82 Personal Assistant jobs in the United Arab Emirates

The Role
Irwin & Dow are recruiting a Personal Assistant for our UHNW client who has recently relocated his private office to the region. The role will provide the highest level of strategic operational support, occasional business travel, providing research and assisting with speech writing, brief taking and attending meetings with him. Additionally, the role will oversee all aspects of his and his family’s private life and you will be holding a valued and trusted position. The role will be diverse, one minute working on a new strategy or business proposal, and the next on household and staff management and renovations. There will be an element of support to the wider family, research into private holidays, liaison with schools (both internationally and in UAE) and oversight of all family’s diaries, ensuring the principal has family time as much as possible. We are seeking a high achiever, someone who is ambitious and wants to develop themselves and become a valued member of staff. Principle is a highly successful entrepreneur who is dynamic and engaging; driven with exacting standards in terms of attention to detail and time management. The role is highly project driven and candidates should be able to demonstrate the ability to manage feasibility reports, design phases of the projects and mange budgets accordingly. The principle does travel extensively and as stated on occasion the PA will be required to travel with him. Travel however is well planned; you will be responsible for this advance planning and all logistics and scheduling. This will be a 24/7 commitment but as such, will be highly rewarded with independence in the role. There are many opportunities to grow and make an impact within the business, but it is imperative that the private support is maintained to the highest service standards. Due to the nature of this role, we are seeking candidates with no external commitments, who are meticulous in their presentation, as they will represent the principle at meetings and act in his stead on occasion .English must be your first language and you should be comfortable in engaging with people at all levels and be highly politically and culturally aware.

Requirements
This will be a 24/7 commitment but as such, will be highly rewarded with independence in the role. There are many opportunities to grow and make an impact within the business, but it is imperative that the private support is maintained to the highest service standards. Due to the nature of this role, we are seeking candidates with no external commitments, who are meticulous in their presentation, as they will represent the principle at meetings and act in his stead on occasion .English must be your first language and you should be comfortable in engaging with people at all levels and be highly politically and culturally aware.

About the company
Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

The Role
Position Overview Our client is a market leading firm, providing fiduciary, restructuring, trustee, fund administration, economic substance, and registered office and agent services based out of DIFC. They are seeking a highly organized, polished, and proactive Personal Assistant to provide dedicated support to the CEO and two Senior Managers. This pivotal role combines executive assistance, office coordination, and front-of-house responsibilities to ensure the smooth and efficient operation of the leadership team and the wider office. The ideal candidate will bring strong organizational skills, impeccable attention to detail, and exceptional communication abilities, with a background in financial or corporate services considered a significant advantage. Key Responsibilities Executive Support & Email Management • Proactively manage and prioritize the CEO’s email inbox, ensuring timely responses, flagging priorities, and drafting replies when appropriate. • Organize and maintain the CEO’s calendar, coordinating meetings, calls, and appointments efficiently. Reception & Front-Office Duties • Act as the first point of contact for visitors and incoming calls, providing a professional, welcoming, and polished front-of-house presence. • Manage incoming and outgoing correspondence, deliveries, and general office communication. Travel & Logistics Coordination • Plan and coordinate comprehensive travel arrangements for the CEO and senior managers, including flights, accommodation, ground transportation, visas, and itineraries. • Ensure all travel documentation and schedules are accurate, organized, and delivered in a timely manner. Expenses & Administration • Process, track, and reconcile expense claims for all members of the senior management team. • Maintain accurate records of travel, entertainment, and office-related expenses. Office Management • Oversee the smooth day-to-day running of the office, including supplies, facilities, service providers, and general maintenance. • Support internal communications and help maintain a professional and organized working environment. Market Research & Business Support • Conduct research and compile reports to support executive decision-making. • Assist with the preparation of presentations, documents, and briefing materials as required. ___

Requirements
• Minimum 3–5 years’ experience in a Personal Assistant or Executive Assistant role supporting senior leadership. • Background in financial or corporate services is highly desirable. • English as a first language will be highly regarded or to an impeccable professional standard if a second language. • Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint). • Proven ability to handle sensitive and confidential information with absolute discretion. • Previous experience in a fast-paced, professional office environment in the UAE is an advantage. Personal Attributes • Exceptionally well-presented and well-groomed, projecting a professional business image at all times. • Confident, articulate, and professional communicator with strong interpersonal skills. • Highly organized, proactive, and able to manage multiple priorities with minimal supervision. • Calm under pressure, solution-focused, and able to anticipate needs. • Positive, can-do attitude with a strong sense of initiative and responsibility.

About the company
KERSHAW LEONARD "WE CHANGE PEOPLES LIVES" Who we are: Founded in September 1999 The Kershaw Leonard Group was based upon professional recruitment practices laid down by the UK Institute of Employment Consultants whose values are still at the core of our success today. Inherently we believe that recruitment is a people business not a CV processing business and as such we take time and care to make sure we understand the needs of both our Clients and our Candidates. Such attention to the care side of our business together with the sheer length of time we have been established has given us a unique position. We regularly attract top class candidates who only want to work with Kershaw Leonard as they trust our confidentiality and professionalism. Similarly, more than 75% of the clients we work with come back for more when they have a new position to fill. What we do: Kershaw Leonard Group places exceptional talent on a Global scale. Our winning strategy is to partner very closely with a small number of clients so we can really understand their objectives, needs and aspirations in a way that allows us to intuitively know the kind of cultural fit they are looking for when the time comes for them to recruit new talent. Then once that talent is on board and part of the clients team, to assist wherever is needed to improve performance and leadership skills Why Us: The Kershaw Leonard Group is more than just a recruitment agency. In addition to KL Recruitment, KL Consulting offers a vast spectrum of skills from our experienced behavioural psychologist and consultants with almost two decades of HR Director level experience in the region.

The Role
• Provide direct executive support, including calendar and email management, travel coordination, and meeting arrangements. • Serve as the central point of communication for internal teams and external stakeholders with a focus on professionalism and diplomacy. • Oversee and coordinate all office administration tasks, including office supplies, vendor management, and facility needs. • Supervise or assist support staff across business entities and ensure administrative processes are streamlined. • Assist with preparation of reports, presentations, and correspondence across both businesses. • Organize and manage internal meetings, events, and team communications. • Monitor and follow up on key projects, action points, and business deadlines. • Maintain high levels of discretion and confidentiality in all dealings.

Requirements
• Previous experience as an Executive Assistant, Office Manager, or similar administrative role • Highly organized, detail-oriented, and reliable. • Comfortable handling multiple responsibilities across different business units. • Strong command of English (written and spoken); additional languages are a plus. • Proficiency in Microsoft Office and general tech tools. • Bachelor's degree preferred, though not mandatory with strong experience.

About the company
PARKER CONNECT is the fastest growing Management Consultancy in the Middle East. We provide world class services such as Executive Search and Consultancy through our centrally located office in Dubai, United Arab Emirates. Ever since starting operations, the organization has witnessed rapid growth purely achieved through firm business relations and quality service delivery. Our market knowledge in the region put together with quality consultants and excellent infrastructure has enabled us to build a strong portfolio of clients which include MNCs and local firms.

The Role
Our client, a private individual and entrepreneur based in Dubai Marina, is seeking a Personal Assistant to provide day-to-day support across both personal and business activities. The role offers a mix of remote work and on-site presence at the residence, with occasional travel abroad. Key Responsibilities: - Manage travel arrangements, including booking flights and accommodations. - Provide administrative support for the client’s art business, including acquisitions, sales, and coordination of day-to-day activities. - Assist with paying invoices and handling basic bookkeeping. - Maintain accurate records and reports using Excel and MS Office. - Provide flexible personal support, including errands and coordination. - Occasionally travel with the client (approx. twice a year to London/Hong Kong).

Requirements
- Must hold own visa (e.g., husband’s visa). - Strong organizational and multitasking skills. - Good knowledge of Excel and MS Office. - Must be comfortable working independently and remotely, with approx. 2 days a week on-site at the Marina residence. - Must have a valid UAE driving license and be able to drive. - Flexible and professional attitude with the ability to handle both personal and business-related tasks.

About the company
Talent Higher is a leading recruitment agency, specialising in providing strategic solutions for organisations and highly skilled candidates in the UAE. For employers, we provide access to a large talent pool, time and resource efficiency, recruitment expertise, market insights, and confidentiality. Candidates benefit from exclusive access to job opportunities, personalized career guidance, streamlined recruitment matchmaking and negotiation support for a variety of careers across the UAE.

About Airalo

Alo! Airalo is the world’s first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .

About you

We hope that you care deeply about the quality of your work, the intrinsic worth of tasks, and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being — and staying — authentic, honest, positive, and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail, and love to get your hands dirty. You are cognizant, tolerant, and welcoming of vulnerabilities and cultural differences.

About the Role

Position : Full-time / Employee

Location: Remote-first

Benefits: Health Insurance, work-from-anywhere stipend, annual wellness & learning credits, annual all-expenses-paid company retreat in a gorgeous destination & other benefits

We're looking for an experience Executive Assistant to work closely with our CEO. This pivotal role is perfect for someone who excels in a dynamic, fast-paced, and high-growth environment. Based in Dubai, you'll be instrumental in optimizing our CEO's effectiveness and ensuring seamless operations. We're looking for someone with an uncanny ability to anticipate needs; someone who can proactively identify solutions.

Your contributions will directly enable our CEO to concentrate on critical big-picture goals, global expansion, and innovative new initiatives. Our ideal candidate has outstanding organizational skills, impeccable communication, and the capacity to work autonomously with the utmost discretion and confidentiality within our diverse international team.

Responsibilities Include but are not limited to:

• Manage and optimize a dynamic and complex calendar for our CEO, including scheduling meetings, appointments, and events across multiple time zones.
• Manage both work and personal commitments
• Resolve scheduling conflicts, and ensure our CEO is thoroughly prepared and briefed for all commitments.
• Oversee our CEO's inbox, drafting, reviewing, and dispatching emails and other correspondence on their behalf.
• Act as a central liaison for internal and external stakeholders, maintaining professional and clear communication.
• Identify potential issues and develop effective solutions, often anticipating challenges before they arise.
• Demonstrate flexibility and resilience in managing diverse demands and unexpected situations calmly and effectively.

Must Have's

• You'll need at least 7+ years of experience as an Executive Assistant, supporting top-level executives.
• You'll have a proven track record of managing complicated global schedules, really showing off your organisational skills
• Experience working with teams from different cultures and time zones is a big plus Fantastic written and verbal communication skills in English
• You'll be a whiz with Google Workspace, Slack and Notion, or can pick up new tech quickly
• Great people skills – you'll be able to build trust and good relationships with anyone, anywhere.
• Fluency in Arabic is required

If you are interested in this role, please apply via the link

By applying, you acknowledge and agree that, in case of successful application, Airalo may request to run background checks as a condition for entering into an agreement with you. Rest assured that these checks will only occur upon your prior consent and at the end of the selection process, and will be strictly limited to what is allowed under the laws that are applicable to you. All data that you share or that we collect in connection with such checks will be processed in accordance with our Privacy Policy, available here .

We sincerely thank all applicants in advance for submitting their interest in this opportunity. Airalo is an equal-opportunity employer and values diversity, equity & inclusion. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to providing reasonable accommodations upon request for individuals with disabilities throughout our job interview process.

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We are looking for a responsible Personal Assistant to ensure the smooth running of our team and delivery of a quality service to the benefit of our customers.

Duties and Responsibilities

• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls, chat system and distribute correspondence
• Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
• Respond accurately to internal and external information requests
• Schedule and coordinate appointments and meetings
• Organize travel arrangements, booking flights, accommodation, trains and taxis
• Follow-up the Attendance Portal and create new users
• Create and reformat effective presentations, documentation and contracts
• Follow-up with suppliers and make orders
• Prepare reports and documentation for meetings and appointments
• Assist with other ad-hoc administrative and project requirements as needed

Requirements and Qualifications

• Previous working experience as a Personal Assistant
• In-depth knowledge of management systems and procedures
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent communications and interpersonal skills
• Discretion and confidentiality
• Proactive problem solver
• Flexibility and adaptability
• HR Skills is an advantage

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The Role
About the Role: We are seeking a highly organized and proactive Personal Assistant to support the CEO. The ideal candidate will be detail-oriented, discreet, and capable of managing a fast-paced workload while ensuring smooth day-to-day operations for the CEO. Key Responsibilities: • Provide comprehensive administrative and secretarial support to the CEO. • Manage the CEO’s calendar, schedule meetings, and handle travel arrangements. • Screen calls, emails, and correspondence, ensuring timely follow-ups. • Prepare reports, presentations, and meeting documents. • Act as a liaison between the CEO and internal/external stakeholders. • Handle confidential information with integrity and discretion. • Assist with personal tasks and ad-hoc projects as required.

Requirements
• Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-level executives. • Excellent communication and interpersonal skills. • Strong organizational and multitasking abilities. • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). • Ability to maintain confidentiality and work with minimal supervision. • Flexibility to adapt to changing priorities and schedules. Preferred Qualifications: • Bachelor’s degree in Business Administration or related field. • Prior experience in a fast-paced corporate environment. • Bilingual (English + Arabic) is an advantage.

About the company
PARKER CONNECT is the fastest growing Management Consultancy in the Middle East. We provide world class services such as Executive Search and Consultancy through our centrally located office in Dubai, United Arab Emirates. Ever since starting operations, the organization has witnessed rapid growth purely achieved through firm business relations and quality service delivery. Our market knowledge in the region put together with quality consultants and excellent infrastructure has enabled us to build a strong portfolio of clients which include MNCs and local firms.

We are seeking a highly organized and proactive Personal Assistant/Office Administrator with a background in e-commerce and marketing. The ideal candidate will have a Bachelor's degree in a relevant field, fluency in both Arabic and English languages, and a minimum of 3 years of professional experience in a similar role. This individual will provide comprehensive administrative support to our team and contribute to the smooth functioning of our office operations. Responsibilities:Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings for company executives.
• Prepare and distribute correspondence, reports, and presentations.
• Maintain and organize electronic and physical files, ensuring proper documentation and record-keeping.
• Coordinate travel arrangements and manage expense reports for executives.

E-commerce Operations:

• Support the e-commerce team in managing online product listings, inventory, and pricing.
• Assist with order processing, shipment tracking, and customer inquiries.
• Collaborate with cross-functional teams to optimize the user experience and drive online sales.
• Monitor and analyze e-commerce performance metrics, providing insights and recommendations for improvement.

Marketing Support:

• Assist with the implementation of marketing campaigns across various channels, such as social media, email marketing, and content creation.
• Conduct market research and competitive analysis to identify trends and opportunities.
• Help develop marketing materials, including brochures, presentations, and promotional content.
• Monitor and report on marketing campaign performance, suggesting strategies for optimization.

Office Administration:

• Manage office supplies inventory, order replenishments, and ensure efficient utilization.
• Coordinate office maintenance and repairs, liaising with vendors as needed.
• Assist with onboarding new employees, including orientation and paperwork.
• Support general administrative tasks, including answering phones, filing, and organizing meetings.

Qualifications:Education and Experience:

• Bachelor of Science (BSc) degree in a relevant field.
• Minimum of 3 years of experience as a Personal Assistant, Office Administrator, or similar role.
• Strong background in e-commerce and marketing is essential.

Skills and Competencies:

• Proficiency in office software and tools, such as Microsoft Office Suite.
• Familiarity with e-commerce platforms and marketing tools (e.g., Magento, Mailchimp, Google Analytics).
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Attention to detail and a high level of accuracy in all tasks.
• Problem-solving and decision-making abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong proficiency in both Arabic and English languages, with excellent verbal and written communication skills.

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The Role
A young and lively entrepreneurial UHNW family requires support on a personal basis with the establishment of their private household in UAE as they transition permanently from Europe to their residence in Dubai. The Personal Assistant will be instrumental in assisting with a seamless transition, managing the existing Household Manager, recruitment of staff, overseeing nannies and other staff members, assisting with interior design and managing maintenance contractors. Additionally, a large part of the role will be responsible for full inventory management, control and accounting for all household expenditure and weekly reporting to Principal. This is a very busy household, with two small children, and a key knowledge of nurseries, schools and extracurricular activities will be expected. Taking a hands-on approach, you will oversee the the nannies and drivers to coordinate the day-to-day activities of the children’s school and after-hours activities. Personal appointments for the Principles, collection of gifts and goods, personal shopping and errands and the organisation of regular social and corporate events held at the main residence in Dubai will also be a core part of this role. The family own several international properties, one of which is under construction in India. The PA will be required to travel to India to assist in the project management and oversee contractors and designers, ensuring the budget and timelines remain on track. Strong initiative is required, ensuring that all associated administration such as visa and passport renewals, car registrations, medical insurance, property administration and maintenance is up to date and organised with the minimum of disruption and in a proactive manner. Additionally, the family travel internationally extensively and it is expected that the PA will ensure that research is thorough, itineraries are organised according to the family’s needs and that they themselves are prepared to travel also. The PA is required to be highly responsive as a great deal of communication is actioned through WhatsApp and have excellent reporting ability. It is preferred that the successful candidate for this PA role is a Hindi speaker, due to the projects in India, and our client is open to male and female candidates. We are seeking candidates with experience of managing budgets and basic accounts and who also have experience with a young family and the complex schedules that brings. You will be motivated and highly proactive and accustomed to the standards of a UHNW family and therefore it is expected that you will have at least 3 years of experience in a similar role. Those with a UAE driving license and use of their own vehicle is also essential for this position.

Requirements
Strong initiative is required, ensuring that all associated administration such as visa and passport renewals, car registrations, medical insurance, property administration and maintenance is up to date and organised with the minimum of disruption and in a proactive manner. Additionally, the family travel internationally extensively and it is expected that the PA will ensure that research is thorough, itineraries are organised according to the family’s needs and that they themselves are prepared to travel also. The PA is required to be highly responsive as a great deal of communication is actioned through WhatsApp and have excellent reporting ability. It is preferred that the successful candidate for this PA role is a Hindi speaker, due to the projects in India, and our client is open to male and female candidates. We are seeking candidates with experience of managing budgets and basic accounts and who also have experience with a young family and the complex schedules that brings. You will be motivated and highly proactive and accustomed to the standards of a UHNW family and therefore it is expected that you will have at least 3 years of experience in a similar role. Those with a UAE driving license and use of their own vehicle is also essential for this position.

About the company
Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.