What Jobs are available for Indexing Specialist in the United Arab Emirates?

Document control page is loaded# Document controllocations: Dubaitime type: Full timeposted on: Posted Todaytime left to apply: End Date: October 31, 2025 (14 days left to apply)job requisition id: JR32939# Job TitleDocument control# Job Description**Objectives:**The Document Controller ensures effective management and control of technical documentation within projects, aligning with contractual and organizational standards. This role requires a strong understanding of Vanderlande products, asset and documentation management processes, and the relationship between physical assets and technical documentation. Working closely with Project Managers, Engineering Project Leaders, and cross-functional teams—including Engineering, Planning, Commercial, and Integration Management—the Document Controller oversees the review, approval, distribution, and timely submission of documents and correspondence to support successful project execution and handover.**Main Tasks:*** Implement and maintain the Document Management Plan, ensuring adherence to defined standards, processes, and templates.* Support project teams in generating, updating, and validating documents using agreed templates and ensuring formal compliance (e.g., completeness, formatting, readability).* Manage and control the preparation, submission, receipt, and distribution of all technical documents and contractual correspondence in line with the Project Submittal Plan and distribution lists.* Maintain the document control system, ensuring availability of up-to-date information such as approval status, revision history, metadata, and planned submission dates.* Ensure appropriate document review and approval workflows are followed, maintaining a clear audit trail and proactively following up on pending actions or deviations.* Liaise with the client’s documentation/information management team to ensure smooth handover of records and compliance with client and contractual requirements.* Coordinate with the Contract Team and stakeholders to define external deliverables and internal documentation needs; maintain the Document List and Project Submittal Plan.* Prepare and maintain templates for technical documents, contractual correspondence, and forms (e.g., RFIs).* Support official communication with the client, including submission and tracking of RFIs, comment sheets, and contractual correspondence.* Ensure compliance with Vanderlande and client information management requirements, as well as legal and statutory regulations.* Contribute to continuous improvement of information management tools and processes.* Prepare status and progress reports based on submission schedules, workflow statuses, and KPIs.* Organize and maintain both electronic and physical document archives as required.**Authorities:**Full access to project contract & documentation, baselines (time, scope) status and progress information.Suggest and follow-up on improvements, if required, in relation to any document management & control activities.**Responsibilities:**Ensures document deliverables and correspondence are generated, reviewed, approved, stored and distributed in time and in line with the applicable standards and regulations.**Skills:*** Previous experience in information management / document control related activities* Experience with EDMS, information management and collaboration applications such as SharePoint, Business Collaborator, Conject, Aconex, or Autodesk Construction Cloud* A Bachelor's degree (or working towards) in Business, Administration, Engineering or a related field is desirable* Strong interpersonal and stakeholder management skills, excellent communication skills* Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail**Education requirements:**>5 years of experience in document management & control and project management of large-scale industrial projects**Aspire. Grow. Achieve. *Together***Are you looking to develop your career and satisfy your ambitions at a company where you can **aspire** to new heights, enjoy personal **growth** and thrive on **achievement**environment. We are the global market leader for future-proof logistic process automation at airports – from London Heathrow to Singapore Changi – and in the parcel market for leading players such as UPS and FedEx. Furthermore, we are also a leading supplier of solutions for warehousing giants, including Walmart, which seamlessly integrate innovative systems, intelligent software, and life-cycle services.If you **aspire** to a position of responsibility and want to make a difference by facilitating the delivery of what matters most to consumers, passengers, and businesses, the next step on your path to global opportunities is to join Vanderlande. As part of our network and unique culture of freedom and flexibility, you will be able to express yourself and become connected to our dedicated people, building strong relationships and rising to the challenge of industry-leading projects.To **achieve** our collective goals, you will seize the initiative and have a hands-on role working in a positive environment to deliver tangible, state-of-the-art products and improve the competitiveness of our highly visible customers. As an integral part of our team, you will have the enthusiasm and be driven to reach our destination before your next journey with Vanderlande begins…So, if you would like to join a profitable and growing company that will enable you to reach your goals and focus on your future, please get in touch with us.You will **grow**, take ownership and make every day better as you continue on the road to success with your spirit of adventure – and fulfill your ambitions for personal development through our Academy. Vanderlande will give you the necessary knowledge, tools, and support so that ***together*** we have the confidence and ability to exceed our customers’ expectations in over 100 countries. #J-18808-Ljbffr

Parsons is looking for an amazingly talented Document Controller to join our team in Dubai, UAE. In this role, you will get to establish and/or maintain filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondence.

What You'll Be Doing :

• Establish and/or maintain filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondence.
• Process contractor submittals and Requests for Information (RFIs). You will also support and review contractor submittals for compliance with contract documents and logs responses.
• Assist in providing technical and administrative review of construction documents to confirm design intent, RFIs, and submittals comparison, and coordination between projects.
• Develop simple, clear, consistent file structures and implement controls to ensure that communication and work flow protocols are easily to follow.

What Required Skills You'll Bring :

• Bachelor's degree or diploma in a related field
• Minimum 3 years of related work experience on a construction project
• Well versed in EDMS - Aconex software.
• Membership and/or certification in EMC (Enterprise Content Management) and/or ARMA (American Records Management Association) is preferred.
• Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
• Excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.
• Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use.
• Keys to your success will be your previous experience in providing document control on similar projects, your organizational skills, and knowledge of Electronic Document Management Systems.

Parsons equally employs representation at all job levels, no matter the race, color, religion, sex (including pregnancy), national origin, age, disability, or genetic information. We truly invest and care about our employee’s wellbeing and provide endless growth opportunities.

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .

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Quality Control – Document Administrator

Acino is a Swiss pharmaceutical company, leader in advanced drug delivery technologies. We have a clear focus on selected emerging markets in the Middle East, Africa, the CIS Region, and Latin America, and we operate in some of the most dynamic countries of the world. We value courage, commitment, trust, and empathy and provide an environment that supports initiative and effort. We are proud to be action-oriented and open-minded, with a strong focus on quality and product availability, even in remote and hard-to-reach areas of the world.

We are constantly expanding our market position with a future-oriented international business strategy. Therefore, we are looking for a dedicated and motivated person to strengthen our Quality Control team in Dubai, UAE Site- Acino Pharmaceuticals FZ LLC

Job Overview:

The QC Document Administrator is responsible for ensuring effective control of all QC documentation and sample management processes, in alignment with GLP, GMP, and data integrity principles, supporting laboratory compliance, resources coordination, and ensures smooth execution of QC operations from material receipt to reporting.

Job Responsible:

• Manage QC documents (SOPs, specifications, STPs, release reports, logbooks, training records) in compliance with ALCOA+ principles.
• Ensure timely drafting, revision, approval, and archival of SOPs, specifications, standard test procedures, and reports.
• Maintain document storage, retrieval, and archival systems (manual and electronic such as SAP, Dot Compliance, etc.).
• Monitor document version control and ensure accessibility to authorized personnel only.
• Oversee receipt, registration, and distribution of QC samples as per lot management and sample receiving procedures.
• Ensure proper handling, storage, and tracking of samples (raw materials, packaging, intermediates, finished products, and stability).
• Performing sampling activities for raw materials and water system samples in compliance with GLP and SOPs.
• Maintain sample retention and disposal records as per regulatory and company requirements.
• Monitor and reinforce adherence to GLP practices within the QC laboratory.
• Support internal audits, inspections, and compliance activities by ensuring availability and accuracy of records.
• Report and escalate any observed deviations, non-compliance, or data integrity concerns to QC Manager.
• Coordinate usage and availability of sampling and testing resources (sampling tools, logbooks, controlled forms, etc.).
• Support QC Manager in managing laboratory schedules, prioritizing sample workflows, and aligning resources for timely completion.
• Ensure laboratory personnel training records are maintained, up-to-date, and available for audits.
• Ensure all activities are performed in compliance with EHS policy and PPE requirements.
• Maintain strict confidentiality of QC data, documents, and product information.
• Participate in improvement initiatives for QC operations and documentation processes.
• Provide inputs for system enhancements (SAP, LIMS, documentation tools) to streamline QC efficiency.
• Perform any other responsibilities assigned by the QC Manager to support department needs.

Qualifications & Skills:

• Bachelor’s degree in science or pharmacy with relevant experience.
• 1-3 years of experience in pharmaceutical QC role (GLP/GMP environment preferred).
• Knowledge of data integrity (ALCOA+), GLP, and regulatory requirements.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Familiarity with SAP, LIMS, or other digital quality/document management systems is an advantage.

This is the opportunity to join a very dynamic organization, where decisions are taken fast and where you can actively participate in shaping our future. If this sounds exciting, we would love to hear more about you!

Only direct applications will be considered. Please apply via our HR system here.

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Job Overview

The QC Document Controller is responsible for ensuring effective control of all QC documentation and sample management processes, in alignment with GLP, GMP, and data integrity principles, supporting laboratory compliance, resources coordination, and ensures smooth execution of QC operations from material receipt to reporting.

Responsibilities

• Manage QC documents (SOPs, specifications, STPs, release reports, logbooks, training records) in compliance with ALCOA+ principles.
• Ensure timely drafting, revision, approval, and archival of SOPs, specifications, standard test procedures, and reports.
• Maintain document storage, retrieval, and archival systems (manual and electronic such as SAP, Dot Compliance, etc.).
• Monitor document version control and ensure accessibility to authorized personnel only.
• Oversee receipt, registration, and distribution of QC samples as per lot management and sample receiving procedures.
• Ensure proper handling, storage, and tracking of samples (raw materials, packaging, intermediates, finished products, and stability).
• Perform sampling activities for raw materials and water system samples in compliance with GLP and SOPs.
• Maintain sample retention and disposal records as per regulatory and company requirements.
• Monitor and reinforce adherence to GLP practices within the QC laboratory.
• Support internal audits, inspections, and compliance activities by ensuring availability and accuracy of records.
• Report and escalate any observed deviations, non-compliance, or data integrity concerns to QC Manager.
• Coordinate usage and availability of sampling and testing resources (sampling tools, logbooks, controlled forms, etc.).
• Support QC Manager in managing laboratory schedules, prioritizing sample workflows, and aligning resources for timely completion.
• Ensure laboratory personnel training records are maintained, up-to-date, and available for audits.
• Ensure all activities are performed in compliance with EHS policy and PPE requirements.
• Maintain strict confidentiality of QC data, documents, and product information.
• Participate in improvement initiatives for QC operations and documentation processes.
• Provide inputs for system enhancements (SAP, LIMS, documentation tools) to streamline QC efficiency.
• Perform any other responsibilities assigned by the QC Manager to support department needs.

Qualifications & Skills

• Bachelor’s degree in science or pharmacy with relevant experience.
• 1-3 years of experience in pharmaceutical QC role (GLP/GMP environment preferred).
• Knowledge of data integrity (ALCOA+), GLP, and regulatory requirements.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Familiarity with SAP, LIMS, or other digital quality/document management systems is an advantage.

This is the opportunity to join a very dynamic organization, where decisions are taken fast and where you can actively participate in shaping our future. If this sounds exciting, we would love to hear more about you!

Please apply via our HR system here.

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At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
**Position summary**
We are looking for Data Entry Operators to join our Operations team on site, who will mainly be responsible for performing indexing, data validation, and scanning operation for images.
**Your role in our mission:**
+ Operators will sift between jobs such as indexing, imaging, QA processes and will be required to achieve the targets set by the shift supervisor.
+ Perform indexing (capturing of key data from images) in addition to QC QA procedures to ensure data has been captured accurately.
+ Perform image enhancement procedures to ensure that the scanned images are optimised to achieve the best clarity.
+ QC QA on scanned documents for clarity and accuracy.
+ Ensures proper documentation and integrity of scanned images.
+ Demonstrates high levels of safety awareness and notifies supervisor of potential hazards.
+ Follows the security and privacy policies, standards and guidelines in order to protect the informational assets of both the company and their customers.
+ Process documents timely and accurately according to job specification and priority set by the Project Supervisor.
+ Consistently maintain the production process while maintaining high quality.
+ Accurately record production in the Daily Worksheet and perform the "Checker" activities to ensure that Scanning operators have performed according to agreed quality parameters.
+ Report and process issues and project concerns timely to project supervisor.
+ Maintain a neat and organized work area.
+ Perform other duties set by project supervisor.
**Valued skills and experience:**
+ Bachelor in Arts / Diploma or equivalent.
+ Maintaining confidentiality of work related information and materials.
+ Demonstrated ability to pay attention to details.
+ IT literate.
+ Very good typing skills.
+ Effective communication skills.
**Discover what awaits you:**
+ Discover Limitless Possibilities: Embark on an exciting journey with Iron Mountain, a global organization that embraces transformation and innovation.
+ Empowering Inclusion: Join a supportive environment where everyone's voice is heard, opinions are valued, and feedback is encouraged, fostering an atmosphere of inclusion and belonging.
+ Global Connectivity: Connect with 26,000+ talented individuals from 59 countries, opening doors to diverse cultures and fostering global learning opportunities.
+ Championing Individuality: Be part of a winning team that celebrates diversity and encourages individual differences to drive greatness.
+ Competitive Total Rewards: supporting your career at Iron Mountain, family, personal wellness, and wellbeing.
+ Unleash Your Potential: Access abundant opportunities for personal and professional growth, preparing you for a digitalized future.
+ Valuing Every Contribution: Join a workplace that actively encourages and supports all talents, recognizing the unique impact of each individual.
+ Pioneering Sustainability: Contribute to our vision of fostering a sustainable and thriving workforce, leaving an enduring legacy for generations to come.
Category: Operations Group
Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers' assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.
Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.
If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to See the Supplement to learn more about Equal Employment Opportunity.
Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.
To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE
**Requisition:** J

At Noorka Logistics , we believe that accuracy and organization are key to efficient logistics operations. We are looking for a Data Entry Executive to join our dynamic team in Dubai . The ideal candidate will be responsible for entering, updating, and maintaining accurate records of shipments, client information, and operational data to support the company’s day-to-day logistics functions.

Key Responsibilities

• Accurately enter and update data related to shipments, deliveries, and inventory in company databases.
• Verify and cross-check information for errors or discrepancies.
• Prepare and maintain reports, logs, and documentation for internal use.
• Coordinate with warehouse, logistics, and operations teams to ensure timely data updates.
• Maintain confidentiality and security of company and client data.
• Retrieve and organize data for management and audit purposes when required.
• Assist in administrative and documentation tasks as needed.
• Ensure all data entry activities comply with company policies and timelines.

Requirements

• High school diploma or bachelor’s degree in business administration or related field.
• 1–2 years of experience in data entry, preferably within logistics or administrative environments.
• Excellent typing speed and attention to detail.
• Proficiency in MS Office and familiarity with data management systems.
• Strong organizational and time management skills.
• Ability to work efficiently under minimal supervision.
• Good communication and teamwork abilities.

At Noorka Logistics , we value precision, dedication, and teamwork. If you are passionate about maintaining accuracy and contributing to smooth logistics operations, this Data Entry Executive position in Dubai offers an excellent opportunity to grow in a professional and supportive environment.

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At Zapegg Tax Consultant , accuracy and attention to detail are at the core of our operations. We are seeking a meticulous and organized Data Entry Executive to join our growing team in Dubai . The ideal candidate will be responsible for maintaining accurate records, updating financial data, and supporting the administrative and accounting teams to ensure smooth workflow and data consistency.

Key Responsibilities

• Accurately input and update client and financial data into the company’s databases and accounting systems.
• Verify and cross-check data to ensure accuracy and completeness.
• Maintain organized records and digital files for easy retrieval.
• Support the finance and tax departments in preparing reports and documentation.
• Manage sensitive information with confidentiality and professionalism.
• Assist in generating periodic financial summaries and spreadsheets.
• Identify and correct data entry errors, inconsistencies, or missing information.
• Collaborate with other departments to ensure smooth data flow and timely updates.
• Perform general administrative support tasks as assigned by management.

Requirements

• High school diploma or bachelor’s degree in Business Administration, Accounting, or a related field.
• Proven experience in data entry or administrative support, preferably within the UAE.
• Strong typing skills with attention to detail and accuracy.
• Proficiency in MS Office, especially Excel and data management tools.
• Excellent organizational and time management abilities.
• Ability to maintain confidentiality and meet deadlines efficiently.

At Zapegg Tax Consultant , we value precision, commitment, and teamwork. Joining our Dubai office as a Data Entry Executive offers you the chance to contribute to a professional environment where accuracy and efficiency play a vital role in delivering exceptional tax and financial consulting services.

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The IIQAF Group of Companies is a global leader in providing services in the hospitality, information technology, tourism, insurance, and health care industries. Established in 1986, the company has grown to become a major player in the international market, with operations in the United Kingdom, Canada, Singapore, and the United Arab Emirates.

Description

We are looking for a detail-oriented Data Entry Operator to join IIQAF in Dubai. As a Data Entry Operator, you will play a crucial role in maintaining accurate and up-to-date information in our systems. Your work will directly impact the efficiency and effectiveness of our operations, making this role vital to our organization’s success. You will be involved in various data entry projects, ensuring data quality and integrity while meeting deadlines.

Responsibilities

• Input, update, and maintain accurate data in the company’s database.
• Verify data by comparing it to source documents.
• Prepare and sort documents for data entry.
• Review and correct discrepancies in data.
• Generate reports based on the data entered.
• Ensure data confidentiality and security.
• Adhere to data entry processes and procedures.
• Meet productivity standards to achieve daily targets.

Requirements

• Proficient in data entry and management.
• Attention to detail and accuracy in data entry.Basic understanding of databases and data entry tools.
• Ability to work independently with minimal supervision.
• Strong organizational and time management skills.
• Excellent communication and teamwork abilities.
• Knowledge of data confidentiality principles.
• Ability to handle sensitive and confidential information.

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At Trustbend Packers & Movers, accuracy and organization are key to ensuring smooth operations and exceptional service delivery. We are seeking a Data Entry Executive to join our Dubai office, responsible for maintaining precise records, managing data efficiently, and supporting our administrative and logistics teams with accurate information handling.

Key Responsibilities

• Enter and update customer and shipment data in company databases.
• Maintain accurate and up-to-date records of client details, invoices, and inventory.
• Verify and correct data discrepancies to ensure data integrity.
• Prepare daily, weekly, and monthly reports for management.
• Coordinate with various departments to gather required data and ensure smooth information flow.
• Assist with documentation related to shipping, billing, and customer service.
• Perform regular data backups and ensure data confidentiality.
• Support the administrative team in other clerical duties when needed.

Requirements

• High school diploma or bachelor’s degree in any field.
• Proven experience as a data entry executive or similar role.
• Strong typing skills and excellent attention to detail.
• Proficiency in MS Office and data management software.
• Good communication and organizational abilities.
• Ability to manage time effectively and meet deadlines.

Joining Trustbend Packers & Movers as a Data Entry Executive in Dubai offers you an opportunity to be part of a growing logistics company that values accuracy, efficiency, and teamwork. If you are detail-oriented and thrive in a fast-paced environment, we invite you to apply and grow with us.

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