What Jobs are available for Procurement Coordinator in the United Arab Emirates?

Dubai, United Arab Emirates | Posted on 08/19/2025

• Serve as the first point of contact for the office, managing correspondence, phone calls, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt.
• Ensure the office environment is tidy, functional, and professionally maintained.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Proactively contact suppliers to request current pricing, catalogs, and product information.
• Collect, organize, and maintain a database of supplier quotes, lead times, and terms & conditions.
• Assist in the initial stages of the procurement process by gathering and comparing supplier data.
• Build and maintain positive relationships with vendor contacts.
• Track and update price changes and communicate them to the relevant internal teams.

• Develop and maintain a systematic filing system for both digital and physical records.
• Organize internal data (e.g., sales reports, inventory lists, customer information) into accessible and logical formats.
• Input and update data into company databases and CRM/ERP systems with a high degree of accuracy.
• Generate basic reports and summaries from collected data as requested by management.
• Ensure data integrity and confidentiality is upheld at all times.

• Provide administrative support to other departments as needed.
• Assist with the onboarding process for new employees (setting up desks, supplies, etc.).
• Help in the planning and execution of company events or meetings.

Experience & Skills: Minimum of 2-3 years of experience in an administrative, coordinator, or office support role. Experience with vendor or procurement liaison is a significant plus.

Communication Skills: Exceptional verbal and written communication skills. Must be professional and confident in reaching out to suppliers via phone and email.

Organizational Skills: Superior organizational and time-management skills with the ability to prioritize tasks and multitask effectively in a fast-paced environment.

Tech Savvy: High proficiency in Zoho CRM & Microsoft Office Suite (especially Excel for data organization and Word for document creation).

Data Management: Strong ability to work with data: collecting, inputting, organizing, and generating simple reports. Experience with database software is desirable.

Attention to Detail: Meticulous attention to detail and a commitment to accuracy in all tasks, from data entry to correspondence.

Proactive & Resourceful: A self-motivated individual who can work independently, anticipate needs, and solve problems without constant supervision.

Discretion: Ability to handle sensitive and confidential information with integrity.

Supply Chain Specialist (Supply Chain Management)

Company :

Boeing Aerospace Middle East Limited, United Arab Emirates

This position is for a C-17 Field Operations supply chain specialist to support C-17 operations based in Abu Dhabi in the United Arab Emirates .

This is a very dynamic, operationally focused position supporting the UAE strategic airlift capability. Boeing has supply chain responsibility for C-17 parts and is required to achieve key performance indicators (KPI’s) as outlined in our Performance Based Logistics contract. Therefore, we require a highly energetic, skilled professional to fill this position.

Position Responsibilities :

The main responsibilities will include, but are not limited to :

• Enter, track and monitor customer orders, deliveries and returns using appropriate IT systems.
• Apply a good knowledge of dangerous goods procedure and IATA regulations.
• Monitor material location and take proactive measures to perform redistribution and stock rotation where necessary.
• Monitor supply chain data to ensure defined reorder points and demand quantities are met.
• Process material returned for repair by the customer and obtain necessary base passes for the movement of materiel.
• Coordinate and process documentation associated with repair items to monitor the movement of assets and components through the repair cycle.
• Work with our shipping agent to expedite inbound and outbound shipments.
• Respond to customer inquiries and coordinate delivery problem resolution.
• Act as customer liaison when required to ensure smooth running of the supply support program.
• Complete all necessary receipting and acceptance procedures for equipment.

Basic Qualifications (Required Skills / Experience)

• Arabic speaking required.
• Recognized Logistics or Supply qualification and typically 3 or more years' experience in Aerospace and Defense supply chain or an equivalent combination of education and experience preferred.

Preferred Qualifications (Desired Skills / Experience)

• Field experience supporting airlift highly desirable. Experience working with Boeing GOLD and Warehouse on Web (WOW) Supply systems, and with international customers would be an advantage.
• Mechanical Handling Equipment experience is desirable. Familiarity with the Arabic language and culture preferred.

This position does not offer relocation or visa sponsorship support.

Successful candidates should expect to work flexible hours, a roster or shift including weekend work as appropriate to meet customer needs.

This requisition is for an international, locally hired position in Abu Dhabi, United Arab Emirates. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable UAE law. Employment is subject to the candidate's ability to satisfy all UAE labor and immigration formalities.

Language Requirements :

Not Applicable

Education : Not Applicable

Relocation :

Relocation assistance is not a negotiable benefit for this position.

Security Clearance :

This position does not require a Security Clearance.

Visa Sponsorship :

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift :

Shift Worker (United Arab Emirates)

Responsible for providing administrative support to the supply chain team through the timely creation of purchase orders and communication with various departments and third parties as required.

• Review purchase requisitions (PR), budget for each line item and convert them into the purchase order (PO).
• Communicate POs to suppliers and follow up to get PO acceptance/acknowledgment.
• Assist in creating goods received note (GRN) against IRN and/or confirmation of fulfillment made by Enerflex representatives.
• Distribute accounts payable invoices to the procurement & expediting team for verification and approval for payment.
• Performs data entry as needed, sets up and maintains an electronic filing system for documentation by specific job/project.
• Gather, sort, and distribute incoming and outgoing mail within the department.
• Comply with all Enerflex HR, Quality, HSE, and all the Company policies, procedures, processes, work instructions and guidelines.
• Perform all other duties as assigned by Supervisor / Manager.

• Minimum High school diploma or equivalent.
• Minimum two years of experience in an administrative job.
• Proficiency in MS Office. ERP is a plus.
• Experienced with various types of office equipment, copier, scanner, etc.
• Organization and priority setting skills.
• Good communication and listening skills.
• Ability to work under pressure and in a diverse, matrix and dynamic environment.

• Flexibility is required.

Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.

Overview

We are seeking an experienced Supply Chain professional to deliver an introductory training session for students exploring career pathways.

Topic: Supply Chain Manager – General Overview

Provide participants with a broad awareness of the Supply Chain Manager role, including:

• An introduction to the role and its key responsibilities
• Strategies to succeed in the supply chain field
• Professional certifications that support career growth (e.g., APICS, CIPS, or other relevant options) (Note: This is not a certification training, only a general overview to guide career direction)

Location: On-site delivery (Sharjah)

Language: English (Arabic is an advantage, not mandatory)

• Bachelor’s degree (Master’s preferred) in Supply Chain Management, Logistics, Operations, or related field
• Professional certifications such as APICS, CIPS, CSCP, or equivalent (preferred)
• Proven professional experience in supply chain, logistics, or operations management
• Prior teaching, training, or facilitation experience is highly desirable
• Ability to prepare and deliver engaging content tailored to a mixed audience
• Must be available in UAE and ready to take a 1 day classroom based workshop during a weekday.

Please apply with your latest CV if you fulfill all above requirements.

• Collect, analyze, and report sales-related data to enhance overall sales productivity for the currently assigned Export Area II (KSA, Kuwait, Lebanon, Jordan, and Egypt) extendable to other GCC sales territories, not limited to these countries.
• Manage internal sales duties, including coordination, supply chain, and partner requests.
• Coordinate sales reporting, forecasting, costing, and track quotations/offers in ERP/CRM systems.
• Approve warranties, samples, and verify pricing/product availability.
• Analyze sales performance to assess profitability and margins.

Collaborate with sales managers and commercial teams on forecasts, payments, and orders.

Prepare product checklists, SKU forecasts, submittals, and monthly sales reports.

Implement approval processes based on GP%, customer payments, and order deviations.

Validate sales orders, coordinate with suppliers, and manage warehouse dispatch.

Prepare shipping documents and ensure compliance with destination country regulations.

Arrange shipments, negotiate freight, and handle COO/invoice legalization.

Update the sales analysis report on monthly basis considering partners in Export Area II.

Track orders, update customers, and follow up on customs clearance.

Manage purchase requisitions, freight estimates, and Proforma Invoices.

Handle freight claims, customer complaints, and vendor invoice submissions.

Provide backup support in sales coordination, supply chain, and invoicing during high workload or colleague absence.

Manage WDF warranty defect forms, including processing and coordination with internal teams and customers.

Support OVS and CRM data entry and maintenance.

Consolidate, monitor, and update sales backlog and quotation trackers, analyzing SAP and CRM data for reporting.

• Bachelor’s degree in Business Administration or Engineering
• 5 years relevant experience in sales (Internal /Back office support) & supply chain coordination.
• With Engineering analytic skills and product knowledge
• Well versed with MS office applications - Excel, Word and Power Point

Proficient in ERP systems, including SAP Business One, and CRM -Sales Cloud, among others.

Excellent in English written and verbal communication skills

Please email your CV/resume at