24 Office Administration jobs in Abu Dhabi

• Bachelor’s degree or higher in Management, Banking, Finance, preferably with certification in Compliance, KYC/AML/CFT, Financial Crime or Risk Management
  

• Minimum of 3-5 years of experience in a reputable international bank
• Minimum of 2 years of experience within an On-boarding and KYC role
• Relevant experience (AML/KYC/Compliance related) with understanding of BBG KYC requirements.
• Ability to check and validate KYC documents, strong analytical control mid set.
• Understanding of the end-to-end KYC and client on-boarding processes.
• Proven ability to prioritize competing demand.
• Eye for detail and willingness to question current state practices.
• Ability to use sound judgment to determine due diligence quality and if meets regulatory standards.
• Good knowledge of BBG Banking products.

Earn at Home Panelist Program - Customer Service Rep - Data Entry Clerk - Job from Home & Part-time

We are currently seeking online assistance for our work-from-home Panelist Program. This opportunity is suitable for individuals who enjoy sharing their opinions on products, services, and market trends. As a team member, you will perform various tasks such as online data entry, email responses, evaluations, surveys, and other online activities. This role is rewarding and offers the chance to influence the marketplace and participate in testing new products before they reach the public.

• Strong outgoing personality with excellent communication skills and good work ethics.
• Data entry skills and basic business understanding.
• Good listening and analytical skills, with the ability to summarize information and suggest solutions.
• Familiarity with computers and a basic to intermediate typing ability.
• Professional, positive attitude, self-motivated, and capable of working independently.
• Excellent time management and administrative skills with attention to detail.

• A personal computer less than 4 years old.
• High-speed internet access.
• Availability for full-time or part-time work.

To apply, visit:

We welcome self-motivated individuals comfortable working independently from home, especially those interested in email customer support, data entry, and product reviews.

Data entry clerks come from diverse backgrounds including data entry, telemarketing, customer support, sales, clerical work, administrative assistance, receptionist roles, call centers, part-time jobs, and retail.

We are currently seeking passionate and dynamic guest-focused Front Office professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

As a Front Office Data Entry Clerk , your responsibilities will include:

1. Picking up passport copies at the designated area.
2. Filing all passport copies daily and handing them over to the concierge.
3. Using computers and scanners to send all necessary information.
4. Maintaining up-to-date knowledge of the hotel and its services.
5. Prioritizing tasks to ensure data is handled promptly, with speed and efficiency.
6. Maintaining a systematic and organized filing system, regularly checking, updating, and reorganizing cabinets as required.

Job Objective

Take overall responsibility for a limited number of small to medium sized projects and provide support to the PMO team. Assist the PMO manager in fulfilling tasks in support of the PMO mandate. Shadow and train with the PMO team to enhance and build project management knowledge base. Perform quality control checks with project managers and administer the PPM tool. Assist the PMO Director and Manager in fulfilling any necessary tasks required.

Key Accountabilities

General Responsibilities

Direct Project Management

• Manage and deliver projects according to the agreed scope and deliverables.
• Oversee management of activities of the project teams to ensure deliverables are being completed to defined expectations.
• Maintain frequent and detailed communication with all members of the team to ensure clarity at all times.
• Proactively manage foreseen project risks and mitigate issues as they arise, implementing corrective actions.
• Support the project managers by taking on supervised support tasks on larger projects, as and when necessary.
• Manage project administration tasks. Create and maintain project plan via PPM tool.
• Undertake any other project management duties as and when required.

Guidance

• Work with PMO to provide subject matter expertise, advice, and share knowledge with the team members to support their overall development.
• Follow PMO Department policies, procedures, and controls covering all areas of assigned job responsibilities to ensure all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
• Continuously identify improvements related to job-specific responsibilities.
• Attend training sessions to build PM knowledge and experience.

Job Specific Responsibilities

Demand Management

• Provide PMO with required information for executing the Demand Management Process.
• Update project-related templates for PMO review and approval as part of the project intake process.

Resource Management

• Work with PMO to establish a consolidated Resource Requirements Plan across projects in the PPM tool.
• Support PMO governance to establish effective stakeholder alignment.
• Effectively track project risks, issues, and commitments and escalate as required.

Project Reporting Management

• Provide weekly reporting on project status to PMO highlighting key updates, escalations, risks, and issues.

Quality Management

• Support PMO in conducting project quality reviews for new and ongoing projects.
• Undertake compliance checks on projects' adherence to PMO standards/methodologies.

Document Management

• Ensure documentation is created and updated as per the agreed list of project deliverables.
• Ensure documents are stored in the document repository as required.
• Establish monitoring of Document Management and provide regular updates to Manager, Director & CTSO.
• Maintain an effective document management and control process.
• Work with project team to identify and review dependencies, escalating to the Manager/Director where required.

Benefit Realization

• Provide support in producing reports and dashboards to management for benefits realization tracking.

Departmental Responsibility

• This position may be assigned to perform any additional tasks or related duties as required by the Line Manager and in line with business requirements.

Qualifications and Experience

• Bachelor's degree or equivalent in Business, Operations Management, Finance, or equivalent.
• Competence in IT, particularly in standard project management tools such as MS Project, PowerPoint, and Excel.
• Ability to work under pressure and complete projects within a set duration and budget.
• Good knowledge of project management methodologies including Agile is preferable.
• Ability to learn quickly in a dynamic fast-paced environment.
• Fluent in English - communicating and writing.
• Excellent communication skills, confident in dealing with stakeholders.
• Proactive, self-driven approach.
• High attention to detail.
• Superior analytical thinking and problem-solving abilities.
• Willingness to work with experienced resources to enhance PMO knowledge.

Working Experience, Project Teams, Resource Management, Clarity, PowerPoint, Quality Management, Business Operations, Templates, Operations Management, Corrective Actions, Checks, Business Requirements, Demand, Deliverables, Continuous Improvement, Problem Solving, Quality Control, Writing, Pressure, Administration, Documentation, Finance, Project Management, Business Communication, Training, Management.

Coin Factory, headquartered in Switzerland, is a global leader in cryptocurrency and blockchain innovation, specializing in asset tokenization, decentralized finance, and gamification-as-a-service (GMaaS). Managing over $5B of digital assets, we empower startups, enterprises, and investors through tokens like MGC (Meta Games Coin), RZUSD, RealEstate, and products like CoinLoan, CoinMiner, RankingCoins, and RankingGame. We’re seeking a Chief Project Management Officer to lead our Project Management Office and drive project excellence.

Role Overview

Reporting to the CEO, the Head of Project Management Office will oversee Coin Factory’s global project management strategy, leading the Project Management Office (PMO) to ensure the successful execution of initiatives like token launches, GMAAS deployments, and product rollouts. You’ll drive cross-functional collaboration, optimize project delivery, and align projects with our mission to innovate in crypto, gaming, and finance.

Requirements

Responsibilities

• Establish and lead the Project Management Office to oversee all Coin Factory projects, including token launches (e.g., MGC, RZUSD) and product deployments (e.g., CoinLoan, RankingGame).
• Develop and implement project management frameworks, leveraging methodologies like Agile, Scrum, or PMI to ensure on-time, on-budget delivery.
• Coordinate cross-functional teams across product, engineering, marketing, and sales to align project goals with business objectives.
• Create and monitor project KPIs, using tools like Jira, Asana, or MS Project to track progress and mitigate risks.
• Collaborate with C-level leaders (e.g., CTO, CPO, CMO) to prioritize and resource strategic initiatives.
• Ensure projects comply with global crypto regulations, including KYC / AML requirements.
• Foster a culture of accountability, transparency, and continuous improvement in project execution.

Qualifications

• 8+ years of project management leadership experience, with 2+ years in cryptocurrency, blockchain, or fintech.
• Proven track record of delivering complex projects worth $5M+ in high-growth, tech-driven environments.
• Expertise in project management methodologies (e.g., Agile, Scrum, PMP) and tools (e.g., Jira, Asana, MS Project).
• Strong understanding of blockchain, DeFi, and gaming ecosystems (e.g., play-to-earn, metaverse).
• Exceptional leadership and stakeholder management skills, with experience coordinating global, cross-functional teams.
• Excellent analytical, communication, and problem-solving skills; ability to navigate fast-paced, regulated markets.
• Bachelor’s degree in Business, Project Management, or related field; PMP, Agile, or relevant certifications preferred.

Why Join Us?

• Competitive package (Base, bonuses, equity options).
• Lead project excellence for a leading crypto and blockchain innovator or a global tech platform.
• Flexible remote work or join our dynamic team in Zug, Switzerland.
• Collaborate with a global, passionate team revolutionizing finance and gaming.
• Comprehensive benefits, including health coverage and professional development support.

How to Apply

Click "Apply Now" on LinkedIn and submit your resume, LinkedIn profile, and a cover letter outlining your project management experience and vision for Coin Factory’s project portfolio. We’re excited to meet leaders passionate about driving crypto innovation!

Coin Factory is an equal opportunity employer. We value diversity and are committed to fostering an inclusive workplace.

We are seeking a highly skilled Electrical Engineer with a strong background in Project Management Office (PMO) operations. The ideal candidate will possess a deep understanding of electrical engineering principles, project management methodologies, and a proven track record of delivering successful projects.

Key Responsibilities:

• Project Management:
  • Manage the entire lifecycle of electrical engineering projects, from initiation to closure.
  • Develop and execute comprehensive project plans, including timelines, resource allocation, and risk management strategies.
  • Monitor project progress, identify potential issues, and implement corrective actions to ensure project success.
  • Coordinate with cross-functional teams, including procurement, construction, and commissioning teams.
• Electrical Engineering:
  • Design, analyze, and optimize electrical systems, including power distribution, lighting systems, and control systems.
  • Prepare detailed engineering drawings, specifications, and technical documents.
  • Conduct site surveys and inspections to assess existing electrical infrastructure and identify potential upgrades.
  • Ensure compliance with relevant electrical codes, standards, and regulations.
• PMO Support:
  • Contribute to the development and implementation of PMO processes and procedures.
  • Track project performance metrics and generate regular reports.
  • Assist in the preparation of project proposals and presentations.
  • Support the PMO team in various administrative tasks, such as document control and risk management.

Qualifications and Skills:

• Bachelor's degree in Electrical Engineering or a related field.
• 0-3 years of experience in electrical engineering and project management.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.

Job Description

We are seeking a highly skilled Plumbing Engineer with a strong background in Project Management Office (PMO) operations. The ideal candidate will possess a deep understanding of plumbing systems, project management methodologies, and a proven track record of delivering successful projects.

Key Responsibilities:

• Project Management:
  • Manage the entire lifecycle of plumbing engineering projects, from initiation to closure.
  • Develop and execute comprehensive project plans, including timelines, resource allocation, and risk management strategies.
  • Monitor project progress, identify potential issues, and implement corrective actions to ensure project success.
  • Coordinate with cross-functional teams, including procurement, construction, and commissioning teams.
• Design, analyze, and optimize plumbing systems, including water supply, drainage, and sanitary systems.
• Prepare detailed engineering drawings, specifications, and technical documents.
• Conduct site surveys and inspections to assess existing plumbing infrastructure and identify potential upgrades.
• Ensure compliance with relevant plumbing codes, standards, and regulations.
• PMO Support:
  • Contribute to the development and implementation of PMO processes and procedures.
  • Track project performance metrics and generate regular reports.
  • Assist in the preparation of project proposals and presentations.
  • Support the PMO team in various administrative tasks, such as document control and risk management.

Qualifications and Skills:

• Bachelor's degree in Mechanical Engineering or a related field.
• 0-3 years of experience in plumbing engineering and project management.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.

To Apply:

Please submit your resume and cover letter to /

Job Description:

We are seeking a highly skilled Administrative Support Specialist to join our team in Abu Dhabi. As an administrative professional, you will provide support to our office by performing a variety of administrative tasks.

Duties and Responsibilities:

• Provide administrative support for the Abu Dhabi office
• Liaise with ADGM & DIFC, manage portals & coordinate with local suppliers
• Manage office maintenance & upkeep
• Support Client Solutions with various requirements
• Coordinate local PG team & client events
• Process expense reports using Concur & internal systems
• Prepare presentations, documentation & handouts for meetings & business trips
• Answer phones, screen calls & route callers, handle enquiries & provide backup for other Assistants/Team members
• Work closely with IT/HR/Finance on office matters

Requirements:

• 5+ years of administrative experience working in a similar environment for a medium-large corporate entity
• Proficient in MS Office Suite, ability to quickly learn new software & systems
• Proactive, multitasking, solutions driven & problem solving skills
• Organized, calm & quick thinking with high attention to detail
• Professional, mature & team player
• Fluent English both written & oral
• Living in Abu Dhabi

Benefits:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment with training & mentorship opportunities
• Competitive compensation package & performance based incentives
• Fun office & team events, volunteer opportunities
• Sabbatical after 5 years of service

About Us:

We are a global financial institution with a flat structure, humble, inclusive & transparent working environment. Our goal is to attract, develop & retain top talent while offering a workplace where results are recognized & rewarded.

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our organization on a temporary basis for 6 months. As an integral part of our team, this individual will provide exceptional administrative support to ensure seamless day-to-day operations.

The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive attitude.

• Provide administrative support to the team, including but not limited to answering phone calls, responding to emails, and managing calendars and schedules.
• Assist in organizing and coordinating meetings, conferences, and events.
• Prepare and distribute memos, letters, and other business correspondence.
• Maintain and update company databases and records.
• Manage office supplies and ensure inventory levels are maintained.
• Conduct research and compile data for various projects.
• Assist with tracking expenses and reporting.
• Coordinate travel arrangements and accommodations for team members.
• Perform general clerical duties, such as photocopying, scanning, and filing.
• Handle confidential and sensitive information with discretion.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Having valid visa and available in Abu Dhabi
• Minimum of 2 years of experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office and other relevant software.
• Ability to work independently and in a team environment.
• Proactive and able to anticipate needs and prioritize tasks.
• Knowledge of Arabic is an advantage.

Not Applicable

Full-time

Administrative