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Personal Assistant Job Description

Personal Assistant Details and Schedule

A wonderful UHNW family residing in Dubai is looking for a full-time, live-out Personal Assistant to assist them with their daily lives and private right-hand support. This family of four has two young children and a dog.

Please only apply for this Personal Assistant role if you are already based here in the UAE and ready for an ASAP start at the beginning of August. A strong knowledge of Dubai is important.

They lead busy lives and would prefer the candidate to be flexible and possess a 24-hour mindset to be flexible out of hours when needed, but this isn’t a 24/7 role.

The family will also employ a second assistant, who you will work closely with to assist one another to ensure everything runs seamlessly.

Responsibilities will include but not limited to the following:

• Calendar Management and administrative support for the whole family
• Family and Lifestyle Support
• Villa maintenance and project management
• Household logistics to include inventories and purchasing
• Staff management and coordination
• Travel coordination
• Digital and personal record keeping
• Vehicle and Transport Management
• Research and procurement
• Expenses management
• Global health and wellness coordination
• Financial Support and Legal & Financial Documentation
• Pet care
• Overseas / London property liaison and support
• Gifting coordination
• Liaising with the Family Office
• Education & Learning Support

• Should remain calm under pressure, respectful and professional
• Be flexible with any last-minute changes to schedules
• The candidate must have prior experience working in Dubai
• The successful Personal Assistant must have worked as a Private PA before, with a minimum of 50/50 business and private support if not 100% private in at least one long-term role
• Experience managing a private household

• Must be fluent in English and have excellent speaking and writing skills
• Excellent organisational and time management skills
• Strong communication and interpersonal abilities, high EQ Discretion, loyalty and confidentiality
• Proficiency in office software, apps, google drive, technology tools
• Adaptability and problem-solving skills
• Professional demeanour and a proactive attitude
• Works well in a team
• Driver with a clean licence

• 20,000-30,000 AED monthly depending on experience
• Visa
• Health insurance
• 30 days annual leave

Equal Opportunities: We are an equal opportunities employer and welcome applications from all qualified candidates.

We are looking for a responsible Personal Assistant to ensure the smooth running of our team and delivery of a quality service to the benefit of our customers.

• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls, chat system and distribute correspondence
• Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
• Respond accurately to internal and external information requests
• Schedule and coordinate appointments and meetings
• Organize travel arrangements, booking flights, accommodation, trains and taxis
• Follow-up the Attendance Portal and create new users
• Create and reformat effective presentations, documentation and contracts
• Follow-up with suppliers and make orders
• Prepare reports and documentation for meetings and appointments
• Assist with other ad-hoc administrative and project requirements as needed

• Previous working experience as a Personal Assistant
• In-depth knowledge of management systems and procedures
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent communications and interpersonal skills
• Discretion and confidentiality
• Proactive problem solver
• Flexibility and adaptability
• HR Skills is an advantage

Personal Assistant | Job in Remote Overview

Job role: Personal Assistant. Co-operar on a remote basis. Remote Location.

• Obsessed with follow-ups, processes, and structure.
• Dependable, responsible, ready to lead when necessary.
• Progressively assume more responsibility in operations, coordination, and strategic support by working with the COO and Executive Assistant.

• Clear communicator: writing, spoken, and everything else in between.
• A sharp eye and extreme attention to detail.
• Smart, quick learner with an all-rounder attitude; exposure to sales and tech is a plus.

Junior position with a path for rapid development.

We are hiring a Personal Assistant on behalf of the Founder of a new clinic in Dubai that will bring together Dermatology, Dental Care, and Beauty Services. This is not just a Personal Assistant position, it’s a chance to be part of the end-to-end journey of building a healthcare company from scratch alongside the Founder.

The ideal candidate will bring both healthcare industry knowledge and startup experience, enabling her to actively contribute to strategic decision-making across operations, branding, and facility planning.

Why Apply?

This is a rare opportunity to play a pivotal role in shaping a new healthcare venture in Dubai. You will gain first-hand experience in building a company from the ground up, while working side-by-side with the Founder on strategic decisions that will shape the future of the clinic.

Key Responsibilities

• Provide full administrative and executive support to the Founder, including calendar management, travel arrangements, and meeting coordination.
• Act as the main point of contact between the Founder and stakeholders, ensuring clear and professional communication.
• Oversee and support strategic initiatives including:
  • Location & Facility Planning: site selection, space layout, and interior design.
  • Procurement & Setup: furniture, medical equipment, and supplies decisions.
  • Branding & Marketing: clinic name, logo, website design, digital/social media presence, signage, and stationery.
  • Technology & Operations: selection of systems and processes for smooth clinic operations.
• Handle confidential information with professionalism and discretion.
• Prepare reports, presentations, and official correspondence on behalf of the Founder.
• Maintain records, documentation, and filing systems with accuracy and efficiency.

Requirements

• Background in healthcare AND min 1 year experience in startup/business setup is mandatory.
• Ability to multitask, take initiative, and work independently while collaborating closely with the Founder.
• Strong administrative, communication, and organizational skills.
• Fluent in English (spoken and written), n ative-level proficiency in Chinese, Turkish, or Russian.
• UAE experience is not required, but candidates already in the UAE and available to join immediately will be given priority.

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—Experience: 3+ years as a Personal Assistant.
—Languages: Proficiency in English (C1 level or higher).
—Skills:
Outstanding organizational and time management abilities.
Strong multitasking and attention to detail.
Proven experience handling sensitive and confidential information.
—Mindset: Proactive, resourceful, and solution-oriented.
—Adaptability: Ability to perform under pressure and adapt to changing priorities.

—Documentation: Manage and organize agreements, reports, and presentations.
—Meetings: Attend calls and meetings, take detailed notes, and track follow-ups.
—Confidentiality: Handle and protect sensitive information with discretion.
—Scheduling: Coordinate schedules, appointments, and daily activities.
—Support: Assist with ad-hoc tasks and projects as required.

We are seeking a highly organized and proactive Personal Assistant to provide exceptional support to the company Owner. This role focuses primarily on business-related tasks (95%) with occasional personal assignments (5%). The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic, fast-paced environment.

Location: Dubai
Relocation: Visa and accommodation are provided upon request.

This position is perfect for someone who thrives on variety, excels at managing multiple priorities, and values efficiency. If you’re ready to take on a dynamic, rewarding role in a vibrant international setting, we want to hear from you!