213 Office Operations jobs in the United Arab Emirates

About the Role

• We are seeking a highly organized and efficient individual to provide administrative support to our team.
• The successful candidate will be responsible for managing customer files, processing reports, and coordinating travel arrangements.

1. Customer File Management: The ideal candidate will be responsible for updating and maintaining customer files in conjunction with SAP and GSM systems.
2. Secretarial Services: Providing secretarial support to the team, including preparing correspondence, answering phones, sending emails and making photocopies.
3. Report Processing: Processing reports from the service department and following up on any issues that may arise.
4. Contract and Warranty Site Visits: Planning contract and warranty site visits in conjunction with the Middle East Area Service Manager and Service Team.
5. Travel Arrangements: Coordinating travel schedules for the team through appointed travel agency.
6. Spare Parts and Quotations: Preparing and issuing quotations for spare parts and services in conjunction with the Middle East Service Area Service Manager.
7. Customer Order Fulfillment: Initiating action to ship customer orders for spare parts within a reasonable timeframe.
8. Diary and Scheduling: Maintaining a diary of company activities and weekly schedule.
9. Radiation Badges and Measurements: Distributing and collecting personal radiation dose badges throughout the company and maintaining relevant records.
10. Help Desk and Call Reception: Handling help desk and call reception duties.
11. Tool Shipments: Organizing and controlling tool shipments.
12. Service Call Dispatch: Issuing notification numbers and adding appointments to service scheduling.
13. PNL Distribution: Issuing and distributing PNL to affected customers, collecting signed PNL and updating internal tracking tools.

The ideal candidate should possess good administrative and organisational skills, a good command of English and Arabic language, experience/knowledge of PC applications such as word processors and spreadsheets, and minimum 2-3 years' experience in administrative work. Previous experience in customer relations is highly desirable.

The company seeks a highly motivated and experienced Administrative Support Professional to join its team. The successful candidate will be responsible for providing administrative support to the staff, managing office operations, and ensuring the smooth running of the office.

This is a full-time position that requires excellent organizational skills, attention to detail, and strong written and verbal communication skills in English. The ideal candidate will be proficient in MS Office (Word, Excel, PowerPoint) and able to work independently as well as part of a team.

The role involves:

• Managing day-to-day office operations including greeting visitors, answering phones, responding to emails, and other administrative tasks.
• Assisting staff with various administrative tasks such as research, document preparation, filing, and data entry.
• Coordinating meetings and conference calls both internally and externally.
• Preparing travel arrangements for staff and guests.
• Maintaining office supplies by checking inventory levels, ordering supplies, and verifying receipt of supplies.
• Ensuring that the office is kept clean and organized at all times.

The ideal candidate will have:

• Proven experience as an administrative assistant or relevant roles.
• Excellent organizational skills with attention to detail.
• Strong written and verbal communication skills in English.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Ability to work independently as well as part of a team.

Foreign candidates are welcome to apply if they meet the above requirements.

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

• Compensation and Benefits (Upfront Highlights): Competitive salary 264K AED – 323K AED annually (depending on experience)
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO), including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Keller Executive Search and its clients are committed to being Equal Opportunity Employers in the United Arab Emirates. Employment decisions are made without discrimination based on religion, ethnicity, gender, gender identity or expression, sexual orientation, age, disability, marital status, socioeconomic background, political affiliation, or any other personal characteristic.

Scope

This policy applies to all stages and aspects of employment, including :

• Recruitment and hiring
• Assignment and placement
• Compensation and benefits
• Training and development
• Promotion and transfer
• Leave and discipline
• Termination and workplace programs

Commitment to Diversity, Equity & Inclusion

We foster inclusive, respectful, and safe workplaces where everyone is valued and empowered to thrive. Our practices promote equal opportunity and aim to prevent and eliminate discrimination in all forms.

Reasonable Accommodations

Keller Executive Search and its clients provide reasonable accommodations to qualified individuals with disabilities, pregnant and lactating employees, and others who may require adjustments to perform their roles effectively. These accommodations are determined through a collaborative process to ensure equal access to employment and job performance.

Harassment‑ and Violence‑Free Workplace

We strictly prohibit all forms of workplace harassment, including abuse of authority, sexual harassment, and any conduct that creates a hostile, intimidating, or offensive environment. This includes verbal, physical, visual, and electronic forms of harassment.

Employees, candidates, contractors, and vendors may report concerns confidentially to HR or through designated ethics channels. We prohibit retaliation against anyone who reports in good faith or participates in an investigation.

Equal Pay and Fair Compensation

Compensation decisions are based on skills, responsibilities, performance, experience, and market data. We do not make pay decisions based on personal characteristics. Salary disclosures in job postings are accurate and reflect bona fide factors such as experience, competencies, internal equity, and applicable pay structures.

We periodically review compensation practices to support pay equity and ensure fairness.

Data Privacy and Employee Information

We collect and process personal data only for legitimate employment-related purposes. We provide privacy notices, implement appropriate security and access controls, and obtain consent where required.

Training and Communication

Keller Executive Search and its clients provide periodic training on non-discrimination, harassment prevention, and workplace safety. Policies and procedures are made available in English and Arabic for accessibility and understanding.

Administration, Review, and Amendments

This policy is administered by Human Resources and Legal / Compliance in the UAE. It is reviewed regularly and updated as internal practices evolve.

Note : This job posting may refer to a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment terms will comply with applicable Bangladeshi employment regulations.

Workplace Management is key to any successful organization. We are looking for a skilled Office Manager to provide operational support in our Dubai office.

This role involves managing non-legal, management issues arising from business operations. The ideal candidate will be responsible for liaising with senior staff members, addressing management concerns and implementing policies and procedures.