945 Operations Coordinator jobs in the United Arab Emirates

We are looking for a highly organized and detail-oriented Operations Coordinator to support our sales and logistics functions. This role plays a pivotal part in ensuring the smooth operation of internal processes and external deliveries, acting as the liaison between multiple departments.

The successful candidate will bring strong coordination skills, administrative capabilities, and a proactive mindset to help drive operational excellence.

Key Responsibilities

Sales Process Coordination :

o Support the sales team in managing end-to-end sales operations, from quotation to final delivery.

o Maintain an up-to-date and accurate sales pipeline and ensure timely follow-ups on all leads and orders.

o Coordinate sales-related documentation including quotations, proforma invoices, order confirmations, and dispatch schedules.

o Act as a liaison between sales, warehouse, purchasing, and logistics to ensure aligned execution of customer orders.

Logistics & Shipment Management :

o Prepare all logistics-related documentation, including invoices, packing lists, delivery notes, certificates of origin, and customs paperwork.

o Coordinate all import / export operations and ensure compliance with international trade regulations.

o Manage relationships with freight forwarders, transporters, and courier services to negotiate best rates and ensure timely delivery.

o Track and monitor all shipments and proactively resolve delivery issues or delays.

o Support customs clearance processes and ensure adherence to local and freezone regulations.

Inventory & Warehouse Coordination :

o Liaise with the warehouse team to ensure inventory accuracy and availability for customer deliveries.

o Coordinate with purchasing to manage stock levels and anticipate supply needs.

o Implement inventory control processes and monitor inbound / outbound flow to reduce discrepancies.

Documentation & Compliance :

o Ensure accurate maintenance and filing of all operational documents.

o Maintain compliance with internal SOPs, client requirements, and industry-specific regulations.

o Assist in audits and documentation reviews as needed.

Cross-Functional Communication :

o Act as a central point of contact between internal teams (sales, purchasing, warehouse, accounts) for seamless operations.

o Communicate proactively with team members and stakeholders to align priorities and timelines.

o Support cross-functional initiatives to improve operational workflows and customer satisfaction.

Administrative Support :

o Provide daily administrative support for operations and sales teams.

o Maintain internal tracking tools and update operational dashboards and logs.

o Prepare weekly and monthly reports on sales and delivery performance, inventory, and logistics KPIs.

Compliance & Standards :

o Ensure daily activities are conducted in compliance with company certifications and standards (ISO 9001, Ecovadis), actively supporting their ongoing implementation and maintenance.

Qualifications & Experience

Mandatory Expertise :

o Proven knowledge and hands-on experience with logistics coordination, including shipping, customs clearance, and documentation.

o Strong administrative background supporting sales and supply chain teams.

Experience Required :

o Minimum of 5 years of experience in operations, logistics, or sales coordination in a product-based or trading company.

Knowledge of Algerian market is mandatory

Educational Background :

o Bachelors degree in Business Administration, Logistics, Finance, Supply Chain Management, or a related field (Masters degree is a plus).

Fluent in Arabic and English

Skills & Knowledge :

o In-depth understanding of import / export processes and freezone regulations in the UAE.

o Proficiency in Microsoft Office (especially Excel); experience with accounting or ERP software (SAP Business One preferred).

o Familiarity with warehousing, inventory control, and cross-functional operations management.

Operation Coordinator
• Dubai, United Arab Emirates

Operations CoordinatorDubai United Arab Emirates

Operations Coordinator

Keep the Wheels Turning Behind Every Seamless Event

About Us

Founded in 2003 weve built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA creators of experiences that live beyond the day.

Our Energy (Values) The 5Ps

People We rise by lifting others.

Positivity We see the light even in chaos.

Perfection Not flawless. But fearless in chasing better.

Pioneering We break molds not rules.

Passion We lead with fire in the belly.

Why You Should Join Us

Operations Engine: Be the force behind systems resources and coordination that power events.

Logistics Champion: Support procurement inventory and vendor workflows.

Communication Hub: Manage operations-related updates between departments and vendors.

Detail Execution: Ensure daily operations run like a well-oiled machine.

About the Role

As an Operations Coordinator in Event Production you will assist in organizing the logistical and administrative back-end of our event operations. Youll coordinate resources timelines and deliverables ensuring the engine behind every event runs smoothly and efficiently.

What Youll Do

Vendor Management: Coordinate vendor bookings orders and service confirmations.

Procurement Support: Handle purchase requests tracking and delivery status.

Asset Coordination: Monitor equipment stock and materials required for events.

Scheduling & Admin: Maintain daily operations schedules logs and documentation.

Team Support: Assist production and operations teams with requests and coordination.

Compliance Tracking: Ensure policies permits and paperwork are submitted on time.

About You

Logistics-Lover You thrive on structure lists and behind-the-scenes coordination.

Strong Communicator Can follow up chase and clarify without missing a beat.

Detail-Driven Spot gaps before they become problems.

Reliable Youre the person teams count on to keep things moving.

Solution-Seeker Always looking for better faster smarter ways to work.

What You Need to Apply

Experience supporting operations logistics or production teams.

Familiarity with procurement scheduling or inventory processes.

Strong organizational and problem-solving skills.

Ability to work under pressure and handle multiple priorities.

Valid UAE drivers license is a plus.

Ready to Be the Backbone of Operations

Join LINKVIVA and keep the machinery of event production running at full speed. Apply now and become a key player behind the scenes

Required Experience:

IC

The role of Production Scheduler is to create and maintain production schedules based on demand forecasts, capacity, and resource availability. This involves developing and maintaining production dashboards for scheduling and real-time ERP updates.

Key Responsibilities:

• Collaborate with Supply Chain and Procurement teams to ensure materials are available for planned production.
• Coordinate material planning and coordination activities.
• Generate purchase requests for materials when necessary, working closely with the Procurement team.
• Oversee labor resource entries and job closure in the ERP system in collaboration with the Production Manager and Shop Floor Supervisors.
• Implement best practices for production efficiency, reducing downtime and material waste.
• Ensure compliance with company standards, safety regulations, and quality control guidelines.

Job Title: Operations Coordinator

The Role: We are seeking an organized and motivated individual to manage day-to-day tasks, ensuring a smooth process for clients from initial inquiry to final delivery.

Key Responsibilities:

• Client Communication: Serve as the first point of contact for new client inquiries via phone, email, or website.
• Quote Preparation: Assist in preparing initial quotes for international moves and storage requests using provided templates.
• Documentation Management: Manage client documentation, including passports, Emirates IDs, and other required customs forms.
• Record Keeping: Maintain accurate records of all client communication and job progress within our CRM system.
• Operational Liaison: Act as the primary communication liaison with operational partners for job booking, updates, and issue resolution.
• Status Tracking: Proactively track the status of live shipments and provide timely, professional updates to clients.
• Financial Administration: Handle invoicing, payment tracking, and basic financial administration.

About Us: We are a dynamic logistics startup based in Dubai. After a successful launch, we are executing a strategic pivot to focus on high-growth services in international relocation and secure storage.

Requirements:

• Experience: 1-2 years of experience in an administrative, customer service, or logistics support role.
• Skills: Exceptional organizational skills, attention to detail, strong written and verbal communication skills, proficiency with Google Workspace or Microsoft Office, positive attitude, and problem-solving skills.
• Languages: Strong English language skills.

Job Title: Office Operations Coordinator

The ideal candidate will be responsible for managing day-to-day office operations, ensuring seamless management of office supplies, supervising cleaning and gardening services, and maintaining the highest standards for the office environment.

1. Supply Chain Management: Procure and inventory office supplies, including stationery, equipment, and other essential materials.
2. Facilities Management: Coordinate and supervise cleaners and gardeners to maintain a clean, safe, and well-maintained office space.
3. Vendor Management: Develop and maintain relationships with vendors and service providers for timely delivery of goods and services.
4. Cost Optimization: Monitor office expenses and optimize costs related to office supplies and services.
5. Office Maintenance: Ensure an organized and efficient office space, maintaining all areas as functional and presentable.
6. Event Support: Assist with planning and execution of office events, meetings, and other activities.
7. Administrative Tasks: Handle office-related administrative tasks, such as filing, document management, and scheduling.
8. Safety Compliance: Ensure adherence to health and safety regulations within the office premises.
9. Support Services: Provide support to HR and management teams in maintaining office policies and procedures.
10. Client Service: Serve as the primary point of contact for office-related inquiries and issues.

1. Degree: Bachelor's degree in Business Administration, Office Management, or a related field.
2. Experience: Minimum 5 years of experience in office management, preferably in a large organization or group of companies.
3. Skills: Strong organizational and multitasking skills, with a keen eye for detail.
4. Communication: Excellent communication and interpersonal skills.
5. Technical Skills: Proficiency in Microsoft Office Suite and office management software.
6. Leadership: Ability to work independently and manage multiple priorities in a fast-paced environment.

1. Facilities Experience: Previous experience managing office facilities, including relationships with external vendors and service providers.
2. Health and Safety Knowledge: Familiarity with health and safety regulations in Dubai and the UAE.
3. Leadership Experience: Previous experience in a leadership or supervisory role.

1. Competitive Salary: Competitive salary and benefits package.
2. Tax-Free Salary: Tax-free salary in Dubai, UAE.
3. Professional Growth: Opportunities for professional growth and development.
4. Collaborative Environment: Dynamic and collaborative work environment within a reputable group of companies in Dubai.

Role Purpose

The role is to ensure daily operations run smoothly and is responsible for looking after the various aspects of operations like managing installer schedules, interacting with clients, coordinating with the Technical Support team, and overseeing inventory management. Your responsibilities will include optimizing processes, ensuring efficient resource allocation, and maintaining high standards of service delivery.

Role Details – Key Responsibilities and Accountabilities

1. Coordinate installer schedules to ensure timely and efficient project installations.
2. Assign tasks and projects to installers based on skill set and availability.
3. Monitor and adjust schedules as necessary to meet project deadlines.

1. Act as a primary point of contact for clients regarding project updates, timelines, and inquiries.
2. Foster positive client relationships by providing excellent service and addressing any concerns promptly.
3. Gather client feedback to identify areas for improvement.

1. Collaborate closely with the Technical Support team to address installation challenges and resolve technical issues.
2. Ensure that installers have the necessary equipment and support for successful project execution.
3. Assist the Manager & Senior Operation Leader with operational issues.
4. Analyze all operations and forward suggestions for improvement to the Manager.

1. Oversee inventory levels and ensure the availability of necessary materials and equipment.
2. Maintain accurate records of inventory, including procurement and stock levels.
3. Collaborate with the procurement team to optimize inventory costs.
4. Prepare and file forms and other documents such as the ERP system and stocks.

Desired Skills, Qualifications & Experience

1. Bachelor's degree in Business Administration, Operations Management, or a related field (or equivalent work experience).
2. Proven experience in operations or project management, preferably in a similar industry.
3. Strong organizational and multitasking skills.
4. Excellent communication and interpersonal abilities.
5. Proficiency in using operations management software and tools.
6. Problem-solving and decision-making skills.
7. Ability to work effectively in a fast-paced environment.
8. Valid Local Driving license (optional).
9. Fluent in English and Arabic (optional).
10. Self-motivated, proactive, and able to work independently as well as in a team environment.
11. Microsoft Excel Expert.

Job Title: Operations Coordinator

Location: Abu Dhabi (Hybrid/Remote options considered)

Reporting to: Director

Type: Full-Time, Fixed-Term

We are seeking a proactive and organised Operations Coordinator to provide on-the-ground support in the UAE.

In this role, you will be responsible for mobilising new units, supporting licensing processes, and assisting with a variety of general operational tasks. You will work closely with the Director and the wider team to ensure properties are set up, compliant, and ready to welcome guests.

This is a hands-on role that requires initiative, strong organisational skills, and the ability to liaise effectively with multiple stakeholders.

• Support the mobilisation of new serviced apartment units.
• Assist with property fit-outs, furnishing, and guest-ready preparation.
• Coordinate inspections and ensure properties meet Urban Chic brand standards.
• Liaise with suppliers, contractors, and service providers.

• Assist with licensing applications, renewals, and regulatory processes.
• Track compliance deadlines and maintain accurate documentation.
• Support property registrations with relevant UAE authorities.

• Provide administrative and logistical support for operational tasks.
• Maintain records of operational activities, costs, and compliance documents.
• Support communication and reporting between the UAE and London head office.
• Assist with general duties as directed by the Company Director.

Essential:

• Minimum 2 years' experience in hospitality operations, facilities, or administration.
• Organised, detail-oriented, and proactive approach.
• Strong English communication skills (written & spoken).
• Ability to manage multiple tasks and deadlines.
• Comfortable liaising with suppliers, contractors, and regulators.

Desirable:

• Knowledge of UAE licensing or regulatory processes.
• Prior experience in serviced apartments, property management, or hospitality.
• Degree/diploma in Hospitality Management, Business Administration, or Facilities Management.

Exciting Job Opportunity:

• Visit suppliers on a regular basis to purchase various products
• Pack products daily at the warehouse for efficient organization and timely order fulfillment
• Resolve product exchanges and returns by visiting customers and suppliers personally
• Coordinate courier collections from the warehouse, optimizing delivery efficiency
• Process cash transactions from couriers securely
• Maintain accurate records of invoices and create airway bills
• Keep the Shopify dashboard up-to-date with the latest fulfillment information
• Ensure accurate and up-to-date order processing information on the Shopify dashboard
• Address customer inquiries in a timely manner on WhatsApp

• Basic computer knowledge and technical proficiency to operate platforms like Shopify
• Proficiency in Hindi language for communication with suppliers and customers
• UAE Driving License
• Personal vehicle ownership

Nice to Have:

• Ability to work effectively under pressure
• Strong written and spoken English skills

This is a key role in the organization where you will be responsible for providing administrative support to the team.

• Job Summary:
• Provide administrative support to the team, including scheduling appointments and managing calendars.
• Manage patient records and maintain confidentiality.
• Coordinate travel arrangements and ensure smooth operations of office systems.
• Collaborate with other departments to achieve organizational goals.
• Responsibilities:
• Answer phone calls and respond to emails in a timely manner.
• Prepare meeting materials and presentations.
• Manage databases and spreadsheets to track data and metrics.
• Develop and implement processes to improve efficiency and productivity.
• Stay up-to-date with industry trends and best practices.
• Requirements:
• High school diploma or equivalent required; bachelor's degree preferred.
• Minimum 2 years of experience in an administrative role.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Organizational and time management skills.
• Benefits:
• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Flexible work arrangements.