1 271 Program Coordination jobs in the United Arab Emirates

Explorer Publishing is seeking a highly organized and proactive Administrative Support (Arabic Speaker) to join our team. The ideal candidate will provide day-to-day administrative assistance, ensure smooth office operations, and support internal and external communication in both English and Arabic.

Key Responsibilities

• Provide general administrative and clerical support (drafting correspondence, filing, scanning, data entry)
• Handle incoming calls, emails, and correspondence in Arabic and English, ensuring clear and professional communication
• Translate documents, reports, and communications between Arabic and English when required
• Maintain and update records, databases, and office systems
• Support scheduling of meetings, preparing agendas, and taking minutes
• Assist with travel arrangements, visas, hotel bookings, and other logistics
• Coordinate with internal departments and external stakeholders to ensure efficient workflow
• Prepare reports, presentations, and other administrative documents
• Assist with HR and office management tasks as needed (onboarding, leave tracking, inventory)
• Perform other duties as assigned by management

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, or related field (preferred)
• Proven experience in an administrative or office support role
• Fluency in Arabic and English (written and spoken) is mandatory
• Strong organizational skills with attention to detail and accuracy
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive information with discretion and confidentiality
• Flexible, proactive, and able to work independently as well as part of a team

Preferred Attributes

• Previous experience in a multicultural work environment
• Knowledge of office management systems and procedures
• Customer service orientation and problem-solving skills

Job Type: Full-time

Explorer Publishing is seeking a highly organized and proactive Administrative Support to join our team. The ideal candidate will provide day-to-day administrative assistance, ensure smooth office operations, and support internal and external communication in both English and Arabic.

Key Responsibilities

• Provide general administrative and clerical support (drafting correspondence, filing, scanning, data entry)
• Handle incoming calls, emails, and correspondence in Arabic and English, ensuring clear and professional communication
• Maintain and update records, databases, and office systems
• Assist with travel arrangements, visas, hotel bookings, and other logistics
• Coordinate with internal departments and external stakeholders to ensure efficient workflow
• Prepare reports, presentations, and other administrative documents
• Assist with HR and office management tasks as needed (onboarding, leave tracking, inventory)
• Perform other duties as assigned by management

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, or related field (preferred)
• Proven experience in an administrative or office support role
• Strong organizational skills with attention to detail and accuracy
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive information with discretion and confidentiality
• Flexible, proactive, and able to work independently as well as part of a team

Preferred Attributes

• Previous experience in a multicultural work environment
• Knowledge of office management systems and procedures
• Customer service orientation and problem-solving skills

Job Type: Full-time

Job Purpose

To provide efficient administrative and clerical support to the loss adjusters, ensuring smooth day-to-day operations of the office, accurate handling of claims documentation, and effective communication with clients, insurers, and other stakeholders.

Key Responsibilities

Administrative Support

• Manage incoming and outgoing correspondence (emails, letters, reports).
• Maintain organised filing systems for claims and case files.
• Prepare standard documents, letters, and templates for adjusters.
• Handle data entry into claims management systems and ensure accuracy.
• Assist with diary management, scheduling meetings, and coordinating site visits for loss adjusters.

Client & Stakeholder Liaison

• Answer and redirect phone calls and enquiries in a professional manner.
• Act as the first point of contact for clients, insurers, and contractors.
• Follow up on outstanding documents or information required for claims.

Claims & Reporting Support

• Collate information and documentation required by loss adjusters.
• Assist in the preparation of reports, schedules, and presentations.
• Update case notes and ensure timely uploading of adjusters' findings.
• Track claim progress and flag pending actions for follow-up.

Office Administration

• Support general office operations such as ordering supplies, coordinating couriers, and maintaining office equipment.
• Assist with expense claims and invoice processing.
• Provide ad-hoc support to the wider team as needed.

Skills & Competencies

• Strong organisational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to manage sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience using claims management or case management software (advantageous).

Qualifications & Experience

• Previous experience in an administrative or office support role (insurance, legal, or claims environment preferred).
• Familiarity with insurance claims, loss adjusting, or legal processes (desirable but not essential).
• High school diploma required; additional business/administration training or degree preferred.

Personal Attributes

• Professional, approachable, and client-focused.
• Proactive and adaptable with the ability to multitask.
• Works well both independently and within a team.
• Calm under pressure with problem-solving abilities.

Resourcing Office Administrator

We are seeking an experienced and skilled Resourcing Office Administrator to join our dynamic team. The successful candidate will be responsible for providing administrative support to several consultants and directors, as well as managing various projects simultaneously.

The role will involve a range of tasks including answering telephone calls, greeting visitors, formatting CVs, updating databases, organising interviews, diary management and sourcing new candidates.

As a key member of the team, you will be required to work efficiently and effectively, prioritising multiple tasks and projects at any given time.

You should have excellent organisational skills, strong communication abilities and a high level of literacy with attention to detail.

The ideal candidate will be highly motivated and able to learn new skills quickly, with a desire to grow and develop within the company.

1. Experience in using Excel, Word, Email and Internet
2. Ability to use internal database systems
3. Strong organisational and time management skills
4. Excellent communication and interpersonal skills
5. High level of literacy and attention to detail

This is a full-time position with negotiable salary and 3 open positions available.

Candidates from all genders and backgrounds are welcome to apply.

Our company specialises in recruitment services, offering bespoke solutions to clients across various industries.

With over 23 years of experience, we have established a strong reputation for delivering high-quality results and providing exceptional customer service.

Join us and become part of a dynamic team that values innovation, teamwork and excellence.

As a key member of our organization's administrative team, you will be responsible for handling various tasks to support the smooth operation of our business.

We are seeking an organized and detail-oriented individual with strong communication skills to join our HR department as an administrator. The successful candidate will be responsible for managing visa applications, drafting HR-related letters, maintaining accurate employee records, and providing general administrative support to the team.

• Manage visa applications, renewals, and cancellations for new joiners and leavers
• Draft and issue HR-related letters, including salary certificates, NOCs, and visa letters
• Maintain accurate and up-to-date employee records and HR databases
• Provide general administrative support to the HR team as needed
• Assist with onboarding and off-boarding processes, ensuring all necessary documentation is completed

• High School or Diploma in Business Administration or related field
• Fresher or relevant experience in Administration, preferably with visa processing and HR documentation
• Strong organizational and time management skills, with attention to detail and ability to handle confidential information
• Excellent communication skills (written and verbal), with proficiency in Microsoft Office and HR systems
• Knowledge of labor laws and regulations is an advantage

Remote Work: No Employment Type: Full-time

The role of an Administrative Support Specialist is to provide essential support to our team. This position involves managing daily operations, client service, and ensuring a smooth workflow.

Key responsibilities include:

• Managing schedules, organizing meetings, handling correspondence, and performing various administrative tasks.
• Greeting clients, responding to inquiries, and maintaining positive relationships with clients, creating a welcoming environment.
• Preparing and maintaining accurate records of property listings, client files, and transaction documents, adhering to regulations.
• Maintaining and updating the agency's database and CRM system, ensuring all information is current and accurate.

Qualifications:

• Proven experience as an administrative assistant or in a similar role, preferably in real estate.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and familiar with real estate software.
• Ability to multitask and prioritize in a fast-paced environment.

Benefits:

• A collaborative and supportive work environment.
• Opportunities for professional development and growth within the agency.

Job Title: Operations Manager Assistant

The primary objective of this role is to provide administrative support to the operational and project management functions within a healthcare recruitment firm.

This position requires an extremely organized and results-driven individual with strong experience in operations management, preferably within the healthcare industry. The ideal candidate will possess expertise in PMO practices and hold a PMP certification.

Key responsibilities include:

• Supporting the Chief Operating Officer in overseeing day-to-day operations and ensuring seamless delivery of recruitment services.
• Leading and supporting cross-functional projects under the PMO framework, guaranteeing alignment with organizational objectives and timely execution.
• Monitoring, evaluating, and enhancing operational processes, workflows, and key performance indicators.

The successful candidate will exhibit excellent organizational and time management skills, strong analytical and problem-solving abilities, and effective communication skills. A Bachelor's degree in Business Administration, Healthcare Management, HR, or a related field is required, while a Master's degree is highly advantageous.

Fluency in English is mandatory, with Arabic being a desirable asset. Based in Abu Dhabi, UAE, this role offers all standard benefits and opportunities to collaborate closely with senior management to develop operational strategies and drive growth.

This is an exceptional opportunity for a motivated professional to join our team and contribute to the success of our organization.

Job Opportunity: Administrative Support Professional - Construction Industry

Location: Dubai

Industry: Construction

Position: Administrative Support Specialist

The ideal candidate will have a strong background in administration, with 3-5 years of experience in an administrative role within the construction industry.

• Nationality: Filipino
• Residency: Currently based in Dubai
• Experience: 3-5 years in an administrative role
• Skills: Advanced Microsoft Excel skills, camp administration management experience, and strong organizational and communication skills

This is an excellent opportunity to grow your career with a reputable construction company and be part of a supportive and professional team.

Send your updated CV to us via email or contact us via Telegram.

• Scheduling meetings and appointments
• Organizing office documents
• Assisting with other tasks as needed
• Providing exceptional customer service
• Ensuring accurate and timely completion of tasks
• Performing general administrative duties such as data entry and filing
• Managing multiple priorities and projects simultaneously
• Communicating effectively with colleagues and stakeholders
• Maintaining a high level of professionalism and discretion
\.Description: We are searching for a reliable Office Assistant to join our team in Ajman, UAE. The ideal candidate should have excellent organizational and communication skills, an eye for detail, and the ability to multitask. A good understanding of office management procedures is also desired.

The successful applicant will be responsible for providing administrative support to our team. The role requires excellent time management and organization skills, with the ability to prioritize tasks and meet deadlines. Proficiency in using computers, including word processing programs and spreadsheets, is essential. Candidates must also be able to speak fluently in English.

Benefits:

• Health insurance coverage
• Competitive salary package
• Opportunity to work with a dynamic team
• Chance to develop new skills and gain experience
\.Required Skills and Qualifications:

• Excellent organizational and communication skills

• Eye for detail and ability to multitask

• Good understanding of office management procedures

• Ability to work independently and collaboratively with colleagues

• Proficiency in using computers, including word processing programs and spreadsheets

• Fluency in English language