8 Hr Administration jobs in the United Arab Emirates

Process resignations, onboarding, termination, & cancelation.

Process annual leave, emergency leave, and all kinds of leaves.

Issue warning letters as requested by the department.

Prepare letters for salary increments or promotions, and all kinds of forms, memos, and letters.

Control the issuance of employee passports.

Update competence certificates, seaman books, and STCW certificates for newly hired and existing crews, ensuring flag endorsements are applied on time.

Job Purpose

• We are looking for an experienced HR Administration Executive who will play a role in ensuring smooth and compliant operation of HR processes across the organization.
• This role requires a proactive, detail-oriented, and highly organized individual who can independently manage core HR functions while supporting both employees and management in alignment with INDEX Holding’s strategic plan, vision, mission, values goals and objectives

Key Responsibilities

HR Administration & Employee Records

• Oversee and maintain accurate and up-to-date human resources databases and employee records - both digital and physical , as required.
• Ensure compliance with legal and company documentation standards.
• Independently manage onboarding processes, entering and updating employee data in the HRMS or Microsoft Suite.
• Manage all personnel files with strict confidentiality and structure.

Leave & Attendance Management

• Administer all types of employee leave (annual, sick, business, emergency, etc.) and ensure proper documentation and policy adherence.
• Maintain and audit attendance records; generate reports and letters as needed.
• Proactively identify and resolve discrepancies related to time and attendance.

Payroll & Insurance Coordination

• Ensure timely and accurate processing of payroll-related data in line with company policies.
• Manage insurance-related matters, including employee enrollments, claims, reimbursements, and renewals.
• Liaise with insurance providers and internal stakeholders to resolve issues efficiently.

Compliance & Systems Management

• Monitor HR systems to ensure smooth operations and effectiveness
• Conduct periodic checks and audits to maintain data accuracy and policy compliance.
• Stay updated with HR best practices and recommend process improvements where necessary.

Employee Relations & Support

• Serve as a primary point of contact for employee queries related to HR policies, benefits, and procedures.
• Foster positive and professional working relationships across departments.
• Assist in conflict resolution, disciplinary actions, and other employee relations matters when needed.

General HR Support

• Prepare HR-related correspondence, reports, and documentation upon request
• Represent the HR department in cross-functional projects and meetings, as required.
• Execute special projects and assignments as delegated by senior management.

Qualifications and Experience:

• Bachelor degree in Human Resource Management.
• Minimum 5 years of experience as an HR Executive.
• Strong understanding of UAE Labor law.
• Proficiency in HRMS Platforms and Microsoft Office Suite i.e. Word, Excel.
• Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance).

Skills required:

• Excellent written and oral and communication skills.
• Excellent knowledge of Microsoft Office package with the ability to learn new software applications.
• Good interpersonal skills and a positive attitude to dealing with people.
• Ability to use own initiative and pay close attention to detail.
• Excellent organizational skills and discretion with confidential information.
• Ability to cope with competing demands, to prioritize tasks and to meet deadlines.
• Capable of working independently and as part of the team.
• Dependable, responsible, and self-motivated.

Company:Ozone Luxury Auto Accessories Fitting LLC – Dubai

We are looking for an experiencedHR & Administration Officerto manage our company's human resources and administrative functions. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

• Manage recruitment, onboarding, and employee records
• Handle payroll, leave management, and HR policies
• Coordinate administrative tasks, office supplies, and documentation
• Ensure compliance with UAE labour laws and regulations
• Support management with HR planning and reporting
• Organize company events and employee engagement activities

Requirements:

• Bachelor's degree in HR, Business Administration, or related field
• Minimum2–3 years of HR & Administration experience in UAE
• Strong knowledge of UAE labour laws and HR best practices
• Excellent communication and interpersonal skills
• Proficient in MS Office and HR software
• Ability to multitask and meet deadlines

• On-site
• HR & Admin

Working Arrangement

Part-time (1 to 2 days per week)

Office-based role at GAC Group HQ in Dubai

Applicants must already reside in the UAE.

About the GAC Group

Since our beginnings in 1956, the GAC Group has been helping our customers’ businesses by providing the best shipping, logistics and marine services around the world. And we have the reach, resources, expertise and experience to deliver on that promise.

About the job

We are seeking a proactive and organised Administration Support Officer (Part-Time) to join our Group HR team at the GAC’s Head Office in Jebel Ali, Dubai. This role provides essential administrative and documentation support, contributes to key projects and ensures smooth communication across departments.

The position is ideal for a student or early-career professional already resident in the UAE and looking to gain experience in a dynamic, international work environment.

Key Responsibilities

Collaborate closely with managers to streamline administrative tasks across the Group. This may include admin tasks in bulk such as preparing job descriptions and keeping documentation in order.

Manage and update employee-related documentation and systems (e.g. Built on Power Apps).

Provide cross-functional administrative support including HR-related data handling.

Participate in and support project planning, coordination and execution.

Prioritize and track assigned tasks to ensure timely completion and delivery.

Bachelor’s Degree.

Strong English communication skills, both written and verbal.

Proficiency in MS365 and some familiarity with HR administration systems.

Prior experience in HR administrative roles is desirable but not mandatory.

Excellent organisational skills and a keen attention to detail.

Ability to adapt in a dynamic environment and work collaboratively with international teams.

or

My information

Fill out the information below

Full name *

Email address *

Phone number * United Arab Emirates International Afghanistan

My information

Fill out the information below

Upload your CV or resume file

Upload a file or drag and drop here

Upload a file or drag and drop here Accepted files: PDF, DOC, DOCX, JPEG and PNG up to 50MB.

Upload a file or drag and drop here

Upload a file or drag and drop here Accepted files: PDF, DOC, DOCX, JPEG and PNG up to 50MB.

Questions

Please fill in additional questions

Are you currently or have you previously been employed by GAC? *

Yes

No

How soon would you be able to join us? *

Immediately

After one month

After 2 months

After 3 months or longer

Yes

No

I don't know

What is your current status *

UAE resident but currently not working - available to work 1-2 days per week

Student at a university in UAE - available to work 1-2 days per week

Working part-time elsewhere in UAE - available to work 1-2 days per week

Looking for a full-time job

Other

How many years of experience do you have from similar positions? *

0 years - no work experience

Up to 3 years of work experience

3-5 years of work experience

5- more years of work experience

Our office is based in Jebel Ali, Dubai. Are you able to work from our office about 8h per week during normal office hours? *

Yes

No

Please select your highest completed level of education. *

High School Diploma

Associate's Degree

Bachelor's Degree

Master's Degree

Doctor's Degree

None of the above

Please attach your highest academic qualifications (Diploma, Certificate) Upload a file
or drag and drop here Upload a file or drag and drop here

GAC may perform background checks in accordance with applicable laws. If asked, would you give your consent to this? *

Yes

No

Kindly specify your hourly salary expectations * AED

Your application has been successfully submitted!

Bachelor of Business Administration(Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

We are seeking a professional and friendly Receptionist to manage our front desk and provide exceptional customer service to visitors, clients, and staff. As the first point of contact for guests and callers, the ideal candidate will represent the company with a positive attitude and professional demeanor. The Receptionist will handle a variety of administrative tasks, ensuring smooth operations at the front desk.

• Greet visitors and clients in a polite, professional, and welcoming manner.
• Answer, screen, and forward incoming phone calls, taking messages as needed.
• Schedule appointments, meetings, and manage the office calendar.
• Maintain and organize the reception area, ensuring it is clean and tidy.
• Provide general information to visitors, clients, and callers.
• Handle incoming and outgoing mail, packages, and deliveries.
• Manage office supplies inventory and assist in ordering supplies when necessary.
• Assist with administrative tasks such as filing, data entry, and document preparation.
• Coordinate with other departments to ensure smooth office operations.
• Maintain confidentiality and follow company protocols regarding sensitive information.
• Support other staff members with general administrative duties as needed.
• Event Coordination: Assist with special events or large group bookings, providing guests with necessary information and assisting with coordination on the day of the event.

• High school diploma or equivalent; additional administrative or customer service training is a plus.
• Previous experience as a receptionist or in a customer service role is preferred.
• Strong communication skills, both written and verbal.
• Excellent organizational and multitasking abilities.
• Proficiency with office software (e.g., MS Office, Google Workspace).
• Ability to maintain professionalism and a positive attitude in a busy environment.
• Strong attention to detail and problem-solving skills.

• FMCG
• Foods
• Beverages

• Administration

• Administration Staff

Handle visa applications renewals and cancellations for new joiners and leavers

Draft and issue HRrelated letters (e.g. salary certificates NOCs visa letters)

Keep employee records and HR databases up to date

Provide general admin support to the HR team as needed

Assist with onboarding/off boarding processes and documentation for the employees

Qualifications :

High School or Diploma or Bachelors degree in HR Business Administration or related field
Fresher or relevant experience in Administration
Experience with visa processing and HR documentation
Strong organisational and time management skills
Good communication skills (written and verbal)
Confident using Microsoft Office and HR systems
High attention to detail and ability to handle confidential information
Knowledge of UAE labor law is preferred
UAE Family book

Remote Work :

No

Employment Type :

Fulltime

• Handle visa applications, renewals, and cancellations for new joiners and leavers
• Draft and issue HR-related letters (e.g. salary certificates, NOCs, visa letters)
• Keep employee records and HR databases up to date
• Provide general admin support to the HR team as needed
• Assist with onboarding / off boarding processes and documentation for the employees

Requirements

• High School or Diploma or Bachelor’s degree in HR, Business Administration, or related field
• Fresher or relevant experience in Administration
• Experience with visa processing and HR documentation
• Strong organisational and time management skills
• Good communication skills (written and verbal)
• Confident using Microsoft Office and HR systems
• High attention to detail and ability to handle confidential information
• Knowledge of UAE labor law is preferred
• UAE Family book