40 Law Office jobs in the United Arab Emirates

Job Summary

We are looking for a friendly, organized, and proactive Office Administration Assistant to manage front desk operations and ensure smooth day-to-day administrative support. This role is the face of our office and plays a vital role in creating a welcoming environment while maintaining office efficiency.

Key Responsibilities

Reception Duties:

• Greet and welcome visitors in a professional and friendly manner
• Answer and direct incoming phone calls and emails
• Manage meeting room bookings and ensure they are presentable
• Receive, sort, and distribute daily mail and deliveries
• Handle guest registration and visitor access procedures

Office Administration:

• Maintain and order office supplies, pantry stock, and stationery
• Coordinate with vendors, cleaners, and maintenance providers
• Assist with organizing company events and internal meetings
• Maintain office filing systems (digital and physical)
• Support other departments with ad hoc admin tasks as required
• Ensure the reception area and common office areas are tidy and organized

Requirements

• Proven work experience as an Office Administrator, Receptionist, or similar role
• Strong organizational and multitasking abilities
• Good communication and interpersonal skills
• Professional appearance and image
• Proficient in computer skill
• Fluency in English; additional languages are a plus
• High school diploma or equivalent; diploma/degree in Administration or a related field is an advantage

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FOR IMMEDIATE JOINING - We are looking for someone with a minimum of 5 years recent secretarial experience within an International Law Firm.

You will be a touch typist with a minimum 65 wpm copy typing speed, and maintaining proficiency in IT systems and procedures.

Effectively performing admin tasks as requested by fee earners, possessing full understanding of the firm's house style to produce accurate documentation as well as the ability to prioritize work.

You will be able to produce accurate and well-presented documents in line with the firm's House Style Manual.

Organize and prioritize workloads and keep a level-headed approach when under pressure.

To take accurate telephone messages for fee earners and deal helpfully and professionally with queries from internal and external callers.

To effectively manage fee earners' Outlook calendars.

To maintain up to date filing systems to allow fee earners to find and use documents easily and efficiently and also assist generally with document management including storing and archiving of files.

Arrange conference calls, lunches, travel arrangements and meetings and help with the preparation of any meetings.

A ssist fee earners with requesting billing guides and the production of bills.

To participate in any lunchtime reception Rota, as this ensures PA support at all times.

Salary AED15-23K depending on experience.

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We are looking for an outstanding legal secretary to join the busy Abu Dhabi office of an international law firm. You will do various secretarial and administrative tasks to support assigned two partners and three lawyers, ideally for a January 2024 start date.

The role is due to a departure in their Abu Dhabi office, and they require the secretary to be technically strong, experienced with handling bills every month, and have a proactive approach.

Role involves:

Providing a high level of client care and support while producing a high volume of consistently excellent work.

• Maintaining a general knowledge of the Firm's practice areas/groups and a specialised knowledge of the assigned attorneys’ practice areas and clients to enhance and promote communication between attorneys and their clients and to provide excellent and personalised client care to support attorney/client relationships.
• Prints various documents including, scanning and sending single and multiple documents using digital sender, multi-function device (MFD). Sends copies of documents via the Firm’s external email program with appropriate disclaimer. Sends emails with administrative rights on behalf of the attorney as requested.
• Through ongoing professional and on-the-job training, continues to build upon a solid knowledge of legal secretarial processes, procedures and technologies required by the legal secretarial profession and the Firm's practice areas/groups.
• Following the Firm's established document processing methods and procedures, creates, spell checks, edits, and proofreads work products to ensure accuracy and completeness. Transcribes handwritten materials and/or dictation. Prepares and creates new documents, presentations, spreadsheets and so forth. Has excellent knowledge of correct formatting techniques.
• Preparing matter openings, conflict checks, and arranging for matter closings. Coordinates with the Support Services for file retrieval and the maintenance of the Firm’s master files for all matters on which the attorney works. Sets up and maintains attorney’s work files, including regular filing. Prepares files for central storage and/or storage off-premises using the Firm's electronic records management system.
  

A detailed job spec can be provided.

We are looking for a min 3 years of legal secretarial/PA experience at partner level.

Salary ranges from 24,000 to 30,000 AED per month. Benefits include working from home every Friday. They also pay an annual discretionary bonus, top international (excluding America) medical, optical and dental for self and dependents and annual flight home for self and other benefits.

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FOR IMMEDIATE JOINING - We are looking for someone with a minimum of 5 years recent secretarial experience within an International Law Firm.

You will be a touch typist with a minimum 65 wpm copy typing speed, and maintaining proficiency in IT systems and procedures.

Effectively performing admin tasks as requested by fee earners, possessing full understanding of the firm's house style to produce accurate documentation as well as the ability to prioritize work.

You will be able to produce accurate and well-presented documents in line with the firm's House Style Manual.

Organize and prioritize workloads and keep a level-headed approach when under pressure.

To take accurate telephone messages for fee earners and deal helpfully and professionally with queries from internal and external callers.

To effectively manage fee earners' Outlook calendars.

To maintain up to date filing systems to allow fee earners to find and use documents easily and efficiently and also assist generally with document management including storing and archiving of files.

Arrange conference calls, lunches, travel arrangements and meetings and help with the preparation of any meetings.

Assist fee earners with requesting billing guides and the production of bills.

To participate in any lunchtime reception Rota, as this ensures PA support at all times.

Salary AED15-23K depending on experience.

#J-18808-Ljbffr

This is a unique opportunity; our client is not a corporate organization looking to increase its bottom line, but a foundation, influencing leaders globally, both in governments and across boardrooms, to create positive change and change the lives of many. Their campaign has grown to include contributions from royalty, business leaders, and well-known individuals in the fields of film, entertainment, music, fashion, art, sport, and literature. The organization was founded in 2003 and during the last ten years, truly great things have been accomplished, and the projects have become more involved and diverse in nature.

We are seeking a positive, highly energetic, and enthusiastic Legal Secretary and Office Manager; someone who possesses social awareness on a global level with strong business acumen. This role will present a unique opportunity to gain clarity and insight into how a charity project is operated and funded. The candidate will act as an integral part of the team and have direct involvement in the management of a busy and stimulating office environment. There is a real element of being able to make a difference in all areas of the social enterprise, which are owned by the charity.

Key Responsibilities:

1. Supporting legal contract work
2. General EA support
3. Administrative and office management support
4. Managing the Director's personal affairs, including liaising with household staff and managing the Director's property portfolio
5. Communicating with tenants, property managers, and contractors

The position will be based in Dubai with periodic travel required, which on occasion can be for lengthy periods of time. Travel and accommodation will, of course, always be provided. Due to a new project, the pace of work, especially until the end of December, will be fast and furious, and the candidate will be required to work abroad for the first two months.

The successful applicant will have worked in a legal environment and/or had exposure to extensive contracts work. Paralegal training would be especially beneficial. It goes without saying that IT skills should be exceptionally advanced in MS Office, and a typing speed of 75-80 wpm is expected due to the high levels of audio dictation work required. The candidate must be a native English speaker and hold a passport that allows for flexible travel across Europe, Australia, the US, and Canada.

About The Company:

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors. Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy. Our values of discretion and diplomacy are paramount, and our ultimate goal is to become a partner of choice for all our clients and candidates.

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Legal Secretary Position in Abu Dhabi

A consulting company in Abu Dhabi is seeking a legal secretary to work with the CEO. The ideal candidate should meet the following criteria:

1. Nationality: Indian or Filipino
2. Law graduate (preferable)
3. Proficiency in English
4. Excellent computer and typing skills
5. Valid transferable residence permit

Salary will be determined after the interview.

Work Location

Falcon Building, 15th Floor, Flat, Hamdan Street, opposite Al Hosn Palace, Abu Dhabi.

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We are looking for an outstanding legal secretary to join the busy Abu Dhabi office of an international law firm. You will do various secretarial and administrative tasks to support assigned two partners and three lawyers, ideally for a January 2024 start date. The role is due to a departure in their Abu Dhabi office, and they require the secretary to be technically strong, experienced with handling bills every month, and have a proactive approach. Role involves: Providing a high level of client care and support while producing a high volume of consistently excellent work.

• Maintaining a general knowledge of the Firm's practice areas/groups and a specialised knowledge of the assigned attorneys' practice areas and clients to enhance and promote communication between attorneys and their clients and to provide excellent and personalised client care to support attorney/client relationships.
• Prints various documents including, scanning and sending single and multiple documents using digital sender, multi-function device (MFD). Sends copies of documents via the Firm's external email program with appropriate disclaimer. Sends emails with administrative rights on behalf of the attorney as requested.
• Through ongoing professional and on-the-job training, continues to build upon a solid knowledge of legal secretarial processes, procedures and technologies required by the legal secretarial profession and the Firm's practice areas/groups.
• Following the Firm's established document processing methods and procedures, creates, spell checks, edits, and proofreads work products to ensure accuracy and completeness. Transcribes handwritten materials and/or dictation. Prepares and creates new documents, presentations, spreadsheets and so forth. Has excellent knowledge of correct formatting techniques.
• Preparing matter openings, conflict checks, and arranging for matter closings. Coordinates with the Support Services for file retrieval and the maintenance of the Firm's master files for all matters on which the attorney works. Sets up and maintains attorney's work files, including regular filing. Prepares files for central storage and/or storage off-premises using the Firm's electronic records management system.
  

A detailed job spec can be provided. We are looking for a min 3 years of legal secretarial/PA experience at partner level. Salary ranges from 24,000 to 30,000 AED per month. Benefits include working from home every Friday. They also pay an annual discretionary bonus, top international (excluding America) medical, optical and dental for self and dependents and annual flight home for self and other benefits.
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Our client is one of the world's largest law firms with interests across the globe.

They are seeking top-tier legal staff for their offices in Dubai.

The roles include an intensive Legal Secretary position, with opportunities available across various departments.

Additional opportunities include Paralegals, Secretary Managers, and Team Managers.

The ideal candidate will have extensive experience within a reputable firm. UAE-based experience is not mandatory, but a stable job history is preferred, with a preference for those who have stayed in a role for over 3 years.

Minimum Requirements:

• Western/Arabic profiles
• Female
• Relevant experience

About The Company

Michael Page is a leading global professional recruitment consultancy, specializing in placing candidates in permanent, contract, temporary, and interim roles worldwide.

The group operates in the UK, Europe, Asia-Pacific, and the Americas, with a focus on the Middle East in areas such as:

• Finance & Accounting
• Banking & Financial Services
• Procurement
• Property & Construction
• Engineering & Supply Chain
• Oil & Gas Technical and Engineering
• Human Resources
• Sales
• Marketing
• Technology
• Secretarial
• Executive Search
• Legal

The group has 161 offices in 33 countries and employs over 5,000 people worldwide.

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The Role
About the Role: A highly regarded international law firm is seeking a Legal Secretary to join its Dubai Team. This role is ideal for candidate with prior experience working in an international arbitration, litigation, or dispute resolution environment, a proactive professional who thrives in a high-performance environment, providing vital support to senior lawyers working on complex legal matters across multiple jurisdictions, including the Cayman Islands, ADGM, DIFC, and BVI. Key Responsibilities: 1. Provide full-spectrum secretarial support, including document creation, editing, formatting, and filing 2. Manage lawyer schedules, book meetings, and assist with legal filings 3. Handle correspondence, calls, and document preparation professionally and efficiently 4. Open, close, and archive legal files while ensuring KYC compliance 5. Draft first versions of legal documents and coordinate closing bibles 6. Support billing processes, including drafting invoice narratives 7. Liaise with clients and internal stakeholders in line with firm protocols 8. Assist the marketing team with business development admin when required 9. Collaborate with team members to meet tight deadlines and deliver consistently high-quality work 10. must have worked in international dispute resolution or arbitration/litigation

Requirements
Qualifications & Skills: 1. Minimum of 3 years of secretarial experience in a legal or professional services firm 2. Recognized secretarial qualification or equivalent practical experience 3. Proficient in Microsoft Office (Word, Excel, Outlook) and legal admin tools 4. Excellent communication skills, both written and verbal 5. Organized, detail-oriented, and able to multitask under pressure 6. Strong sense of discretion, diplomacy, and professionalism Desirable: 1. Bachelor's degree from a recognized institution 2. Familiarity with offshore legal systems (e.g., Cayman Islands, BVI, ADGM, DIFC) 3. Experience using tools like InterAction, Deltaview, Adobe Acrobat, and Expert Billing Why Join Us? Be part of a global leader advising many of the world’s best-known asset managers, fund promoters, and institutional investors, where your skills are valued, and your contribution directly supports high-profile legal work in the region. This role offers career growth, ongoing training, and an inclusive, professional culture. #LegalJobs #DubaiJobs #LegalSecretary #GulfTalent #HiringNow #InsolvencyLaw #DisputeResolution #AdminSupport #LegalCareers #MENAJobs #MiddleEastCareers #LawFirmJobs #LegalSupport #MENA-RecruitStrength

About the company
MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.