62 Executive Support jobs in the United Arab Emirates

Highly skilled administrative professionals are sought after to support senior-level executives in Abu Dhabi.

About the Role

The primary point of contact for C-Suite Executives will handle complex tasks including:

• Diary management and coordination of itineraries
• Booking meetings and scheduling appointments
• Coordinating internal and corporate events

This liaison role between the office and board directors requires handling correspondence between employees and C-Level Executives, managing confidential information. The ideal candidate must be trustworthy and loyal with extensive experience supporting high-level executives.

Requirements

To be considered for this role, the candidate must have:

• A minimum of 10 years of experience as an Executive or Administrative Assistant supporting C-Level Executives
• Excellent team working skills and communication skills in English
• Proficient MS Office skills and exceptional organizational abilities
• Residency in Abu Dhabi with a valid UAE Family Book

Our Ideal Candidate

We seek a highly motivated and result-driven individual who can thrive in a fast-paced environment. If you possess excellent communication skills strong attention to detail and a passion for delivering results under pressure please submit your application.

We are seeking a highly organized and self-sufficient Senior Assistant/Office Manager to support us in our Abu Dhabi Headquarters.

This is an exciting opportunity for a skilled individual to work as part of our team. Key responsibilities will include providing administrative support , ensuring effective office operations, and assisting with day-to-day tasks.

• Highly organized and efficient with excellent time management skills.
• Able to work independently with minimal supervision.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

This role offers a competitive salary package, including benefits such as health insurance, paid vacation time, and opportunities for professional development.

We value our employees and strive to create a positive work environment that promotes growth and success.

This role is ideal for individuals who enjoy working in a fast-paced environment and have excellent communication skills.

The successful candidate will be proactive, flexible, and willing to travel extensively.

• Prior experience in service, management, or hospitality industries.
• Proficiency in English (B2+ level).
• Ability to adapt to changing situations and think critically.

• Accommodation and daily needs support.
• Visa processing assistance for work-related trips.
• A competitive salary package.

• Seniority level: Entry-level position.
• Employment type: Full-time commitment.
• Job function: Administrative support.

We are seeking a highly skilled and proactive Administrative Support Specialist to provide comprehensive support to our senior leadership.

• Manage the CEO's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders
• Handle and prioritize incoming communications such as emails, phone calls, and correspondence ensuring timely responses and resolutions
• Prepare and edit documents, reports, and presentations utilizing Microsoft Office suite and other relevant software tools
• Screen and direct phone calls and visitors, providing professional attention and assistance
• Arrange travel arrangements and itineraries for the CEO and executive team
• Assist in the preparation of meetings including agenda preparation and minute taking
• Coordinate and manage special projects assigned by the CEO
• Provide administrative support to the executive team as needed ensuring seamless day-to-day operations

• Previous experience in an administrative support role preferably to a senior executive or CEO
• Excellent organizational, time management, and communication skills
• Strong attention to detail and accuracy in all aspects of work
• Proficient in using Microsoft Office suite and other relevant software tools
• Able to handle confidential and sensitive information with utmost discretion
• Flexible and adaptable to changing priorities and able to work under pressure
• Bachelor's degree in Business Administration or related field is preferred
• Proactive and self-motivated individual with a strong sense of professionalism and integrity

We are seeking a seasoned Executive Support Professional to provide high-level support to a senior executive.

• Manage a busy calendar across multiple time zones, ensuring timely and efficient scheduling of meetings and appointments.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, utilizing AI tools for optimal planning.
• Handle confidential communications with professionalism and discretion, maintaining confidentiality at all times.
• Filter and prioritize incoming requests, ensuring the executive's time is used effectively.

• Maintain accurate records of corporate entities, structures, and documentation, both physical and digital.
• Organize and track paperwork required by the executive, ensuring easy access and compliance.
• Collaborate with service providers to obtain necessary documentation for company formation and registration.

• Arrange complex domestic and international travel, including visa applications and passport renewals.
• Assist with event planning, coordinating logistics and arrangements for high-profile functions and gatherings.

• Utilize technology to streamline communication, improve workflow efficiency, and enhance productivity.
• Monitor project deadlines and key deliverables, ensuring timely completion and follow-up actions.
• Able to work flexible hours, adapting to global time zones and requirements.

Attributes We Value:

• Calm under pressure, adaptable, and commercially astute.
• Discreet, trustworthy, and self-motivated, with a proactive approach to problem-solving.

Location and Logistics:

• Base: Dubai, UAE (rare travel requirement).
• Contract: Full-time, permanent.
• Hours: Core hours with flexibility to accommodate multiple time zones.

Compensation:

• Competitive salary.
• Performance-based bonus.
• Travel and business expenses covered.

We are seeking a highly skilled and experienced Personal Assistant to support our CEO in various aspects of their role. This is an exciting opportunity for someone who is passionate about providing exceptional administrative support and wants to work with a dynamic team.

This is a full-time position that requires the successful candidate to be available during working hours based on business needs. The ideal candidate will have excellent organizational skills, wise decision-making abilities, and a high sense of responsibility. They will also be self-motivated, able to multitask without compromising quality, and have a strong ability to prioritize tasks effectively.

1. Provide administrative support to the CEO, including preparing documents, managing schedules, and coordinating travel arrangements.
2. Manage emails, phone calls, and correspondence on behalf of the CEO.
3. Develop and implement effective systems for maintaining accurate records and files.
4. Organize meetings, appointments, and events, ensuring seamless communication and coordination with stakeholders.
5. Analyze problems and develop solutions, using sound judgment and discretion.
6. Foster strong relationships with internal teams and external partners, including lawyers, real estate developers, brokers, banks, telecom, IT, marketing, contractors, etc.

• Bachelor's degree in Business Administration or related field.
• Minimum 5 years of experience as a Personal Assistant or in a similar role.
• Excellent communication and interpersonal skills, with the ability to interact effectively with people at all levels.
• Strong problem-solving skills, with the ability to think critically and make informed decisions.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Fluent in English; knowledge of Arabic is highly advantageous.
• Additional language skills (French, German, Italian, Mandarin) are a plus.

We offer a competitive salary, benefits package, and opportunities for professional growth and development. If you are a motivated and organized individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.

Please submit your resume and a cover letter explaining why you are the ideal candidate for this role. We look forward to hearing from you!

Posted on: 10 April 2025

Location: Dubai

Experience required: 4 - 5 years

Job Purpose:

Sr. Executive - Sales Support plays a critical role in supporting the Business Development team by providing quick and accurate responses to customer inquiries, including preparing and sending quotations when the team is out in the field. Additionally, the role involves handling some inside sales activities, helping to identify and pursue potential customers. Sr. Executive - Sales Support also manages internal processes, coordinates with various departments, and ensures customer needs are met efficiently. By streamlining operations and engaging in inside sales, this role allows the Business Development team to focus on revenue-generating activities while ensuring high levels of customer satisfaction.

Key Responsibilities:

1. Assist the Sales and Business Development teams with preparing proposals, quotations, and customer presentations.
2. Respond quickly to quotation requests from the Business Development team when they are out in the field, ensuring timely responses to potential customers.
3. Handle inside sales activities, including identifying potential leads and following up with customers to close smaller sales opportunities.
4. Manage sales documentation, including contracts, agreements, and amendments.
5. Coordinate with internal departments (Operations, Customer Service, and Finance) to ensure smooth execution of customer orders and SOPs.
6. Follow up with internal teams and customers to ensure timely delivery of services and solutions.
7. Maintain accurate and updated records of sales activities in the CRM system.

Customer Relationship Management:

1. Assist in handling customer inquiries and requests, coordinating with relevant teams to provide prompt solutions.
2. Provide ongoing administrative support to the Sales team for maintaining relationships with existing customers.
3. Ensure timely and professional responses to customer communications to enhance service delivery.

Data and Reporting:

1. Generate and maintain regular sales reports, including tracking of key performance indicators (KPIs) for the sales team.
2. Assist in preparing performance analysis, market insights, and customer data to support the sales strategy.
3. Maintain CRM data accuracy by regularly updating customer information and tracking sales leads.

Market Representation & Promotion:

1. Assist in preparing marketing materials for customer meetings, sales events, and promotions.
2. Support in organizing and coordinating customer meetings, events, and networking activities.
3. Help in raising awareness of WeFreight’s products and services by contributing to promotional efforts.

Operational Coordination:

1. Work closely with the Operations and Customer Service teams to ensure the timely delivery of services and support for customer needs.
2. Follow up with customers for documentation and assist with order processing when necessary.
3. Coordinate with the Finance team on billing issues, invoicing, and following up on customer payments.

Process Improvement:

1. Identify and suggest improvements in sales support processes to enhance the overall efficiency of the Sales team.
2. Collaborate with internal departments to optimize communication flows and reduce administrative bottlenecks.
3. Provide feedback to the Business Development team on ways to improve customer service and support.

Key Performance Indicators (KPIs):

1. Accuracy and timeliness of sales documentation and reporting.
2. Efficient coordination between the Sales team and internal departments.
3. Quick response time to quotations and inquiries from the Business Development team.
4. Customer satisfaction as reflected in service delivery and communication.
5. Timely and accurate data management in the CRM system.
6. Contribution to the overall success of sales campaigns and promotions.

Key interactions (Internal | External)

External: Customers | Internal: Sales & BD | Finance | HR | Operations | WeFreight Branch offices

Education requirements:

Bachelor’s degree in business, Sales, Marketing, or a related field.

Preferred Experience in freight forwarding or logistics is an advantage.

Background and experience:

1. Minimum 1-2 years of experience in sales support, customer service, or administrative roles, preferably in the freight forwarding or logistics industry.
2. Familiarity with CRM systems and sales tracking tools.
3. Experience in coordinating with multiple departments and stakeholders.

Competencies and skills:

1. Strong organizational and multitasking skills.
2. Excellent communication and interpersonal skills.
3. Ability to respond quickly and accurately to quotation requests.
4. Attention to detail and accuracy in managing sales documents.
5. Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint).
6. Ability to work under pressure and meet deadlines.

Core Competencies:

1. Customer-oriented with a focus on providing high-quality support.
2. Strong administrative and coordination abilities.
3. Ability to work collaboratively with cross-functional teams.
4. Proactive and self-motivated with a problem-solving mindset.
5. Ability to manage multiple tasks with accuracy and efficiency.