89 Pa To Ceo jobs in the United Arab Emirates

Liberal Construction was established in 2010 in support of the U.S. Military’s mission in the Middle East. Today, Liberal is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA-registered small business. Based in Virginia, Liberal Construction maintains offices in UAE and Bahrain.

We have a culture of innovation where our employees can make a difference and we are looking for like-minded, dynamic individuals to come and join our rapidly expanding team. Our employees are our most valuable resources, and we strive to ensure everyone is treated as such.

This position is based at Djibouti, East Africa.

Responsibilities

• Maintaining accounts receivable, document bills and supporting documentation
• Maintaining accounts payable, ensure timely payment of invoices, confirming validity of the debt and gathering appropriate signatures
• Updating financial records via accounting software
• Gathering payroll expenses and input into appropriate entry line
• Preparing quarterly budget under the purview of senior management
• Analyzing financial statements and prepare balance sheets
• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical

Qualifications / Skills

• Accounting
• Administration
• Reporting Skills
• Attention to Detail
• Deadline-Oriented
• Confidentiality
• Time Management
• Data Entry Management
• General Math Skills
• MS Excel

Education and Experience Requirements

• Bachelor's degree in accounting, or finance
• Minimum of 1-2 years' experience in accounting/finance
• Experience with general ledger functions
• Experience with financial reporting requirements
• English Language is essential

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The HR/Admin Executive will support daily HR and administrative operations, ensuring smooth workforce management and compliance within the maritime and shipping environment.
The role requires experience in the shipping or logistics sector, familiarity with UAE labor laws, and a proactive approach to employee relations, documentation, and administrative tasks.

Key Responsibilities:

1. Coordinate recruitment processes, including posting jobs, screening resumes, scheduling interviews, and onboarding new hires.
2. Maintain and update employee records, ensuring compliance with UAE labor laws and company policies.
3. Manage attendance records, leave balances, and payroll coordination.
4. Address employee queries and grievances, acting as the point of contact for HR matters.
5. Prepare and handle shipping-related documentation, including permits, clearances, and trade licenses.
6. Schedule and organize meetings, events, and travel arrangements for staff and management.

Qualifications:

1. Education: Bachelor’s degree in HR, Business Administration, or a related field.
2. Experience: 3+ years in HR or admin roles, preferably within the shipping, logistics, or maritime sectors.
3. Skills: Strong knowledge of UAE labor laws, excellent communication and interpersonal skills, and proficiency in MS Office Suite.
4. Languages: Fluency in English; Arabic is a plus.

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The Role
• Handle daily admin tasks, document delivery, product sample drop-offs • Support sales & marketing teams in event execution and logistics • Assist CEO in external coordination, interpretation, and communications

Requirements
• Knowledge of UAE document process, with valid driving license preferred • Fluent in English and Chinese; responsive and highly organized • Adaptable to fast-paced startup environment • Knowledge of UAE document process, with valid driving license preferred • Fluent in English and Chinese; responsive and highly organized • Adaptable to fast-paced startup environment

About the company
Banzan Group was founded in China in 2004, it focuses on the R&D, manufacturing and sales of Aerogel Water-based Nano Insulation and Thermal Insulation Coating Material, "Infiltration-consolidation" Material for Protection and Repair of concrete/geotechnical/building, AI Pipeline Systems and Mechanical Equipment. Banzan's Mission: Build a more sustainable and safer future, creating smart and low-carbon solutions for construction and pipe system management . Banline General Trading Co. L.L.C, headquartered in Dubai (Boulevard Plaza, Tower 1, 2304, Dubai), affiliated with Banzan Group. Banline General Trading Co. L.L.C is a leading manufacturer and global distributor of innovative materials and pipeline solutions. Products, services and AI technologies in pipeline system, materials, housing construction, water conservancy, bridges, tunnels, transportation, slopes, mines, marine engineering, etc.

The Role
Position Title: Admin Executive - Sales & Wholesale Employment Type: Full Time Salary: 6K AED depending on experience and qualifications Benefits: Airline Ticket (economy class back & forth to home country) Job Location: Dubai, UAE About the Client: A Dubai based enterprise, with a continuously growing portfolio of various industries including luxury fashion, couture accessories, and lifestyle brands. Job Description: -Support the sales team with day-to-day administrative from order processing, invoicing, to coordination with vendors. -Act as a point of contact for B2B partners for follow-ups, sales reports update, and data tracking. -Coordinate with internal teams (buying, logistics, finance) to ensure smooth execution of activities. -Provide support in preparing presentations, business reviews, and sales performance updates.

Requirements
-Female, Filipino nationals from 40 years old and below -Bachelor’s Degree in Business Administration, Office Management or other related field -Advanced Excel skills (Pivot tables, VLOOKUP, HLOOKUP, Data analysis) -Must have knowledge of wholesale/retail processes and vendor management with minimum of 1 year UAE experience

About the company
RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa.

Job Summary:

Only a female is required for this job.

As part of our growing sales and business setup operations, we are looking for a proactive Operations Executive to manage post-sales responsibilities and administrative tasks. The ideal candidate will guide and assist clients in processing company documents, ensuring due diligence, and working with advisors to meet regulatory requirements. Additionally, the role includes administrative support, visitor management, and office coordination.

Key Responsibilities: Operations & Client Management:

• Serve as the Primary Point of Contact between clients and Infibiz, ensuring smooth communication and relationship management.
• Guide and assist clients in processing company formation documents , including adherence to legal and compliance requirements.
• Coordinate client meetings, calls, and appointments while ensuring prompt responses to inquiries and concerns via email, phone, or in person.
• Maintain accurate records of client interactions, transactions, and documentation.
• Work closely with internal teams to ensure timely completion of client requests and smooth coordination between departments.
• Track client projects, ensuring deadlines are met , and handle any delays or issues effectively.
• Identify upselling or cross-selling opportunities to provide additional services to clients.
• Collect and analyze client feedback to improve service quality and address concerns professionally.
• Stay updated on industry trends, government regulations, and business setup processes to better serve clients.

Administrative Support:

• Greet and welcome visitors professionally and courteously.
• Manage incoming and outgoing calls , answering general inquiries and directing calls to the appropriate department.
• Handle incoming and outgoing mail, packages, and deliveries efficiently.
• Maintain a clean, organized reception area to ensure a professional company image.
• Provide administrative support across departments, including scheduling appointments, managing calendars, and coordinating meetings.
• Assist in preparing proposals, contracts, and presentations for clients and internal teams.

Qualifications & Skills:

• Bachelor's degree preferred.
• Proven experience in client management, operations, or administrative roles, preferably in the business setup industry.
• Excellent communication and interpersonal skills to interact effectively with clients and team members.
• Strong organizational and multitasking abilities to handle various responsibilities efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional telephone etiquette and office management skills .
• Detail-oriented with the ability to maintain accurate records and ensure compliance with company policies.

Thank you for choosing Infibiz.

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Job Description of Front Office & Admin Executive (Female)

We are currently seeking a Front Office & Admin Executive (Female) to join our team in Dubai. This pivotal role is the face and voice of our office, responsible for delivering a professional and welcoming experience to clients and visitors while efficiently managing day-to-day administrative operations. The ideal candidate will be proactive, well-organized, and possess excellent communication and interpersonal skills to support the smooth functioning of our office.

Key Responsibilities of Front Office & Admin Executive (Female)

Professional & Organized individual ready to be the face of our company
Strong Communication Skills - Handle clients across phone, email, WhatsApp & social media
CRM Management - Keep client records updated and accurate
Administrative Excellence - Manage quotations, invoices, and documentation
Client Coordination - Build relationships and ensure satisfaction
Tech-Savvy - Comfortable with MS Office, CRM platforms & communication tool

Qualification Required for Front Office & Admin Executive (Female)

Bachelor's degree in Business Administration or related field
3+ years experience in administrative & client-facing roles in UAE specially in accounting firms
Fluent English (Arabic is a plus!)
Strong interpersonal skills with proven client handling abilities
Proactive & detail-oriented - Can work independently in fast-paced environment
Professional appearance and demeanor

Company Bio

Prime Strategy Consultants is a leading advisory and consulting firm based in Dubai, UAE, committed to delivering smart business solutions to organizations across various sectors. With a focus on strategic growth, operational efficiency, and innovation, our firm has built a reputation for excellence, integrity, and client-centric values. We foster a professional environment that encourages collaboration, continuous improvement, and personal development.

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Job description:
Executive - Human Resource and Admin

Posted on: 26 March 2025

Department: HR Operations

Location: Dubai

Experience required: 2 - 5 years

Executive - Human Resources & Admin

Job purpose

The HR Executive serves as the primary point of contact for employees and external stakeholders regarding HR, administrative, and reception-related queries. This role focuses on HR operations, employee engagement, onboarding, performance management, and compliance while ensuring seamless coordination between HR, operations, and other business functions.

Main role and responsibilities:

1. Onboarding & HR Operations
   • Facilitate a smooth onboarding process by ensuring all new hires receive access cards, SIM cards, business cards, and biometric registration before their first day.
   • Maintain and update employee records, including HRMS, PMS, and organizational charts.
   • Ensure the collection and verification of employment documents, including NDAs and joining formalities.
   • Support employees with leave balance queries, policy clarifications, and document requests.
   • Coordinate with department heads to ensure seamless integration of new employees.
   • Develop and implement initiatives to enhance employee satisfaction and well-being.
   • Conduct surveys, one-on-one meetings, and team discussions to assess workplace morale.
   • Plan and execute corporate engagement activities, including themed events, team-building exercises, and rewards programs.
   • Design engagement materials such as posters and announcements using tools like Canva or Photoshop.
   • Collaborate with the global HR team to develop and execute an annual engagement calendar.
2. Performance Management & Development
   • Monitor and ensure timely completion of employee performance evaluations.
   • Guide employees on the performance appraisal process, methodology, and criteria.
   • Assist in resolving employee concerns regarding performance feedback and goal setting.
3. Employee Benefits Administration
   • Oversee employee medical and life insurance processes, including enrollment and renewals.
   • Liaise with insurance brokers for claims, documentation, and policy-related queries.
   • Support employees with ongoing healthcare and benefits inquiries.
4. Employee Relations & Compliance
   • Ensure HR policies and employee manuals align with UAE labor laws and company standards.
   • Assist in resolving workplace issues while maintaining confidentiality and professionalism.
   • Support the implementation of company policies related to employee behavior, attendance, and professional conduct.
5. Separation & Offboarding
   • Ensure a structured exit process, collecting company assets such as access cards, SIM cards, and business cards.
   • Coordinate email deactivation and exit documentation processing.
   • Work with department heads to conduct exit interviews and gather feedback for continuous improvement.
6. Cross-Functional Collaboration & Administrative Support
   • Act as a liaison between HR, Finance, Operations, and other departments to streamline HR processes.
   • Coordinate with external vendors, government authorities, and courier agencies for administrative support.
   • Provide support to leadership and HR teams in implementing organizational initiatives.

Key Performance Indicators (KPIs)

• Onboarding completion within defined timelines (100% compliance) (Weightage:15%)
• Accuracy of employee data in HRMS (Error-free records) (Weightage:10%)
• Timely response to employee queries (Response within 24 hours) (Weightage:10%)
• Execution of annual engagement calendar activities (100% planned activities executed) (Weightage:15%)
• Employee satisfaction score from surveys (80% and above) (Weightage:15%)
• Timely performance review completion (100% employees reviewed on time) (Weightage:15%)
• Insurance enrollment and renewal compliance (100% on-time renewals) (Weightage:10%)
• Completion of separation process (100% adherence to checklist) (Weightage:10%)

Key interactions (Internal | External)

External : Vendors | Courier and Shipment agents | Customers and Clients | Oversea Agents | Government authorities

Education requirements

A Bachelor’s degree in Human Resources, Business Administration, or a related field is required. A Master’s degree is preferred. The candidate should have at least 2 years of HR experience, preferably in the UAE, handling HR operations, employee engagement, performance management, and compliance.

Language requirements

Background and experience

• HR Experience: Minimum 2-5 years of experience in HR operations, employee engagement, and HR administration, preferably in the UAE.
• HR Systems & Compliance: Hands-on experience with HRMS, employee data management, and UAE labor law compliance.
• Onboarding & Offboarding: Proficient in managing new hire onboarding, exit formalities, and asset recovery.
• Employee Engagement: Experience in developing and executing engagement initiatives, including team-building activities and well-being programs.
• Performance Management Support: Strong knowledge of performance review cycles, goal setting, and appraisal coordination.
• Benefits Administration: Familiarity with medical & life insurance policies, enrollment, renewals, and liaising with insurance brokers.
• HR Coordination: Ability to collaborate with internal teams (Finance, Operations, Leadership) and external stakeholders (vendors, government authorities, insurance providers).
• Corporate Communication: Skilled in creating HR engagement materials (posters, announcements) using Canva or Photoshop.
• Confidentiality & Professionalism: Experience in handling sensitive employee information, maintaining confidentiality, and ensuring ethical HR practices.

Core Competencies

• Effective Communication – Clearly conveys messages in verbal and written formats while maintaining professionalism.
• Collaboration & Teamwork – Works effectively with teams across departments to achieve common goals.
• Initiative & Ownership – Takes proactive steps to improve HR processes and employee experiences.
• Problem-Solving & Decision-Making – Identifies issues and develops solutions that align with company policies.
• Customer Orientation – Prioritizes employee needs and provides timely HR support.
• Adaptability & Resilience – Handles workplace challenges and changing priorities efficiently.
• HR Operations Management – Maintains accurate employee records and ensures compliance with HR policies.
• Employee Engagement & Well-being – Develops and executes engagement initiatives that foster a positive work culture.
• Performance Management Support – Assists in the evaluation and improvement of employee performance processes.
• HRMS & Data Management – Ensures HRMS data accuracy and effective reporting.
• Benefits & Compliance Administration – Manages insurance, leave, and legal compliance.
• Onboarding & Offboarding Process Execution – Ensures seamless transitions for new hires and departing employees.

Disclaimer: This job description is not an exhaustive list of accountabilities and activities. Job incumbents may be required to perform additional job-related tasks and duties as assigned.

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About Airalo

Alo! Airalo is the world’s first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .

About you

We hope that you care deeply about the quality of your work, the intrinsic worth of tasks, and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being — and staying — authentic, honest, positive, and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail, and love to get your hands dirty. You are cognizant, tolerant, and welcoming of vulnerabilities and cultural differences.

About the Role

Position : Full-time / Employee

Location: Remote-first

Benefits: Health Insurance, work-from-anywhere stipend, annual wellness & learning credits, annual all-expenses-paid company retreat in a gorgeous destination & other benefits

We're looking for an experience Executive Assistant to work closely with our CEO. This pivotal role is perfect for someone who excels in a dynamic, fast-paced, and high-growth environment. Based in Dubai, you'll be instrumental in optimizing our CEO's effectiveness and ensuring seamless operations. We're looking for someone with an uncanny ability to anticipate needs; someone who can proactively identify solutions.

Your contributions will directly enable our CEO to concentrate on critical big-picture goals, global expansion, and innovative new initiatives. Our ideal candidate has outstanding organizational skills, impeccable communication, and the capacity to work autonomously with the utmost discretion and confidentiality within our diverse international team.

Responsibilities Include but are not limited to:

• Manage and optimize a dynamic and complex calendar for our CEO, including scheduling meetings, appointments, and events across multiple time zones.
• Manage both work and personal commitments
• Resolve scheduling conflicts, and ensure our CEO is thoroughly prepared and briefed for all commitments.
• Oversee our CEO's inbox, drafting, reviewing, and dispatching emails and other correspondence on their behalf.
• Act as a central liaison for internal and external stakeholders, maintaining professional and clear communication.
• Identify potential issues and develop effective solutions, often anticipating challenges before they arise.
• Demonstrate flexibility and resilience in managing diverse demands and unexpected situations calmly and effectively.

Must Have's

• You'll need at least 7+ years of experience as an Executive Assistant, supporting top-level executives.
• You'll have a proven track record of managing complicated global schedules, really showing off your organisational skills
• Experience working with teams from different cultures and time zones is a big plus Fantastic written and verbal communication skills in English
• You'll be a whiz with Google Workspace, Slack and Notion, or can pick up new tech quickly
• Great people skills – you'll be able to build trust and good relationships with anyone, anywhere.
• Fluency in Arabic is required

If you are interested in this role, please apply via the link

By applying, you acknowledge and agree that, in case of successful application, Airalo may request to run background checks as a condition for entering into an agreement with you. Rest assured that these checks will only occur upon your prior consent and at the end of the selection process, and will be strictly limited to what is allowed under the laws that are applicable to you. All data that you share or that we collect in connection with such checks will be processed in accordance with our Privacy Policy, available here .

We sincerely thank all applicants in advance for submitting their interest in this opportunity. Airalo is an equal-opportunity employer and values diversity, equity & inclusion. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to providing reasonable accommodations upon request for individuals with disabilities throughout our job interview process.

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**Job Requisition ID #**
25WD89912
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
**Responsibilities**
**Executive Support:**
+ Manage calendars, schedule meetings, and coordinate travel arrangements.
+ Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
+ Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
+ Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
+ Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
+ Create presentations, region-wide communications, and maintain organization charts
+ Act as a gatekeeper and point of contact in the Dubai office
+ Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
+ Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
+ Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.
**Contingent Workforce Management:**
+ Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.
+ Raise purchase orders, verify invoices, and process payments for CW costs and expenses.
+ Track approved costs, manage compensation updates, and liaise with hiring agencies.
+ Serve as the primary point of contact between Autodesk and hiring agencies.
**Procurement:**
+ Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.
+ May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.
+ Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.
**Finance:**
+ Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
+ Work with FBP to track opex, assess and secure future budgets, and submit payments on time.
+ Support the tax team to obtain the signed finance reports and submit them as needed.
**Minimum Qualifications**
+ Bachelor's degree in business administration, HR, or related fields
+ 6+ years' experience supporting senior executives in a fast-paced, multinational environment
+ Exceptional time management, organizational, and multitasking skills.
+ Willing to adapt to a rapidly changing environment and new processes and responsibilities
+ Proven ability to work under pressure, communicate effectively, and meet deadlines
+ Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
+ Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
+ Able and willing to travel to events or internal meetings, locally and internationally as required
+ Due to our globally distributed team, you may occasionally work outside of normal business hours
+ Discreet and experienced in handling sensitive and confidential information.
**The Ideal Candidate**
+ Takes initiative and is a self-starter who thrives with minimal supervision
+ Excels at managing complex projects and delivering results both independently and collaboratively
+ Enjoys building positive working relationships across all levels and geographies
+ Highly organized, detail-driven, and capable of juggling multiple responsibilities
+ Embraces change, learns quickly, and adapts well to dynamic environments
**Learn More**
**About Autodesk**
Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
**Salary transparency**
Salary is one part of Autodesk's competitive compensation package. Offers are based on the candidate's experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
**Diversity & Belonging**
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: you an existing contractor or consultant with Autodesk?**
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