track progress and provide regular updates on follow-up items from previous meetings.

- Ensure the executive is fully briefed ahead of each meeting and that supporting documents are available in advance.

1. Operational Oversight

- Coordinate and monitor ongoing projects, escalations, and strategic initiatives involving multiple departments.

- Liaise across departments to collect updates, validate progress, and ensure alignment with agreed timelines.

- Identify and flag delays, bottlenecks, or risks and escalate appropriately with recommendations for resolution.

1. Confidentiality & Discretion

- Handle all information with the highest level of confidentiality and professionalism.

- Serve as a trusted point of contact, filtering and prioritizing communications and tasks based on strategic importance.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
• Minimum of 4–6 years of experience in the UAE banking sector.
• Proven ability to interact with senior stakeholders and manage high-level communications.
• Strong knowledge of banking processes, internal workflows, and institutional dynamics.
• Exceptional English communication skills (written and verbal); Arabic is a plus.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• High attention to detail and organizational skills
• Strong interpersonal and communication abilities
• Proactive, solution-oriented, and able to work independently
• Ability to manage pressure and multitask effectively
• Professional conduct and polished presentation in meetings

• Location: Executive office in Sharjah
• Mobility: May be required to attend meetings across different locations within the UAE

• Mid-Senior level

• Full-time

• Finance and Sales

• IT Services and IT Consulting

This job posting appears active and does not contain any expired indicators.

We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.

• Organize executive schedules, meetings, and travel
• Prepare reports, presentations, and meeting materials
• Draft emails, memos, and other communications
• Help plan and coordinate meetings, events, and projects
• Collect and organize data to support decision-making
• Communicate with internal teams and external contacts on behalf of executives
• Track tasks and ensure follow-up across departments
• Handle sensitive information with confidentiality
• Provide general administrative support as needed
• UAE National (Emirati) with a valid Family Book
• Diploma or Bachelor's degree in Business Administration, Management, or a related field
• Strong communication skills in both English and Arabic
• Experience in an administrative, coordination, or support role
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time-management skills
Preferred Attributes:
• Eagerness to learn and grow into more senior roles
• Positive and professional attitude
• Ability to handle sensitive information with integrity
• Team-oriented and proactive work ethic
• Career development with opportunities for advancement
• A stable and professional working environment
• Competitive salary with performance-based incentives
• Full medical insurance and annual leave entitlements
• Exposure to executive-level operations and strategic functions
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Delivering high-level administrative support is crucial for the smooth operation of senior executives' daily activities. The ideal candidate will be highly organized, detail-oriented, and able to work effectively in a fast-paced environment.

• Coordinate executive activities, including calendar maintenance, travel coordination, and management of appointments, phone calls, and emails.
• Develop meeting agendas, presentations, and handle external resources to support executive responsibilities.
• Communicate with internal and external stakeholders, ensuring all matters are addressed and brought to the executive's attention.
• Manage executives' personal calendar and household, establishing effective workflow and communication to achieve teamwork goals.
• Coordinate and execute events, manage projects, and follow up on action items on behalf of the executive.

• 3+ years of administrative or executive assistant experience.
• Self-motivated and results-oriented, with proficiency in Microsoft Word and Excel.
• Technologically adept, with post-secondary diploma or degree.
• Attention to detail, ability to work in a fast-paced environment, and strong command of the English language (written and verbal).
• Good communicator in email, over the phone, and in-person, with exceptional interpersonal, communication, and writing skills.

This is a full-time position, requiring flexibility and the ability to travel with short notice.

We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.

• Organize executive schedules, meetings, and travel
• Prepare reports, presentations, and meeting materials
• Draft emails, memos, and other communications
• Help plan and coordinate meetings, events, and projects
• Collect and organize data to support decision-making
• Communicate with internal teams and external contacts on behalf of executives
• Track tasks and ensure follow-up across departments
• Handle sensitive information with confidentiality
• Provide general administrative support as needed

• UAE National (Emirati) with a valid Family Book
• Diploma or Bachelor's degree in Business Administration, Management, or a related field
• Strong communication skills in both English and Arabic
• Experience in an administrative, coordination, or support role
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time-management skills

• Eagerness to learn and grow into more senior roles
• Positive and professional attitude
• Ability to handle sensitive information with integrity
• Team-oriented and proactive work ethic

• Career development with opportunities for advancement
• A stable and professional working environment
• Competitive salary with performance-based incentives
• Full medical insurance and annual leave entitlements
• Exposure to executive-level operations and strategic functions

We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.

• Organize executive schedules, meetings, and travel
• Prepare reports, presentations, and meeting materials
• Draft emails, memos, and other communications
• Help plan and coordinate meetings, events, and projects
• Collect and organize data to support decision-making
• Communicate with internal teams and external contacts on behalf of executives
• Track tasks and ensure follow-up across departments
• Handle sensitive information with confidentiality
• Provide general administrative support as needed

• UAE National (Emirati) with a valid Family Book
• Diploma or Bachelor's degree in Business Administration, Management, or a related field
• Strong communication skills in both English and Arabic
• Experience in an administrative, coordination, or support role
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time-management skills

• Eagerness to learn and grow into more senior roles
• Positive and professional attitude
• Ability to handle sensitive information with integrity
• Team-oriented and proactive work ethic

• Career development with opportunities for advancement
• A stable and professional working environment
• Competitive salary with performance-based incentives
• Full medical insurance and annual leave entitlements
• Exposure to executive-level operations and strategic functions

We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.

• Organize executive schedules, meetings, and travel
• Prepare reports, presentations, and meeting materials
• Draft emails, memos, and other communications
• Help plan and coordinate meetings, events, and projects
• Collect and organize data to support decision-making
• Communicate with internal teams and external contacts on behalf of executives
• Track tasks and ensure follow-up across departments
• Handle sensitive information with confidentiality
• Provide general administrative support as needed

• UAE National (Emirati) with a valid Family Book
• Diploma or Bachelor's degree in Business Administration, Management, or a related field
• Strong communication skills in both English and Arabic
• Experience in an administrative, coordination, or support role
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time-management skills

• Eagerness to learn and grow into more senior roles
• Positive and professional attitude
• Ability to handle sensitive information with integrity
• Team-oriented and proactive work ethic

• Career development with opportunities for advancement
• A stable and professional working environment
• Competitive salary with performance-based incentives
• Full medical insurance and annual leave entitlements
• Exposure to executive-level operations and strategic functions

Get AI-powered advice on this job and more exclusive features.

A local bank in the UAE is seeking a highly professional and experienced Executive Coordinator to support a senior executive in overseeing day-to-day operations and strategic follow-ups across various banking functions. This role requires banking experience and a strong understanding of internal structures, operational processes, and cross-functional coordination.

The Executive Coordinator's office will be based in Sharjah. He or she will be responsible for providing daily executive summaries, ensuring structured follow-ups with internal stakeholders, and attending meetings to prepare formal Minutes of Meetings (MoMs). The role demands a high degree of professionalism, discretion, and organizational ability.

• Daily Reporting & Coordination

- Prepare and deliver daily executive summaries highlighting key updates, action items, and departmental progress.

- Act as the central point of contact between the executive office and internal stakeholders including officers, team leads, AVPs, and other senior personnel.

- Conduct systematic follow-ups to ensure closure of pending matters and deliverables.

• Meetings & Documentation

- Attend all meetings with the executive and prepare detailed, actionable Minutes of Meetings (MoMs) with clear accountability and deadlines.

- Track progress and provide regular updates on follow-up items from previous meetings.

- Ensure the executive is fully briefed ahead of each meeting and that supporting documents are available in advance.

• Operational Oversight

- Coordinate and monitor ongoing projects, escalations, and strategic initiatives involving multiple departments.

- Liaise across departments to collect updates, validate progress, and ensure alignment with agreed timelines.

- Identify and flag delays, bottlenecks, or risks and escalate appropriately with recommendations for resolution.

• Confidentiality & Discretion

- Handle all information with the highest level of confidentiality and professionalism.

- Serve as a trusted point of contact, filtering and prioritizing communications and tasks based on strategic importance.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
• Minimum of 4–6 years of experience in the UAE banking sector.
• Proven ability to interact with senior stakeholders and manage high-level communications.
• Strong knowledge of banking processes, internal workflows, and institutional dynamics.
• Exceptional English communication skills (written and verbal); Arabic is a plus.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• High attention to detail and organizational skills
• Strong interpersonal and communication abilities
• Proactive, solution-oriented, and able to work independently
• Ability to manage pressure and multitask effectively
• Professional conduct and polished presentation in meetings

• Location: Executive office in Sharjah
• Mobility: May be required to attend meetings across different locations within the UAE

• Mid-Senior level

• Full-time

• Finance and Sales

• IT Services and IT Consulting

This job posting appears active and does not contain any expired indicators.