1 166 Office Assistant Roles jobs in the United Arab Emirates

with skills needed to provide company services information, she must be experianced to respond customer inquiries efficiently & excellent Marketing knowledge.

Responsibilities :

-Manage Call handling & email enquiries of Clients requirements.

-Generate leads by calls, email & online social media.

Requirements and skills :

-Familiarity with CRM systems & Ms-Office practical experience,

-Digital Marketing on Social Media & launch Email Marketing Campaign effectively

Job Type: Full-time

Pay: AED3, AED4,500.00 per month

INTRODUCTION

elseco is a high technology specialty insurance underwriting agency and Lloyd's Coverholder.

elseco underwrites on behalf of circa 50 insurance and reinsurance companies including Lloyd's syndicates. elseco is headquartered in the Dubai International Financial Centre (Dubai, UAE) and is regulated by the Dubai Financial Services Authority. The company employs around 100 professionals with regulated offices in London, Paris and Washington DC.

The company was founded over a decade ago launching Space insurance and has since diversified into Aviation, A&H and Energy insurance.

At the cornerstone of elseco's latest evolution is the insurtech platform development namely "ATOM". It sits at the very core of the company and is seen as business critical to the company's future success and growth plans.

JOB PURPOSE/MANDATE

The Office & Administration Supervisor will ensure smooth office operations by overseeing facilities, vendor coordination, and workplace services while maintaining a professional and welcoming environment for staff and visitors. The role will also provide comprehensive administrative support to senior leadership as needed (travel coordination, and follow-ups on key activities and events etc.).

In addition, the incumbent will support in managing the company's social media account and engagement initiatives, organisation of internal events, while taking on additional responsibilities as business needs evolve.

RESPONSIBILITIES

• Provide administration support across a wide range of office and admin tasks,
• Greet staff and visitors upon arrival to the office, ensuring a professional and welcoming environment.
• Maintain an organized and well-stocked office (elseco and ATOM), replenishing supplies (fruits, coffee, water, pantry supplies) for employees and visitors.
• Coordinate and support Leadership Team with visitor arrangements, ensuring meeting rooms are prepared and refreshments are provided.
• Prepare travel arrangements for Leadership Team.
• Coordinate with IT & Building Management (CPT & Gate Avenue) on office access for new joiners, leavers etc.
• Oversee office facilities including arranging pick up of office keys and access card, maintenance, cleaning, plant, fire contracts, and handle emergencies by engaging contractors.
• Conduct vendor comparisons, outreach, and negotiations for specific services including hotel bookings, corporate events etc.
• Arrange and coordinate for office permits for deliveries, parking access, coffee machine servicing, carpet cleaning, water supply, and other office-related needs (for elseco & ATOM).
• Ordering corporate merchandise including water bottles, business cards, ID Card holders, Office Access cards etc.
• Handle visa and non-sponsored card applications, renewals, and cancellations for employees and maintain DIFC Portal.
• Manage loyalty/reward programs (e.g., Business Skywards) for staff.
• Coordinate and assist on engagement activities, learning & development trainings, and company events.
• Update Learning Management System and elsehive in coordination with IT & HR.
• Manage company communications, including maintaining an active and professional social media presence and updated website.
• Ensure that the elseco Admin file is updated and well-maintained.
• Perform other ad-hoc administration, and communications tasks as required by the Head of HR or the Leadership Team.

KNOWLEDGE AND SKILLS

• University Degree required.
• Position Dubai based, so requirement to live in Dubai.
• 6-8 years of Office coordination experience and a proven track record of high professionalism, and ability to get jobs done efficiently.
• Excellent communication skills, written and verbal English, highly presentable and smart manners.
• Meticulous, hardworking ethic, attention to detail, positive can-do attitude, displaying strong mental agility.
• Professional approach, self-motivated and takes initiatives to find solutions.
• Develop and maintain excellent relationship with all elseco staff.
• Ability to learn and understand new technologies.
• Microsoft Office proficiency.

Element8 is a dynamic and innovative company based in Dubai committed to delivering exceptional digital solutions. We are currently seeking a motivated Office Administration Intern to join our team and support our daily operations
Responsibilities:

• Assist with administrative tasks office operations and receptionist duties.
• Learn and use CRM software (e.g. Salesforce HubSpot) to help organize and maintain customer data.
• Support in coordinating schedules meetings and appointments.
• Handle incoming communications including phone calls and emails to ensure smooth team collaboration.
• Welcome and assist visitors providing a positive and professional reception experience.
• Help manage the front desk by answering phones directing inquiries and maintaining a tidy reception area.
• Assist team members with relevant administrative duties as needed.
• Provide support to the HR and Accounts departments.

Requirements:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with CRM tools (e.g. Salesforce HubSpot) is a bonus.

If youre interested please submit your resume along with a brief cover letter .

Required Experience:

Intern

Core Functional Accountabilities:

• Coordinate and oversee daily office administration tasks to ensure efficient operations.
• Arrange hospitality services for internal and external meetings, workshops, and events.
• Manage office supplies inventory and coordinate procurement requests to maintain adequate stock.
• Support the scheduling and coordination of meetings, events, and official delegations.
• Act as a point of contact for employees and visitors regarding office services and hospitality arrangements.
• Maintain records of office expenses and hospitality services in compliance with KHDA financial policies.
• Coordinate with external vendors and service providers to ensure timely delivery of hospitality and office services.
• Provide administrative assistance to departments, including preparation of correspondence, documentation, and reports.
• Ensure meeting rooms, reception areas, and common facilities are well maintained and aligned with KHDA service standards.
• Support logistical arrangements for official delegations, visitors, and VIP guests.
• Respond to routine inquiries from staff and stakeholders related to office services.
• Contribute to the improvement of office administration processes and hospitality protocols.

General Accountabilities:

• Ensure compliance with KHDA's office administration and hospitality policies.
• Maintain confidentiality and professionalism when dealing with staff, visitors, and external service providers.
• Collaborate with colleagues across departments to provide efficient office support services.
• Uphold KHDA's values of service excellence, hospitality, and customer happiness.

Qualifications

• High School Certificate or equivalent (minimum requirement).
• Diploma in Business Administration, Office Management, or Hospitality Management is preferred.

• Coordinate and oversee daily office administration tasks to ensure efficient operations.
• Arrange hospitality services for internal and external meetings, workshops, and events.
• Manage office supplies inventory and coordinate procurement requests to maintain adequate stock.
• Support the scheduling and coordination of meetings, events, and official delegations.
• Act as a point of contact for employees and visitors regarding office services and hospitality arrangements.
• Maintain records of office expenses and hospitality services in compliance with KHDA financial policies.
• Coordinate with external vendors and service providers to ensure timely delivery of hospitality and office services.
• Provide administrative assistance to departments, including preparation of correspondence, documentation, and reports.
• Ensure meeting rooms, reception areas, and common facilities are well maintained and aligned with KHDA service standards.
• Support logistical arrangements for official delegations, visitors, and VIP guests.
• Respond to routine inquiries from staff and stakeholders related to office services.
• Contribute to the improvement of office administration processes and hospitality protocols.

• Ensure compliance with KHDA's office administration and hospitality policies.
• Maintain confidentiality and professionalism when dealing with staff, visitors, and external service providers.
• Collaborate with colleagues across departments to provide efficient office support services.
• Uphold KHDA's values of service excellence, hospitality, and customer happiness.

• High School Certificate or equivalent (minimum requirement).
• Diploma in Business Administration, Office Management, or Hospitality Management is preferred.

• Job Category: Administration
• Advertiser: Knowledge and Human Development Authority
• Educational-level: Secondary School
• Required Nationality: UAE Only
• Monthly Salary:
• Schedule-Time: Full time

Posting date: 18/09/2025

Unposting date: 19/10/2025

Hiring Manager - Office Administration

We are seeking a highly skilled Hiring Manager to spearhead our office administration function. This is an exciting opportunity for a seasoned professional to join our team and take on the responsibility of managing day-to-day operations.

• Employee Management: Ensure seamless employee onboarding and offboarding processes align with regulatory requirements.
• Recruitment Logistics: Oversee job postings, interview scheduling, and offer coordination.
• Payroll and Benefits: Coordinate with external providers to manage payroll and benefits.
• HR Policies and Procedures: Develop and implement policies and processes aligned with local labor laws and regulations.
• Immigration and Documentation: Handle immigration, visas, and employee documentation.
• Office Operations: Oversee day-to-day office operations, including facilities management, vendor relationships, and administrative support.

• Education: Bachelor's degree in Human Resources, Business Administration, or related field.
• Experience: 3-6 years of progressive HR and office management experience.
• Skills: Strong organizational, communication, and problem-solving skills.

This role offers a unique opportunity to make a significant impact on our organization's growth and success. As a key member of our team, you will have the chance to develop and implement policies and procedures that align with our values and mission.

• Opportunity for Professional Growth: Join a dynamic team and take on new challenges.
• Competitive Compensation: A salary that reflects your value to the organization.
• Benefits Package: A comprehensive package that includes health insurance, retirement planning, and more.

Back Office Sales Administration (m/f/x) – Engineering Background & Strong ERP Experience Preferred

Job Location:
JLT, Cluster C, Dubai, UAE

Job Type:
Full-time, Monday to Friday

Salary:
Permanent Salary from 8,000.00 AED per month (based on qualifications and experience)

Company:
We are a dynamic and growing company based in Jumeirah Lakes Towers (JLT), Dubai, looking for a highly skilled
Back Office Sales Administrator with a technical or engineering background
to support our sales operations. A
technical background—preferably an engineering degree or a technical education
—is highly desirable, as you will work closely with product specifications and structured sales processes. Your attention to detail, structured working style, and commitment to accuracy will make you an integral part of our team.

Job Description:

As a Back Office Sales Administrator, you will play a crucial role in supporting our front-end sales team and ensuring smooth sales operations. Your responsibilities will include the complete processing of inquiries, quotations, and orders within our ERP system, as well as maintaining and creating product articles and data records. A
strong technical background, combined with precision and process reliability
, is essential.

Your attention to detail, structured working style, and commitment to accuracy will make you an integral part of our team.

Your Responsibilities:

• Complete handling of inquiries, quotations, and order processing in our ERP system.
• Creation and maintenance of product articles and data in the ERP system.
• Close coordination with the sales team to ensure efficient order execution.
• Ensuring high accuracy and process reliability in all administrative tasks.
• Understanding technical product structures and specifications to support the sales team effectively.
• Proactively identifying and implementing process improvements.

Your Requirements:

• Engineering degree (e.g., Mechanical, Industrial, or related field) or a strong technical education is preferred.
• Several years of experience in inside sales, order processing, and back-office sales administration.
• Strong ERP system knowledge and experience in article and data maintenance.
• Technical background to understand product structures and specifications.
• Exceptional accuracy and process reliability in handling sales and order-related tasks.
• Fluent English is required; German is a plus but not mandatory.
• Proficiency in Microsoft Office, particularly Excel.
• Independent, structured, and detail-oriented working style.

Your Benefits:

• Full-time position, Monday to Friday, offering a strong work-life balance.
• Competitive permanent salary from 8,000.00 AED per month (depending on qualifications and experience).
• Modern office environment in JLT, conveniently located near a metro station.
• Opportunity to work in an innovative, dynamic, and growth-oriented company.
• Long-term career prospects with room for professional development.

If you are an experienced, detail-oriented, and process-driven professional, we invite you to apply. Submit your resume and cover letter highlighting your qualifications.

We look forward to your application

We are seeking a skilled Office Administrator with solid experience in the construction or contracting industry to manage all Administrative aspects of our operations. The ideal candidate will oversee all administrative work compliance with local regulations as per UAE rules and regulations. This role is for Emirati Nationalities only.

Required Details,

Nationality: UAE National only

Degree: Bachelor in any related field,

Job Type: Full-time

Application Question(s):

• Are you UAE National ID holder?

Job description:

this job post is for Females Only with real estate experience in Dubai who can join immediately.

We are seeking a proactive and detail-oriented Assistant to support the Senior Administrator in the day-to-day operations of our dynamic real estate office. The ideal candidate will be organized, efficient, and able to manage multiple priorities in a fast-paced environment. This role requires excellent communication skills, administrative experience, and a basic understanding of the real estate industry. Support administrative tasks and office operations

Key Responsibilities:

• Assist the Senior Administrator in overseeing office operations.
• Assist in recruitment and hiring processes, including posting job openings, screening resumes, and coordinating interviews.
• Maintain employee records, ensuring confidentiality and compliance with company policies.
• Assist with onboarding of new employees, ensuring all required documents are completed.
• Strong communication and interpersonal skills
• Ability to work in a fast-paced and dynamic environment
• Order and maintain office supplies and equipment.

Qualifications:

• Previous experience in real estate or administrative roles preferred.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Knowledge of real estate procedures, regulations, and documentation is a plus.
• Excellent communication skills, both written and verbal.
• Proficiency with Microsoft Office Suite and familiarity with real estate software (CRM).
• Ability to work independently and as part of a team in a fast-paced environment.
• High attention to detail and accuracy in all tasks.
• Preferably female candidates .

Job Types: Full-time, Contract

Pay: AED3, AED5,000.00 per month

Language:

• English, Tagalog (Required)