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Showing 2 Production Assistant jobs in the United Arab Emirates
Assistant Production Manager
Posted today
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Job Description
Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest-growing beauty brands. As a company, we are fueled by purpose, which allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!
Summary: We are looking for a highly organized and motivated Assistant Production Manager with experience working in-house or within an agency; managing commercial video and/or photo campaigns, beauty photoshoots, and social content. You should be used to working in a fast-paced environment, and motivated to work as part of an in-house Production team to create content that will be used across traditional and digital platforms. You’ll be part of a close-knit team, managing requests from the global marketing team and social team, as well as any other departments, in-house, meeting all cross-functional content requirements.
You must be comfortable communicating and negotiating with multiple suppliers and also have the ability to juggle multiple projects at the same time.
Please note that this role is a 12-month fixed-term contract.
Essential Duties and Responsibilities:
- Pre-Production Planning: Assist in scheduling shoots, booking talent, securing locations, applying for shoot permits, and managing call sheets.
- On-Set Coordination: Oversee shoot logistics on shoot days, from equipment and product setup to ensuring the crew is looked after and ready to roll.
- Finance: Maintain budget/cost tracker, liaise with finance to ensure freelancer/vendor payments are on track, including petty cash, and credit card reconciliations.
- Administration/Documentation: Maintain accurate production records, including release form trackers, Pos, and New vendor trackers.
- Inventory Planning: Monitor stock levels and coordinate replenishment orders in collaboration with supply chain and demand planning teams.
- Vendor & Talent Liaison: Communicate with freelancers, agencies, models, and glam teams to ensure correct documents are compiled for new vendor setup.
- Team Coordination: Coordinate internal production teams, including videographers, editors, and motion graphic designers, to ensure seamless workflow and project execution.
- Client Liaison: Act as the primary point of contact for internal stakeholders, maintaining clear communication and managing expectations throughout the production process.
- Problem-Solving: Identify potential production challenges and proactively develop solutions to ensure smooth project execution.
- Post Production Support: Collaborate with the post-producer to ensure timely and high-quality completion of all projects.
- Experience: 3-5 years of experience in production management, preferably within an agency or in-house at a similar brand.
- Technical Skills: Proficiency in production tools and software, including project management tools and video production equipment.
- Organizational Skills: Exceptional organizational and time-management skills with the ability to handle multiple projects simultaneously.
- Communication: Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and stakeholders.
- Creativity: A keen eye for detail and a strong creative vision, with the ability to bring ideas to life through multimedia content.
- Problem-Solving: Strong analytical and problem-solving abilities, with a proactive approach to addressing challenges.
- Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing project requirements and deadlines.
- Education: A Bachelor’s degree in Film Production, Media Studies, Communications, or a related field is preferred.
- Monthly “Self Love Days” – at company discretion
- Premium Medical/Dental/Vision coverage for employee plus dependents
- Monthly coaching sessions with our in-house Success Coach
- Employee discounts on all Huda Beauty products
- Quarterly product gifting
Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status.If you needreasonable accommodations at any point in the application or interview process, please let us know.
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Purchase Assistant - Indirect (Production)
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Job Description
We are looking to hire a purchase assistant accountable for facilitating all aspects of outsourcing and component development for new products and parts, while delivering comprehensive support for day-to-day operations within FZE Purchasing.
Job Purpose
- Accountable for facilitating all aspects of outsourcing and component development for new products and parts, while delivering comprehensive support for day-to-day operations within FZE Purchasing.
- Procurement Strategy & Local Purchasing Support: Contributed to local purchasing operations by implementing procurement strategies and contingency plans aligned with departmental and organizational objectives.
- Operational and Documentation Management: Maintained comprehensive records related to outsourcing clearances, price changes and approvals, supplier onboarding and changes, tool agreements, purchase orders, AMC documentation, and non-inventory procurement. Ensured timely GR processing and invoice handover to Finance with proper tracking.
- Cross-Functional Coordination: Collaborated with Design, R&D, QA, and suppliers to align procurement plans and drive cost optimization across sourcing activities.
- Vendor and ERP Management: Supported timely procurement of new buy parts and ensured accurate ERP updates for vendor pricing and standard costs. Managed vendor onboarding, approvals, and documentation in D365, including VTA updates, price logs, and quarterly price revisions.
- Cost Analysis and Negotiation: Led supplier negotiations to secure optimal pricing and terms. Conducted cost analysis, benchmarking, and scenario evaluations to support cost reduction initiatives.
- Compliance and Governance: Ensured adherence to GPP compliance standards and supported internal audits and policy alignment.
- Tooling and Non-inventory Procurement Oversight: Monitored tooling records, facilitated tool agreement approvals and payments, and tracked overdue non-inventory purchase orders.
- Technical Documentation Compilation: Compiled detailed technical specifications and catalogues for outsourced and re-sourced products based on part descriptions.
- Performance and KPI Support: Provided comprehensive support to achieve departmental KPIs through proactive engagement in procurement and operational activities.
Job Dimensions
- Scope of Procurement Activities: Oversees outsourcing and component development for new products and parts, supporting both strategic and operational procurement functions within FZE Purchasing.
- Cross-Functional Engagement: Interfaces with internal teams including Design, R&D, QA, and external suppliers to ensure alignment of procurement strategies with product development goals.
- Vendor Base Management: Manages onboarding, documentation, and performance tracking of local and international suppliers, ensuring compliance with ERP systems and pricing protocols.
- Documentation Volume and Accuracy: Responsible for maintaining extensive procurement records, including purchase orders, tool agreements, supplier approvals, and technical specifications.
- ERP System Utilization: Ensures accurate and timely updates in D365 for vendor pricing, standard costs, and procurement transactions.
- Financial Impact: Drives cost optimization through supplier negotiations, cost analysis, and benchmarking, contributing to overall budget efficiency.
- Compliance Oversight: Ensures procurement activities adhere to GPP standards and internal audit requirements, supporting governance and risk mitigation.
- Tooling and Non-Inventory Spend: Monitors tooling agreements and non-inventory procurement, ensuring timely approvals and payment tracking.
- Performance Metrics Contribution: Actively supports the achievement of departmental KPIs through strategic sourcing, operational efficiency, and documentation accuracy.
Key Accountabilities
These will include:
- Strategic Procurement Execution
- Outsourcing and Component Development
- Operational Efficiency and Documentation Control
- Cross-Functional Collaboration
- Vendor and ERP System Management
- Cost Optimization and Supplier Negotiation
- GPP Compliance
- Tooling and Non-Inventory Procurement Records
- Technical Documentation Compilation
- Performance Monitoring and KPI Achievement
Qualifications, Experience & Skills
Engineering Graduate (Mechanical/Electrical)/ Diploma In Mechanical Engineering with 4 to 5 years' experience in sourcing/development function in Manufacturing company.
4-5 years in sourcing/purchasing associated experience in a Manufacturing Company.
Job-Specific Skills:
Knowledge of ERP system and computers - Proficiency in MS Office.
Communication Skill.
Comply with all Company policies and procedures and maintain confidentiality of information relating to the company's business and staff.
Lucy Group Ltd is an equal opportunities employer and welcomes applications from all qualified candidates.
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