1 282 Program Coordination jobs in the United Arab Emirates

Job Role:

1. This role involves maintaining a professional and courteous demeanor, demonstrating independence and maturity.
2. Respond to queries in person or via digital communication channels.
3. Screen documents, schedule meetings, and coordinate conference calls.
4. Manage daily, weekly, and monthly agendas; arrange new appointments and meetings.
5. Exhibit boldness and an open-minded attitude.
6. Demonstrate excellent written and verbal communication skills.
7. Possess a strong command of the English language and expertise in preparing email correspondence.
8. Logistics experience is highly valued.
9. Be proficient in documentation.

Additional Information:

Visa and health insurance are provided as part of our benefits package.

Please note that only female candidates will be considered.

We are seeking a highly skilled and organized Executive Secretary to provide administrative support to our CEO.

• Answer phone calls and emails, taking messages in a timely manner.
• Take accurate and comprehensive notes during meetings, ensuring all details are captured.
• Draft, format, and edit reports, documents, and presentations with precision and attention to detail.
• Maintain databases and keep records up-to-date, guaranteeing accuracy and accessibility.
• Liaise with internal departments, answer calls, and make travel arrangements as needed.
• Manage internal and external correspondence, ensuring prompt responses and follow-ups.
• Copy, scan, and fax documents efficiently, adhering to confidentiality guidelines.
• Prepare facilities for scheduled events and arrange refreshments when required.
• Observe best business practices and etiquette at all times.
• Maintain confidentiality and handle sensitive information with discretion.

• Certification in secretarial work, office administration, or related training is an asset.
• 2-3 years of experience as a personal assistant would be beneficial.
• Extensive experience in creating documents and spreadsheets using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, record-keeping, and organizational skills are essential.
• Able to manage internal and external correspondence effectively.
• Working knowledge of printers, copiers, scanners, and fax machines is necessary.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills are required.

Support Officer

We are seeking a detail-oriented and organized individual to provide administrative support to our team.

The successful candidate will be responsible for managing daily office needs and general administrative activities, including making travel and meeting arrangements, preparing reports, and maintaining filing systems.

• Provide administrative support to managers and employees
• Manage daily office operations and tasks
• Coordinate travel and meeting arrangements, prepare reports, and maintain filing systems

• Proven experience in administration or a related field
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint)
• Excellent time management skills, attention to detail, and problem-solving skills
• High School degree; additional qualification as an Administrative Assistant or Secretary will be beneficial

Administrative Support Officer

• Provide administrative support to management teams
• Ensure smooth operation of the office

• Excellent communication skills
• Attention to detail
• Ability to prioritize tasks effectively

Competitive compensation package and opportunities for career growth and professional development

The ideal candidate should be a highly organized and people-oriented individual with excellent multitasking skills.

1. Coordinate meetings, strategic activities, calendar appointments, professional communication, and public relations for the Board of Directors.
2. Draft letters, reports, proposals, and communicate effectively with prospects.
3. Ensure confidentiality in all job duties.
4. Prioritize multiple tasks seamlessly with excellent attention to detail.
5. Prepare and disseminate memos and documents.
6. Support colleagues by planning and distributing information.
7. Answer calls and respond competently with the office staff.
8. Improve office systems and manage filing.
9. Meet and greet visitors at all levels of seniority.
10. Handle incoming phone calls and emails, often corresponding on behalf of the Board of Directors.
11. Conduct background research and present findings to the Board of Directors.
12. Produce documents, briefing papers, reports, and presentations for the Board of Directors.
13. Take minutes of meetings or hearings and prepare the final document to be circulated.

A Bachelor's/Master's degree from an accredited university is required. At least 5 years of hands-on experience is preferred. Excellent verbal and written professional communication skills in English are necessary. Advanced proficiency in MS Office tools is expected. Timely completion of assignments and excellent problem-solving skills without assistance are desirable. Detail-oriented individuals with excellent research skills are encouraged to apply. Ability to handle a fast-paced environment and flexibility in adapting to various cultures are also essential.

Long-term employment with a tax-free salary, medical insurance, free tuition for employees' children in group-affiliated schools, and other benefits in accordance with UAE labor laws.

Job Title: Administrative Support Professional

This role is designed to provide administrative support to staff members, ensuring their productivity and efficiency. The successful candidate will be responsible for carrying out a range of tasks, including providing clerical supplies, sorting and distributing mail, delivering messages, and maintaining accurate records.

1. Furnish workers with necessary office supplies.
2. Sort, distribute, and collect incoming and outgoing mail.
3. Deliver oral or written messages to staff members and visitors.
4. Collect and distribute paperwork between departments.
5. Mark, tabulate, and file articles and records accurately.
6. Deliver mail, messages, documents, and packages between departments or to other businesses.
7. Provide refreshments to staff and guests as requested.
8. Maintain adherence to the company's overall internal procedures and policies.
9. Perform miscellaneous tasks as assigned by the direct manager.
10. Operate switchboard equipment to answer incoming calls.
11. Determine the intent of callers and make appropriate connections.
12. Receive and route various calls for general business information, customer inquiries, and complaints.
13. Assist in maintaining and updating telephone directories and computerized databases.
14. Log all calls placed on a daily basis for billing purposes.
15. Assist in reporting telephone equipment or service complaints and problems.

• Effective communication skills
• Attention to detail
• Strong time management skills
• Able to prioritize workloads effectively
• Proficient in MS Office and computer literate

This is a full-time position.

We are seeking a skilled professional to assume the role of receptionist/administrative assistant. The ideal candidate will possess exceptional communication skills, be highly organized, and have a keen eye for detail.

Key Responsibilities:

• Manage front-desk operations, including receiving guests, answering phone calls, and handling correspondence.
• Provide administrative support to staff members, ensuring seamless office operations.
• Update records, maintain files, and perform other clerical tasks as required.

Requirements:

• Bachelor's degree in Business Administration or related field.
• Minimum 3 years of experience in a similar role within multinational companies.
• Proven ability to multitask, prioritize tasks, and meet deadlines.
• Fluency in written and spoken English.
• Proficient in MS Office applications (Word, Excel, PowerPoint).

Additional Responsibilities:

• Coordinate travel arrangements, conference room bookings, and greet visitors.
• Prepare and update staff contact lists and other records.

About Us:

We offer a dynamic work environment with opportunities for growth and development. If you are a motivated individual looking for a challenging role, we encourage you to apply.

We are seeking a highly skilled and dedicated Support Associate to join our team.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment and has strong organisational and administrative skills.

The ideal candidate will have:

• A high school education, with degree qualification advantageous but not essential.
• Strong adaptability and problem-solving skills.
• Excellent written and spoken English.
• Competent working with MS Office and other applications.

The main responsibilities of this role include:

1. Providing support to the Managing Director.
2. Managing incoming emails and calls.
3. Communicating on the Managing Director's behalf.
4. Following up action items.
5. Supporting the preparation of management reports.
6. Screening and responding to staff requests.
7. Arranging personal schedules and personal items.
8. Booking travel and accommodation.
9. General administration and document control.

This role offers the opportunity to work with a dynamic team and contribute to the success of the organisation. If you are a motivated and experienced individual looking for a new challenge, please apply.

Main Requirements

• Personal Assistant experience – 3 years minimum
• Experience working in a Western company advantageous

Skills and Qualifications

• Technical Skills: Proficient in MS Office and other applications.
• Languages: Excellent written and spoken English.
• Education: High school education, with degree qualification advantageous but not essential.

Benefits

• Opportunity to work with a dynamic team.
• Contribute to the success of the organisation.

The primary function of this role is to ensure seamless office operations and efficient management of administrative tasks.

1. Manage schedules, appointments, and calendars to guarantee timely arrangements and effective time management.
2. Organize files, records, and documents in a secure and easily accessible manner.
3. Prepare comprehensive reports, presentations, and correspondence as required by the organization.
4. Coordinate travel arrangements, including flights, hotels, and transportation services, to facilitate business trips.
5. Handle general office duties such as ordering supplies and arranging meetings to maintain a productive work environment.
6. Collaborate with HR to support onboarding processes and employee documentation requirements.
7. Maintain a clean and well-organized office space, adhering to health and safety standards.

1. Demonstrate excellent communication and interpersonal skills to effectively interact with colleagues and clients.
2. Exhibit strong organizational and time management abilities to prioritize tasks and meet deadlines.
3. Show proficiency in Microsoft Office Suite and other relevant office technologies to perform daily tasks efficiently.
4. Able to work independently with minimal supervision while maintaining attention to detail and accuracy in all tasks.
5. Display a professional demeanor and exceptional customer service skills to provide outstanding support to internal and external stakeholders.
6. Be flexible and adaptable to changing priorities and workload requirements, ensuring seamless transitions and optimal performance.
7. Maintain confidentiality and handle sensitive information with discretion, upholding the organization's integrity and trust.