199 Office Staff jobs in the United Arab Emirates

Dubai, United Arab Emirates | Posted on 02/05/2025

Ruad Consulting is an expansion of SCOPI (Strategic Center for Organizational Performance Improvement), a company established in 2008 in Amman, Jordan. Since its inception, Ruad has been dedicated to achieving measurable and sustainable improvements in organizational performance.

As a leading consulting firm, we empower public and private sectors across the MENA region by delivering innovative, world-class management consulting services and leading digital transformation practices that drive excellence and sustainable growth

Role Description

The Administrative Office Assistant will provide essential administrative and clerical support to ensure smooth daily operations of the office. This role requires fluency in both Arabic and English, as the candidate will handle bilingual communication, documentation, and correspondence. The ideal candidate should be highly organized, detail-oriented and capable of managing multiple tasks efficiently while maintaining confidentiality and professionalism.

Key Responsibilities:

Office Administration:

• Manage and organize office files, documents, and records in both Arabic and English (physical and digital)
  
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
  
• Maintain office supplies inventory and ensure timely replenishment.
  
• Assist in coordinating office maintenance and leasing with service providers
  

Secretarial Support:

• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
  
• Prepare meeting agendas, take minutes, and follow up on action items.
  
• Draft, edit, and proofread business correspondence reports, and presentations.
  
• Handle confidential and sensitive information with discretion.
  

Customer and Staff Support:

• Greet and assist visitors, ensuring a professional and welcoming office environment
  
• Answer and direct phone calls, take messages, and handle inquiries
  
• Assist in onboarding new employees by preparing documentation and office orientation.
  
• Coordinate internal communication and distribute official announcements.
  

General Administrative Duties:

• Support HR and finance teams with basic administrative tasks, such as processing invoices and expense reports.
  
• Maintain an organized filing system for company records policies, and procedures
  
• Assist in planning company events, workshops, and training sessions
  

Requirements

Qualifications & Requirements:

Nationality & Language Skills:

• Arabic native speaker with fluency in both Arabic and English (written and spoken)
  

Education & Experience:

• High school diploma or equivalent; a degree in business
  
• administration, office management, or a related field is preferred.
  
• Minimum 2+ years of experience in an administrative, secretarial, or office support role
  
• Strong organizational and time-management skills.
  
• Excellent written and verbal communication skills in both Arabic and English.
  
• Proficiency in Microsoft Office Suite (Word, Excel,PowerPoint, Outlook) and office management software.
  
• Ability to multitask and prioritize workload effectively
  
• High level of professionalism, confidentiality, and attention to detail,
  
• Strong problem-solving and decision-making skills.
  
• Ability to work independently and collaboratively within a team.
  

Preferred Qualifications:

• Previous experience in a corporate or professional office setting.
  
• Basic knowledge of HR, accounting, or documents management systems.
  
• Strong understanding of business etiquette and professional communication in both Arabic and English
  

#J-18808-Ljbffr

Job Scope / Purpose

The Office Assistant will play a key role in supporting the smooth day-to-day operations of the ARRISE Ras Al-Khaimah office. This role involves handling administrative tasks, assisting with internal communication, maintaining office supplies, coordinating with vendors, and supporting the HR and Facilities teams in ensuring a pleasant and efficient work environment for all employees.

Responsibilities

• Provide general administrative support to ensure efficient office operations.
• Manage office supplies, place orders when necessary, and maintain inventory records.
• Assist in organizing company events, meetings, and internal activities.
• Handle correspondence, deliveries, and communication with external service providers.
• Support onboarding logistics for new employees (access cards, equipment setup, etc.).
• Ensure the office space remains tidy, organized, and aligned with company standards.

Requirements

• Proven experience in an administrative or office support role.
• Excellent organizational and multitasking skills with great attention to detail.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong communication and interpersonal abilities.
• Fluent in English, both written and spoken.
• Ability to work independently and maintain confidentiality.

Nice to Have

• Previous experience in a corporate or IT company environment.
• Knowledge of basic HR or procurement procedures.

Ready to Elevate Your Career? Join ARRISE Today!

About Us

ARRISE is a leading supplier of player-favorite content to the iGaming industry. We are a software development and services company delivering end-to-end digital solutions. Headquartered in Gibraltar, with offices around the world—including Malta, Romania, India, Canada, and Bulgaria—we are a global team of over 5,000 talented individuals with decades of experience across multiple industries and professions. Together, we form a cross-functional powerhouse driven to deliver.

#J-18808-Ljbffr

Administration

• Welcomes company guests / visitors, determines nature of business, and directs to destination.
• Ensures cleanliness of the reception area.
• Operates telephone system to receive incoming calls, determine nature of business, and transfer/ redirect callers to the concerned/ appropriate department/ person. Assists in placing outgoing calls whenever required.
• Recommends effective security methods to maintain security control in the reception area.
• Receives incoming couriers and segregates mails and forwards it to the concern persons for sorting and distribution.

Records Filing & Management

• Execute effective personnel filing and record keeping systems, in order to ensure easy retrieval and accessibility to required payroll data.
• Maintain all personnel files up-to-date and avoid disclosure of their information to unauthorized employees, in order to provide full confidentiality and accuracy of the data.

Employee Support

• Assist and clarify to ACWA NOMAC employees on Administrations matters, to ensure transparency and employee satisfaction across the organization

Health, Safety, Security & Environment

• Adhere to all relevant health, safety, security and environmental procedures, instructions and controls so that the safety of employees and environmental compliance can be guaranteed.

Minimum Qualifications

• 1-2 years’ experience in admin, and receptionist function
• Working knowledge of MS Office – Word and Excel.
• Good command of English and Arabic
• Relationship management skills

#J-18808-Ljbffr

At Noorka Logistics , we believe that efficiency and organization are the cornerstones of smooth business operations. We are looking for a reliable and detail-oriented Office Assistant to join our team in Dubai . The ideal candidate will provide administrative support to ensure the office runs efficiently and all daily tasks are handled promptly and professionally.

Key Responsibilities:

• Perform general clerical duties such as filing, photocopying, scanning, and data entry.
• Assist in preparing documents, reports, and correspondence as required.
• Maintain office supplies inventory and place orders when necessary.
• Handle incoming and outgoing calls, emails, and mail distribution.
• Support scheduling and coordination of meetings, appointments, and travel arrangements.
• Maintain cleanliness and organization of the office environment.
• Assist various departments with administrative tasks as needed.
• Greet and assist visitors, ensuring a professional and friendly office atmosphere.
• Coordinate with vendors, service providers, and internal teams for smooth daily operations.

Requirements:

• High school diploma or bachelor’s degree in Business Administration or related field.
• 1–2 years of experience in an administrative or office support role.
• Excellent organizational and multitasking skills.
• Proficiency in MS Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Ability to handle confidential information with integrity.
• Strong attention to detail and time management abilities.

At Noorka Logistics , we value teamwork, reliability, and professionalism. Joining our Dubai office as an Office Assistant provides the opportunity to support a dynamic logistics team and contribute to the efficiency and success of daily operations.

#J-18808-Ljbffr

The Role
Position Summary: This position entails a reliable and responsible office girl to support the daily office operations and maintain cleanliness and hospitality standards within the NIP Office premises. The ideal candidate will ensure that the office environment is clean, organized, and welcoming for employees and VIP clients, guests and other visitors. Key Responsibilities: • Attend any queries or requests from the VIP guests, visitors and employees. • Prepare and serve water, tea or coffee maintaining the hygiene with utmost care. • Maintain the kitchen / pantry and ensure to keep it very clean and tidy at all times. • Maintain the cleanliness of the office premises by vacuuming the carpeted floor and keeping the workplace neat and tidy. • Maintain the stock of necessary refreshment material and properly store under custody and inform the front desk for any replenishment of items. • Greeting guests and visitors coming to the office and directing the visitors, guests to the correct employee. • Assists the employees in errands to get the afternoon meals from the building basement. • Assist the front desk to procure necessary items from the supermarkets around the office. • Distribute couriers or parcels among employees.

Requirements
• Minimum 2-3 years of experience in a similar role, preferably with a Property / Real Estate company or in a corporate setting as well. • High school qualification required. • Should be able to communicate well in English language. • Should be very presentable, well mannered, responsible, punctual and trustworthy. • Must have the ability to work independently and as part of the team. • Should be able to use the printing machine for photocopy, scanning and assist the employees with the prints.

About the company
Novel Insight Property (NIP Realty) is a Dubai-based real estate brokerage firm committed to redefining excellence in property investment and lifestyle living. We specialize in curating high-value real estate opportunities across Dubais most sought-after destinations, with a focus on luxury, sustainability, and long-term investment growth.

The Role
Job Overview The Office Assistant plays a key role in maintaining five-star operational standards for Cloud Spaces and its clients. This role requires a proactive, detail-oriented professional who ensures seamless daily operations, delivers exceptional customer service, and contributes positively to the team culture. Key Responsibilities Daily Operations • Open boardrooms, meeting rooms, and studios by 8:15 am. • Monitor and manage room bookings via Essensys Operate system; prepare rooms with required setups and refreshments. • Ensure coffee stations and supplies are fully stocked and presented impeccably. • Maintain photocopier supplies and coordinate stationery orders when necessary. • Time-stamp and distribute incoming mail promptly; arrange outgoing postage and couriers. • Conduct daily floor walks with the Manager to identify and address maintenance needs. • Clear used cups/glasses from client desks daily and assist with client office setups. Client Support • Deliver outstanding customer service, anticipating and responding to client needs. • Handle client requests professionally, notifying the secretarial team as needed. • Maintain confidentiality and build a friendly, professional rapport with clients. • Assist in organizing Cloud Spaces and client events. Reception Support (as required) • Answer calls promptly and direct appropriately. • Greet visitors warmly and manage reception area presentation. • Organize security passes, office keys, and visitor follow-ups. • Record all leads and ensure client queries are handled efficiently. IT & Equipment Familiarity • Operate systems including Essensys / OPERATE, Cloud Spaces Online Portal/App, Cisco IP Phones & Call Manager, IMAGICLE. • Manage photocopiers, video conferencing tools, and AV equipment per Cloud Spaces guidelines. Team Contribution • Liaise with Maintenance and Cleaning teams to maintain floor standards. • Inform the Manager promptly of conflicts or uncompleted tasks. • Maintain a professional appearance and positive energy at all times. Growth Path • Performance-based growth opportunities aligned with individual strengths and contributions.

Requirements
• Attitude: Positive, enthusiastic, confident, honest, sincere, approachable, with a great smile. • Communication Skills: Clear and articulate speaker; courteous; diligent in follow-up communication. • Customer Service Orientation: Proactive in assisting clients, attentive listener, and genuinely interested in helping. • Problem-Solving Ability: Logical thinker who provides practical solutions. • Attention to Detail: Meticulous in maintaining five-star standards. • Flexibility: Comfortable adapting to varying client needs and dynamic daily tasks. • Cultural Fit: Brings positive energy, adds value, and contributes to a supportive team environment. Technical Skills • Familiarity with Essensys Operate system, Cisco IP Phones, and general office equipment. • Ability to quickly learn and use company-specific systems and manuals. Work Ethics • Professional, honest, discreet, and dependable. • Takes ownership of tasks and signs work with excellence. • Respects confidentiality and maintains professional boundaries. Personal Presentation • Well-groomed, professional attire suited to a premium workspace environment. • Friendly, approachable demeanor; a team player who supports colleagues.

About the company
Cloud Spaces, Aldar group's pioneering brand is a business and lifestyle co-working space with a lively and welcoming environment that is ideal for those looking for an inspiring place to work. It is Middle East's first coworking space located within a shopping mall, Yas Mall in Abu Dhabi ,our flagship location becoming the first shopping mall in this region to harbour such a concept within its premises. Our recent Expansion in Abu Dhabi Global Market financial centre has also given international clients a platform to conduct business and grow in the region. We offer a variety of contemporary and modern workspaces designed to deliver comfort and spark motivation. A co-working space solutions for anyone who is a creative entrepreneur, freelancer , large business entity or an SME by creating an environment to work, connect and collaborate. It is designed to offer a variety of solutions to suit work needs and unleash creativity, from fully furnished office suites, to spacious and ventilated lounges, sound-proof cubicles, open work desks and fully-equipped meeting rooms. Opportunity to work within a community and meet other professionals, and give a platform for business to grow to greater heights. The coworking zones make it easy for professionals from different companies to meet and form mutually beneficial business relationships. Considering the expansion plans, the company is looking out for professionals from various sectors who are committed and are ready to strive with the companies vision.

**Additional Information**
**Job Number**
**Job Category** Rooms & Guest Services Operations
**Location** Grosvenor House a Luxury Collection Hotel Dubai, Al Emreef Street, Dubai, United Arab Emirates, United Arab Emirates,VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Our jobs aren't just about giving guests a smooth check-in and check-out. Instead, we want to build and experience that is memorable and unique. Our Guest Experience Experts take the initiative to deliver a wide range of services that guide guests through their entire stay. They are empowered to move about their space and do what needs to be done. Whether processing operational needs, addressing guest requests, completing reports, or sharing the highlights of the local area, the Guest Experience Expert makes transactions feel like part of the experience.
No matter what position you are in, there are a few things that are critical to success - creating a safe work place, following company policies and procedures, maintaining confidentiality, protecting company assets, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Guest Experience Experts will be on their feet and moving around (stand, sit, or walk for an extended time) and taking a hands-on approach to work (move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance). Doing all these things well (and other reasonable job duties as requested) is critical for Guest Experience Experts - to get it right for our guests and our business each and every time.
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: No related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
The Luxury Collection Hotels & Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand - a collection of Europe's most celebrated and iconic properties - serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler.
From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale - a portal to the destination's cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

Overview

Pattern is a leading eCommerce accelerator with offices across the globe offering outsourced marketplace and ecommerce management services for brands worldwide. The Pattern Ecommerce Acceleration Platform leverages AI-powered technology, industry expertise, and global distribution, logistics, and fulfilment services to help quality brands scale profitably on their own websites and through hundreds of marketplaces. Pattern works with some of the most recognized brands such as Thorne, Naturelo, Marshall, Nutricost, MegaFood, TIGI, Hair Burst and Sage and it ranks among the top 5 Amazon sellers globally. Pattern is expanding and we are looking an Office Manager to join the team.

Essential Duties and Responsibilities

• Welcome and host visitors
• Create and maintain a safe, clean, and inviting reception area
• Prepare office spaces and conference rooms as needed
• Answer, screen, and forward incoming phone calls
• Organise and schedule appointments
• Track office supply inventory and engage new suppliers
• Receive all incoming mail and packages
• Manage executive and conference room calendars
• Collaborate with building manager regarding events, culture, and other issues
• Assists other departments with clerical needs

What do I need to thrive in this role?

• A High School Diploma or GED
• Experience in an administrative support role
• Positive attitude and friendly demeanor
• Exceptional attention to detail
• Outstanding verbal and written communication skills
• Excellent computer literacy, including Microsoft Office products
• Self-motivation, amazing organizational skills, and ability to multitask

We are looking for individuals who are:

Game Changers - A game changer is someone who looks at problems with an open mind and shares new ideas with team members, regularly reassesses existing plans and attaches a realistic timeline to goals, makes profitable, productive, and innovative contributions, and actively pursues improvements to Pattern’s processes and outcomes.

Data Fanatics - A data fanatic is someone who recognizes problems and seeks to understand them through data, draws unbiased conclusions based on data that lead to actionable solutions, and continues to track the effects of the solutions using data.

Partner Obsessed - An individual who is partner obsessed clearly explains the status of projects to partners and relies on constructive feedback, actively listens to partner’s expectations and delivers results that exceed them, prioritises the needs of your partners, and takes the time to create a personable experience for those interacting with Pattern.

Team of Doers - Someone who is a part of team of doers uplifts team members and recognizes their specific contributions, takes initiative to help in any circumstance, actively contributes to supporting improvements, and holds themselves accountable to the team as well as to partners.

What is the hiring process?

1. An initial phone interview with Pattern’s talent acquisition team
2. A video interview with a hiring manager
3. A 2nd stage video interview with a presentation
4. A final interview with the MENA General Manager

#J-18808-Ljbffr

Responsibilities:

• Provide administrative support to ensure efficient operation of the office, including handling phone calls, emails, and mail, organizing files and scheduling appointments.
• Manage and maintain office equipment, including copiers, printers, and scanners, and troubleshoot any issues.
• Assist in the preparation of regularly scheduled reports, presentations, and data entry tasks, as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for the team.
• Perform basic bookkeeping tasks, such as creating invoices, processing payments, and reconciling accounts.
• Create and maintain effective filing systems, ensuring that all documentation is accurately labeled and stored securely.
• Monitor office expenses and inventory and place orders as necessary.
• Support HR with onboarding new hires and organizing employee records.
• Perform other related duties or assignments as directed.

Qualifications & Work Experience:

• Bachelor's degree or equivalent; Associate’s degree or certification in office administration, public relations or related field preferred.
• Strong computer skills, including proficiency in Microsoft Office Suite and Google Suite.
• Excellent organizational, time-management, and multitasking skills, with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently with minimal supervision as well as in a team environment.
• Positive attitude, with a willingness to learn and adapt.

Behavioural Competencies:

• Initiative and proactive problem-solving.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Positive attitude and willingness to learn and adapt.
• Strong work ethic and ability to take ownership of tasks.

#J-18808-Ljbffr