273 Office Operations jobs in the United Arab Emirates

We are seeking a highly skilled and organized professional to support daily operations in our Dubai office. As an administrative assistant, you will play a key role in maintaining a professional work environment.

• Manage phone calls, emails, and correspondence while ensuring organized files and records.
• Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.
• Organize complex regional and international travel with visa support when required.
• Ensure the office meets high standards by liaising with departments and vendors as needed.
• Conduct research for vendor sourcing and manage office supplies and pantry inventory.
• Assist with onboarding new staff and support office events.
• Provide administrative support such as document typing, editing, and translation processing.
• Collaborate with team members locally and remotely to complete tasks and projects.
• Maintain open and professional relationships with colleagues and management.

• Degree or Diploma/Certificate from a recognized institute.
• Fluent English and Arabic is essential.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint is required.
• A valid driving license is preferred.
• A flexible approach to working hours is necessary.
• Punctuality, flexibility, and occasional weekend work are expected.
• Professional presentation of self, courtesy, and helpfulness are required.
• Reliability and flexibility are essential.
• Ability to work independently and collaboratively as part of a team.
• Self-motivation and responsibility are required.
• Workload management, autonomy, regular review of work, attention to detail, and objective achievement are necessary.

This role offers a unique opportunity to join a dynamic team and contribute to the success of our organization. If you are a motivated and organized individual looking for a new challenge, we encourage you to apply.

Please note that this position requires a high level of discretion and confidentiality. You must be able to maintain professional relationships with colleagues and management.

Job Summary:

The Director of Front Office plays a pivotal role in overseeing the property's operations, ensuring exceptional hospitality and service standards are consistently met. They serve as the property manager on duty, responsible for resolving guest or property-related situations.

Core Work Activities:

• Leading Guest Services Teams:
• Utilizing effective interpersonal and communication skills to lead, influence, and encourage others to drive sound financial and business decision-making, while demonstrating honesty and integrity.
• Serving as a Role Model:
• Demonstrating exemplary behavior and serving as a positive example for guest relations.

Maintaining Guest Services and Front Desk Goals:

Managing day-to-day operations to meet quality standards and customer expectations, developing specific goals and plans, and handling complaints and grievances in a professional manner.

Managing Projects and Policies:

Implementing customer recognition programs, conducting regular inspections, and ensuring compliance with policies and procedures to maintain operational efficiency.

Ensuring Exceptional Customer Service:

Providing services above and beyond for customer satisfaction and retention by actively listening, communicating effectively, and intervening in any guest/employee situation as needed.

The Office Administration Leader will oversee the daily operations of an office, ensuring efficiency and compliance with established standards. Key responsibilities include managing support functions to meet organisational objectives, developing operational strategies to enhance productivity, and coordinating with internal departments to streamline processes.

Responsibilities encompass a range of tasks, from managing administrative activities to overseeing business operations, all aimed at achieving optimal outcomes.

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

• Compensation and Benefits (Upfront Highlights): Competitive salary 264K AED – 323K AED annually (depending on experience)
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO), including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Keller Executive Search and its clients are committed to being Equal Opportunity Employers in the United Arab Emirates. Employment decisions are made without discrimination based on religion, ethnicity, gender, gender identity or expression, sexual orientation, age, disability, marital status, socioeconomic background, political affiliation, or any other personal characteristic.

Scope

This policy applies to all stages and aspects of employment, including :

• Recruitment and hiring
• Assignment and placement
• Compensation and benefits
• Training and development
• Promotion and transfer
• Leave and discipline
• Termination and workplace programs

Commitment to Diversity, Equity & Inclusion

We foster inclusive, respectful, and safe workplaces where everyone is valued and empowered to thrive. Our practices promote equal opportunity and aim to prevent and eliminate discrimination in all forms.

Reasonable Accommodations

Keller Executive Search and its clients provide reasonable accommodations to qualified individuals with disabilities, pregnant and lactating employees, and others who may require adjustments to perform their roles effectively. These accommodations are determined through a collaborative process to ensure equal access to employment and job performance.

Harassment‑ and Violence‑Free Workplace

We strictly prohibit all forms of workplace harassment, including abuse of authority, sexual harassment, and any conduct that creates a hostile, intimidating, or offensive environment. This includes verbal, physical, visual, and electronic forms of harassment.

Employees, candidates, contractors, and vendors may report concerns confidentially to HR or through designated ethics channels. We prohibit retaliation against anyone who reports in good faith or participates in an investigation.

Equal Pay and Fair Compensation

Compensation decisions are based on skills, responsibilities, performance, experience, and market data. We do not make pay decisions based on personal characteristics. Salary disclosures in job postings are accurate and reflect bona fide factors such as experience, competencies, internal equity, and applicable pay structures.

We periodically review compensation practices to support pay equity and ensure fairness.

Data Privacy and Employee Information

We collect and process personal data only for legitimate employment-related purposes. We provide privacy notices, implement appropriate security and access controls, and obtain consent where required.

Training and Communication

Keller Executive Search and its clients provide periodic training on non-discrimination, harassment prevention, and workplace safety. Policies and procedures are made available in English and Arabic for accessibility and understanding.

Administration, Review, and Amendments

This policy is administered by Human Resources and Legal / Compliance in the UAE. It is reviewed regularly and updated as internal practices evolve.

Note : This job posting may refer to a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment terms will comply with applicable Bangladeshi employment regulations.

We are seeking a highly skilled Office Manager to oversee our Abu Dhabi office operations.

• Ensure daily office operations run smoothly and efficiently
• Supervise and support a team of administrative staff
• Develop and implement administrative policies to enhance productivity
• Maintain accurate records and files according to company standards
• Handle correspondence, including emails, phone calls, and mail professionally
• Prepare reports and presentations for management as needed
• Assist with budget planning and expense monitoring for the office
• Facilitate cross-departmental coordination for seamless communication within the organization

To be successful in this role, you will need:

• A Bachelor's degree in Business Administration or a related field
• Proven experience as an Administrative Manager or similar position
• Excellent organizational and time-management skills
• Strong leadership abilities with a hands-on approach to management
• Proficiency in Microsoft Office Suite
• Fluency in English (Arabic proficiency is a plus)
• Able to multitask and prioritize tasks effectively

Job Overview

1. Manage all office administrative functions and staff.


2. Oversee the operation of office systems, facilities, and equipment.


3. Serve as a point of contact for internal coordination across departments.


4. Ensure a customer-focused approach in managing front office, reception, and visitor experiences.


5. Oversee health and safety compliance and manage office-related risk assessments.


6. Administer tenancy contracts, Ejari, AOFC, building management form permits, and rent negotiations for multiple floors and units.


7. Coordinate office fit-outs and obtain Concordia approvals as required.


8. Manage parking spaces including email approvals, applications for parking cards from Concordia, and raising purchase orders.


9. Organize and manage management meetings including blocking calendars at the start of the year with approval from the President.


10. Manage contracts including raising and processing purchase orders.


11. Coordinate carpet shampooing as and when required.


12. Prepare the Carbon Footprint quarterly report.


13. Oversee printing of items for career fairs and events.


14. Handle travel bookings and Point of Sale for the President and VP HR.


15. Organize the annual party.


16. Manage the outsourced facilities management team on our premises.


17. Manage the schedules of our two Office Assistants.


18. Coordinate with the building management for approvals as and when required.


19. Liaise with our various landlords as and when required.


20. Point of contact for our courier supplier.


21. Manage the admin petty cash float and reconcile it on a monthly basis.


22. Organize in-house and wellness events.


23. Identify opportunities for process improvement and implement administrative best practices.
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Qualifications and Skills





1. Minimum 3 years proven experience in an office administration role.


2. Strong organizational and multitasking skills with the ability to prioritize effectively.


3. Excellent oral and written communication skills.


4. Proficient in MS Office applications Word, Excel, Outlook, and PowerPoint.


5. Demonstrated ability to work independently with minimal supervision as well as collaboratively within a team.


6. Knowledge of budgeting, procurement, and vendor management.


7. Strong problem-solving abilities and a solution-oriented mindset.


8. Ability to work under pressure and meet tight deadlines.


9. Warm, approachable, and professional demeanor with excellent interpersonal skills.

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The role of an Administrative Support Specialist is crucial in maintaining the smooth functioning of an office environment. This position involves providing essential support to facilitate daily tasks and responsibilities.

As an Administrative Support Specialist, you will be responsible for handling communications, scheduling appointments, managing files, and performing various administrative duties. Your coordination of office activities and operations will enable staff to focus on their primary responsibilities, thereby increasing overall productivity.

Key attributes of an ideal candidate include being detail-oriented, proficient in office software, and possessing excellent organizational and communication skills. A proactive attitude and the ability to handle confidential information with integrity and professionalism are also essential.

• Manage and organize office communications, including emails, phone calls, and correspondence.
• Schedule and coordinate appointments, meetings, and events for staff and managers.
• Maintain electronic and physical filing systems for quick information retrieval.
• Prepare and edit documents, reports, and presentations as needed.
• Assist in preparing and distributing office guidelines, procedures, and policies.
• Oversee office supply inventory, order supplies, and manage resources efficiently.
• Ensure the office environment is safe, tidy, and welcoming for employees and visitors.
• Handle travel arrangements, including booking flights, hotels, and transportation.
• Support HR functions such as onboarding, employee documentation, and record management.
• Provide administrative support across departments and assist with special projects.
• Liaise with vendors, clients, and external stakeholders on administrative matters.
• Develop and implement office procedures to enhance operational efficiency.

1. High school diploma or equivalent; an associate's or bachelor's degree is a plus.
2. Proficiency in MS Office Suite (Word, Excel, Outlook).
3. Previous experience as an administrative assistant or in a related role.
4. Strong organizational and time-management skills.
5. Excellent verbal and written communication skills.
6. Ability to handle confidential information discreetly.
7. Attention to detail and task management efficiency.
8. Ability to work independently and as part of a team.
9. Positive, proactive attitude and willingness to undertake diverse tasks.

  Work Details:

Role Level: Mid-Level

Work Type: Full-Time

Country: United Arab Emirates

City: Dubai

We are seeking a dedicated and organized Coordinator to join our team. This key role will coordinate department activities and projects, providing administrative support to management.

Workplace Management is key to any successful organization. We are looking for a skilled Office Manager to provide operational support in our Dubai office.

This role involves managing non-legal, management issues arising from business operations. The ideal candidate will be responsible for liaising with senior staff members, addressing management concerns and implementing policies and procedures.