What Jobs are available for Executive Coordinator in the United Arab Emirates?

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

The Front Desk Receptionist is responsible for greeting visitors, managing incoming calls, handling inquiries, and providing administrative support to various departments. This role is essential for creating a welcoming atmosphere and ensuring that all front desk operations are handled professionally and efficiently.

United Arab Emirates Office Management Full Time

Front Desk Receptionist

Key Responsibilities:

• Greeting and Welcoming:
  • Welcome visitors and clients with a friendly and professional demeanor.
  • Ensure all guests sign in and direct them to the appropriate person or department.
  • Provide information about the company and answer any questions visitors may have.
• Telephone Management:
  • Answer and manage incoming phone calls promptly and courteously.
  • Redirect calls to appropriate personnel or take messages as needed.
  • Handle inquiries and provide basic information over the phone.
• Administrative Support:
  • Assist with scheduling appointments and meetings.
  • Maintain the reception area, ensuring it is clean, organized, and stocked with necessary supplies.
  • Manage incoming and outgoing mail, courier services, and deliveries.
  • Assist with basic administrative tasks such as data entry, filing, and document preparation.
• Visitor Management:
  • Coordinate with security to manage visitor access and ensure compliance with safety procedures.
  • Maintain visitor logs and issue visitor badges when required.
• Customer Service:
  • Provide excellent customer service to all clients, visitors, and staff.
  • Handle any complaints or concerns professionally and escalate issues as necessary.
• Coordination:
  • Liaise with various departments to coordinate front desk activities and facilitate smooth operations.
  • Assist with event planning and coordination when needed.
• Qualifications:
  • Education: : High school diploma or equivalent. An associate degree or certification in office administration is a plus.
  • Experience: 1-2 years of experience in a receptionist, customer service, or administrative role.
  • Driver’s License: A valid UAE driver’s license
  • Skills:
    • Excellent communication and interpersonal skills.
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
    • Strong organizational and multitasking abilities.
    • Ability to handle a busy front desk environment and manage multiple tasks efficiently.
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Overview

Dubai, United Arab Emirates | Posted on 10/05/2025

Trisun is a fast-growing Dubai-based technology company driving innovation across digital transformation, data solutions, and enterprise technology services. Our culture thrives on agility, collaboration, and forward-thinking ideas that empower businesses to perform at their best.

• Provide comprehensive administrative and operational support to senior executives.
• Manage complex calendars, schedule meetings, and coordinate international travel arrangements.
• Prepare correspondence, reports, presentations, and meeting materials with accuracy and professionalism.
• Serve as the primary point of contact between executives, internal teams, and external partners.
• Organize and support executive meetings, board sessions, and company events.
• Maintain confidentiality and handle sensitive information with discretion.
• Track key projects, deadlines, and deliverables to ensure timely completion.
• Assist with expense reporting, budgeting, and other administrative processes.
• Identify opportunities to streamline operations and enhance executive efficiency.

• Education: Bachelor’s degree preferred (Business Administration, Communications, or related field).
• Experience: 2+ years of experience providing executive-level administrative support, ideally within the tech or professional services sector.
• Skills & Attributes: Exceptional organizational and multitasking abilities.
• Skills & Attributes: Strong written and verbal communication skills (English required; Arabic is a plus).
• Skills & Attributes: Proficiency in Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Notion, Asana).
• Skills & Attributes: Professional demeanour, discretion, and strong attention to detail.
• Skills & Attributes: Ability to thrive in a fast-paced, international business environment.

• Competitive salary and benefits package.
• A modern, collaborative, and innovation-driven work culture.
• Opportunities for growth and professional development.
• Dynamic work environment at the heart of Dubai’s tech ecosystem.

At Al Haktur IT Solutions , we believe that strong organization and professional support drive business success. We are currently seeking a highly organized and proactive Executive Assistant to join our dynamic team in Dubai . The ideal candidate will provide administrative and executive support to senior management, ensuring smooth day-to-day operations and effective coordination across departments.

• Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare reports, presentations, and confidential documents with accuracy and professionalism.
• Coordinate travel arrangements, hotel bookings, and itinerary management for executives.
• Act as a point of contact between executives, staff, and external partners.
• Maintain organized records, files, and confidential information.
• Assist in preparing meeting agendas, recording minutes, and following up on action items.
• Manage office supplies, vendor communication, and general administrative duties.
• Support project coordination, event planning, and internal communications.
• Handle sensitive information with discretion and professionalism.

• Bachelor’s degree in Business Administration or related field.
• 2–4 years of experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and maintain confidentiality.
• Professional demeanor and a high level of attention to detail.

At Al Haktur IT Solutions , we value efficiency, dedication, and trust. Joining our Dubai office as an Executive Assistant means becoming part of a team that thrives on collaboration, precision, and excellence in supporting organizational success.

Abu Dhabi, United Arab Emirates | Posted on 10/03/2024

We are seeking an experienced Executive Assistant to support the senior management team of an investment firm in Abu Dhabi. The ideal candidate will have exceptional communication and presentation skills, along with excellent knowledge of Microsoft Office (especially PowerPoint and Excel) and AI tools to streamline processes and enhance productivity. This role requires professionalism, confidentiality, and a proactive attitude, ensuring that the executive team’s time and energy are focused on high-level strategic decisions.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
  
• Prepare, review, and edit documents, presentations, and reports using Microsoft Office (PowerPoint, Excel, Word) and AI tools for internal and external use, ensuring a high standard of accuracy and professionalism.
  
• Act as the point of contact between the executive team and internal/external stakeholders, ensuring smooth communication and follow-ups on action items.
  
• Manage confidential information with integrity and discretion.
  
• Assist in organizing events, conferences, and meetings, ensuring all logistical arrangements are handled efficiently.
  
• Conduct research, prepare briefings, and provide timely updates to executives on relevant business and market information.
  
• Liaise with other departments to support the executive team in decision-making processes.
  

Qualifications & Skills:

• Bachelor’s degree in Business Administration or a related field.
  
• 5+ years of experience as an Executive Assistant, preferably in the investment or financial services sector.
  
• Excellent verbal and written communication skills in English (Arabic is a plus).
  
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
  
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), with advanced knowledge of AI tools being critical for creating high-quality presentations and optimizing workflows.
  
• Demonstrated ability to work under pressure and meet deadlines.
  
• Professional appearance and demeanor, with excellent interpersonal skills.
  
• Attention to detail and ability to maintain confidentiality.
  
• Competitive salary and performance-based bonuses.
  
• Health insurance and other benefits as per UAE labor law.
  
• Opportunities for career development within a dynamic investment environment.
  

Dubai, United Arab Emirates | Posted on 09/15/2025

We are seeking a bright, capable, and self-drivenExecutive Assistant to work directly with the Managing Director of adynamic, growing company. This is a high-responsibility role suited for someonewho thrives in a professional environment, learns quickly, and takes pride inworking independently while keeping operations running smoothly.

Key Responsibilities

• Provideexecutive-level support and act as a trusted right hand to the ManagingDirector
  
• Managecalendars, scheduling, and confidential correspondence with precision
  
• Prepareand process invoices, packing lists, delivery advice, transfer ofownership, and shipping documentation
  
• Maintainaccurate financial records using QuickBooks and assist with basicaccounting tasks in coordination with an external accounting agency
  
• Coordinate logistics for deliveries, meetings, and travel arrangements
  
• Liaisewith clients, vendors, and business partners professionally andefficiently
  
• Assistwith videography and content tasks when needed (preferred but notmandatory)
  

Qualifications & Skills

• Minimum3 years’ experience in a similar executive or personal assistant role
  
• Intelligent,fast learner with a proven ability to work independently and handlemultiple priorities
  
• Experiencewith QuickBooks and strong understanding of business documentationworkflows for international shipping
  
• Backgroundin logistics or accounting is a strong advantage
  
• Highlevel of discretion and ability to work closely with senior leadership
  
• Videography/editingskills are a plus but not essential
  

What We Offer

• Aprofessional, respectful, and empowering work environment
  
• Directexposure to senior-level decision-making and business operations
  
• Opportunityto grow with a boutique, fast-moving company where your contributionsmatter
  

Wanna join the adventure?

We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.

You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.

If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.

• Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
• Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
• Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
• Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
• Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
• Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
• Handle sensitive information with the highest level of confidentiality and professionalism
• Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times

• Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills in English. Arabic is a plus
• High level of discretion, integrity, and trustworthiness
• Strong problem-solving ability and resourcefulness in high-pressure situations
• Comfortable managing both professional and personal tasks in a blended role
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.