82 Private Services jobs in the United Arab Emirates
Executive/Personal Assistant
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About Airalo
Alo! Airalo is the world’s first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .
About you
We hope that you care deeply about the quality of your work, the intrinsic worth of tasks, and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being — and staying — authentic, honest, positive, and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail, and love to get your hands dirty. You are cognizant, tolerant, and welcoming of vulnerabilities and cultural differences.
About the Role
Position : Full-time / Employee
Location: Remote-first
Benefits: Health Insurance, work-from-anywhere stipend, annual wellness & learning credits, annual all-expenses-paid company retreat in a gorgeous destination & other benefits
We're looking for an experience Executive Assistant to work closely with our CEO. This pivotal role is perfect for someone who excels in a dynamic, fast-paced, and high-growth environment. Based in Dubai, you'll be instrumental in optimizing our CEO's effectiveness and ensuring seamless operations. We're looking for someone with an uncanny ability to anticipate needs; someone who can proactively identify solutions.
Your contributions will directly enable our CEO to concentrate on critical big-picture goals, global expansion, and innovative new initiatives. Our ideal candidate has outstanding organizational skills, impeccable communication, and the capacity to work autonomously with the utmost discretion and confidentiality within our diverse international team.
Responsibilities Include but are not limited to:- Manage and optimize a dynamic and complex calendar for our CEO, including scheduling meetings, appointments, and events across multiple time zones.
- Manage both work and personal commitments
- Resolve scheduling conflicts, and ensure our CEO is thoroughly prepared and briefed for all commitments.
- Oversee our CEO's inbox, drafting, reviewing, and dispatching emails and other correspondence on their behalf.
- Act as a central liaison for internal and external stakeholders, maintaining professional and clear communication.
- Identify potential issues and develop effective solutions, often anticipating challenges before they arise.
- Demonstrate flexibility and resilience in managing diverse demands and unexpected situations calmly and effectively.
- You'll need at least 7+ years of experience as an Executive Assistant, supporting top-level executives.
- You'll have a proven track record of managing complicated global schedules, really showing off your organisational skills
- Experience working with teams from different cultures and time zones is a big plus Fantastic written and verbal communication skills in English
- You'll be a whiz with Google Workspace, Slack and Notion, or can pick up new tech quickly
- Great people skills – you'll be able to build trust and good relationships with anyone, anywhere.
- Fluency in Arabic is required
If you are interested in this role, please apply via the link
By applying, you acknowledge and agree that, in case of successful application, Airalo may request to run background checks as a condition for entering into an agreement with you. Rest assured that these checks will only occur upon your prior consent and at the end of the selection process, and will be strictly limited to what is allowed under the laws that are applicable to you. All data that you share or that we collect in connection with such checks will be processed in accordance with our Privacy Policy, available here .
We sincerely thank all applicants in advance for submitting their interest in this opportunity. Airalo is an equal-opportunity employer and values diversity, equity & inclusion. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to providing reasonable accommodations upon request for individuals with disabilities throughout our job interview process.
#J-18808-LjbffrExecutive Assistant
Posted 8 days ago
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25WD89912
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
**Responsibilities**
**Executive Support:**
+ Manage calendars, schedule meetings, and coordinate travel arrangements.
+ Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
+ Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
+ Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
+ Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
+ Create presentations, region-wide communications, and maintain organization charts
+ Act as a gatekeeper and point of contact in the Dubai office
+ Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
+ Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
+ Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.
**Contingent Workforce Management:**
+ Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.
+ Raise purchase orders, verify invoices, and process payments for CW costs and expenses.
+ Track approved costs, manage compensation updates, and liaise with hiring agencies.
+ Serve as the primary point of contact between Autodesk and hiring agencies.
**Procurement:**
+ Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.
+ May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.
+ Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.
**Finance:**
+ Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
+ Work with FBP to track opex, assess and secure future budgets, and submit payments on time.
+ Support the tax team to obtain the signed finance reports and submit them as needed.
**Minimum Qualifications**
+ Bachelor's degree in business administration, HR, or related fields
+ 6+ years' experience supporting senior executives in a fast-paced, multinational environment
+ Exceptional time management, organizational, and multitasking skills.
+ Willing to adapt to a rapidly changing environment and new processes and responsibilities
+ Proven ability to work under pressure, communicate effectively, and meet deadlines
+ Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
+ Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
+ Able and willing to travel to events or internal meetings, locally and internationally as required
+ Due to our globally distributed team, you may occasionally work outside of normal business hours
+ Discreet and experienced in handling sensitive and confidential information.
**The Ideal Candidate**
+ Takes initiative and is a self-starter who thrives with minimal supervision
+ Excels at managing complex projects and delivering results both independently and collaboratively
+ Enjoys building positive working relationships across all levels and geographies
+ Highly organized, detail-driven, and capable of juggling multiple responsibilities
+ Embraces change, learns quickly, and adapts well to dynamic environments
**Learn More**
**About Autodesk**
Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
**Salary transparency**
Salary is one part of Autodesk's competitive compensation package. Offers are based on the candidate's experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
**Diversity & Belonging**
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: you an existing contractor or consultant with Autodesk?**
Please search for open jobs and apply internally (not on this external site).
Executive Assistant
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At Al Haktur IT Solutions , we believe that strong organization and professional support drive business success. We are currently seeking a highly organized and proactive Executive Assistant to join our dynamic team in Dubai . The ideal candidate will provide administrative and executive support to senior management, ensuring smooth day-to-day operations and effective coordination across departments.
Key Responsibilities- Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare reports, presentations, and confidential documents with accuracy and professionalism.
- Coordinate travel arrangements, hotel bookings, and itinerary management for executives.
- Act as a point of contact between executives, staff, and external partners.
- Maintain organized records, files, and confidential information.
- Assist in preparing meeting agendas, recording minutes, and following up on action items.
- Manage office supplies, vendor communication, and general administrative duties.
- Support project coordination, event planning, and internal communications.
- Handle sensitive information with discretion and professionalism.
- Bachelor’s degree in Business Administration or related field.
- 2–4 years of experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to prioritize tasks and maintain confidentiality.
- Professional demeanor and a high level of attention to detail.
At Al Haktur IT Solutions , we value efficiency, dedication, and trust. Joining our Dubai office as an Executive Assistant means becoming part of a team that thrives on collaboration, precision, and excellence in supporting organizational success.
#J-18808-LjbffrExecutive Assistant
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Abu Dhabi, United Arab Emirates | Posted on 10/03/2024
We are seeking an experienced Executive Assistant to support the senior management team of an investment firm in Abu Dhabi. The ideal candidate will have exceptional communication and presentation skills, along with excellent knowledge of Microsoft Office (especially PowerPoint and Excel) and AI tools to streamline processes and enhance productivity. This role requires professionalism, confidentiality, and a proactive attitude, ensuring that the executive team’s time and energy are focused on high-level strategic decisions.
Key Responsibilities:
- Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
- Prepare, review, and edit documents, presentations, and reports using Microsoft Office (PowerPoint, Excel, Word) and AI tools for internal and external use, ensuring a high standard of accuracy and professionalism.
- Act as the point of contact between the executive team and internal/external stakeholders, ensuring smooth communication and follow-ups on action items.
- Manage confidential information with integrity and discretion.
- Assist in organizing events, conferences, and meetings, ensuring all logistical arrangements are handled efficiently.
- Conduct research, prepare briefings, and provide timely updates to executives on relevant business and market information.
- Liaise with other departments to support the executive team in decision-making processes.
Qualifications & Skills:
- Bachelor’s degree in Business Administration or a related field.
- 5+ years of experience as an Executive Assistant, preferably in the investment or financial services sector.
- Excellent verbal and written communication skills in English (Arabic is a plus).
- Strong organizational skills with the ability to prioritize and manage multiple tasks.
- Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), with advanced knowledge of AI tools being critical for creating high-quality presentations and optimizing workflows.
- Demonstrated ability to work under pressure and meet deadlines.
- Professional appearance and demeanor, with excellent interpersonal skills.
- Attention to detail and ability to maintain confidentiality.
- Competitive salary and performance-based bonuses.
- Health insurance and other benefits as per UAE labor law.
- Opportunities for career development within a dynamic investment environment.
Executive Assistant
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Dubai, United Arab Emirates | Posted on 09/15/2025
We are seeking a bright, capable, and self-drivenExecutive Assistant to work directly with the Managing Director of adynamic, growing company. This is a high-responsibility role suited for someonewho thrives in a professional environment, learns quickly, and takes pride inworking independently while keeping operations running smoothly.
Key Responsibilities
- Provideexecutive-level support and act as a trusted right hand to the ManagingDirector
- Managecalendars, scheduling, and confidential correspondence with precision
- Prepareand process invoices, packing lists, delivery advice, transfer ofownership, and shipping documentation
- Maintainaccurate financial records using QuickBooks and assist with basicaccounting tasks in coordination with an external accounting agency
- Coordinate logistics for deliveries, meetings, and travel arrangements
- Liaisewith clients, vendors, and business partners professionally andefficiently
- Assistwith videography and content tasks when needed (preferred but notmandatory)
Qualifications & Skills
- Minimum3 years’ experience in a similar executive or personal assistant role
- Intelligent,fast learner with a proven ability to work independently and handlemultiple priorities
- Experiencewith QuickBooks and strong understanding of business documentationworkflows for international shipping
- Backgroundin logistics or accounting is a strong advantage
- Highlevel of discretion and ability to work closely with senior leadership
- Videography/editingskills are a plus but not essential
What We Offer
- Aprofessional, respectful, and empowering work environment
- Directexposure to senior-level decision-making and business operations
- Opportunityto grow with a boutique, fast-moving company where your contributionsmatter
Executive Assistant
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Executive Assistant
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Wanna join the adventure?
We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.
You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.
If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.
About this Role:- Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
- Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
- Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
- Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
- Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
- Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
- Handle sensitive information with the highest level of confidentiality and professionalism
- Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times
- Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills in English. Arabic is a plus
- High level of discretion, integrity, and trustworthiness
- Strong problem-solving ability and resourcefulness in high-pressure situations
- Comfortable managing both professional and personal tasks in a blended role
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools
Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.
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Executive Assistant
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Executive Assistant
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We are seeking a proactive and highly organized Executive Assistant to support senior management with day-to-day operations, scheduling, communication, and administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities efficiently.
Responsibilities and Duties
- Manage and optimize the CEO’s daily schedule, including proactive calendar management, meeting coordination, and prioritization of urgent tasks.
- Prepare high-quality reports, presentations, meeting agendas, minutes, and follow-up communications.
- Act as a strategic gatekeeper and liaison between the CEO, internal teams, clients, external stakeholders, and partners.
- Maintain strict confidentiality and manage sensitive information with the utmost discretion.
- Support project management workflows, ensuring deadlines are met and critical tasks are followed through.
- Draft professional communications and correspondence on behalf of the CEO.
- Organize complex travel arrangements, visas, itineraries, and accommodation.
- Assist with operational initiatives across YAZ Media’s business growth, marketing, production, and new client acquisition activities.
- Coordinate with suppliers, service providers, and key business contacts.
- Monitor and manage follow-ups with legal matters, financial collections, contracts, and vendor relations.
- Personal Assistance.
- Manage the CEO’s personal schedule, appointments, and errands to ensure seamless integration between personal and professional commitments.
- Handle personal travel bookings, reservations, and logistics.
- Assist with family-related coordination, including events, schedules, and administrative support.
- Oversee personal purchases, household arrangements, and ad-hoc requests.
- Provide discreet and reliable support to ensure the CEO remains focused on high-impact priorities.
- Proactively anticipate the CEO’s needs and prepare materials, briefings, and insights in advance.
- Help build and maintain internal playbooks, processes, and systems for better delegation and workflow optimization.
- Assist in tracking key metrics, team performance, and project progress.
- Provide light-touch research and preparation for meetings, negotiations, and strategic discussions.
- Support the onboarding of new hires, partners, and service providers.
Preferred Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role, ideally supporting a CEO, founder, or executive team.
- Strong organizational and multitasking abilities with an anticipatory mindset.
- Excellent written and verbal communication skills (English required; Arabic is a strong advantage).
- Tech-savvy: proficient in Google Workspace, productivity tools, calendar management platforms, and project management software.
- Absolute discretion and ability to handle sensitive information with professionalism.
- Proactive, solutions-oriented thinker with sharp attention to detail.
- Ability to thrive in a fast-paced, high-growth environment and manage shifting priorities.
- Based in Dubai, with flexibility for occasional travel and extended hours, as needed.
- Professional presentation and strong interpersonal skills.
Executive Assistant
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We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.
Tasks- Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with special projects and events, ensuring all logistics are handled efficiently.
- Maintain and update filing systems, databases, and records, both electronic and physical.
- Liaise with internal and external stakeholders, building and maintaining positive relationships.
- Perform other administrative duties as assigned to support the executive team.
- Bachelor’s degree or equivalent experience in business administration or a related field.
- Proven experience as an executive assistant or in a similar administrative role.
- Excellent written and verbal communication skills in English (Arabic or German is a plus).
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team, demonstrating initiative and reliability.
- High level of professionalism, discretion, and confidentiality.
- Flexibility and adaptability to changing priorities and demands.