200 Filing jobs in the United Arab Emirates

• Receives and distributes communications; collects and mails correspondence.
• Copies and stores important documents and records.
• Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to work stations as needed.
• Provides office communications support by fielding calls, answering questions, forwarding messages, confirming customer orders and keeping customers informed of order status.
• Maintains equipment by completing preventive maintenance, troubleshooting failures, calling for repairs, monitoring equipment operation and purchasing meter funds.
• Maintains office schedule by picking up and delivering items as needed.
• Updates job knowledge by participating in educational opportunities.
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; and exploring opportunities to add value to job accomplishments.

Working hours: Flexible four hours per day.

• Basic office skills.
• Written and verbal communication skills.
• Microsoft Office software skills.
• Scheduling and meeting planning.
• Typing and word processing skills.
• Dependability and professionalism.
• Administrative writing and reporting skills.

• High school diploma.
• One to two years of office assistant experience.

Excellence Medical Center is a trusted healthcare facility licensed by the Department of Health (DOH), dedicated to providing top-tier medical services in Abu Dhabi. We specialize in ENT, Hearing & Balance, Hematology, Internal Medicine, Pediatrics, Gynecology, Speech Therapy, and General Medicine, with more advanced services coming soon.

Our experienced physicians prioritize patient well-being, combining expertise with advanced medical technology to deliver personalized care. As the exclusive distributor of Oticon hearing aids, we offer state-of-the-art solutions for hearing loss, serving patients of all ages with compassion and precision. Your health is our commitment

The Role

Job Summary:

We are seeking a highly organized and detail-oriented Office Assistant to provide administrative support to our hospital team. As the first point of contact for patients, families, and healthcare providers, you will play a vital role in ensuring a positive and efficient experience.

Key Responsibilities:

• Front Desk Operations: Greet patients, families, and visitors, and manage the flow of traffic in the hospital.
• Scheduling and Registration: Schedule appointments, register patients, and verify demographic and insurance information.
• Data Entry and Record-Keeping: Accurately enter patient information, update records, and maintain confidentiality.
• Communication and Coordination: Answer phone calls, respond to messages, and coordinate with healthcare teams to ensure seamless patient care.
• Administrative Tasks: Perform various administrative duties, such as filing, scanning, and mail distribution.
• Patient Satisfaction: Ensure patient satisfaction by responding to concerns, resolving issues, and providing excellent customer service.

What We Offer:

• Competitive salary: Attractive salary package with benefits.
• Opportunities for growth: Professional development and career advancement opportunities.
• Collaborative work environment: Dynamic and supportive team environment.
• Flexible scheduling: Various shift options available.

If you are a detail-oriented and patient-focused administrative professional looking for a rewarding role, apply now

Ideal Profile

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• You have at least 2 years experience, ideally within a Data Operation / Data Science role.
• This includes strong experience in leadership roles managing data and analytics teams and evangelizing the value of data analytics to multiple stakeholders across a business.
• You pay strong attention to detail and deliver work that is of a high standard.
• You are a self-starter and demonstrate a high level of resilience.
• You are a strong team player who can manage multiple stakeholders.

What's on Offer?

• A role that offers a breadth of learning opportunities.
• Opportunities for career growth & development.
• Attractive compensation package.

As an Office Assistant at Emtech, you will play a crucial role in ensuring that our office functions efficiently and effectively. You will be the backbone of our day-to-day operations, providing administrative support to various departments, managing office tasks, and ensuring a welcoming environment for both staff and visitors.

Key Responsibilities:

1. Greet and assist visitors, clients, and colleagues with a warm and professional demeanor.
2. Manage incoming and outgoing correspondence (emails, letters, packages, etc.).
3. Handle telephone calls, take messages, and redirect calls as necessary.
4. Organize and schedule meetings, appointments, and office activities.
5. Maintain office supplies inventory and place orders as needed.
6. Ensure the office is kept clean, organized, and presentable at all times.
7. Assist with administrative tasks such as data entry, filing, and document management.
8. Coordinate and support the planning of office events and meetings.
9. Support HR and other departments with routine tasks and special projects.
10. Translate documents and communications between English and Arabic when necessary.

Requirements:

1. Nationality: Local Arabic speaker (Emirati preferred).
2. Education: High school diploma or equivalent (additional qualifications in Office Administration or related fields are a plus).
3. Language Skills: Fluent in both Arabic and English (written and spoken).

Job Types: Part-time, Fresher

Hello, Greetings from NES Fircroft

We have an opportunity with one of our reputed clients in Abu Dhabi, UAE.

Position: Office Assistant
Contract: 1 year extendable

Job Profile:

• Experience in Oil and Gas will be an advantage
• Efficiently manage day-to-day administrative tasks, including scheduling, correspondence, and procurement of office supplies.
• Complete administrative work, documentation, timesheets, and expenses reimbursement.
• Oversee the office budget, track expenses, and prepare financial reports.

Let me know if interested and share your updated CV with your contact details for further discussion.

Email:

With over 90 years of combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider in sectors including Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining, and Manufacturing. With more than 80 offices in 45 countries, we provide clients with the engineering and technical expertise needed, wherever and whenever. We support contractors beyond recruitment, including visas, work permits, benefits, and accommodation, ensuring safety and compliance.

We are looking for a highly skilled and organized Female Barista/Office Assistant to perform various tasks in our office.

• Barista Duties:
• Prepare and serve hot and cold drinks, including coffee, tea, and specialty beverages.
• Grind and blend coffee beans, brew coffee and tea using high-end equipment, and maintain a clean work environment.
• Take orders from employees and clients, ensuring exceptional customer service skills.
• Maintain inventory levels of pantry supplies and prepare requests for purchase.
• Clean and sanitize work areas, utensils, and equipment daily.
• Office Assistant Duties:
• Manage office supply inventories and prepare requests for purchase.
• Perform clerical tasks, including answering the telephone and relaying messages.
• Ensure the copier machine is well-stocked with paper at all times.
• Assist in collecting and distributing courier parcels to employees.
• Operate the air conditioner and lights as necessary.
• Dust lounge seating areas and office tables regularly.
• Mop the floor as needed.
• Collect employee dustbins and dispose of garbage.
• Report any office-related issues promptly.
• Possess a friendly personality, excellent customer service skills, and high attention to detail.
• Demonstrate strong literacy and numeracy skills.
• Show enthusiasm for skill development and adaptability to change.

• Presentable appearance and adherence to excellent hygiene practices.
• Preferably under 30 years old.
• 1-2 years of relevant experience in the UAE.
• Immediate availability for employment; willing to sponsor visit visa or cancel existing visa.
• Proficient English language skills; Arabic language skills are an asset but not required.

We are seeking a highly organized and detail-oriented individual to join our team as an Office Assistant. The ideal candidate will play a crucial role in ensuring smooth day-to-day operations and providing essential support to various departments. This position requires a proactive attitude, excellent communication skills, and the ability to handle multiple tasks efficiently.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed

Requirements and skills

• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills