10 Government Administration jobs in the United Arab Emirates

Bachelor of Business Administration (Management)

Vacancy: 1

• Strategic Planning & Coordination: Develop the administrative work plan for the office and coordinate all administrative affairs including licenses, personnel, external relations, and internal support to ensure efficient and orderly progress.
• License & Permit Management: Fully responsible for applying, renewing, modifying, and maintaining all types of licenses and permits (e.g., business license, construction permit) to ensure legal and compliant operations.
• Personnel Administration: Oversee staff attendance, visa processing, onboarding, and offboarding procedures. Monitor employee development needs, streamline HR processes, and enhance team cohesion.
• External Relations & Collaboration: Manage external affairs and handle business communications. Responsible for pre-meeting planning, external liaisons, and hospitality for important meetings to safeguard the company's image.
• Meeting Management: Plan and organize meetings, including venue booking, equipment setup, preparing materials, taking minutes, and follow-up to ensure efficiency.
• Office Facilities Management: Handle office leasing, renewals, renovations, daily upkeep, and optimize office layout. Manage office equipment and supplies procurement and distribution for smooth operations.

• Education: Bachelor's degree in Business Administration, Public Administration, or related field.
• Experience: 2-5 years in administrative or office management roles, preferably in corporate or government environments.
• Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint, Outlook), database tools.
• Languages: Fluent in English and Chinese (read/write); Arabic competence is a strong advantage; additional languages are welcomed.
• Soft Skills: Strong organizational, multitasking, problem-solving skills, attention to detail, and excellent communication.
• Personal Traits: High initiative, reliability, professionalism, and ability to thrive in fast-paced, multicultural settings.

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Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

AtkinsRal is currently looking for an Emirati candidate for a Senior Document Controller role based in Abu Dhabi, UAE .

1. Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures, and plans.
2. Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
3. Follow-up with all stakeholders to monitor and close documents as per the schedule of due dates.
4. Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint as per project requirements.
5. Manage the flow of correspondence through proper transmittals; ensure accuracy and compliance with standards.
6. Copy or scan materials; organize, maintain, and safeguard files and databases.
7. Review and verify project documents for completeness, format, and compliance.
8. Submit project documentation for approval and transmit approved documents to the customer.
9. Distribute documentation for review and comments, and track received comments.
10. Liaise with engineers, managers, customers, and stakeholders to discuss projects and modify schedules.
11. Resolve discrepancies and compile required changes to documents.
12. Update control records; release documents and notify departments of changes.
13. Provide support to other departments within the project framework.

• Graduate in any discipline, preferably with a technical background.
• 3-8 years of experience in Document Control within engineering, manufacturing, or construction sectors.

• Adaptability to diverse systems and procedures.
• Effective communication skills, both verbal and written.
• Proactiveness and ability to work under tight deadlines.
• Ability to manage the document control process independently.
• Proficiency in Word, Excel, PowerPoint, etc., for evaluation and reporting.

• MS Office: Excel, Word, PowerPoint
• Aconex, Projectwise, SharePoint, Team Centre, A-Site, EDMS

• Administration

• Senior Document Controller

We offer excellent opportunities for professional growth and development to candidates who possess strong organizational and analytical skills.

A Business Professional

1. Provide administrative support to the Legal Operations Manager, including scheduling meetings, managing calendars, and handling calls and correspondence.
2. Assist in the execution of the legal team training agenda.
3. Create knowledge resources and libraries to catalogue practices, templates, forms, and re-usable documents.
4. Maintain organized and up-to-date files, records, and data systems.
5. Draft correspondence and prepare simple legal documents.

We are seeking a highly skilled and experienced Executive to provide professional support to a senior executive while ensuring the smooth operation of their office.

The ideal candidate will be a well-presented and professional individual with a minimum of 6-8 years' experience in a corporate environment, ideally working within an administrative role. They should possess excellent organisational skills, a strong team player attitude and the ability to work well under pressure in a fast-paced environment.

KBR is looking for a Senior Administration Officer to join their team. This role will involve working on PMC projects with Gas Processing experience and being based in Abu Dhabi City.

• Assist in the coordination and management of PMC projects
• Collaborate with cross-functional teams to deliver project objectives
• Develop and maintain relationships with clients and stakeholders

The ideal candidate will have a strong background in administration and possess excellent communication skills. A minimum of 10+ years of oil & gas experience is required, as well as previous ADNOC projects and PMC experiences.

• Minimum Overall 10+ years of oil & gas experience
• Previous ADNOC projects and PMC experiences are a must
• Experience within EPC & Detail Engineering projects
• Experience in Projects involving Onshore/Offshore Gas Processing Plants
• Must have at least 5 Years experience working on Onshore and offshore projects
• Bachelor's degree in engineering is a must

This role offers a competitive salary and benefits package, including opportunities for career growth and professional development.

Interested and suitable candidates who match the above criteria should apply directly. Suitable candidates will be contacted directly.

The Opportunity
The Information Technology Department seeks an incumbent for the position of Administrative Officer. To actively provide administrative support to Information Technology Department and specific IT services to students, staff and faculty.
The Responsibilities

• Handles Director’s daily schedule and diary.
• Designs and maintains spreadsheets for checkout system of audio/visual equipment such as digital and video cameras, projectors, VCRs and audio recorders.
• Creates and updates University personnel directory published on the Intranet.
• Maintains IT Inventory and related records.
• Maintains IT purchased equipment and purchase transactions.
• Collaborates with vendors and the University Finance and Contracts/Procurement departments on IT quote requests, purchase orders and payments.
• Coordinates external and internal training courses for IT staff.
• Actively supports the coordination of the in-house technical training programs.
• Prepares formats and produces documents, materials, reports, meeting agendas and minutes and correspondence as required.
• Organizes and schedules meetings and appointments, coordinates catering and notifies attendees of location and timing. Produces and distributes meeting agendas and minutes as required.
• Receives incoming calls and visitors, replies to inquiries and responds to requests.
• Collects and distributes mail. Screens incoming mail, delivers outgoing mail and liaises with courier companies for collection. Arranges for IT staff transportation and travel.
• Independently designs databases or spreadsheets to track divisional information, activities or projects and trains other administrative staff on the use of these files.
• Provides document translation as required.
• Maintains personnel records of all staff within the department.
• Handles visiting consultants with logistical requests.
• Develops and implements training programs and workshops aligned to the University strategic plan and vision.
• Accountable for the smooth running of the department, which includes all administrative responsibilities and tasks.
• May independently communicate with vendors and make decisions for small purchases in accordance with University rules of purchasing.
• Has to maintain a professional image with both internal and external clients.
• Deals with different internal clients from different levels and departments.
• Communicates with the University Finance & Purchasing departments and with vendors.
• Communicates with other departments for their IT requirements.
• Interacts with staff, faculty and students on a regular basis.
• Occasional contact with Deans, Directors, and Supervisors.

The Requirements

• Must possess a Bachelor’s degree from an accredited institution and 2 years’ experience working in an administrative role, preferably with senior management or in an IT department. Experience with personnel record keeping and/or inventory management is a must.
• Extensive experience with Microsoft Office, databases and researching through the Internet is essential.
• The incumbent must be Bilingual (English/Arabic).

The Benefits
The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.

• Document all correspondence and administrative documents relevant to cases of the Section staff on the Department Cases Management System, register and upload documents relevant to cases and determine the relevant titles;
• Upload and update the Section data and statistics on technical systems applicable by the Department;
• Follow up, approve and send administrative forms required from the Section in addition to drafting follow up emails concerning cases of the Section staff;
• Assist the work team in scanning and preparing files;
• Coordinate for holding meetings of the Section staff and take the necessary procedures and arrangements such as booking meetings hall and sending invitations;
• Record minutes of meetings held by the Section staff and send them to the committee concerned with minutes of meetings in the Department;
• Ensure that electronic files of the Directorate are organised and saved in a manner that ensures easy and effective access to the same and order them in a manner that is compatible with the system criteria applicable in the Department.
  
  

• Comply with using (Tawqeet) for the purposes of documenting all duties and work completed daily according to the applicable rules in this regard.
• Prepare the weekly report on all cases assigned to them and the actions taken according to the instructions issued in this regard.
• Comply with all work procedures applicable in the Department concerning the Cases Management System (Tawtheeq).
• Comply with Information Security policies approved by the Department.
• Comply with all circulars issued by the Department concerning attendance to ensure that the duties assigned to the employee are completed on time with the required quality and efficiency.
  
  

• Bachelor's degree in business management or the equivalent.
• (3) Three years of experience in the same field.
  
  

• Familiarity with all policies, procedures and bylaws relevant to the work.
• The ability to work as one team and to deal with workload.
• The ability of creativity and innovation in work.
• Computer literacy.
• Fluency in Arabic and English (reading, writing and speaking).
  
  

Job Brief:

Roles & Responsibilities:

1. Maintain and update company databases.
2. Organize a filing system for important and confidential company documents.
3. Answer queries by employees and clients.
4. Update office policies as needed.
5. Book meeting rooms as required.
6. Prepare reports and presentations with statistical data, as assigned.
7. Excellent written and verbal communication skills.
8. Knowledge for tendering.

Employment Type: Full Time

Company Industry:

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area: Administration

Keywords: Administrative Assistance, Administrative Officer

Education: 0-2 years Graduation

Company Overview:

Yazwaa Recruitment was founded to build a better service structure for the respective target market, ensuring manpower supply all over the UAE. Yazwaa aims to provide consistently excellent service to all our new and existing clients at all times.

Location:

Al Reem Island, City of Lights,
Addax Tower, 5107,
Abu Dhabi, UAE,
PO Box 47019

Contact:

• +971 2 671 0858
• +971 54 441 6574

Accountant & Administrator Job Description

At our organization, we seek an experienced and detail-oriented Accountant & Administrator to join our team in Dubai. The successful candidate will be responsible for performing daily accounting tasks, maintaining accurate records, preparing financial statements, and providing administrative support to various departments.