81 Facilities Coordinator jobs in the United Arab Emirates

• CANDIDATES WITH FACILITY MANAGEMENT EXPERIENCE ONLY APPLY
• Booking clients' appointment requests in all company communication platforms such as phone calls, e-mail, Facebook messenger, company website and WhatsApp.
• Arranging dispatch of technicians on a daily basis to attend client appointments ensuring quality of service and adherence of schedule.
• Assists in office operations such as coordinating office activities and operations to serve efficiency and compliance to company policies.
• In charge of stock inventory, looking for/dealing with suppliers to procure materials such as AC units, AC spare parts, water heater, water pumps and any AC, plumbing and electrical consumables.
• Managing invoices, payment collection and data entry via QuickBooks
• Marketing the company's services through social media platform, e.g Facebook, WhatsApp and Email.
• Manages daily operations of the organization, orchestrating forward-thinking strategies to accomplish profit and expansion goals.
• Assists in recruiting, hiring and training of team members.
• Handles problematic customers and clients to assist lower-level employees and maintain excellent customer service.
• Delivers business strategy and develops systems and procedures to improve operational quality and team efficiency

Job Type: Full-time

Pay: AED2, AED3,500.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

• Job Title – Facilities Coordinator (Facilities Management and Property Handover Department)
• Type – Long Term
• Work Location – Sharjah (UAE)
• Salary AED Monthly
• NP- Immediate
• Industry- Real estate experience is a must, Facility Management, Document Control in property Management.

Mandatory details/Skills-

1. Community and DLP (Defect Liability Period) Case Management
2. Procurement and Invoice Processing
3. CAFM (Computer-Aided Facilities Management) System Administration
4. Email and Communication Management
5. Customer Service Support
6. Title Deed Transfer Coordination.
7. Client Coordination During Property Handover

Regards

TASC Recruitment Team

1. Receive and log maintenance requests; assign tasks to technicians or vendors and follow up on completion.

2. Track and update the status of service requests in CAFM or helpdesk systems, response, resolution times and ensure closure within SLA timelines.

3. Coordinate schedules, access permits, and documentation for external service providers and contractors.

4. Assist with routine site inspections to check governmental statutory compliance, cleanliness, safety, equipment functionality and report any deviations.

5. Maintain records of maintenance schedules, inspection reports, asset registers, service agreements, snagging, observation registers and permits.

6. Coordinate with the procurement/store team for required tools, spare parts, and consumables.

7. Prepare daily, weekly, and monthly reports related to maintenance, utilities, service status, and KPIs.

8. Ensure documentation is ready for audits, and facilities operations adhere to safety, civil defense, and governmental regulatory standards.

9. Communicate with tenants/clients to update on progress, address minor concerns, and escalate issues when needed.

10. Support in governmental sustainability & energy savings initiatives

11. Support technicians, supervisors, and engineers with scheduling, logistics, and operational requirements.

Bachelor's in Facilities Management, Business Administration, Engineering, or a related field.

2–4 years of experience in facilities coordination, maintenance administration, or building operations support.

Familiarity with CAFM systems (e.g., Maximo, MRI-Concept Evoution, Facilio, Planon, Archibus) is an advantage.

Knowledge of MEP systems or soft services in a facilities environment is a plus.

About Us

Sariah Facilities Management Company is a trusted FM provider in Abu Dhabi and Al Ain, managing a diverse portfolio of residential compounds, towers, and commercial facilities. We are committed to delivering reliable, sustainable, and efficient services across hard and soft FM operations.

Role Overview

We are seeking a proactive
Facilities Coordinator
to support our operations team in delivering high-quality facility management services. The role requires strong organizational, communication, and multitasking skills to ensure smooth coordination between clients, contractors, and internal teams.

Key Responsibilities

• Coordinate daily FM operations across residential, commercial, and corporate sites.
• Serve as the first point of contact for clients, handling service requests and complaints.
• Track, monitor, and close work orders.
• Assist in planning and scheduling preventive and corrective maintenance.
• Prepare reports, meeting minutes, and client communications.
• Maintain documentation such as permits, contracts, and vendor records.
• Liaise with supervisors, technicians, and subcontractors to ensure SLA/KPI adherence.

Requirements

• Decent experience in facilities coordination/administration, ideally in UAE.
• Strong understanding of FM operations (MEP, civil, soft services).
• Proficiency in MS Office; experience with CAFM systems is an advantage.
• Excellent written and verbal communication skills (English required, Arabic a plus).
• Ability to multitask, prioritize, and thrive in a fast-paced environment.

What We Offer

• Competitive salary and benefits.
• Opportunity to grow within a leading FM company.
• Exposure to a wide portfolio of high-profile clients and projects.
• Supportive and professional work environment.

If you are organized, client-focused, and eager to grow in the facilities management industry, we'd love to hear from you.

Apply now via LinkedIn or send your CV to ""

We are looking for Facilities coordinator with minimum 2 years of UAE Experience as Facilities Coordinator for our Dubai Office.

Job Type: Full-time

Pay: AED4, AED4,500.00 per month

We are looking for a motivated FacilitiesCoordinator to assist in managing day-to-day operations at project sites. The role includes supporting maintenance activities, coordinating with vendors, ensuring safety compliance, and assisting rope access supervision under guidance.

Key Responsibilities:

• Assist in coordinating routine maintenance and facility services at project sites.
• Support rope access activities and ensure safety procedures are followed.
• Conduct site inspections and report facility issues.
• Coordinate with vendors for cleaning, pest control, and maintenance.
• Maintain records like maintenance logs and inspection reports.
• Assist with mobilization and setup of temporary site facilities and utilities.
• Support compliance with safety regulations and HSE documentation.
• Provide general administrative support to the facilities team.

Qualifications & Experience:

• Diploma or bachelor's degree in Facilities Management, Engineering, or related field preferred.
• Up to 2 years of experience in facilities or site coordination.
• Basic knowledge of construction site facilities and safety protocols.
• UAE driving license preferred.
• Proficient in Microsoft Office
• Arabic proficiency (mandatory).

Job Types: Full-time, Permanent

Pay: AED2, AED2,500.00 per month

We are seeking a highly organized Facilities Coordinator to join our team. The ideal candidate will be proactive, reliable, and capable of handling administrative and operational tasks.

• Coordinate meetings, appointments, and prepare minutes of meetings
• Manage contracts, purchase requisitions, invoices, and audit files
• Maintain records on SharePoint including contracts, insurance files, and leases
• Track staff overtime, leave planner, gate passes, and parking requests
• Oversee petty cash, reimbursements, and monitor utility bills
• Support audit documentation and prepare reports
• Coordinate budget requirements
• Process orders for services, equipment, and assets
• Act as the administrative point of contact
• Coordinate meetings and events, and manage communication flow

• Bachelor's Degree (Any discipline)
• 3–5 years of experience in healthcare facilities
• Proficient in Microsoft Office
• Strong administrative, communication, and organizational skills
• Familiar with procurement systems and financial tracking
• Experience with SharePoint and document control systems
• Ability to work under pressure and manage priorities

We are seeking a highly skilled Facilities Coordinator to join our team. This is an excellent opportunity for individuals who enjoy working in a fast-paced environment and have experience in facilities management.

• Elevate and promote the standards of excellence as defined in our organization's Core Values.
• SUPPORT THE FACILITIES TEAM IN IMPLEMENTING STAFF-RELATED POLICIES AND PROCEDURES.
• Develop a strong working relationship with support staff to optimize task allocation and follow-up on assignments.
• Conduct regular, effective support staff observations with focused feedback to supervisors.
• Maintenance: Oversee building, grounds, and equipment maintenance, including scheduling routine tasks, responding to repair requests, and ensuring safety compliance.
• Cleaning: Lead cleaning staff and maintain high cleanliness standards throughout the school, including developing schedules, assigning tasks, and monitoring performance.
• Security: Ensure school security by monitoring access points, responding to emergencies, and adhering to safety protocols.

• Education: Secondary education or higher; library or stock control experience is advantageous.
• Skills: Excellent organizational skills, ability to work under pressure, strong English language proficiency, and willingness to multitask.
• Experience: A minimum of 5 years' experience in a Health & Safety Officer role.

We offer a competitive salary package, opportunities for professional growth and development, and a collaborative work environment.

If you are a motivated individual who enjoys working in a dynamic environment, we encourage you to apply for this exciting opportunity.

We are seeking a specialist to support the facility management team in ensuring seamless operations by coordinating services, managing assets and contracts, maintaining regulatory compliance, and providing accurate reporting and documentation. This role serves as a central administrative and operational support function enhancing service delivery, compliance, and resident satisfaction.

• Operational Coordination - Assist with coordinating facility-wide operations covering MEP, Civil, HVAC, Housekeeping, Waste Management, Pest Control, Security, Helpdesk, HSE, Catering, and Laundry services.
• Action Item Tracking - Track action items from departmental meetings and regulatory visits, ensuring timely follow-up and closure.
• Asset Management - Maintain and update the facility's asset register, including equipment, furniture, and infrastructure. Support audits of assets and inventory to ensure accountability and compliance.
• Service Contract Management - Maintain and monitor all service agreements (MEP, housekeeping, security, catering, waste management, etc.) to ensure adherence to terms and conditions.
• Lease Administration - Maintain leasing contracts for accommodation facilities, including renewal reminders, documentation, and compliance with tenancy regulations.
• Regulatory Compliance - Maintain updated licenses, permits, and certifications required for the facility and prepare documentation for inspections by health, municipality, labor authority, KEZAD, and civil defense.
• Resident Services - Assist in coordinating services to ensure residents' well-being and satisfaction.
• Reporting & Documentation - Prepare monthly reports covering asset utilization, service performance, contract status, and compliance updates.
• Financial & Procurement Support - Support budget tracking, procurement documentation, and vendor performance evaluation, as required.
• Data & Records Management - Maintain centralized records for assets, contracts, occupancy, and compliance to ensure accuracy, accessibility, and audit readiness.

• Bachelor's degree or diploma in Facility Management, Business Administration, Engineering, or related field.
• 3–5 years of experience in facility/property management with exposure to asset and contract management.
• Strong interpersonal and communication skills to liaise effectively with residents, authorities, and stakeholders.
• Knowledge of UAE regulatory requirements for staff and residential accommodation facilities.
• Experience with CAFM/helpdesk systems and asset management software is an advantage.