743 Office Manager Positions jobs in the United Arab Emirates

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Why this role matters: As Executive Assistant and Office Manager, you will play a key role in ensuring the operational efficiency of our executive leadership and the seamless functioning of our office environment. Your contributions will help shape the executive team's effectiveness and the overall workplace culture, ultimately driving efficiency and professionalism.

What success looks like: In your first year, you will optimize executive productivity by managing complex schedules, coordinating high-stakes meetings, and ensuring seamless logistical support. You will enhance office operations by implementing streamlined processes, improving vendor management, and maintaining a highly organized workplace.

Why this is for you: If you're keen on solving operational inefficiencies and enabling executives to focus on strategic priorities, hit us up. We're looking for someone ready to tackle this challenge head-on and make an impact from day one.

• Lead executive scheduling and coordination, ensuring seamless calendar management and meeting preparation.
• Collaborate with internal and external stakeholders, driving clear and professional communication at the leadership level.
• Manage office operations, ensuring smooth administrative processes, vendor negotiations, and budget tracking.
• Plan and execute executive travel itineraries and corporate events, ensuring efficiency and attention to detail.
• Implement and monitor compliance with office policies, lease agreements, and resource management.
• Identify inefficiencies in workflows and propose innovative solutions to improve operations.
• Support cross-functional alignment by coordinating initiatives across departments.

We're seeking someone who embodies the following:

Education: Bachelor's degree preferred or equivalent practical experience.

Experience: 5-7 years in executive assistance or office management roles, ideally in dynamic, fast-paced environments.

Technical Skills: Must-haves: Exceptional organizational skills, advanced proficiency in MS Office Suite, and strong written and verbal communication skills. Nice-to-haves: Experience in event planning, logistics, and vendor management.

Unique Attributes:

• Thrives in high-pressure environments requiring adaptability and quick decision-making.
• Possesses a proactive, solutions-oriented mindset with the ability to work independently.
• Maintains professionalism with discretion and confidentiality in all interactions.

• Rapid learning opportunities through flexible career paths and exposure to challenging, meaningful work that builds your expertise.
• Hybrid work environment with flexibility to work from home 2 days a week.
• Healthcare and other local benefits offered in-market.

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Required Experience: IC

• Provide high-level administrative support to the Manager, managing calendars, scheduling meetings, and handling correspondence.
• Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Act as a liaison between the Manager and internal/external stakeholders, ensuring effective communication and follow-up on requests or inquiries.
• Manage travel arrangements, including booking flights, accommodations, and preparing detailed itineraries if arise.
• Prepare and edit correspondence, reports, and presentations on behalf of the Manager.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Anticipate the needs of the Manager and proactively address issues to ensure smooth day-to-day operations.
• Assist in coordinating special projects and strategic initiatives under the direction of the Manager.
• Ensure the office of the Manager runs efficiently by streamlining processes and implementing best practices.
• Prioritize and manage multiple tasks simultaneously, demonstrating strong time management and organizational skills.
• Collaborate with other administrative staff to support the overall needs of the executive team and the organization.

• Minimum of 2+ years of experience as an Executive Assistant or in a similar role supporting top-level management.
• Bachelor's or Master's degree or equivalent.
• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Time management skills to meet deadlines and efficiently handle multiple tasks and priorities.
• Experience working closely with senior-level officials, internal and external stakeholders.
• Excellent writing skills and the ability to draft emails on behalf of high-level managers intended for senior-level managers.
• Discretion and the ability to handle confidential information with integrity.
• Expertise in managing executive calendars from multiple global time zones.
• Collaborative and interpersonal skills to work effectively with a large variety of personalities.
• Have a positive attitude and the ability to remain calm under pressure.

Al Haktur IT Solutions is looking for a proactive and organized Office Manager to oversee daily administrative operations at our Dubai office. This role is ideal for someone with strong leadership and coordination skills who can ensure the smooth functioning of the workplace and support our fast-paced business environment.

️ Key Responsibilities

Supervise daily office operations and ensure efficiency in all administrative processes
Manage office supplies, maintenance, and equipment to ensure functionality
Coordinate meetings, schedules, and travel arrangements for senior staff
Liaise with vendors, service providers, and building management
Maintain office records, correspondence, and confidential files
Oversee support staff including receptionists, cleaners, and drivers
Ensure compliance with company policies and local administrative regulations
Support HR and finance departments with document handling and reporting

Requirements

Bachelor’s degree in Business Administration or related field
Minimum 3 years of experience in office management or administration
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite and office software tools
Strong problem-solving abilities and attention to detail
Ability to handle multiple tasks in a deadline-driven environment
Must be based in Dubai or willing to relocate

At Al Haktur IT Solutions, we believe a well-run office is the foundation of business success. If you are an experienced Office Manager who thrives in a structured environment and enjoys keeping things running smoothly, this opportunity in Dubai could be your next career move.

A prestigious global firm with a reputation for excellence across professional services, our client places high value on operational efficiency, collaboration, and employee well-being. The Riyadh office plays a key role in supporting the firm's regional growth, and the Office Manager will be instrumental in ensuring smooth, compliant, and people-focused operations.

* Oversee daily operations, office facilities, and vendor relationships to ensure a professional, well-functioning work environment.
* Act as the primary point of contact for local HR matters, supporting staff and aligning with the regional operations team.
* Provide leadership to office staff including legal assistants, receptionists, and junior professionals.
* Collaborate closely with the Regional Operations Manager to implement and maintain global standards locally.
* Support meeting and travel coordination, basic reporting, expense management, and on-boarding activities.
* Champion a welcoming, solutions-oriented culture and ensure employees are set up for success.

* Proven experience in office or operations management, ideally within a professional services environment.
* Strong leadership and interpersonal skills with the ability to manage a diverse team.
* Fluency in Arabic (mandatory) and English (essential) .
* Experience in legal or professional services firms is a plus.
* Organised, proactive, and confident in managing multiple priorities simultaneously.

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We are one of the largest global private markets investment managers, serving over 800 institutional investors worldwide. We have USD 152 billion in assets under management and more than 1800 professionals across 21offices worldwide. Partners Group is an equal opportunity employer committed to cultural diversity.

What it's about

We are looking for an Office Manager / Administrator in our Abu Dhabi Headquarters to support Partners Group Middle East.

Duties & Responsibilities:

• Provide comprehensive administrative support for the Abu Dhabi office to ensure optimal office functioning
• Oversee office maintenance, cleanliness, and functionality and coordinate with building management, vendors, suppliers, and service providers to ensure timely delivery of services
• Manage relationships with ADGM authorities, including portal management and compliance requirements
• Manage office inventory and supplies procurement
• Liaise with IT for technical support and equipment maintenance, work with HR on onboarding new employees and office-related HR matters, and collaborate with Finance on budget management and procurement processes
• Coordinate and organize local team meetings and client events
• Manage office security systems and access control and oversee health and safety protocols as well as emergency procedures
• Uphold and promote Partners Group's quality standards and company culture

The ideal candidate is a self-sufficient individual, comfortable working independently whilst wearing multiple hats. We are looking for a minimum of 5 years of administrative experience working in a similar, professional environment for a medium to large corporate entity.

• Proficient in MS Office Suite, and ability to quickly pick up new software & systems
• Ability to work proactively, handle a large number of tasks for multiple people while meeting deadlines, and maintaining performance under pressure
• Organized, calm and quick thinking with high attention to detail
• Multitasking, solutions driven, problem solver
• Professional, mature, team player who will be valuable contributor to a busy team
• Fluent in English both written & oral
• Must be living in Abu Dhabi
• Prior experience in ADGM is advantageous

What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• Competitive compensation package, including performance based annual incentives
• Fun office and team events, including volunteer opportunities
• One month sabbatical after every five years of service

Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.

Please be aware, fraudsters may pose as Partners Group recruiters. All g enuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at

Select how often (in days) to receive an alert:

We are one of the largest global private markets investment managers, serving over 800 institutional investors worldwide. We have USD 152 billion in assets under management and more than 1800 professionals across 21offices worldwide. Partners Group is an equal opportunity employer committed to cultural diversity.

What it's about

We are looking for an Office Manager / Administrator in our Abu Dhabi Headquarters to support Partners Group Middle East.

Duties & Responsibilities:

• Provide comprehensive administrative support for the Abu Dhabi office to ensure optimal office functioning
• Oversee office maintenance, cleanliness, and functionality and coordinate with building management, vendors, suppliers, and service providers to ensure timely delivery of services
• Manage relationships with ADGM authorities, including portal management and compliance requirements
• Manage office inventory and supplies procurement
• Liaise with IT for technical support and equipment maintenance, work with HR on onboarding new employees and office-related HR matters, and collaborate with Finance on budget management and procurement processes
• Coordinate and organize local team meetings and client events
• Manage office security systems and access control and oversee health and safety protocols as well as emergency procedures
• Uphold and promote Partners Group's quality standards and company culture

The ideal candidate is a self-sufficient individual, comfortable working independently whilst wearing multiple hats. We are looking for a minimum of 5 years of administrative experience working in a similar, professional environment for a medium to large corporate entity.

• Proficient in MS Office Suite, and ability to quickly pick up new software & systems
• Ability to work proactively, handle a large number of tasks for multiple people while meeting deadlines, and maintaining performance under pressure
• Organized, calm and quick thinking with high attention to detail
• Multitasking, solutions driven, problem solver
• Professional, mature, team player who will be valuable contributor to a busy team
• Fluent in English both written & oral
• Must be living in Abu Dhabi
• Prior experience in ADGM is advantageous

What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• Competitive compensation package, including performance based annual incentives
• Fun office and team events, including volunteer opportunities
• One month sabbatical after every five years of service

Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.

Please be aware, fraudsters may pose as Partners Group recruiters. All g enuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at

This is a pivotal position within the business, requiring someone who can confidently manage administrative operations and serve as the go-to person for the Dubai office. The successful candidate will ensure the office runs efficiently, manage vendor relationships, support senior leadership with travel and event coordination, and provide an exceptional standard of internal support

• Oversee all aspects of office operations, including supplies, equipment, and facility maintenance
• Coordinate office repairs, service contracts, and liaise with vendors as needed
• Support the Managing Director and wider team with travel bookings, calendar management, and logistics
• Take ownership of office documentation, license renewals, and government-related admin (liaising with PRO where needed)
• Plan and execute internal events, meetings, and corporate functions
• Act as the main point of contact for both internal and external stakeholders
• Ensure compliance with internal policies and assist with on-boarding of new joiners
• Maintain a high standard of professionalism in a fast-paced, multicultural environment

• 5-8 years of experience in an administrative or office management role
• Prior experience working in a multinational environment is preferred
• Strong organisational and multitasking abilities
• Proactive and solutions-driven with the ability to work independently
• Polished communication skills and a high level of discretion
• Must already be based in Dubai and familiar with the local landscape
• Proficiency in MS Office and general office software
• Arabic language skills are a plus

Our client has begun a fresh search to find an experienced professional services Office Manager who has a minimum of 5 years in Office Management AND working in the region. You will lead the business services team of a fast-growing international law firm’s office in Dubai.

Remit:

Oversee activities of the Dubai office to ensure the provision of high-quality services and an efficient, safe, and attractive working environment that allows the Firm's attorneys, staff, clients, and visitors to function at optimal levels.

Supervises and works collaboratively with the local business services staff including legal secretaries, receptionist, and office services assistant to provide support to attorneys of the office.

Works with the local BD manager on matters related to marketing and client events, IT coordinator to support the technology needs of the office ensuring smooth operation, and Abu Dhabi-based public relations/office services assistant on government-related processes to ensure regulatory compliance.

Act as a liaison to communicate policies and procedures to attorneys and staff.

Essential Job Functions – Administrative

Supports the office managing partner’s day-to-day management responsibility of the Dubai office, and in conjunction with the Director of International Operations and various business services support functions throughout the Firm, assists in the implementation of overall strategies and actively participates in the development, interpretation, administration, and communication of office and Firm policies and procedures.

Together with the Director of International Operations prepares the annual office operating budget and participates in quarterly expense reviews. Manages the Dubai office’s vendors, including vendor onboarding, supervision, and billing. Vendors include food and beverage, shredding, repair, and maintenance, etc. Reviews and approves outside vendor bills, lease invoices, office equipment, and furniture bills.

Maintain and manage the process for all partner and employee residency and immigration applications, DIFC court admissions, Dubai Legal Affairs Department registrations, track CLPD courses for all legal consultants, and coordinate internal accredited CLPD training.

Work closely with the London HR department to coordinate relocations for new joiners, ensuring a smooth transition to the Dubai office. This includes assisting with visa processes, accommodation arrangements, and onboarding logistics to support a seamless integration into the firm.

Foster a positive office culture by organizing events and initiatives that strengthen team engagement. This includes planning social gatherings, wellness activities, cultural celebrations, etc.

Organizes, prioritizes, and delegates assignments, to ensure collaborative efforts result in meeting or exceeding goals and standards. Motivates others to attain their highest levels of achievement, productivity, and work satisfaction. Where applicable, encourages innovative thinking and the exercise of sound judgment to achieve results.

Coordinates all staffing requirements for the office and makes recommendations across all functional areas. Coordinates daily office and secretarial assignments to ensure adequate staffing coverage.

Utilizes secretaries and floaters to provide coverage for absences including coverage for visiting attorneys.

When necessary, facilitates evening overtime coverage by communicating requests to secretaries and covering overtime.

Coordinate matters relating to conference services including conference room bookings and visitor office setup.

Coordinates the business services staff performance evaluation and in conjunction with the London office HR Department. In collaboration with the London HR Department prepares performance evaluation for each assigned office services staff.

Provides supplemental on-the-job training, assistance, and orientation, as needed, to newly hired business services staff, newly assigned secretaries. Coordinates attendance at various training sessions and provides training to new staff in area-specific tasks.

Acts as a primary liaison between and among lawyers/paralegals, assigned secretaries, and firm management. Participates in meetings with the London Managerial team and/or the Director of International Operations. Takes a proactive role in developing and implementing Firm projects, policies, and procedures, and in assisting and coordinating with other departments. Takes the lead in cultivating and maintaining teamwork, high morale, and a productive, equitable, and pleasant work environment.

Assist with matters relating to Accounting and IT if needed.

Monitors adherence to Firm policies and procedures. Escalates complex and/or sensitive issues to HR as appropriate. Maintains communication with the Director of International Human Resources and when possible and counsels staff as needed.

In collaboration with the London HR Department, monitors, maintains, processes, and approves vacation requests, weekly attendance records, and overtime.

In collaboration with Director of International Operations, manages a variety of facilities and operations areas which may include: telephone/reception, conference services, records, support services, building facilities, construction, maintenance, and security, reprographics, and audio/video.

Acts as a liaison with building management and service vendors providing a broad range of facilities and operations related services to the Firm.

Responsibilities may include overseeing parking and office management functions. Ensures the provision of high-quality and cost-effective facilities maintenance and cleaning services to the Firm.

In conjunction with the Director of International Operations, manages, communicates, and enforces office security, safety, and emergency systems, procedures, vendors, and service agreements. Where applicable coordinates, monitors, and updates emergency medical disaster recovery programs, and all related policies and procedures. Acts as liaison between the Firm and all emergency and medical supply and service vendors. Ensure office operates in compliance with local regulations and industry standards, mitigating operational risks.

Works in conjunction with the Director of International Operations to ensure appropriate coordination and communication of facilities and operations activities. Participates in the development of policies and procedures for facilities and operations areas; implements and enforces policies and procedures to promote and ensure Firmwide standardization and ensure a safe and productive working environment.

Assumes additional responsibilities as requested.

Minimum Job Qualifications

1. Minimum of 5 years’ experience in a management role, including supervising a team in a partnership environment.
2. Excellent English language skills. Other languages are a plus.
3. Previous management experience, preferably in a partnership environment.
4. Excellent project management, organizational, analytical, and problem-solving skills; ability to delegate and manage resources effectively.
5. Excellent communications and interpersonal skills; flexible; strong customer service orientation towards internal and external clients; proven ability to interact with all levels of management, staff, and external entities in a highly effective and professional manner.
6. Proficient personal computer skills and knowledge of firm software including word processing, spreadsheet, database, time and attendance, desktop publishing, and organisational/project planning software applications.
7. Leadership qualities with a proven track record of enabling and empowering a team in a collaborative work environment.
8. Prior experience at law firms in Dubai or working with relevant regulators is a plus.

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office and ensure a smooth, efficient, and professional working environment. The ideal candidate will be responsible for administrative coordination, team support, and maintaining internal processes and office resources. Key Responsibilities:
• Manage daily office operations and ensure smooth functioning of administrative activities
• Supervise administrative staff and support team coordination
• Handle scheduling, meetings, and correspondence for senior management
• Maintain office supplies inventory and vendor relationships
• Ensure compliance with company policies and support HR-related processes
• Assist in onboarding new staff and coordinate internal communication
• Oversee office budget, petty cash, and expense reporting
• Liaise with IT, maintenance, and external service providers as needed
• Organize company events, meetings, and logistics
• Ensure the office is clean, safe, and well-maintained

Company : AHMED ALMAHMOOD GROUP

Workplace Type : Onsite

Employment Type : Full Time

Employee Skills Needed : Communication, Customer care, Communication, Team work, Strong Problem Solving, Ability to Work Alone, Professional Appearance, listening skills, Customer relationship management, Closing skills, Leading