2 637 Office Staff jobs in the United Arab Emirates

Company Description

Misterlight Electrical Trading LLC, established in 1991, is an ISO 9001:2008 certified company operating primarily in Dubai and Abu Dhabi. With over 34 years of experience, Misterlight is renowned for supplying specialized cables and electrical accessories across the GCC regions. We focus on high-performance fire alarm and instrumentation cables, marine power transmission cables, and medium and low-voltage cables for the construction and infrastructure industry. Our commitment to providing high-efficiency, energy-saving solutions has earned us a reputation as a key supplier. We assure our customers complete technical and commercial support, leveraging our long-standing global partnerships.

Role Description

This is a full-time, on-site role for an Office Coordinator located in Dubai.

• Overseeing daily office operations to ensure efficiency.
• Handle day-to-day administrative tasks, including managing office supplies, handling phone calls, dealing with office equipment, and providing customer service.
• Preparing and maintaining - reports, spreadsheets and presentations
• Support various departments with administrative duties as required.
• Other ad-hoc duties.

Job Requirements

• Fresh graduates
• Qualification: Under Graduate - BBA/BBM/Commerce preferred.
• Strong Phone Etiquette and Customer Service skills.
• Excellent Communication skills.
• Good organizational, administrative, and problem-solving skills
• Proficiency in MS Office Tools.
• Should be able to join immediately.

Job Attributes

• Working Hours: MON - SAT, 8.00 AM PM
• Work Location: National Industries Park, Jebel Ali, Dubai - UAE

• Coordinate and oversee general office operations and administrative tasks.
• Maintain and update records, files, and databases using MS Office and other software tools.
• Handle incoming calls, emails, and correspondence professionally.
• Monitor office supplies and place orders as needed.
• Assist in the preparation of reports, presentations, and other documents.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Ensure all office equipment is maintained and working properly.
• Liaise with vendors, service providers, and internal teams.
• Support HR, finance, or operations departments with administrative tasks when required.
• Implement and maintain filing systems—digital and physical.

Required Skills & Qualifications:

• Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general computer literacy.
• Familiarity with office management tools (e.g., Google Workspace, ERP systems, or task/project management tools is a plus).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and work independently in a fast-paced environment.

Job Type: Full-time

Pay: From AED4,500.00 per month

Application Question(s):

• What is your salary expectation?
• We are looking for immediate joiners .What is your notice period ?

Experience:

• Admin / Office assistant: 1 year (Required)

Language:

• Arabic (Required)

• Different types of port pass processing and client induction coordination ( Drydock , Lamprell , CICPA , etc. )
• Vehicle transport coordination for employees and material movement
• administrative task such as accommodation arrangement , vehicle management , operational support .

• Minimum 2 year's experience in the shipping industry in UAE .
• Well- versed with Excel , Word and email applications .
• Very strong and commanding personality
• Any degree
• Must be fluent in English and Hindi
• Immediate Joining

Job Purpose

The Office Coordinator will be responsible for ensuring the smooth day-to-day operations of the office. This role involves coordinating administrative activities, managing communication, supporting staff requirements, and ensuring a productive and professional work environment.

Key Responsibilities

• Serve as the first point of contact for internal and external communications.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Manage correspondence (emails, phone calls, courier services, etc.).
• Maintain office supplies inventory, place orders, and track usage.
• Support HR and administrative processes including onboarding, attendance, and record-keeping.
• Organize and schedule meetings, appointments, and travel arrangements.
• Assist with event planning, workshops, and company meetings.
• Liaise with vendors, service providers, and facility management teams.
• Maintain and update office records, databases, and filing systems (both electronic and physical).
• Support management and other departments with administrative tasks as required.
• It is beginner level role but will get to learn and develop professionally.

Qualifications and Skills

• Bachelor's degree in Business Administration or related field (preferred).
• 2–4 years of experience in administration, office coordination, or a similar role in own country.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong problem-solving and interpersonal skills.

Job Types: Full-time, Permanent

Pay: AED3, AED3,500.00 per month

Language:

• fluent English (Required)

This is a full-time on-site role for an Office Coordinator. Will be responsible for managing day-to-day administrative tasks, handling phone calls, operating office equipment, and ensuring efficient customer service for an Events Agency. Additionally, will maintain communication channels within the office and support the events team with coordination tasks.

The ideal candidate should have a minimum of 4 years in corporate companies or Events companies or hotels.

This role is located in Dubai and offers a salary of AED 3500.

Job Description

• Smooth running of all office operations and this will include all building and facilities management.
• Will be in-charge of the CEO's calendar and schedule
• Will have also an important role with Events team as an event coordinator as well , sending requests to hotels and suppliers and prepares quotes under the team supervision
• Assist in managing the company events.
• Maintain a good filing system as well as e-archive for administration documents
• Keeps a register of fixed assets and maintains an easy cross reference system of all company assets
• Manage office supplies and suppliers and be able to negotiate with them.
• Diary and calendar management
• Booking international travel arrangements
• Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
• Manage communication with Governmental entities for administration purposes
• Maintain the condition of the office and arrange for necessary repairs
• Provide daily reports to the Management as requested
• Manage the daily schedule of the company driver(s)
• Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
• Liaising with the Company's partners to arrange regular testing and maintenance for office IT and technical assets
• Maintaining employees' HR records and leaves.
• Must be familiar with basic personnel affairs including social insurance, recruitment, etc.
• Accounting background is preferable.
• Managing reception and switch board

Skills

The ideal candidates must have the following competencies:

• At least 3-5 yrs. experience in a corporate company, events agency or a hotel in a similar role.
• Educational background in business, administration, and management related fields. (Minimum diploma award)
• Advanced knowledge in Microsoft Suite (Word, PowerPoint, Excel, outlook)
• Fluency in written and spoken English is a must. Possessing another language will be an added advantage.
• High organizational skills with eye for details
• Possessing a can-do flexible attitude all the time and can work well under pressure.
• Pleasant approachable personality.
• It's not a 9-6 industry so calibers need to be flexible when it comes to working hours.
• Ability to work independently and be a trouble-shooter.
• Strong collaboration, communication, and interpersonal skills.
• Excellent time management skills
• Exceptional customer service skills
• Strong prioritization and organization skills.
• Ability to handle confidential information

Duties and Responsibilities :

• Different types of port pass processing and client induction coordination ( Drydock, Lamprell, CICPA , etc. )
• Vehicle transport coordination for employees and material movement.
• Administrative tasks such as accommodation agreement , vehicle management , operational support .

Requirements :

• Minimum 2 year's experience in the shipping industry in UAE.
• Well- versed with Excel, Word and email applications .
• very strong and commanding personality .
• Must be fluent in English and Hindi.
• Immediate joining

Job Type: Full-time

Pay: From AED3,500.00 per month

Full Title
: Office & Workplace Experience Coordinator

Location
: Dubai, UAE

Employment Type:
Full-time, On-site

About the Role

We're looking for a proactive, detail-oriented Office & Workplace Experience Coordinator to own the day to day operations of our Dubai office. You'll play a key role in making our space functional, welcoming, and reflective of our culture. From facilities and vendor management to hospitality and onboarding, this is a hands-on role where no two days are the same.

Key Responsibilities

• Oversee the daily operations of the Dubai office, ensuring a clean, organised, and inviting environment at all times
• Manage relationships with building management, facilities teams, and external vendors, resolving issues swiftly and cost-effectively
• Maintain supplies, utilities, deliveries, and maintenance, keeping everything running smoothly
• Track and manage operational budgets including vendor contracts, subscriptions and invoice processing
• Act as the first point of contact for all visitors, ensuring a seamless, friendly, and professional experience
• Own guest registration, meeting room setup, and provide excellent hospitality for internal and external events
• Ensure communal areas are visually on-brand and reflect our company culture
• Maintain up to date health and safety policies; act as fire warden and first aid coordinator as required under UAE regulations
• Organise and document regular safety checks, drills, and compliance audits
• Ensure accessibility, safety and comfort for all employees and guests
• Collaborate with the People team to bring company culture to life through thoughtful physical and social experiences
• Coordinate and support team celebrations, milestones, lunches, and office socials
• Organise and execute in-office and off-site events; including logistics, vendors, setup and post-event wrap-up
• Prepare new hire desks, IT, swag, and orientation packs in partnership with the People team
• Be a warm, supportive presence during onboarding to ensure new joiners feel welcomed and set up for success
• Provide general People Team support across other office locations as needed
• Coordinate office upgrades or redesigns; including space planning, communication, and supplier management
• Manage branded merchandise and swag, including inventory and fulfilment for new joiners or events
• Continuously seek ways to improve the office experience and enhance daily operations

Essential Skills & Experience

• Proven experience in a similar office or workplace coordination role, ideally in a fast-paced, scaling environment
• Excellent organisational skills and ability to manage multiple priorities simultaneously
• Strong ownership mentality and keen attention to detail
• Confident coordinating in-office events and team initiatives
• People first mindset with a practical, solutions-oriented approach
• Proficient with collaboration tools such as Slack, Notion, Microsoft Office, and guest management systems

Desired Attributes

• Strong interpersonal skills - able to build rapport across all levels and resolve issues with empathy and professionalism
• Proactive and self-motivated -
  you take initiative and don't wait to be told what needs to be done
• Detail oriented and organised - you care about getting the small things right and have a system for everything
• Clear communicator -
  fluent in written and spoken English, able to convey messages confidently across the business

Job Title: Office Coordinator

Job Description:

We are seeking an experienced and organized Office Coordinator to ensure the smooth daily operations of our office. The role involves handling administrative tasks, coordinating communication, and supporting staff to maintain a professional and efficient work environment. Fluency in Arabic is required, along with strong English communication skills.

Responsibilities:

Office Operations & Coordination:

• Oversee daily office operations to ensure efficiency.
• Act as the first point of contact for visitors, vendors, and internal staff.
• Maintain a clean, organized, and professional office environment.

Communication & Correspondence:

• Answer and direct phone calls in a professional manner.
• Manage incoming and outgoing emails and correspondence.
• Handle incoming and outgoing mail and packages.

Scheduling & Support:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain meeting rooms and ensure resources are prepared.
• Send reminders and notifications to staff.

Inventory & Supplies:

• Monitor and manage office supplies and stationery.
• Place replenishment orders and track office-related expenses.

Administrative Support:

• Assist departments with documentation, filing, and data entry.
• Prepare correspondence, reports, and administrative documents.
• Support management and HR in coordination tasks as required.

Security & Access Control:

• Maintain visitor logs and issue visitor passes.
• Ensure compliance with office access and security protocols.

Job Type: Full-time

Requirements:

• 1–2 years of experience in an Office Coordinator, Admin Assistant, or similar role.
• Strong organizational and multitasking skills.
• Fluency in Arabic (required) and strong English communication skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to commute/relocate to Dubai before starting work (required).

Preferred:

• Female candidates preferred.
• Previous experience in receptionist/administration/secretarial roles.

Job Type: Full-time

Pay: From AED2,000.00 per month

Experience:

• Office Coordinator, Admin Assistant, or similar role: 2 years (Required)

Language:

• Arabic (Required)

Expected Start Date: 06/10/2025

HIOKI, a Japanese manufacturer of electrical measuring instruments located in Dubai Airport Free Zone, is looking for dynamic individuals to join the team.

Job Title: Office Coordinator

Position Overview:

The Office Coordinator will provide administrative and general support to ensure the smooth operation of daily office activities, with an added focus on basic accounting and financial tasks.

Key Responsibilities:

• Handle clerical and administrative tasks including filing, correspondence, and document management.
• Assist in financial record-keeping and accounting-related tasks.
• Support procurement activities and monitor office supplies.
• Coordinate day-to-day office operations to ensure smooth workflow.
• Manage incoming calls.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or any related field.
• Minimum of 1 year of experience in office coordination, administration, or accounting support.
• Strong verbal and written communication skills

How to apply:

Interested candidates can email their resume to

Salary is for discussion upon interview.

Job Type: Full-time

Application Deadline: 10/06/2025