724 Project Assistant jobs in the United Arab Emirates

To assist our team in organizing, planning, and carrying out numerous events and media-related initiatives, we are looking for a highly driven and active Project Assistant intern/trainee. This position provides the chance to gain useful practical experience, learn about the fast-paced world of media and event management, and contribute to it.

Responsibilities:

Event Support:

· Participate in the organization and planning of numerous events, such as conferences, product launches, and marketing campaigns.

· During events, offer help on-site to make sure that logistics go without a hitch.

· Assist with visitor management, registration, and technical support.

Media Integration:

· Work together with the media team to support the media strategies used to promote events.

· Help with the planning and creation of advertising materials, email campaigns, and social media posts.

· Follow user activity on social media and offer suggestions for improvement.

Administrative Tasks:

· Maintain project schedules, spending plans, and task lists.

· Aid in communications with suppliers and vendors.

· Create project-related papers, reports, and other resources.

Research and Analysis:

· Perform research on event locations, vendors, and media management trends.

· Aid in the gathering and analysis of data pertaining to event metrics and performance.

Communication and Coordination:

· Keep in touch with team members and outside stakeholders effectively.

· Attend team meetings and report on the status of the project.

Requirements:

• Currently pursuing a bachelor's degree in event management, marketing, communications, or a related field.
• Hands-on experience in content writing.
• Well knowledgeable in understanding social media platforms and promotional tools.
• Strong interest in media and event management with a desire to learn and gain practical experience.
• Excellent communication and interpersonal skills to assist with PR job.
• Detail-oriented and well-organized.
• Willingness to adapt to a fast-paced, dynamic work environment.
• Enthusiastic and proactive with a strong team spirit.

This opportunity is part of AECOM's Fursa Program and is open exclusively to UAE Nationals holding a valid family book.

We are seeking an Undergraduate Intern to join our Advisory team to support projects that shape sustainable and innovative infrastructure across the region.

This opportunity is ideal for students in Construction Management, Engineering, or Business-related fields who are passionate about data project delivery and the built environment.

• Support project teams with data collection, market research, and technical analysis.
• Assist in preparing reports, dashboards, and client presentations.
• Help manage project documentation, benchmarks, and internal knowledge libraries.
• Draft and track Requests for Information (RFIs) to support project planning and delivery.
• Participate in Quality Assurance/Quality Control processes to ensure quality standards are met.
• Work closely with senior consultants across various disciplines including project management, cost consulting, and infrastructure advisory.

• Strong analytical and research skills with the ability to interpret and present data clearly.
• Good communication skills and confidence in teamwork.
• Proficiency in Microsoft Office Suite (especially Excel and PowerPoint); familiarity with Power BI or Primavera is a plus.
• A self-motivated and proactive attitude with keen attention to detail.
• Passion for learning and an interest in the construction or consulting industry.

• Duration: 12 months (full-time internship transitioning to part-time)
• Location: Dubai
• Part-time hours
• Potential for promotion into a full-time Graduate role after successful internship completion and degree attainment.
• Eligibility: As part of AECOM's commitment to Emiratisation and in compliance with UAE labor law, only UAE Nationals with a family book will be considered for this role.

We offer comprehensive benefits to meet diverse employee needs, including medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, perks, flexible work options, wellbeing resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

We are a global infrastructure leader committed to delivering a better world. We partner with public and private sector clients to create innovative, sustainable, and resilient solutions throughout the project lifecycle, from advisory to engineering and construction management.

We foster a respectful, collaborative, and community-oriented workplace where you can grow in a world of opportunities.

We strive to solve complex challenges in water, environment, energy, transportation, and buildings.

Join a global team that champions your growth and career ambitions. Work on groundbreaking projects locally and globally that are transforming industries and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a meaningful impact.

Job Title: Engineering Project Assistant

We are seeking a skilled Engineering Project Assistant to manage external vendors, prepare documentation, and maintain communication with stakeholders.

The ideal candidate will have a degree in engineering or a related field, less than one year of experience, and excellent communication and collaboration skills. They must be able to lift objects weighing up to 10 pounds without assistance and perform other reasonable duties as requested by supervisors.

Key Responsibilities:

• Coordinate and supervise external vendors to resolve engineering problems
• Prepare and review written documents, including logs, letters, and reports
• Maintain effective communication with customers, colleagues, and management
• Ensure compliance with all company policies and procedures
• Contribute to maintaining a clean and organized work environment

Working Conditions:

The selected candidate will work in a fast-paced environment with multiple priorities and deadlines. They must be able to multitask, prioritize tasks, and maintain a professional appearance.

Role Summary:

Project Assistant responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. The role will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation, setting up meetings & taking minutes of the meeting, preparing presentations & reports and handling project related queries.

Ultimately, the Project Assistants duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

Primary Responsibilities:

Coordinate project management activities, resources, equipment, and information

Assign tasks to internal teams and assist with schedule management.

Make sure that clients needs are met as projects evolve.

Help prepare budgets.

Analyze risks and opportunities.

Oversee project procurement management.

Monitor project progress and handle any issues that arise.

Work collaboratively with the project manager and team to maximize productivity.

Collaborate with the whole project team, contributing to the entire project lifecycle.

Organize and monitor schedules and see that deadlines are met.

Coordinate efforts within the team and with outside consultants efficiently

Report updates verbally and in written form to management

Monitor project deliverables as well as timelines and help ensure resources are used efficiently.

Help discern requirements and assign tasks to team members.

Complete any necessary administrative tasks, such as research and email.

Create and maintain comprehensive project documentation, plans and reports.

Demonstrate commitment to clients' needs and confidentiality continuously.

Act as the point of contact and communicate project status to all participants.

Job Requirements:

Bachelors degree in related field.

Proven 3-6 years work experience as a Project Assistant or similar role.

PMP certification is a plus.

Experience in project management, from conception to delivery

An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.

Solid organizational skills, including multitasking and time-management.

Strong client-facing and teamwork skills

Exceptional verbal, written, and presentation skills.

Ability to work on tight deadlines.

Excellent computer skills, including experience with Microsoft PowerPoint, Excel

Significant hands-on experience with MS Project, Visio, JIRA.

Collaborative working style and team-player attitude

Positive and encouraging personality.

Able to work independently with little supervision.

Highly motivated with a strong work ethic

Reliable, trustworthy, and committed to the team's success

Support and work on projects associated with stormwater drainage, flood alleviation, wastewater networks, and water distribution networks.

• Assist in administering operational functions of day-to-day activities on the project related to utilities works.
• Coordinate with various government departments, contractors, consultants, and public entities to facilitate progress and avoid delays.
• Maintain logs of project progress, handovers, and final accounts.

The ideal candidate will have a bachelor's degree in civil engineering with eight years of experience in miscellaneous drainage work projects. Experience in SWS water infrastructure projects is an advantage.

We prioritize community involvement and strive to create positive impacts through our work.

We are seeking a highly organized and efficient individual to assist in the smooth execution of various projects. As a Project Coordinator, you will play a crucial role in ensuring the timely completion of project activities by facilitating communication, managing resources, and supporting project teams.

• Assist in planning, implementing, and tracking project activities.
• Coordinate with team members, stakeholders, and clients to ensure project goals are met.
• Develop and maintain project documentation, including schedules, reports, and presentations.
• Monitor project progress and report on key metrics to management.
• Organize and facilitate project meetings, preparing agendas and minutes.
• Manage project resources, including budget allocation.
• Identify potential risks and collaborate with team members to develop mitigation strategies.
• Support the creation and maintenance of project timelines using appropriate software.
• Ensure compliance with company policies and procedures throughout the project lifecycle.
• Assist in onboarding and coordinating new team members as projects expand.
• Collaborate with cross-functional teams to resolve issues and maintain project momentum.

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum of 3-5 years of experience in project coordination or a similar role.
• Strong proficiency in Microsoft Office suite and project management software.
• Excellent written and verbal communication skills in English.
• Proven ability to manage multiple projects simultaneously with keen attention to detail.
• Strong analytical and problem-solving skills.
• Experience in stakeholder management and cross-functional collaboration.
• Adaptable and flexible, with the ability to work effectively in a fast-paced environment.
• Excellent time management and organizational skills.
• Ability to work under pressure and meet tight deadlines.
• Demonstrated decision-making capacity and initiative.
• Experience working in multicultural environments is a plus.
• Familiarity with Agile methodologies is beneficial.
• Valid UAE work visa or eligibility to obtain one may be required.

Remote Work: No

Employment Type: Full-time

Duration: 3 months (extendable subject to Business requirement)

Location: On-site, Dubai

1. Requirement Gathering (Functional & Technical)
2. Monitor project workstreams against scope & plan.
3. Participate in workshops/brainstorming sessions during approach & planning discussions and provide inputs.
4. Documentation of as is to future process
5. Data Analysis
6. Communication and collaboration
7. Prepare and provide weekly/fortnightly/monthly progress updates to program stakeholders including the project team members, covering program plan, key activities completed, upcoming activities, key risks and issues with mitigations and resolutions.
8. Market Analysis – due diligence for specific trends, industry norms and future strategies in coordination with workstream leads.
9. Coordination and collaboratively working with multiple stakeholders
10. Project planning – Including but not limited to project timelines, risk, mitigations, updates to management.
11. Scheduling – Multiple sessions scheduling during program journey including but not limited to various MS Teams calls and in-person sessions between teams/stakeholders.
12. Stakeholder communication – Follow up with internal stakeholders on assigned tasks and take them to closure.
13. Meeting coordination and leading/driving these sessions end to end.
14. Documentation of activities under program governance.
15. Task Management with defined timelines and timely escalation management.
16. Progress Tracking / Risk Management
17. Quality checks
18. Budget Tracking & Management including preparation of cost memos, budgeting sheets tracking/updating and publishing reports.
19. Vendors invoice payments

5 – 7 years of experience in Project Management

Employment: Contractual
Duration: 3 months (extendable subject to Business requirement)
Location: On-site, Dubai

Key Responsibilities:

1. Requirement Gathering (Functional & Technical)
2. Monitor project workstreams against scope & plan.
3. Participate in workshops/brainstorming sessions during approach & planning discussions and provide inputs.
4. Vendor response analysis
5. Documentation of as is to future process
6. Data Analysis
7. Communication and collaboration - Prepare and provide weekly/fortnightly/monthly progress update to program stakeholders including the project team members, covering program plan, key activities completed, upcoming activities, key risks and issues with mitigations and resolutions.
8. Market Analysis – due diligence for specific trend, industry norms and future strategies in coordination with workstream leads.
9. Coordination and collaboratively working with multiple stakeholders
10. Project planning – Including but not limited to project timelines, risk, mitigations, updates to management.
11. Scheduling – Multiple sessions scheduling during program journey including but not limited to various MS teams calls and in-person sessions between teams/stakeholders.
12. Stakeholder communication – Follow up with internal stakeholders on assigned task and take it to closure
13. Meeting co-ordination and leading/driving these sessions end to end.
14. Documentation of activities under program governance
15. Task Management with defined timelines and timely escalation management.
16. Progress Tracking / Risk Management
17. Quality checks
18. Budget Tracking & Management including preparation of cost memos, budgeting sheets tracking/updating and publishing reports.
19. Vendors invoice payments
20. Vendor coordination

Expected Requirements: 5 – 7 years of experience in Project Management

Job Type: Contract
Contract length: 3 months