868 Office Assistant Roles jobs in the United Arab Emirates

with skills needed to provide company services information, she must be experianced to respond customer inquiries efficiently & excellent Marketing knowledge.

Responsibilities :

-Manage Call handling & email enquiries of Clients requirements.

-Generate leads by calls, email & online social media.

Requirements and skills :

-Familiarity with CRM systems & Ms-Office practical experience,

-Digital Marketing on Social Media & launch Email Marketing Campaign effectively

Job Type: Full-time

Pay: AED3, AED4,500.00 per month

INTRODUCTION

elseco is a high technology specialty insurance underwriting agency and Lloyd's Coverholder.

elseco underwrites on behalf of circa 50 insurance and reinsurance companies including Lloyd's syndicates. elseco is headquartered in the Dubai International Financial Centre (Dubai, UAE) and is regulated by the Dubai Financial Services Authority. The company employs around 100 professionals with regulated offices in London, Paris and Washington DC.

The company was founded over a decade ago launching Space insurance and has since diversified into Aviation, A&H and Energy insurance.

At the cornerstone of elseco's latest evolution is the insurtech platform development namely "ATOM". It sits at the very core of the company and is seen as business critical to the company's future success and growth plans.

JOB PURPOSE/MANDATE

The Office & Administration Supervisor will ensure smooth office operations by overseeing facilities, vendor coordination, and workplace services while maintaining a professional and welcoming environment for staff and visitors. The role will also provide comprehensive administrative support to senior leadership as needed (travel coordination, and follow-ups on key activities and events etc.).

In addition, the incumbent will support in managing the company's social media account and engagement initiatives, organisation of internal events, while taking on additional responsibilities as business needs evolve.

RESPONSIBILITIES

• Provide administration support across a wide range of office and admin tasks,
• Greet staff and visitors upon arrival to the office, ensuring a professional and welcoming environment.
• Maintain an organized and well-stocked office (elseco and ATOM), replenishing supplies (fruits, coffee, water, pantry supplies) for employees and visitors.
• Coordinate and support Leadership Team with visitor arrangements, ensuring meeting rooms are prepared and refreshments are provided.
• Prepare travel arrangements for Leadership Team.
• Coordinate with IT & Building Management (CPT & Gate Avenue) on office access for new joiners, leavers etc.
• Oversee office facilities including arranging pick up of office keys and access card, maintenance, cleaning, plant, fire contracts, and handle emergencies by engaging contractors.
• Conduct vendor comparisons, outreach, and negotiations for specific services including hotel bookings, corporate events etc.
• Arrange and coordinate for office permits for deliveries, parking access, coffee machine servicing, carpet cleaning, water supply, and other office-related needs (for elseco & ATOM).
• Ordering corporate merchandise including water bottles, business cards, ID Card holders, Office Access cards etc.
• Handle visa and non-sponsored card applications, renewals, and cancellations for employees and maintain DIFC Portal.
• Manage loyalty/reward programs (e.g., Business Skywards) for staff.
• Coordinate and assist on engagement activities, learning & development trainings, and company events.
• Update Learning Management System and elsehive in coordination with IT & HR.
• Manage company communications, including maintaining an active and professional social media presence and updated website.
• Ensure that the elseco Admin file is updated and well-maintained.
• Perform other ad-hoc administration, and communications tasks as required by the Head of HR or the Leadership Team.

KNOWLEDGE AND SKILLS

• University Degree required.
• Position Dubai based, so requirement to live in Dubai.
• 6-8 years of Office coordination experience and a proven track record of high professionalism, and ability to get jobs done efficiently.
• Excellent communication skills, written and verbal English, highly presentable and smart manners.
• Meticulous, hardworking ethic, attention to detail, positive can-do attitude, displaying strong mental agility.
• Professional approach, self-motivated and takes initiatives to find solutions.
• Develop and maintain excellent relationship with all elseco staff.
• Ability to learn and understand new technologies.
• Microsoft Office proficiency.

We are seeking an experienced administrative professional to fill the role of Office Manager. The ideal candidate will have a strong background in office management, with a proven track record of successfully managing multiple tasks and responsibilities.

The Office Manager will be responsible for providing administrative support to our team, including but not limited to:

• Attending board meetings and taking minutes as required;
• Coordinating with the Executive Committee and Board of Directors to ensure effective communication and collaboration;
• Coordinating with all General Managers of companies within the Group to ensure alignment and consistency.

In addition to these core responsibilities, the Office Manager will also be expected to:

• Assist with the preparation of reports and other documents as required;
• Translate between Arabic and English as needed;
• Provide exceptional customer service and support to internal and external stakeholders.

To be successful in this role, the ideal candidate will possess:

• A minimum of 10 years of experience in office management or a related field;
• Excellent communication and interpersonal skills, with the ability to effectively communicate with stakeholders at all levels;
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines;
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint;
• A high level of discretion and confidentiality when handling sensitive information;
• Fluency in both English and Arabic, with the ability to translate complex technical documents and correspondence;
• Knowledge of corporate governance principles and practices, with the ability to apply them in a real-world setting;
• Ability to work independently with minimal supervision, as well as collaboratively as part of a team.

We offer a comprehensive benefits package, including:

• Medical coverage;
• Annual flight allowance;
• Bonus structure tied to individual and company performance;
• Ongoing training and development opportunities to enhance your skills and career prospects.

This is an exciting opportunity for an experienced administrative professional to take on a challenging and rewarding role that offers a unique combination of responsibility, challenge, and growth. If you are a motivated and detail-oriented individual with a passion for administration and a desire to make a meaningful contribution, we encourage you to apply today!

Element8 is a dynamic and innovative company based in Dubai, committed to delivering exceptional digital solutions. We are currently seeking a motivated Office Administration Intern to join our team and support our daily operations.

• Assist with administrative tasks, office operations, and receptionist duties.
• Learn and use CRM software (e.g., Salesforce, HubSpot) to help organize and maintain customer data.
• Support in coordinating schedules, meetings, and appointments.
• Handle incoming communications, including phone calls and emails, to ensure smooth team collaboration.
• Welcome and assist visitors, providing a positive and professional reception experience.
• Help manage the front desk by answering phones, directing inquiries, and maintaining a tidy reception area.
• Assist team members with relevant administrative duties as needed.
• Provide support to the HR and Accounts departments.

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with CRM tools (e.g., Salesforce, HubSpot) is a bonus.

If you're interested, please submit your resume along with a brief cover letter.

• Seniority level: Internship
• Employment type: Internship
• Job function: Administrative
• Industries: Software Development

Element8 is a dynamic and innovative company based in Dubai committed to delivering exceptional digital solutions. We are currently seeking a motivated Office Administration Intern to join our team and support our daily operations
Responsibilities:

• Assist with administrative tasks office operations and receptionist duties.
• Learn and use CRM software (e.g. Salesforce HubSpot) to help organize and maintain customer data.
• Support in coordinating schedules meetings and appointments.
• Handle incoming communications including phone calls and emails to ensure smooth team collaboration.
• Welcome and assist visitors providing a positive and professional reception experience.
• Help manage the front desk by answering phones directing inquiries and maintaining a tidy reception area.
• Assist team members with relevant administrative duties as needed.
• Provide support to the HR and Accounts departments.

Requirements:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with CRM tools (e.g. Salesforce HubSpot) is a bonus.

If youre interested please submit your resume along with a brief cover letter .

Required Experience:

Intern

Core Functional Accountabilities:

• Coordinate and oversee daily office administration tasks to ensure efficient operations.
• Arrange hospitality services for internal and external meetings, workshops, and events.
• Manage office supplies inventory and coordinate procurement requests to maintain adequate stock.
• Support the scheduling and coordination of meetings, events, and official delegations.
• Act as a point of contact for employees and visitors regarding office services and hospitality arrangements.
• Maintain records of office expenses and hospitality services in compliance with KHDA financial policies.
• Coordinate with external vendors and service providers to ensure timely delivery of hospitality and office services.
• Provide administrative assistance to departments, including preparation of correspondence, documentation, and reports.
• Ensure meeting rooms, reception areas, and common facilities are well maintained and aligned with KHDA service standards.
• Support logistical arrangements for official delegations, visitors, and VIP guests.
• Respond to routine inquiries from staff and stakeholders related to office services.
• Contribute to the improvement of office administration processes and hospitality protocols.

General Accountabilities:

• Ensure compliance with KHDA's office administration and hospitality policies.
• Maintain confidentiality and professionalism when dealing with staff, visitors, and external service providers.
• Collaborate with colleagues across departments to provide efficient office support services.
• Uphold KHDA's values of service excellence, hospitality, and customer happiness.

Qualifications

• High School Certificate or equivalent (minimum requirement).
• Diploma in Business Administration, Office Management, or Hospitality Management is preferred.

• Coordinate and oversee daily office administration tasks to ensure efficient operations.
• Arrange hospitality services for internal and external meetings, workshops, and events.
• Manage office supplies inventory and coordinate procurement requests to maintain adequate stock.
• Support the scheduling and coordination of meetings, events, and official delegations.
• Act as a point of contact for employees and visitors regarding office services and hospitality arrangements.
• Maintain records of office expenses and hospitality services in compliance with KHDA financial policies.
• Coordinate with external vendors and service providers to ensure timely delivery of hospitality and office services.
• Provide administrative assistance to departments, including preparation of correspondence, documentation, and reports.
• Ensure meeting rooms, reception areas, and common facilities are well maintained and aligned with KHDA service standards.
• Support logistical arrangements for official delegations, visitors, and VIP guests.
• Respond to routine inquiries from staff and stakeholders related to office services.
• Contribute to the improvement of office administration processes and hospitality protocols.

• Ensure compliance with KHDA's office administration and hospitality policies.
• Maintain confidentiality and professionalism when dealing with staff, visitors, and external service providers.
• Collaborate with colleagues across departments to provide efficient office support services.
• Uphold KHDA's values of service excellence, hospitality, and customer happiness.

• High School Certificate or equivalent (minimum requirement).
• Diploma in Business Administration, Office Management, or Hospitality Management is preferred.

• Job Category: Administration
• Advertiser: Knowledge and Human Development Authority
• Educational-level: Secondary School
• Required Nationality: UAE Only
• Monthly Salary:
• Schedule-Time: Full time

Posting date: 18/09/2025

Unposting date: 19/10/2025

Responsibilities include coordinating and overseeing daily office administration tasks to ensure efficient operations; arranging hospitality services for internal and external meetings, workshops, and events; managing office supplies inventory and coordinating procurement requests; supporting the scheduling and coordination of meetings, events, and official delegations; acting as a point of contact for employees and visitors regarding office services and hospitality arrangements; maintaining records of office expenses and hospitality services in compliance with KHDA financial policies; coordinating with external vendors and service providers to ensure timely delivery of hospitality and office services; providing administrative assistance to departments, including preparation of correspondence, documentation, and reports; ensuring meeting rooms, reception areas, and common facilities are well maintained and aligned with KHDA service standards; supporting logistical arrangements for official delegations, visitors, and VIP guests; responding to routine inquiries from staff and stakeholders related to office services; contributing to the improvement of office administration processes and hospitality protocols.

• High School Certificate or equivalent (minimum requirement).
• Diploma in Business Administration, Office Management, or Hospitality Management is preferred.

• Job Category: Administration
• Employer: Knowledge and Human Development Authority (KHDA)
• Educational level: Secondary School
• Required Nationality: UAE Only
• Monthly Salary:
• Schedule: Full time
• Job Posting: 19/09/2025
• Unposting Date: 20/10/2025

• Entry level

• Full-time

• Administrative

• Government Administration

Company Description

Established in 2018, LUX Holiday Home is Dubai's leading boutique holiday home company. We operate luxury villas and apartments across Dubai's most prominent locations, such as The Palm Jumeirah, Dubai Marina, and Downtown Dubai. Our properties provide high-quality accommodations with personalized services to offer exceptional experiences for guests. At LUX Holiday Home, we strive to maintain the utmost standards of luxury and comfort for our clients.

Role Description

This is a full-time on-site role for an Office Administration Human Resources Office Assistant located in Dubai, United Arab Emirates. We are looking for a highly organized and proactive Office Administrator / HR Assistant to support the daily operations of our office and HR functions. This dual-role position requires someone who is detail-oriented, people-focused, and comfortable juggling a variety of tasks. You will play a key role in maintaining an efficient office environment while assisting with HR duties such as recruitment, onboarding, record keeping, and employee support.

Qualifications

• Proficiency in Administrative Assistance and Clerical Skills
• Experience in Executive Administrative Assistance
• Strong Communication and Phone Etiquette skills
• Excellent organizational and multitasking abilities
• High attention to detail and problem-solving skills
• Knowledge of Human Resources practices is a plus
• Bachelor's degree in Business Administration, Human Resources, or a related field preferred
• Previous experience in a similar role is preferred