152 Junior Admin jobs in the United Arab Emirates

About Calo

Launched in Bahrain in November of 2019, Calo is on a mission to make healthy easy. We’re a team of dedicated people driving this mission by providing better, faster, and cheaper ways to access food through technology.

To function as the Kitchen Administrator at Calo to coordinate, oversee and perform administrative support for the Head Chef and serve as the primary point of operational and administrative contact. The successful candidate will enable smooth communication between all parties by ensuring accurate and timely transmission of information while developing and managing all culinary staff records.

• The candidate will be responsible for printing recipes, filling up forms, pulling data from the dashboard and reporting summary to the head chef.
• Enter and retrieve information contained in computer databases.
• Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
• Creating kitchen meeting reports (weekly).
• Daily wastage sheet (Plus inputting it on the KDS).
• Compile, copy, sort, file and cross-check records of Kitchen activities.
• Assist Team in printing the recipes, guidelines, and daily tasks.
• Assist the stewarding team with paper work.
• Assist and maintain the leave records for Culinary and Stewarding teams.
• Maintaining and updating the data.
• Maintaining and informing chefs regarding maintenance work that needs to be done.
• Follow up with Chefs regarding the expiry dates of items and updating it into systems.
• Ensures prompt completion and delivery of documents and correspondence.

• Must have a minimum of 2 years of experience in administrative roles; in the hospitality industry is an advantage.
• Must be a proficient communicator in English.
• Maintain a positive and professional approach with coworkers.
• Outstanding communication and leadership skills.
• Experience in large fast food chains is highly desirable.
• Able to communicate in multiple languages is a plus.
• Proficient in the use of MS Office Suite programs.
• Must be currently present in Dubai.

• Strong communicator.
• Pleasant personality and able to lead with empathy and patience.

Overview

Job Description - Admin Coordinator (ABU024C)

Company: Worley

Administrative Support

Full-time

Employee

Posting date: Oct 12, 2025

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Reporting Manager Title: Administrative Services Supervisor II

The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently.

• Assist with scheduling and preparation of meetings.
• Communicate with team members and help with coordination.
• Monitor project deadlines and support team members with tasks.
• Prepare basic reports and presentations.
• Help with budget tracking and expense management.
• Follow up on action items to keep projects on track.

• Organization skills: Ability to manage documents and schedules.
• Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.
• Communication skills: Clear and professional English writing and speaking.
• Attention to detail: Keeping track of deadlines and project updates.
• Time management: Prioritizing tasks to meet deadlines.
• Teamwork: Working well with different people.

• High school diploma.

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees.

Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

Alaan is the Middle East’s first AI-powered spend management platform, built to help businesses save time and money.
Our all-in-one solution combines smart corporate cards, real-time expense tracking, AI-powered automation, seamless accounting integrations, and deep financial insights- designed to simplify finance operations and maximize control over company spend.

Founded in 2022, Alaan is already the trusted partner of over 1,300 leading businesses across the UAE, including G42, Careem, McDonald’s, Tabby, Al Barari, Rove Hotels, Rivoli, and CarSwitch. Together, our customers have saved over AED 100 million with Alaan.

In just three years, Alaan has become the #1 expense management platform in the Middle East- and we’ve done it while becoming profitable.

Backed by Y Combinator and top global investors- including founders and executives of leading startups- Alaan is built by a world-class team from McKinsey, BCG, Goldman Sachs, Barclays, Zomato, Careem, Rippling, and other high-growth companies.

We’re not just building software. We’re reimagining how finance works for modern businesses across the region.

We are seeking a skilled and proactive Salesforce Administrator to manage, enhance, and optimize our Salesforce platform. The ideal candidate will ensure the system is configured to meet business needs, support end users, maintain data integrity, and implement solutions that drive efficiency and growth.

• Serve as the primary system administrator for Salesforce, managing day-to-day operations, user support, and configuration.
• Create and maintain custom objects, fields, workflows, validation rules, reports, and dashboards.
• Manage user accounts, profiles, roles, and permissions to ensure secure and appropriate access.
• Maintain data quality by monitoring, cleaning, and importing data when required.
• Work with stakeholders to gather requirements and translate them into Salesforce solutions.
• Monitor system performance, troubleshoot issues, and implement best practices.
• Stay updated on Salesforce releases, features, and best practices, and implement relevant enhancements.
• Provide training and documentation to users to improve adoption and efficiency.
• Collaborate with cross-functional teams (sales, operations, finance, etc.) to streamline processes through Salesforce.

• Proven experience as a Salesforce Administrator (2+ years preferred).
• Updated Salesforce certifications
• Strong understanding of Salesforce best practices, security model, and data structure.
• Experience with data management, reporting, and automation tools within Salesforce.
• Excellent problem-solving, communication, and stakeholder management skills.
• Ability to work independently and manage multiple priorities.

• Contribute to building the Middle East’s most beloved fintech brand from the ground up
• Benefit from a role with significant ownership and accountability
• Thrive in a flexible hybrid culture with ample work-life balance
• Participate in exciting offsite events
• Competitive salary and equity
• Enjoy additional perks like travel allowances, gym memberships, and more

Job Overview: We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic real estate team. The ideal candidate will provide essential support to agents and management, ensuring smooth daily operations and exceptional client service.

Key Responsibilities:

1. Administrative Support: Assist with daily administrative tasks, including managing schedules, organizing meetings, and handling correspondence.
2. Client Relations: Greet clients and visitors, respond to inquiries, and maintain positive relationships with clients, ensuring a welcoming environment.
3. Documentation Management: Prepare and maintain accurate records of property listings, client files, and transaction documents. Ensure all paperwork is completed in compliance with regulations.
4. Agreement Preparation: Prepare agreements for developers, ensuring all terms are accurately reflected and documents are properly executed.
5. Database Management: Maintain and update the agency’s database and CRM system, ensuring all information is current and accurate.
6. Financial Support: Assist with invoicing, tracking expenses, and preparing reports to help manage the agency’s budget.

Qualifications:

1. Proven experience as an administrative assistant or in a similar role, preferably in real estate.
2. Strong organizational skills and attention to detail.
3. Excellent communication and interpersonal skills.
4. Proficient in Microsoft Office Suite and familiar with real estate software.
5. Ability to multitask and prioritize in a fast-paced environment.

What We Offer:

1. A collaborative and supportive work environment.
2. Opportunities for professional development and growth within the agency.
3. Salary and benefits package.

Job Type: Full-time

We are looking for an Admin Assistant to join our team.

* Job Type : Full-time

1. Assist project managers and engineers with organizing schedules, deadlines, and project timelines.
2. Organize and maintain records of contracts, invoices, purchase orders, and other important documents related to projects, ensuring compliance with regulatory and legal requirements.
3. Handle phone calls, emails, and other communication with clients, subcontractors, and suppliers, ensuring messages are passed accurately and promptly.
4. Coordinate meetings, appointments, and site visits, keeping schedules up to date and communicating changes timely.
5. Order office supplies, tools, and materials needed for projects, track inventory, and ensure timely delivery.
6. Assist with preparing invoices, tracking payments, maintaining financial records, and monitoring expenses.
7. Support client interactions to maintain positive relationships and respond to inquiries and concerns.
8. Manage contracts with clients, suppliers, and subcontractors, ensuring proper documentation and regulatory compliance.
9. Ensure adherence to safety regulations, organize training or certifications, and maintain safety records.
10. Oversee office operations, maintain a tidy workspace, ensure equipment functionality, and support HR duties like employee records and attendance.

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

The incumbent is accountable for organizing and coordinating all aspects of corporate travel arrangements for employees within our organization.

1. Prepare correspondence memos, letters, and presentations as per the Supervisor’s request.
2. Arranging Admin team NetSuite request, when necessary, i.e., over time, letters, or payment request, & resuming date.
3. Supporting in arranging the seat and cabinet location of the new joiner and maintain the seating plan of the employees with their managers preferred assignment.
4. Follow up to always maintain the update of Admin Shared folder by Admin UAE members.
5. Support HR and Admin general team activities whenever needed.

1. Coordinate with all Zahrawi Gulf employees regarding any travel arrangements (within and outside the country), including the travel insurance, hotel bookings and flight ticket bookings they require.
2. Maintain agreement with travel agencies for procuring (Flight, International hotel bookings, rent a car, travel insurance and entry visa) for employees, VIP suppliers and visitors.
3. Arrange bookings as per the requested details, secure all necessary approvals and attach documents before proceeding with any booking request or supplies order.
4. Arranging dummy tickets for visa purposes (for UAE employees).
5. Arranging Travel related invoices including arrangement info with line manager approvals and share them with finance highlighting the billing instruction to the respective department budget, and keep copies in master file for the records.
6. Coordinate with the accounts payables department regarding payment requests and invoices payments, with all the needed approvals and attachments, for hotel, meeting reservations and any other requests that needs to be paid, requested by Sales team.
7. Coordinate with the sales team regarding account charging of Invoices for international travel and event.
8. Payment advises to hotels, suppliers, and others, once cheques are ready for collection as advised by the Accounts Payables team (this is to ensure payment collection on time).
9. Assure that all booking charges will be properly billed to company and any extra charges will be under every guest specified in each booking (this is to avoid unnecessary charges be billed to the company).
10. Maintain a copy of all invoices received.

1. Communication: Respond to inquiries by email, phone, or in person. Provide polite and professional communication.
2. Organization: Coordinate office procedures, manage staff appointments, and maintain employee holiday records.
3. Time management: Prioritize tasks and meet deadlines.
4. Clerical duties: Type, photocopy, print, scan, and bind documents. Produce and distribute correspondence.
5. Administrative systems: Develop and update administrative systems.
6. Problem solving: Resolve administrative problems.
7. Attention to detail: Ensure the office runs properly.
8. Confidentiality: Handle sensitive information in a confidential manner.
9. Office equipment: Coordinate repairs to office equipment.
10. Visitors: Greet and assist visitors to the office.
11. Reservations: Confirm restaurant reservations for senior staff.
12. Travel and meetings: Make travel and meeting arrangements.
13. Reports: Prepare reports.
14. Filing: Maintain appropriate filing systems.

Zapegg Tax Consultant is seeking a reliable and organized  Admin Assistant to support our team in Dubai. In this role, you’ll manage a variety of administrative tasks that are essential to our day-to-day operations, ensuring a well-coordinated and productive work environment. This position requires an individual who is detail-oriented, efficient, and able to handle multiple responsibilities while maintaining a high standard of professionalism.

Key Responsibilities:

• Office Coordination: Assist in daily office operations, including handling incoming calls, greeting clients, and managing general inquiries to create a welcoming environment.
• Document Management: Organize and maintain digital and physical files, ensuring all documents are easily accessible and systematically stored.
• Scheduling Support: Manage calendars and schedule appointments, coordinating meetings and conference calls for the management team as required.
• Supply Management: Monitor office supplies and place orders when necessary to maintain stock levels, working within the budgetary guidelines.
• Correspondence Handling: Prepare and send official correspondence, such as emails, letters, and reports, on behalf of the team.
• Data Entry and Record-Keeping: Perform data entry tasks to update client records, ensure accurate logs, and maintain confidentiality in handling sensitive information.
• Event and Travel Arrangements: Assist with planning and coordinating company events, as well as making travel and accommodation arrangements for staff when needed.
• Support to HR and Finance: Aid HR in tasks such as onboarding new employees, and support the finance department with basic invoice processing and expense reports.

Requirements:

• Education: High school diploma or equivalent; a diploma or certificate in office administration is a plus.
• Experience: Minimum of 1 year of experience in an administrative or office support role, preferably within a finance or consultancy firm.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Organizational Skills: Strong attention to detail and the ability to manage multiple tasks effectively.
• Communication Skills: Excellent verbal and written communication skills with a professional demeanor.
• Time Management: Ability to prioritize tasks and work efficiently within deadlines.

At Zapegg Tax Consultant, the Admin Assistant role is an essential part of ensuring our office operations run smoothly and efficiently. If you are based in Dubai and thrive in a fast-paced, team-oriented environment, we encourage you to apply and bring your administrative expertise to our team.

August 22, 2024

Introduction:

In the UAE’s ever-evolving business landscape, as businesses grow and adapt to new trends, there is an increasing demand for skilled HR administrators who can navigate Dubai’s dynamic work culture. As organizations grow and diversify, HR administrators have a more important role than ever. If you are looking for HR jobs in Dubai or want to improve your current HR administration skills to succeed in this dynamic GCC environment, You must be adept at managing multicultural teams, keeping up to date with the latest HR trends, and ensuring compliance with local labor laws. So, we explore the essential HR admin skills required for success in the UAE’s dynamic work culture.

To thrive as an HR admin professional in the UAE, it is necessary to possess technical expertise, strong soft skills, and a deep understanding of the local business or the intricacies of UAE labor laws. Here are some essential HR skills and hr responsibilities needed for success:

Proficiency in HR Software and Tools

Proficiency in HR information systems (HRIS) and other HR tools is crucial as technology continues to change the Human Resource landscape. HR Admin in the UAE must stay up-to-date with the latest HR software and digital platforms to optimize administrative tasks, improve data management, and boost the decision-making process.

Mastery of UAE Labor Laws and Regulations

Understanding the legal framework governing employment in the UAE, including employment laws, visa regulations, and compliance requirements, will simplify many of the challenges of effectively managing this multicultural workforce. And brings significant career opportunities as an HR Admin professional.

Recruitment and Talent Acquisition Expertise

The ability to recruit the right talent is critical. In a competitive job market in the UAE, HR administrators must master recruitment and talent acquisition strategies to help their organizations attract and retain top talent. This includes creating compelling job descriptions, conducting interviews, and utilizing advanced recruitment platforms and tools.

Employee Relations and Conflict Resolution Skills

Given the diverse workforce in the UAE, effective HR administrators must have strong employee relations. An effective HR administrator must have the skills to handle employee grievances, resolve disputes, and foster a positive work environment. By promoting open communication and trust, HR specialists can contribute to the development of a motivated and engaged staff.

Effective Communication Skills

Effective communication skills are essential as HR professionals act as the backbone of all HR functions. HR professionals in the UAE must be skilled communicators and able to convey information clearly and persuasively. HR administrators lead a business toward collective success by interacting with employees, management, and external stakeholders.

Data Analysis and Reporting

In today’s data-driven business environment data Analysis and Reporting are the critical functions of the HR function. Data analysis enables HR professionals to make informed decisions regarding recruitment, employee retention, and analysis of various HR programs.

Strategic HR Planning and Execution

Strategic HR planning is essential for keeping a business ahead of the competition, especially in the evolving job market in the UAE. HR admins must be skilled in strategic planning and execution to support their company’s long-term success. This includes predicting staff requirements, creating success plans to achieve organizational goals, and forecasting the future of the organization and the work environment.

Ethical Leadership and Decision-Making skill

Leadership is critical for HR admins to uphold trust and integrity in an organization, including team management and enhancing workplace cultures. Making decisions in line with company values and handling sensitive issues with discretion and fairness are among the key skills required for a human resource administrator.

Conclusion:

By acquiring these skills, HR professionals can succeed in the UAE’s dynamic business environment and help their organizations thrive. If you are looking for a job with a secure salary and respect in the fast-growing business world, then HR is the best option for you. Step into the world of HR through IIA HR Academy Learn about IHRA Prime, IHRA Premium, IHRA Plus, and SAP HCM courses and secure your job in the dynamic work environment of UAE with 100% job assurance.