11 File Management jobs in the United Arab Emirates

**Company Description**
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
**_This opportunity is part of AECOM's Fursa Program and open exclusively to UAE Nationals holding a valid family book._**
AECOM are currently seeking an experienced Administrator - Information Management, to join our team in Abu Dhabi. The successful candidate will support the implementation and maintenance of digital records and document control procedures across project lifecycles. Working under the guidance of senior team members, this role ensures that project documentation is accurately managed, traceable, and compliant with established standards.
**Responsibilities:**
+ Assist in deploying and maintaining digital records and document control systems in alignment with project requirements and organisational standards.
+ Support the execution of digitised administrative workflows, including the circulation, tracking, and uploading of project deliverables and communications.
+ Maintain project record platforms to ensure that all documentation is organised, accessible, and traceable by relevant stakeholders.
+ Conduct QA/QC reviews of project documentation in collaboration with originators to verify adherence to naming conventions, version control, and sign-off protocols.
+ Understanding of document control systems and digital records management.
+ Familiarity with project documentation standards and workflows.
+ Proficiency in digital tools and platforms used for document management.
**Qualifications**
+ Typically, a minimum of 2-4 years post-undergraduate experience in Information Management / Document Control.
+ Bachelor of Business, Art, Administration or Science or relevant Degree from an accredited University
**Additional Information**
**About AECOM**
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
**What makes AECOM a great place to work**
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
**ReqID:** J
**Business Line:** Building Engineering
**Business Group:** DCS
**Strategic Business Unit:** ME and Africa
**Career Area:** Administration
**Work Location Model:** On-Site

Join us at Enquo, where we're dedicated to harnessing the transformative power of data and technology. As leaders in technology and data solutions, we prioritize humanity in everything we do. Our mission is clear: to empower organizations to unlock the full potential of their data through cutting-edge technology and exceptional services.

We envision a brighter future, where technology ignites extraordinary achievements and drives profound transformation. Here at Enquo, challenges are opportunities, and our passionate team thrives on making meaningful impacts on society. With humility and a collaborative spirit, we leverage teamwork and creative thinking to deliver optimal and trustworthy solutions.

Asa purpose-driven company, were passionate about using data and technology as catalysts for positive change. Our vision extends to a world where everyone can harness the power of data to reach their fullest potential. At Enquo, honesty, trust, and empathy form the foundation of our simple business language. Were agile, adaptable, and committed to bridging any business need with innovative data solutions.

Join our journey, where curiosity and entrepreneurship drive us to explore uncharted territories and create solutions that truly matter. We foster a collaborative and inclusive environment, valuing every team member's contributions. If you're a talented, curious, and creative individual who thrives in a fast-paced, dynamic setting, we invite you to be part of our mission. Together, let's create new opportunities through data and technology, shaping a more humane future for all.

Enquo: fueling a better future through innovation, data, and technology.

Role Description

The Master Data Management Lead will be responsible for defining, designing, and building dimensional databases to meet business needs. Assisting in the application and implementation procedures of data standards and guidelines coding structures and data replication to ensure access to and integrity of data sets.

Key Responsibilities

• Excellent experience in Master Data Management including include Meta-Data Management, Data Migration, Data Security and Data Transformation/Conversion
• Experience in ETL processes and advanced SQL skills.
• Intermediate Requirements Gathering/Elicitation, Documentation, and Source to Target mapping skills.
• Working knowledge of Conceptual, Logical and Physical Data Modeling concepts as well as Database design concepts
• Practical experience working in an Agile Methodology

Qualifications/Skills

• Bachelor’s or master’s degree in computer science, Information Technology, or a related field.
• Proven experience in data quality management, with at least 8 years of experience in a leadership role.
• Strong understanding of data quality frameworks, tools, and methodologies.
• Proficiency in SQL and experience working with data profiling tools.
• Excellent analytical and problem-solving skills.
• Leadership and team management abilities.
• Effective communication and collaboration skills.
• Familiarity with data governance principles is a plus.

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JOB PURPOSE - Shaping and overseeing the strategic direction of data and AI initiatives across the organization. This role ensures that data governance frameworks, policies, and practices are aligned with business goals, driving the effective use of data as a strategic asset and empowering Employer's agencies and sectors to make informed, data-driven decisions.RequirementsCitizenship: UAE National Experience: 3 - 5 years +, the more experience the better the salary. Education # Bachelor’s degree in data science, Information Technology, Computer Science, or a related field. A master’s degree is preferred. # Certified Data Management Professional (CDMP - Data Quality) # Certified Data Management Professional (CDMP - Master) # Experience with machine learning and data science tools. # Certified Information Management Professional (CIMP) # AWS Certified Solutions Architect – Professional. # Microsoft Certified: Azure Solutions Architect Expert Certified Artificial Intelligence Practitioner (CAIP). # Certified Information Systems Security Professional (CISSP) # Project Management Professional (PMP) TOGAF. # 9 Certified Data Management Professional (CDMP - Data Quality) # Certified Data Management Professional (CDMP - Master). # 14 years of experience in data management, with a minimum of 3-5 years in a leadership or managerial role. Skills # Flexible team player who thrives in environments requiring the ability to prioritize effectively and juggle multiple concurrent projects. # Goal-driven leader who maintains a productive climate and confidently motivates, mobilizes, and coaches employees to meet high-performance standards. # Results-driven achiever with exemplary planning and organizational skills, along with a high degree of detail orientation # Proficiency in data management tools and software (e.g., SQL, ETL tools, data visualization on tool # Strong understanding of data governance, data quality, and data security principles. # Exceptional listener and communicator who effectively conveys information verbally and in writing. # Resourceful team player who excels at building trusting relationships with customers and colleagues.BenefitsAttractive Salary range: AED 40,000 - AED 55,000 per month, depending on years of experience. Full Government of Dubai benefits.

Cybersecurity & Information Assurance - Senior Management role (UAE National)

Abu Dhabi, United Arab Emirates | Posted on 07/09/2025

Our Client is seeking a seasoned InformationSecurity Leader to drive the cybersecurity strategy across their investmentportfolio. This role is responsible for establishing a group-wide cybersecuritygovernance framework, aligning with risk and resilience teams, and ensuringpreparedness for audits and regulatory compliance. The ideal candidate willprovide leadership, technical expertise, and strategic vision to elevate thecybersecurity maturity of all portfolio companies.

Key Responsibilities:

• Establish and maintain a group-levelinformation security governance framework, aligned with enterprise riskand resilience functions.
  
• Lead the Portfolio Information Assuranceteam, ensuring cybersecurity goals are aligned with broader organizationalstrategy.
  
• Develop, implement, and enforcecybersecurity policies, procedures, and standards across portfolioentities.
  
• Oversee and enhance the implementation ofsecurity controls and frameworks to increase overall cybersecuritymaturity.
  
• Manage cybersecurity budgets andresources, ensuring efficient use and prioritization of securityinitiatives.
  
• Conduct cybersecurity risk assessments,identify vulnerabilities, and recommend effective risk mitigationstrategies.
  
• Prepare and support audit readinessacross portfolio companies; ensure alignment with internal and externalcompliance standards.
  
• Provide regular cybersecurity updates andrisk posture reports to executive boards and governance bodies.
  
• Drive adoption and integration ofGovernance, Risk, and Compliance (GRC) tools for informed, risk-baseddecision-making.
  
• Spearhead cybersecurity awareness andtraining programs across the organization and promote best practices.
  
• Participate in M&A due diligence byevaluating cybersecurity risks of acquisition targets.
  
• Represent the organization in thecybersecurity community, leading CISO roundtable, forums, andknowledge-sharing initiatives.
  
• Manage cyber insurance coverage as astrategic component of the organization’s risk treatment plan.
  
• Stay current with emerging technologies,threats, regulations, and market trends to ensure continuous improvementof security posture.
  
• Maintain a comprehensive cybersecuritymetrics and reporting framework to track performance and driveaccountability.
  

Requirements

• Bachelor’s or Master’sdegree in Information Security, Computer Science, Engineering, or relateddiscipline
  
• Minimum 15 years ofexperience in information security, with proven leadership intransformation and governance roles
  
• Strong knowledge of ISO27001, UAE Information Assurance Standards, NIST, and other globalcybersecurity regulations
  
• Demonstrated experiencein managing complex cybersecurity transformation initiatives acrossmultiple business units or entities
  
• Skilled in executivecommunications, including board-level reporting and stakeholder engagement
  
• Hands-on experiencewith cybersecurity risk management, compliance frameworks, and auditreadiness
  
• Experience with cyberinsurance management and aligning coverage with organizational riskappetite
  
• Strong leadershipskills with a history of managing and mentoring high-performing teams
  
• Adept at working underpressure in high-stakes, fast-paced corporate environments
  
• Familiarity with GRCplatforms, enterprise security architecture, and security operations bestpractices

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Objectives:

The Document Controller ensures effective management and control of technical documentation within projects, aligning with contractual and organizational standards. This role requires a strong understanding of Vanderlande products, asset and documentation management processes, and the relationship between physical assets and technical documentation. Working closely with Project Managers, Engineering Project Leaders, and cross-functional teams—including Engineering, Planning, Commercial, and Integration Management—the Document Controller oversees the review, approval, distribution, and timely submission of documents and correspondence to support successful project execution and handover.

Main Tasks:

• Implement and maintain the Document Management Plan, ensuring adherence to defined standards, processes, and templates.
• Support project teams in generating, updating, and validating documents using agreed templates and ensuring formal compliance (e.g., completeness, formatting, readability).
• Manage and control the preparation, submission, receipt, and distribution of all technical documents and contractual correspondence in line with the Project Submittal Plan and distribution lists.
• Maintain the document control system, ensuring availability of up-to-date information such as approval status, revision history, metadata, and planned submission dates.
• Ensure appropriate document review and approval workflows are followed, maintaining a clear audit trail and proactively following up on pending actions or deviations.
• Liaise with the client’s documentation/information management team to ensure smooth handover of records and compliance with client and contractual requirements.
• Coordinate with the Contract Team and stakeholders to define external deliverables and internal documentation needs; maintain the Document List and Project Submittal Plan.
• Prepare and maintain templates for technical documents, contractual correspondence, and forms (e.g., RFIs).
• Support official communication with the client, including submission and tracking of RFIs, comment sheets, and contractual correspondence.
• Ensure compliance with Vanderlande and client information management requirements, as well as legal and statutory regulations.
• Contribute to continuous improvement of information management tools and processes.
• Prepare status and progress reports based on submission schedules, workflow statuses, and KPIs.
• Organize and maintain both electronic and physical document archives as required.

Authorities:

Full access to project contract & documentation, baselines (time, scope) status and progress information.

Suggest and follow-up on improvements, if required, in relation to any document management & control activities.

Responsibilities:

Ensures document deliverables and correspondence are generated, reviewed, approved, stored and distributed in time and in line with the applicable standards and regulations.

Skills:

• Previous experience in information management / document control related activities
• Experience with EDMS, information management and collaboration applications such as SharePoint, Business Collaborator, Conject, Aconex, or Autodesk Construction Cloud
• A Bachelor's degree (or working towards) in Business, Administration, Engineering or a related field is desirable
• Strong interpersonal and stakeholder management skills, excellent communication skills
• Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail

Education requirements:

5 years of experience in document management & control and project management of large-scale industrial projects

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Document control page is loaded# Document controllocations: Dubaitime type: Full timeposted on: Posted Todaytime left to apply: End Date: October 31, 2025 (14 days left to apply)job requisition id: JR32939# Job TitleDocument control# Job Description**Objectives:**The Document Controller ensures effective management and control of technical documentation within projects, aligning with contractual and organizational standards. This role requires a strong understanding of Vanderlande products, asset and documentation management processes, and the relationship between physical assets and technical documentation. Working closely with Project Managers, Engineering Project Leaders, and cross-functional teams—including Engineering, Planning, Commercial, and Integration Management—the Document Controller oversees the review, approval, distribution, and timely submission of documents and correspondence to support successful project execution and handover.**Main Tasks:*** Implement and maintain the Document Management Plan, ensuring adherence to defined standards, processes, and templates.* Support project teams in generating, updating, and validating documents using agreed templates and ensuring formal compliance (e.g., completeness, formatting, readability).* Manage and control the preparation, submission, receipt, and distribution of all technical documents and contractual correspondence in line with the Project Submittal Plan and distribution lists.* Maintain the document control system, ensuring availability of up-to-date information such as approval status, revision history, metadata, and planned submission dates.* Ensure appropriate document review and approval workflows are followed, maintaining a clear audit trail and proactively following up on pending actions or deviations.* Liaise with the client’s documentation/information management team to ensure smooth handover of records and compliance with client and contractual requirements.* Coordinate with the Contract Team and stakeholders to define external deliverables and internal documentation needs; maintain the Document List and Project Submittal Plan.* Prepare and maintain templates for technical documents, contractual correspondence, and forms (e.g., RFIs).* Support official communication with the client, including submission and tracking of RFIs, comment sheets, and contractual correspondence.* Ensure compliance with Vanderlande and client information management requirements, as well as legal and statutory regulations.* Contribute to continuous improvement of information management tools and processes.* Prepare status and progress reports based on submission schedules, workflow statuses, and KPIs.* Organize and maintain both electronic and physical document archives as required.**Authorities:**Full access to project contract & documentation, baselines (time, scope) status and progress information.Suggest and follow-up on improvements, if required, in relation to any document management & control activities.**Responsibilities:**Ensures document deliverables and correspondence are generated, reviewed, approved, stored and distributed in time and in line with the applicable standards and regulations.**Skills:*** Previous experience in information management / document control related activities* Experience with EDMS, information management and collaboration applications such as SharePoint, Business Collaborator, Conject, Aconex, or Autodesk Construction Cloud* A Bachelor's degree (or working towards) in Business, Administration, Engineering or a related field is desirable* Strong interpersonal and stakeholder management skills, excellent communication skills* Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail**Education requirements:**>5 years of experience in document management & control and project management of large-scale industrial projects**Aspire. Grow. Achieve. *Together***Are you looking to develop your career and satisfy your ambitions at a company where you can **aspire** to new heights, enjoy personal **growth** and thrive on **achievement**environment. We are the global market leader for future-proof logistic process automation at airports – from London Heathrow to Singapore Changi – and in the parcel market for leading players such as UPS and FedEx. Furthermore, we are also a leading supplier of solutions for warehousing giants, including Walmart, which seamlessly integrate innovative systems, intelligent software, and life-cycle services.If you **aspire** to a position of responsibility and want to make a difference by facilitating the delivery of what matters most to consumers, passengers, and businesses, the next step on your path to global opportunities is to join Vanderlande. As part of our network and unique culture of freedom and flexibility, you will be able to express yourself and become connected to our dedicated people, building strong relationships and rising to the challenge of industry-leading projects.To **achieve** our collective goals, you will seize the initiative and have a hands-on role working in a positive environment to deliver tangible, state-of-the-art products and improve the competitiveness of our highly visible customers. As an integral part of our team, you will have the enthusiasm and be driven to reach our destination before your next journey with Vanderlande begins…So, if you would like to join a profitable and growing company that will enable you to reach your goals and focus on your future, please get in touch with us.You will **grow**, take ownership and make every day better as you continue on the road to success with your spirit of adventure – and fulfill your ambitions for personal development through our Academy. Vanderlande will give you the necessary knowledge, tools, and support so that ***together*** we have the confidence and ability to exceed our customers’ expectations in over 100 countries. #J-18808-Ljbffr

Parsons is looking for an amazingly talented Document Controller to join our team in Dubai, UAE. In this role, you will get to establish and/or maintain filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondence.

What You'll Be Doing :

• Establish and/or maintain filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondence.
• Process contractor submittals and Requests for Information (RFIs). You will also support and review contractor submittals for compliance with contract documents and logs responses.
• Assist in providing technical and administrative review of construction documents to confirm design intent, RFIs, and submittals comparison, and coordination between projects.
• Develop simple, clear, consistent file structures and implement controls to ensure that communication and work flow protocols are easily to follow.

What Required Skills You'll Bring :

• Bachelor's degree or diploma in a related field
• Minimum 3 years of related work experience on a construction project
• Well versed in EDMS - Aconex software.
• Membership and/or certification in EMC (Enterprise Content Management) and/or ARMA (American Records Management Association) is preferred.
• Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
• Excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.
• Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use.
• Keys to your success will be your previous experience in providing document control on similar projects, your organizational skills, and knowledge of Electronic Document Management Systems.

Parsons equally employs representation at all job levels, no matter the race, color, religion, sex (including pregnancy), national origin, age, disability, or genetic information. We truly invest and care about our employee’s wellbeing and provide endless growth opportunities.

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .

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Job Summary:

The Document Controller is responsible for the creation, storage, and retrieval of documents. This includes tasks such as scanning documents, indexing them, and maintaining a document management system. The ideal candidate will be organized, detail-oriented, and have excellent computer skills.

Responsibilities:

1. Scan documents
2. Index documents
3. Maintain a document management system
4. Create and maintain filing systems
5. Retrieve documents as needed
6. Destroy old documents according to company policy

Qualifications:

1. High school diploma or equivalent
2. 1-3 years of experience in document control
3. Excellent computer skills
4. Ability to work independently and as part of a team

Benefits:

1. Medical Insurance
2. Annual two ways air fare
3. Family Accommodation

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Quality Control – Document Administrator

Acino is a Swiss pharmaceutical company, leader in advanced drug delivery technologies. We have a clear focus on selected emerging markets in the Middle East, Africa, the CIS Region, and Latin America, and we operate in some of the most dynamic countries of the world. We value courage, commitment, trust, and empathy and provide an environment that supports initiative and effort. We are proud to be action-oriented and open-minded, with a strong focus on quality and product availability, even in remote and hard-to-reach areas of the world.

We are constantly expanding our market position with a future-oriented international business strategy. Therefore, we are looking for a dedicated and motivated person to strengthen our Quality Control team in Dubai, UAE Site- Acino Pharmaceuticals FZ LLC

Job Overview:

The QC Document Administrator is responsible for ensuring effective control of all QC documentation and sample management processes, in alignment with GLP, GMP, and data integrity principles, supporting laboratory compliance, resources coordination, and ensures smooth execution of QC operations from material receipt to reporting.

Job Responsible:

• Manage QC documents (SOPs, specifications, STPs, release reports, logbooks, training records) in compliance with ALCOA+ principles.
• Ensure timely drafting, revision, approval, and archival of SOPs, specifications, standard test procedures, and reports.
• Maintain document storage, retrieval, and archival systems (manual and electronic such as SAP, Dot Compliance, etc.).
• Monitor document version control and ensure accessibility to authorized personnel only.
• Oversee receipt, registration, and distribution of QC samples as per lot management and sample receiving procedures.
• Ensure proper handling, storage, and tracking of samples (raw materials, packaging, intermediates, finished products, and stability).
• Performing sampling activities for raw materials and water system samples in compliance with GLP and SOPs.
• Maintain sample retention and disposal records as per regulatory and company requirements.
• Monitor and reinforce adherence to GLP practices within the QC laboratory.
• Support internal audits, inspections, and compliance activities by ensuring availability and accuracy of records.
• Report and escalate any observed deviations, non-compliance, or data integrity concerns to QC Manager.
• Coordinate usage and availability of sampling and testing resources (sampling tools, logbooks, controlled forms, etc.).
• Support QC Manager in managing laboratory schedules, prioritizing sample workflows, and aligning resources for timely completion.
• Ensure laboratory personnel training records are maintained, up-to-date, and available for audits.
• Ensure all activities are performed in compliance with EHS policy and PPE requirements.
• Maintain strict confidentiality of QC data, documents, and product information.
• Participate in improvement initiatives for QC operations and documentation processes.
• Provide inputs for system enhancements (SAP, LIMS, documentation tools) to streamline QC efficiency.
• Perform any other responsibilities assigned by the QC Manager to support department needs.

Qualifications & Skills:

• Bachelor’s degree in science or pharmacy with relevant experience.
• 1-3 years of experience in pharmaceutical QC role (GLP/GMP environment preferred).
• Knowledge of data integrity (ALCOA+), GLP, and regulatory requirements.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Familiarity with SAP, LIMS, or other digital quality/document management systems is an advantage.

This is the opportunity to join a very dynamic organization, where decisions are taken fast and where you can actively participate in shaping our future. If this sounds exciting, we would love to hear more about you!

Only direct applications will be considered. Please apply via our HR system here.

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