756 Operations Coordinator jobs in the United Arab Emirates

Dubai Career Level: Entry Level (Less than 2 years of Experience) Education: Diploma Full time 17 hours ago

Positions: 1 No. of Application: 0

Job Views: 0

An Operations Coordinator oversees and coordinates various aspects of daily business operations within an organization, ensuring smooth workflow and efficient processes. They manage schedules, handle logistics, facilitate communication, and contribute to process improvement initiatives.

• Coordinate with procurement, subcontractors, and customers for the timely execution and delivery of:Subcontracted VCDs
• Duct fabrication orders
• Any other outsourced production-related activities
• Maintain and update production documents, including job cards, production schedules, and daily output reports.
• Monitor the progress of subcontracted works and notify the Production Manager of any delays quality concerns.
• Ability to manage multiple priorities and follow up with various stakeholders.
• Support the operations with report generation, communication, and document control.

• Bachelors Degree with 1 year of working experience in any similar domain.
• Strong organizational skills to manage multiple tasks and deadlines effectively.
• Excellent verbal and written communication skills for interacting with various stakeholders.
• Ability to analyse situations, identify problems, and develop effective solutions.
• Meticulousness in maintaining records and ensuring accuracy.

Position: Operations Coordinator
Location: Abu Dhabi, UAE
Reporting To: Operations Manager

Summary:

We are seeking a detail-oriented and highly organized Operations Coordinator to support the smooth functioning of daily business operations in projects and Support Services Department. The role involves coordinating workflows, managing schedules, maintaining records, project and service coordination and providing administrative and logistical support to ensure operational efficiency. The ideal candidate is proactive, resourceful, and adept at multitasking in a fast-paced environment. The candidate will be reporting to the Operations Manager.

Responsibilities:

1. Manage and maintain operational schedules, calendars, and workflows.
2. Prepare and process reports, documentation, and correspondence as needed.
3. Organize and maintain accurate records of operational data, contracts, and communications.
4. Coordinate Support Services Team and activities on a daily basis.
5. Coordinate, communicate and track all projects related activities with the necessary departments and clients.
6. Serve as a point of contact for operational inquiries and coordinate with cross-functional teams.
7. Communicate effectively with internal teams, vendors, and clients to ensure alignment and clarity.
8. Assist in coordinating meetings, events, and training sessions.
9. Assist with monitoring and tracking key performance metrics to ensure operational goals are met.
10. Provide support for special projects and initiatives, ensuring timely execution and delivery.
11. Ensure compliance with company policies, procedures, and regulations.

Qualifications:

1. Bachelor’s degree in information technology, Computer Science, or a related field.
2. Proven experience in an administrative or operational support role.
3. Excellent organizational and multitasking skills.
4. Strong written and verbal communication abilities.
5. Attention to detail and a proactive approach to problem-solving.
6. Ability to work effectively both independently and within a team.

Position Summary

The Operations Coordinator is responsible for managing day-to-day moving, logistics and relocation operations in Kyrgyzstan, ensuring the delivery of high-quality services in line with company standards. This role includes coordinating field operations, managing vendors, ensuring compliance with regulations, and supporting business development activities. The position may also require periodic travel to Kazakhstan to oversee projects, visit customers, and maintain vendor relationships.

• Coordinate and oversee household goods moves, relocations, pet shipping, and logistics projects in line with company quality standards.
• Conduct video and on-site pre-move surveys as required.
• Work closely with Quoting and Move Coordinators to monitor vendor performance and implement corrective actions when necessary.
• Manage customer service issues and complaints, ensuring timely and effective resolution.
• Assist with preparing quotes and pricing while ensuring compliance with company guidelines and profitability targets.
• Ensure full compliance with local legal and regulatory requirements, including licenses, visas, and work/residency permits.
• Travel to Kazakhstan as needed to support operational projects, vendor management, and customer engagement.

Hiring: Operations Coordinator – Facility Management

Location: Dubai

Experience: 3+ years in Facility Management Operations

Availability: Ready to join immediately

Job Overview:

We are looking for a highly experienced Operations Coordinator to support the Operations Manager in handling daily operations, workforce scheduling, service coordination, and client communication. The ideal candidate must have a strong background in facility management and excellent organizational skills.

Key Responsibilities:

Assist in scheduling and dispatching technicians & drivers.

Coordinate service execution, ensuring smooth operations.

Monitor job progress and update reports.

Handle client inquiries, complaints, and follow-ups.

Support fleet and logistics planning for service efficiency.

Requirements:

3+ years in facility management or related field.

Strong coordination, problem-solving, and communication.

Proficiency in MS Office, job tracking software is a plus.

Immediate joiners preferred.

Job Type: Full-time

Pay: AED2, AED3,500.00 per month

Education:

• Bachelor's (Required)

Experience:

• Coordination : 2 years (Required)

:Job Responsibilities:

• Daily Operations Support
• Coordinate and oversee daily operational activities to ensure smooth workflow
• Monitor and manage schedules, logistics, and administrative processes.
• Communication & Coordination
• Act as a liaison between Client and Technician to ensure clear communication and timely execution of tasks.
• Coordinate with clients, and internal teams to support business needs.
• Documentation & Reporting
• Maintain organized records of operational activities, reports,
• Prepare regular updates and reports for management on project progress and operational status.
• Problem-Solving & Process Improvement
• Identify and resolve operational issues quickly and effectively.
• Recommend process improvements to enhance efficiency and productivity.
• Support Management
• Assist senior managers with operational planning, event coordination, and administrative duties.
• Support HR or finance teams with basic operational tasks when required.
• vehicle maintenance tracing

Job Types: Full-time, Permanent, Contract, Fresher

Contract length: 24 months

Pay: AED2, AED3,000.00 per month

We are hiring a female Operations Coordinator who will manage licensing tasks while also supporting the sales team through lead follow-up, client coordination, and converting inquiries into clients. The ideal candidate must have experience in UAE licensing, be confident in client communication, and have the ability to handle multiple responsibilities efficiently.

Key Responsibilities:Licensing & Coordination:

• Coordinate company formation and licensing processes (Freezone & Mainland).
• Liaise with government authorities (DED, MOHRE, Immigration, Freezones) for licenses, renewals, visas, and other services.
• Prepare and manage required documentation for submissions and approvals.
• Ensure compliance with all relevant UAE regulations and timelines.

Sales Support & Client Handling:

• Make outbound calls to follow up with leads and potential clients.
• Provide accurate information to clients regarding company formation, licensing, and visa processes.
• Assist the sales team in converting inquiries into confirmed clients.
• Schedule meetings and maintain a CRM system for tracking client interactions.
• Follow up with clients post-meeting or post-submission to ensure satisfaction and completion of services.
• Collaborate with the sales and PRO team to ensure smooth onboarding of new clients.

Requirements:

• Experience in UAE licensing procedures (Mainland & Freezone).
• Confident in handling client calls and communications.
• Good understanding of UAE government portals (DED, MOHRE, GDRFA, etc.).
• Excellent coordination and time-management skills.
• Fluent in English (Arabic is a plus).
• Friendly, client-focused, and target-driven.
• Proficient in MS Office and CRM systems.

Preferred Qualifications:

• 2+ years experience in licensing, admin, or sales coordination within the UAE.
• Knowledge of UAE Freezones and company formation rules.
• Bachelor's degree or diploma in Business Administration or a related field.

Job Type: Full-time

Pay: AED3, AED5,000.00 per month

Job Title: Operations Coordinator

Job Type: Full time, Permanent

Job Description:

We are seeking a dedicated Operations Coordinator to support the smooth functioning of our office. The role involves following up with clients for payments, maintaining accurate records, and coordinating with different departments to ensure efficient operations. You will also assist with legal and government-related documentation, making this a well-rounded role for a proactive and organized professional.

Key Responsibilities:

• Follow up with clients/customers for pending payments via calls, emails, and visits.
• Escalate overdue accounts to management when needed.
• Visit government offices for visa processing and other official documentation.
• Assist with legal documentation and company records.
• Coordinate with internal teams to support day-to-day operations.

Requirements:

• Bachelor's degree in Commerce, Business Administration, or equivalent.
• Strong communication and problem-solving skills.
• Self-motivated with good organizational abilities.
• Valid Driving License is mandatory.

Perks & Benefits:

• Supportive and collaborative work environment
• Opportunities for professional growth and development
• Hands-on experience across operations, finance, and legal documentation

Job Types: Full-time, Permanent

Pay: AED3, AED4,000.00 per month

The candidate should be able to work among the team, able to work under pressure energetic & have good communication skills to be able to deal with different nationalities, able to handle small details, using company tools to maximise the output, able to handle clients problems,experience with the same field is an asset, Experience in cleaning sector is an asset, own visa is an asset , company provide training,free accommodation if needed & bonus added to the basic salary depends on the performance.

Job Type: Full-time

Pay: From AED3,500.00 per month

Full job description

Key Responsibilities:

1. Vessel & Port Support Operations

· Assist with scheduling and coordinating vessel berthing and departure.

· Support documentation for discharge/loading operations and cargo handling.

· Liaise with port agents, stevedores, and surveyors for daily port activities.

2. Shipping Documentation

· Prepare and organize shipping documents (SOF, NOR, B/L, manifests, etc.).

· Track cargo movement and ensure accurate reporting.

· Ensure proper filing and submission of port and customs documents.

3. Logistics & Coordination

· Monitor container and cargo movements at the terminal and warehouse.

· Assist with follow-ups on clearance formalities with customs and port authorities.

· Help track and control costs related to port charges and agency fees.

4. Inventory & Terminal Support

· Coordinate with the terminal for storage, blending and loading/Off-loading activities.

· Assist in maintaining basic inventory and movement logs.

5. Team & Stakeholder Support

· Collaborate with internal operations and documentation teams.

· Provide support as per day to day operational and logistics requirements.

Key Skills and Qualifications

· Experience in shipping, logistics, or supply chain (preferably in a port/agency setup).

· Familiarity with shipping documents and port procedures.

· Strong coordination, negotiation and communication skills.

· Ability to multitask and work in a fast-paced environment.

· Proficiency in MS Excel and document management tools.

· Diploma or Bachelor's degree in Logistics, Maritime Studies, Supply Chain, or a related field.

If interested, kindly apply at

Job Types: Full-time, Permanent

Job Type: Full-time

Pay: AED3, AED4,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Temrinal Handling, Shipping and Logistics: 2 years (Preferred)

Language:

• English and Hindi (Preferred)

License/Certification:

• UAE Driving License (Preferred)