17 Personnel Coordinator jobs in the United Arab Emirates
Recruitment Coordinator (1 year contract) - UAE National
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Abu Dhabi, United Arab Emirates | Posted on 05/29/2025
Consultz is supporting a well renowned Investment Management client in the region to hire a UAE National – Recruitment Coordinator (1-Year Contract)
The candidate should have experience in onboarding and data entry and collect documents, track documents and ensure all documents is accurate. Should be able to communicate in Arabic and English.
- Employee Records Management: Assist in maintaining and updating comprehensive employee records and databases, ensuring data integrity and confidentiality.
- Documentation Organization: Organize and manage HR documentation and files, ensuring accuracy and confidentiality.
- Compliance and Legal Requirements: Ensure compliance with document control processes, retention policies, and regulatory requirements.
- Onboarding Support: Assist in the onboarding process for external resources, including documentation management, coordination within hiring departments, IT access, compliance control and reporting.
- HR Reporting: Support the preparation of HR reports and presentations using Excel and PowerPoint.
- Coordination with HR Team: Coordinate with HR team members and other departments to ensure smooth execution of HR processes and workflows.
- Administrative Support: Handle administrative tasks such as data entry, scheduling, and email correspondence with a high level of accuracy and timeliness.
- Provide support in HR-related projects and initiatives as needed. Prepare a job post for linkedin
- 3–5 years of experience in HR, recruitment, onboarding, or admin roles
- Strong attention to detail and document management
- Excellent communication in Arabic and English
- Proficient in Microsoft Office (especially Excel and PowerPoint)
- Organized, reliable, and able to manage multiple tasks efficiently
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HR Coordinator
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Dubai Career Level: Mid Career (2+ years of experience) Education: Bachelor's Degree Full time 3 days ago
Positions: 1 No. of Application: 0
Job Views: 3
Role Purpose:The HR Coordinator will work closely with the HRBP for administering and supporting recruitment/ onboarding of blue-collar employees. Will be responsible for employee relations, and administrative tasks related to HR functions to ensure smooth operations and alignment with company objectives.
Key Task and Responsibilities:- Collaborate and support HRBP to facilitate and organize workforce planning processes, ensuring alignment with business needs.
- Support onboarding, verify and maintain employee documents and records.
- Follow up with required stake holder prior to candidate joining to ensure required arrangements / smooth onboarding
- Maintain and update the blue-collar recruitment tracker weekly, working with HRBPs to ensure accurate tracking of recruitment/ onboarding related activities and progress.
- Generate daily reports on new joiners. Identify candidates exceeding SLA timelines and promptly highlight details to the HRBP/department concerned for immediate action.
- Compliance: Ensuring compliance with UAE labor laws and company policies.
- Responsible for coordinating and liaising between the company and Government organizations / authorities and providing a key inter-face between the two for visa processing.
- Any other tasks as assigned from time to time.
- Education : Any Graduate.
- Prior experience in Human Resources in onboarding & admin support within FM industry is required.
- Good communication and interpersonal skills.
- Proficiency in MS Office Suite (Excel, Word, PowerPoint).
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HR Coordinator
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Responsibilities
- Provide support to the Management in developing their teams by actively recruiting for open positions
- Administer screening of incoming resumes and application forms
- Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff
- Send job offer emails and answer queries about compensation and benefits
- Organize staff orientations, training sessions, workshops and activities
- Responds to inquiries regarding company’s policies and procedures
- Provide assistance when conducting staff performance evaluations
- Provide support to supervisors and staff to develop the skills and capabilities of staff
- Manage Employee personnel files
- Monitor staff performance and attendance activities
- Manage all the daily requests from employees and work with the PRO on completing all PRO work
- Assist in preparing various analysis and reports as and when required by the management and company audit
- Assist in managing calendar meetings and appointment for Executives
- Perform other ad hoc duties as assigned
- Degree holder in Human Resources Management or related discipline;
- Minimum 3 years of HR operational experience gained in multinational firm;
- Excellent command of both written and spoken English
- Proficiency in using MS Office;
- Fast-learner, self-starter, flexible and a good team player;
- Mature personality plus strong communication and people interaction skills;
- Capable in managing multiple tasks under tight deadlines;
- Willing to work under pressure.
- Knowledge of KSA labor law, HR practices, and visa/PRO processes is an advantage.
- Applicants who are available immediately are given priority.
We provide opportunities for long term career development with an expanding international practice. We offer attractive compensation and benefit package. Interested parties please send detailed CV, current & expected salary and availability by clicking Apply now.
Aedas is an Equal Opportunity Employer
(Data collected will be used for recruitment purpose only)
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HR Coordinator
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Liwa Education is looking for an outstanding HR Coordinator to join our dynamic team.
The Ideal Candidate will have the following criteria:
- Strong organizational and multitasking skills to handle various HR tasks efficiently.
- Excellent communication skills, both verbal and written, to interact with staff and external stakeholders.
- Proficiency in HR software and tools.
- Familiarity with UAE labor laws and regulations.
- Experience in recruitment, onboarding, and employee relations.
- Understanding of payroll processing and employee benefits management.
- A team player with a collaborative and approachable attitude.
- High level of discretion and professionalism in handling sensitive information.
- Proactive problem-solving abilities and attention to detail.
- Ability to work in a fast-paced environment and manage deadlines effectively.
Liwa Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Successful candidates will be subject to police checks and professional reference checks.
- Qualifications: Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Experience: A minimum of 3 years of solid and demonstrable experience in HR roles, preferably within the educational sector.
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Franchise Hotel - HR Coordinator
Posted 8 days ago
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Job Description
_By clicking the apply button, you will be applying for a position with an independently owned and operated franchise hotel, not with IHG or its affiliates, and IHG will not be your employer_ .
**About Us**
At Holiday Inn ® Hotels & Resorts, our job is to bring the joy of travel to everyone. Starting with a warm, inviting welcome for all guests, whether traveling on business or for fun, enjoying a quick night, or relaxing for the week. We thrive on making our guests stays brighter, helping them create memories that will last a lifetime. Irresistible smiles are our specialty. We should know, we've been on our journey since 1952. So if you can help us spread the joy of travel to all, we'd love to give you a warm welcome to the Holiday Inn ® family.
**Holiday Inn Dubai Al Barsha** is looking for a detail-oriented and enthusiastic **HR Coordinator** to support our HR operations, nurture team culture, and be an integral part of our people-first environment. Perfectly located along the iconic Sheikh Zayed Road, **Holiday Inn Dubai Al Barsha** offers guests a seamless blend of modern hospitality and unbeatable access to the best of Dubai. Situated in the heart of **Al Barsha** , one of the city's most dynamic neighborhoods, the hotel is just minutes from **Mall of the Emirates** , **Jumeirah's Kite Beach** , and several of the world's leading attractions and entertainment destinations.
Whether you're here for business or leisure, our hotel offers **310 stylishly appointed rooms** , a selection of **vibrant food and beverage outlets** , and warm, attentive service that makes every stay memorable.
Enjoy effortless travel, enriching experiences, and everything you need to feel at home in the heart of Dubai.
**Your day to day**
**Working as a** **HR Coordinator,** **you will ensure all team members are trained and maintaining Holiday Inn's brand service style and behavior; you will ensure a smooth support to the HR operations and report to the Head of HR. You'll have ambition, talent, and some essential skills. We're seeking someone passionate about creating great guest experiences for this vital role.**
**A little taste of your day-to-day:**
+ **Support recruitment, onboarding, and colleague engagement activities.**
+ **Maintain HR records, payroll documentation, and colleague files.**
+ **Assist in coordinating training sessions and HR programs.**
+ **Handle colleague inquiries with professionalism and confidentiality.**
+ **Support HR projects, welfare initiatives, and engagement events.**
+ **Ensure compliance with company policies and UAE labor law.**
**What we need from you**
**Ideally, you'll have some or all of the following competencies and experience we're looking for:**
+ **Previous experience in Human Resources, preferably in hospitality.**
+ **Preferably with IHG brand experience.**
+ **Currently based in the UAE.**
+ **Strong organizational skills and attention to detail.**
+ **Good communication and interpersonal abilities.**
+ **Ability to maintain confidentiality and handle sensitive matters.**
**What we offer**
**We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life including a full uniform, impressive room discounts and some of the best training in the business.**
**Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.**
**IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well - both inside and outside of work - and through our myWellbeing framework, we are committed to supporting well-being in your health, lifestyle, and workplace.**
**So, join us and you'll become part of our ever-growing global family.**
**Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today and let's #GoFurtherTogether.**
**Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.**
**Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.**
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
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PRO and HR Coordinator
Posted 8 days ago
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Job Description
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
**Position:**
PRO and HR Coordinator
**Report to:**
Senior HR Manager - MEA
**Position(s) report to this job:**
NA
**Business / Site:**
Copeland MEA, Dubai
**Working location:**
Dubai
**Department:**
Human Resources
**Last update on:**
1 September 2025
**Job Purpose:**
The PRO & HR Coordinator will be responsible for managing all government relations/PRO Duties for the company. This role ensures compliance with JAFZA, MOHRE, and UAE labor regulations while supporting employees with visa, immigration, and benefits processes. The position also plays a key role in HR operations by handling employee records, benefits administration, leave management, and general HR support. The role requires strong organizational skills, attention to detail, and the ability to manage sensitive information with discretion.
**Key Responsibilities**
**Description of duties & activities**
1. **Government & JAFZA Relations (PRO Duties)**
+ Handle all JAFZA-related processes, including company license renewals, amendments, and updates.
+ Process employee visas, labor cards, Emirates IDs, and work permits in compliance with JAFZA and UAE government regulations.
+ Coordinate medical tests for new and renewed employees.
+ Assist employees with family visa applications, renewals, and cancellations.
+ Process JAFZA access cards (PIC/PAC/TAC).
+ Prepare and submit letters, applications, and documentation to government authorities when required.
+ Ensure compliance with WPS requirements.
+ Monitor changes in JAFZA and Free Zone policies and ensure company compliance.
+ Maintain effective liaison with JAFZA, Immigration, Labour Office, and other government entities; communicate updates to employees as necessary.
+ Support and facilitate government inspections and visits.
+ Support customs and port-related documentation when required.
+ Maintain tracking systems to ensure timely renewal of employee and company documents (visas, licenses, permits).
2. **Employee Benefits Administration**
+ Manage employee medical insurance enrollment, renewals, and cancellations; liaise with Total Rewards team, insurance providers and brokers for all MEA employees.
+ Administer life insurance coverage and maintain accurate employee benefit records.
+ Act as the primary point of contact for employees regarding insurance queries, claims, and benefits usage.
+ Support leave management processes (annual leave, sick leave, maternity/paternity leave), ensuring compliance with UAE labor law and company policies.
+ Maintain accurate and up-to-date benefits records and prepare reports for Total Rewards, HR and Finance.
3. **HR Administration Support**
+ Support onboarding by collecting employee documents, managing visa processing, and coordinating medical enrollment paperwork.
+ Draft HR correspondence including bank letters, employment certificates, NOCs, and other employee-related documentation.
+ Conduct employee verifications and assist with the preparation of employment offers (local contracts/Arabic versions).
+ Coordinate employee home leave ticket allowances.
+ Maintain HR records and employee files in compliance with legal and company requirements.
+ Coordinate mandatory employee medical checkups, renewals, and occupational health requirements.
+ Monitor overtime compliance and ensure alignment with UAE labor law.
+ Provide ad hoc HR administrative support including preparing reports, organizing HR initiatives, and supporting HR audits.
4. **Leave Management**
+ Coordinate with HRIS providers to resolve technical issues in the leave management system.
+ Maintain the leave calendar and update records in alignment with the Hijri calendar.
+ Adjust and maintain leave balances according to carryover and forfeit policies.
+ Generate and maintain leave and attendance reports.
5. **General & Compliance**
+ Ensure strict confidentiality of employee records and company documents.
+ Stay updated on UAE Labor Law, JAFZA regulations, and HR best practices.
+ Provide ad hoc administrative and HR support as required by management.
**Profile**
**Education and Professional Qualifications:**
+ Minimum 3-5 years' experience as a PRO in JAFZA or another UAE free zone.
+ Previous exposure to HR administration and benefits management preferred.
+ Bachelor's degree in Business Administration, HR, or related field (preferred).
+ Valid UAE driver's license (mandatory)
**Requirements and Attributes:**
+ In-depth knowledge of JAFZA regulations and UAE labor/immigration laws.
+ Strong administrative and organizational skills with high attention to detail.
+ Proficiency in MS Office applications (Word, Excel, Outlook).
+ Ability to work independently with minimal supervision.
+ Strong communication skills in English; Arabic is an advantage.
+ Professional demeanor and ability to interact confidently with government officials.
**Addition Information:**
Shift Duty
Outside Work ü
Overseas Travel ü ___%
**Health & Safety**
+ Recognise and accept HSE Roles & Responsibilities as defined in Copeland's Company Procedures.
+ Ensure effective leadership in HSE, leading by example and setting the direction for a successful health and safety program and creating a foundation for a positive safety culture.
+ Ensure effective management of HSSE risks and impacts. Report all hazards, incidents and Near Misses in line with the MEA Copeland HSE incident policy. Active involvement in the investigation of accidents, near misses, incidents and ill health where required.
+ Conduct all HSE training assigned to you as an employee
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Inclusion & Belonging**
At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.
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HR COORDINATOR | Abu Dhabi
Posted today
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We are looking for a dynamic HR Coordinator to join our client's team immediately.
Requirements:
- Strong experience handling labour workforce (300+ employees)
- Experience using industry-relevant HR portals
- WPS processing knowledge
- Hindi and English must be fluent
- Experience in the Real Estate industry will be an added advantage
Immediate joiners preferred
If you meet the above criteria, send your CV to ? or
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PRO and HR Coordinator
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Franchise Hotel - HR Coordinator
Posted today
Job Viewed
Job Description
Overview
At Holiday Inn Hotels & Resorts, our job is to bring the joy of travel to everyone. Starting with a warm, inviting welcome for all guests, whether traveling on business or for fun, enjoying a quick night, or relaxing for the week. We thrive on making our guests stays brighter, helping them create memories that will last a lifetime. Irresistible smiles are our specialty. We should know, we’ve been on our journey since 1952. So if you can help us spread the joy of travel to all, we’d love to give you a warm welcome to the Holiday Inn family.
Holiday Inn Dubai Al Barsha is looking for a detail-oriented and enthusiastic HR Coordinator to support our HR operations, nurture team culture, and be an integral part of our people-first environment. Perfectly located along the iconic Sheikh Zayed Road, Holiday Inn Dubai Al Barsha offers guests a seamless blend of modern hospitality and unbeatable access to the best of Dubai. Situated in the heart of Al Barsha , one of the city’s most dynamic neighborhoods, the hotel is just minutes from Mall of the Emirates , Jumeirah’s Kite Beach , and several of the world’s leading attractions and entertainment destinations.
Whether you're here for business or leisure, our hotel offers 310 stylishly appointed rooms , a selection of vibrant food and beverage outlets , and warm, attentive service that makes every stay memorable.
Enjoy effortless travel, enriching experiences, and everything you need to feel at home in the heart of Dubai.
ResponsibilitiesWorking as an HR Coordinator , you will ensure all team members are trained and maintaining Holiday Inn’s brand service style and behavior; you will ensure a smooth support to the HR operations and report to the Head of HR. You’ll have ambition, talent, and some essential skills. We’re seeking someone passionate about creating great guest experiences for this vital role.
A little taste of your day-to-day:
- Support recruitment, onboarding, and colleague engagement activities.
- Maintain HR records, payroll documentation, and colleague files.
- Assist in coordinating training sessions and HR programs.
- Handle colleague inquiries with professionalism and confidentiality.
- Support HR projects, welfare initiatives, and engagement events.
- Ensure compliance with company policies and UAE labor law.
Ideally, you’ll have some or all of the following competencies and experience we’re looking for:
- Previous experience in Human Resources, preferably in hospitality.
- Preferably with IHG brand experience.
- Currently based in the UAE.
- Strong organizational skills and attention to detail.
- Good communication and interpersonal abilities.
- Ability to maintain confidentiality and handle sensitive matters.
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life including a full uniform, impressive room discounts and some of the best training in the business.
Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our myWellbeing framework, we are committed to supporting well-being in your health, lifestyle, and workplace.
So, join us and you’ll become part of our ever-growing global family.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the "Apply" button. Start your journey with us today and let's #GoFurtherTogether.
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HR Coordinator / Team Assistant
Posted 16 days ago
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Job Description
We are seeking a motivated and multi-task orientated HR Coordinator for our international investment client based in Dubai. The role will report directly into the HR Manager and support the wider team with all administrative tasks and employee queries. It is vital that you have a strong work ethic and be a team orientated individual as this is an extremely busy and heavily administrative role. Therefore candidates are required to be able to prioritise their own workload with ever changing deadlines. This is a growing and highly stable firm, producing outstanding results in their sector. This is a particular busy period for the organisation as they have recently completed several acquisitions, and the HR Manager now manages over six countries and their teams and has international priorities, hence this role will focus particularly on the local office HR coordination and adhoc projects. The role will include administration of payroll and compensation and benefit packages and composing and issuing standard letters, such as salary certificates and employee requests. You will also be involved in recruitment processes and be the first point of contact for HR enquiries and questions and therefore, you must be able to manage these effectively and within the appropriate timescales given. There will also be overall responsibility for the maintenance of departmental records, including highly confidential information and assistance with HR reports. Additionally, there will be an element of administrative support to the investment team, as and when required. To be successful in this role you should possess at least 2 years’ experience in a similar HR support function and be fully flexible to work across several disciplines. Those with HR qualifications are especially highly desirable, alongside strong knowledge of current UAE and regional labour laws. Strong MS Office skills and English spoken and written skills to native standard are required. This is a fantastic environment where a strong work ethic and a can-do attitude are required to assist this very busy HR Manager. However, as a consummate HR professional, you will have a strong mentor to guide and support your HR career aspirations.
Requirements
To be successful in this role you should possess at least 2 years’ experience in a similar HR support function and be fully flexible to work across several disciplines. Those with HR qualifications are especially highly desirable, alongside strong knowledge of current UAE and regional labour laws. Strong MS Office skills and English spoken and written skills to native standard are required. This is a fantastic environment where a strong work ethic and a can-do attitude are required to assist this very busy HR Manager. However, as a consummate HR professional, you will have a strong mentor to guide and support your HR career aspirations.
About the company
Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.
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