223 Office Coordinator jobs in the United Arab Emirates

Key Responsibilities:

Office Administration: Maintain a well-organized office environment including supply management, meeting scheduling, and facility support.
Document Control: Oversee all incoming and outgoing documentation, ensuring proper filing systems (physical and digital) for ease of access and retrieval.
Communication & Coordination: Serve as a point of contact between internal departments and external partners (vendors, clients, contractors), ensuring smooth flow of information.
Report Handling: Assist in preparing, formatting, and distributing reports. Track submission timelines and follow up on pending items.
Support to Departments: Provide administrative support to HR, Finance, Admin, IT, and Logistics as needed, ensuring all divisions receive necessary assistance.
Purchase Coordination: Support procurement processes by handling administrative tasks related to job orders, vendor quotations, and tracking deliveries.
Scheduling & Follow-up: Coordinate internal and external meetings, appointments, and team calendars. Ensure key dates and action points are not missed.
System & Process Updates: Stay up-to-date with office tools and software, proactively improving workflow and administrative processes.
Basic Site Coordination: Collaborate with site teams occasionally for logistics support, delivery tracking, and documentation needs.

Key Qualifications:

Bachelor s degree in business administration or a related field.
3+ years of experience in office coordination, administrative support, or business coordination roles.
Strong attention to detail and ability to manage multiple priorities and administrative workflows.
Excellent verbal and written communication with the ability to interact professionally with internal teams and external partners.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with office systems and ERP tools is a plus.
Ability to troubleshoot minor issues and improve day-to-day processes.
Comfortable handling both routine and ad-hoc tasks in a dynamic business environment.
A proactive team player willing to support different departments as needed.

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Job Overview

We are seeking a skilled and organized professional to join our team as an Office Coordinator.

The ideal candidate will have strong administrative skills, be proficient in English, and have experience with office management and financial record-keeping.

• Key Responsibilities:

• Enter and maintain accurate financial records, invoices, service reports, and petty cash logs
• Monthly WPS salary entry, Bank Reconciliations for petty cash, bank and credit card accounts
• Assist with invoice tracking, filing, and reporting
• Ensure proper documentation and organization of contracts, receipts, and office records
• Respond to internal queries related to administrative processes or data
• Maintain and update employee files, including contracts, ID copies, leave records, and attendance tracking
• Facilitate employee onboarding and documentation for new hires
• Monitor and manage leave requests and employee attendance sheets
• Coordinate with Management for visa renewals, medical tests, and other official procedures

Required Skills and Qualifications

• Fluency in English; Arabic is a plus but not mandatory
• Proven experience in administration, basic accounting, and/or HR support
• Familiarity with accounting software, TALLY
• Good knowledge of MS Office applications
• High attention to detail and accuracy in data entry and document management
• Strong communication and time-management skills
• Ability to work independently and maintain confidentiality

Benefits

This role offers a competitive salary and opportunities for growth and development.

Others

Our company values teamwork and collaboration, and we are committed to creating a positive and inclusive work environment.

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and TikTok.

Job Description

• Greeting clients, visitors, and staff professionally and courteously, managing check-ins efficiently.
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
• Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped.
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups.
• Maintaining a clean and organized reception area.
• Assisting with administrative tasks such as filing, data entry, and preparing documents or reports.
• Monitoring and ordering office & pantry supplies in collaboration with facilities or procurement teams.
• Adhering to security protocols, managing visitor logs, issuing access badges, and monitoring building entry procedures.
• Coordinating building permits and supporting employees with building and parking access.
• Arranging business cards for new recruits.
• Assisting guests by coordinating with internal teams to arrange refreshments during meetings.
• Processing contract renewals for Admin services in Dubai and Kuwait.
• Preparing and processing invoices for approval, ensuring timely payments to vendors and service providers.
• Liaising with accounts for invoice processing.
• Supporting Brand teams with shipping of brand materials.
• Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics.
• Providing any ad hoc support as needed.

Function Responsibilities:

• Raising shopping carts / Purchase Orders
• Processing invoices
• Uploading contracts on MAP contract database

Qualifications

• In compliance with local employment requirements & regulations. This position is open to Emirati nationals only.
• 0–2 years of experience in a similar administrative or receptionist role.
• Strong interpersonal and communication skills.
• Professional appearance and demeanor.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• High attention to detail and organizational skills.
• Eagerness to learn and grow in a dynamic, fast-paced environment.
• Ability to multitask and manage responsibilities professionally and efficiently.

Additional Information

AbbVie is an equal opportunity employer committed to integrity, innovation, transforming lives, and serving the community. Equal Opportunity Employer/Veterans/Disabled.

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• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answering screening and forwarding incoming phone calls
• Receiving and sorting daily mail

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone / email
• Receive, sort and distribute daily mail / deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements and skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

Administrative Support Role

We are seeking an organized and skilled individual to support our daily operations as an Administrative Assistant. This role will provide valuable experience in administration, customer service, and team collaboration.

Responsibilities:

• Assist with administrative tasks, including office operations and reception duties.
• Learn and use CRM software to help organize and maintain customer data.
• Support in coordinating schedules, meetings, and appointments.
• Handle incoming communications, including phone calls and emails, to ensure smooth team collaboration.
• Welcome and assist visitors, providing a positive and professional reception experience.
• Help manage the front desk by answering phones, directing inquiries, and maintaining a tidy reception area.
• Assist team members with relevant administrative duties as needed.
• Provide support to the HR department.

Requirements:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with CRM tools is a bonus.

We are seeking a dynamic and experienced Front Office Coordinator to join our team. The ideal candidate will be the first point of contact for our company and will play a crucial role in ensuring a positive first impression for all of our clients and guests.

The Front Office Coordinator will be responsible for managing the front desk on a daily basis and performing a variety of administrative and clerical tasks. This position requires strong interpersonal skills, a friendly and professional demeanor, and the ability to multitask in a fast-paced environment.

If you are a detail-oriented individual who thrives on interpersonal interactions and provides exceptional customer service, we would love to hear from you.

• Greet and welcome visitors with a positive and helpful demeanor.
• Answer, screen, and forward incoming phone calls with proper discretion.
• Maintain workplace security by issuing visitor badges and monitoring logbook.
• Provide basic and accurate information in-person, via email, or over the phone.
• Receive, sort, and distribute daily mail, deliveries, or packages.
• Maintain reception area tidy and presentable, equipped with necessary stationery.
• Schedule and manage appointments and meetings for staff as needed.
• Assist with clerical tasks such as filing, photocopying, and faxing documents.
• Coordinate with facility management for any necessary repairs or maintenance.
• Ensure compliance with all company policies and regulations at the front desk.
• Assist in preparing reports and communicating important updates and notices.
• Support internal events with organizational and logistical tasks as required.

• Proven work experience as a Front Office Representative, Receptionist, or similar role.
• Proficiency in Microsoft Office Suite and basic office equipment handling.
• Strong written and verbal communication skills in English.
• Excellent organizational skills and ample attention to detail is required.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Comfortable with multitasking and can work under pressure with deadlines.
• Pleasant personality with a professional attitude and appearance.

A dynamic and supportive work environment with opportunities for growth and development.

A competitive salary and benefits package.

Professional development opportunities.

Collaborative and diverse team environment.

We are seeking a highly motivated and experienced Administrative & Sales Assistant to join our team.

• Responsibilities:
• Handle incoming calls professionally, redirect as necessary, and record messages accurately.
• Welcome visitors, respond to inquiries from suppliers and the public.
• Assist in setting up and coordinating internal events, meetings, and conferences.
• Oversee office supplies inventory, including stationery and groceries, ensuring stock levels are maintained.
• Prepare purchase requisitions and manage purchase orders for office and pantry supplies.
• Maintain inventory of printed materials and stationery (e.g., brochures, files).
• Coordinate repair and maintenance of office equipment (e.g., printers, PCs, televisions).
• Ensure the office environment remains clean, organized, and presentable.
• Manage travel arrangements, including flights, hotels, and airport transfers.
• Coordinate shipments with logistics providers.
• Organize and prioritize administrative tasks to support daily operations.
• Prepare standard business documents, including order confirmations, purchase orders, and client offers.
• Provide general administrative support to the team as needed.
• Assist in coordinating and executing events and international boat shows.
• Manage and update yacht listings on digital platforms (e.g., YachtWorld via BoatWizard).
• Create and update sales and charter brochures, yacht proposals, and presentations.
• Support sales and marketing teams with administrative follow-up and collateral.
• Liaise with suppliers for printing, branding, and marketing materials.

• Requirements:
• High School diploma or higher.
• At least 4 years' experience in an administrative or assistant role.
• Solid organizational skills and ability to multitask.
• Excellent team player.

• Benefits:
• UAE Residence Visa.
• Medical Insurance.
• 30 days annual leave.
• Round-trip annual ticket.
• Benefits as per UAE labor law.

This is a fantastic opportunity to grow in a dynamic and transparent team.

Job Title: Front Office Coordinator

Job Description:

To manage the front desk operations ensuring a welcoming, organized, and efficient environment for all visitors and staff.

Duties and Responsibilities:

• Greet and welcome guests promptly and warmly upon arrival.
• Direct visitors to the appropriate personnel and offices.
• Answer screens and route incoming phone calls efficiently.
• Maintain a clean, organized, and presentable reception area ensuring availability of necessary stationery and materials.
• Oversee the booking and upkeep of boardrooms and meeting rooms.
• Provide accurate and timely information both in-person and via phone/email.
• Receive, sort, and distribute daily mail and deliveries.
• Ensure office security by adhering to safety protocols, monitoring visitor logbooks, and issuing visitor badges.
• Manage ordering and inventory of front office supplies.
• Update office calendars and assist with scheduling meetings.
• Coordinate travel arrangements and accommodations, and prepare related vouchers.
• Maintain accurate records of office expenses and costs.
• Perform clerical tasks such as filing, photocopying, and transcribing.
• Support additional administrative duties as assigned by the line manager.

Required Skills and Qualifications:

• Proven experience as a Receptionist or Front Office Representative or in a similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. EPABX systems, printers).
• Professional demeanor and appearance.
• Strong verbal and written communication skills in English and Arabic.
• Ability to be proactive, resourceful, and solution-oriented.
• Excellent organizational and multitasking abilities.
• Strong time-management skills with the ability to prioritize tasks effectively.
• A positive customer service-oriented attitude.

Qualifications:

• A high school diploma or equivalent, as well as additional certification in hospitality management or a related field is an advantage.