770 Project Assistant jobs in the United Arab Emirates

Key Responsibilities:
Prepare and submit material plans; manage receiving, warehousing, dispatching, and on-site inventory of materials.
Maintain accurate documentation and records in line with project requirements.
Support daily site operations, including arranging fuel and water supply, preparing material reports, and tracking material plan progress.
Assist the project team with ad-hoc administrative and operational tasks as required.

Qualifications & Requirements:
Expatriate, fluent in English with strong communication skills.
Ability to work on construction project sites and adapt to outdoor/field working conditions.
Good organizational abilities and attention to detail.
Previous experience in project support, construction, or material management is an advantage.

We are a dynamic and innovative company at the forefront of the entertainment industry, seeking a highly skilled and professional Project Assistant (Chinese speaker) to join our growing team in Dubai. This role is a fantastic opportunity for a detail-oriented and proactive individual to gain hands-on experience in project management within a fast-paced and exciting environment.

You will play a key support role in ensuring our projects—from video production to live streaming events—are executed flawlessly and delivered on time. The ideal candidate is a great communicator, highly organized, and thrives on supporting a team to achieve collective success.

Role:
Project Assistant (Chinese Speaker)

Key Responsibilities:

• Provide comprehensive support to the Broadcast Director  throughout the entire project lifecycle, including planning, execution, monitoring, and closure.
• Participate in the development of detailed project plans and diligently track progress against milestones, ensuring timely delivery of all project phases.
• Facilitate effective communication and coordination among project team members, assisting with issue resolution to keep projects on track.
• Support the preparation, organization, and timely updating of all essential project documentation, reports, and schedules.

Qualifications and Requirements:

• A fundamental understanding of and a strong interest in pursuing a career in project management.
• Proven proficiency in using standard project management tools and methodologies.
• A responsible and reliable nature, with a proven ability to handle multiple tasks and see them through to completion.
• Exceptional team player with the ability to effectively support colleagues and ensure smooth project execution.
• Fluent proficiency in Chinese (Mandarin) is essential.
• Previous work experience in a video production studio, live stream environment, or the gaming industry is a plus.

What We Offer:

• A competitive salary package
• Opportunities for professional growth and development.
• A vibrant and supportive international work environment.

Company Description

Providing design, consultancy, and management services within Hospitality, Entertainment, and Leisure throughout the Middle East since 2001, Thomas Klein International (TKI) focuses on crafting original projects with a commitment to both form and functionality. Located in Dubai and supported by a multicultural team, TKI offers a broad range of services including Hospitality Consulting, Architecture & Interior Design, Brand Development & Management, and more. Our client list includes notable names such as Emirates Flight Catering, National Museum of Qatar, and Caesar's Palace Bluewaters, Dubai. We are dedicated to turning long-term visions into reality through efficient and engaging solutions.

Role Description

This internship role for a Project Assistant - Intern is located on-site in Dubai, United Arab Emirates. The Project Assistant - Intern will support the project management team with various day-to-day tasks, such as coordinating project activities, assisting with documentation, conducting research, and liaising with different departments. Additional responsibilities include attending meetings, preparing reports, and contributing to the development and implementation of project plans.

Qualifications

• Coordination skills, Organizational skills, and Attention to detail
• Basic understanding of Project Management principles
• Good written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently as well as part of a team
• Analytical skills and Research capabilities
• Enthusiasm for learning and professional growth
• Previous experience in a related field is a plus
• Enrollment in or recent completion of a Bachelor's degree in Business, Management, or a related field

About Us
:

The Business Year is a global media group that has been providing investors, businesses, and governments with first-hand insights into the world's most dynamic markets for over a decade. Our Country Editors conduct hundreds of interviews a week with top decision-makers in the Middle East, Latin America, Central and Southeast Asia, Africa, and Europe.

Your Role
:

We are looking for a 
Project Assistant (entry-level)
 to support our team in Abu Dhabi. This is an excellent opportunity for a 
recent graduate or someone starting their professional career
 to gain valuable international experience and grow within the company. In this role, you will help arrange interviews, manage agendas, and coordinate with corporate communications teams to gather materials for publication. You will play a crucial part in ensuring smooth communication and organization, contributing to the success of our projects and editorial processes.

Your daily tasks will include
:

• Provide administrative and organizational support to teams based worldwide.
• Help arrange interviews and keep track of schedules.
• Liaise with corporate communications teams to collect materials for interviews.
• Coordinate meetings and facilitate communication with executives, media agencies, and key stakeholders.
• Ensure efficiency and follow-up in a fast-paced environment.

Minimum requirements
:

• Good command of English (written and spoken).
• Comfortable making phone calls regularly.
• Strong organizational and interpersonal skills with the ability to multitask.
• Professional and polished communication style.
• Self-motivated, adaptable, and able to work independently as well as part of a team.
• Comfortable speaking on the phone with executives, media agencies, and stakeholders.
• Ability to adapt to different time zones and work under deadlines.

What we offer
:

• A role designed for recent graduates / early-career professionals who want to develop skills in project management, communications, and business media.
• A truly international work environment with the opportunity to interact daily with CEOs, government officials, and corporate teams.
• Goal-oriented compensation: monthly base payment + target bonus.

If you are looking to start your career in an international company, develop key professional skills, and contribute to high-level business intelligence from our Abu Dhabi base, we encourage you to apply and join our global team.

The Project Coordinator role involves supporting project planning, logistics, cost, and time monitoring for Contracts and Field Service jobs at an Abu Dhabi facility. This position requires collaboration with Production Support Engineers and Eastern Hemisphere Field Service Coordinators to ensure smooth project execution.

• Assist in coordinating Field Service Engineers, Technicians, and Contractors, as well as travel, accommodation, medicals, localised training requirements, and timesheet collection and processing for feedback to the Project Managers, Field Service Coordinators, and Human Resources teams.
• Monitor and report Actual vs Estimated Costs.
• Support Production Support Engineers.
• Raise Purchase Requisitions (PRs).
• Provide IC-PO administration support, including requesting, processing, etc.
• Perform all other duties assigned and deemed reasonable.
• Invoice reviews and approvals.
• Assist with local provision of site Personal Protective Equipment (PPE).
• Necessary inputs and administration of local ERP system needs.

• Proactive and flexible around work priorities.
• Accurate record keeping and filing.
• A team player taking responsibility for own work environment and that of others.
• Good problem-solving skills.
• Ability to handle technical data from multiple sources.
• Understanding of planning and logistic methodologies.
• Excellent communication skills in English, both verbal and written.
• Computer skills, including Microsoft Word, Excel, Outlook.
• Product knowledge, such as API Manufacture and repair, Roteq, Oil & Gas, and general industrial equipment repair.

• Minimum 2 years' experience in a similar role.
• Experience in planning and organisation, preferably in a Service environment.

• Light physical effort or significant manual dexterity.
• Primary functions require sufficient physical ability to work in an office setting and operate office equipment.
• Sitting for prolonged periods.

The company is an Equal Opportunities Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Other
• Industries: Utilities

This position involves collaborating with senior project managers and associate directors on various tasks. Responsibilities include:

• Supporting project managers in preparing project quality information and reporting
• Managing small-scale projects and client engagement
• Project financial management, team engagement skills, and delivery team management
• Assisting project managers in preparing project status reporting and reviews
• Ensuring compliance with project delivery systems and data quality
• Project time management and preparation of large-scale bids

Key Skills:

• Gaining knowledge of policies including health and safety, environment, company ethics, and business best practices
• Understanding contractual obligations, AECOM DOAs, and risk committee procedures

General Management:

• Organisational skills to ensure processes are running smoothly and meeting standard design deliverables and client expectations
• Prioritising tasks, documenting records, and creating a design project timeline and maintaining deadlines throughout the project lifecycle

Client/Stakeholder Management:

• Building relationships with clients, managing client expectations, and conveying project information and deliverables

Commercial Management:

• Creating and controlling a viable budget throughout the design stages and accurately calculating earned value, monitoring project progress, and suggesting timely corrective actions

Technical Excellence:

• Applying broad knowledge of at least one professional discipline and managing/coordinate multi-disciplinary infrastructure projects
• Demonstrating knowledge of authorities standards, specifications, and requirements and communicating with local authorities, representatives, and reviewers

Requirements:

• Minimum 3 years post-undergraduate experience
• Bachelor's degree in built environment subject and local authority registration preferred

An innovative and dynamic Compliance Project Coordinator opportunity awaits!

Role Summary:

Project Assistant responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. The role will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation, setting up meetings & taking minutes of the meeting, preparing presentations & reports and handling project related queries.

Ultimately, the Project Assistants duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

Primary Responsibilities:

Coordinate project management activities, resources, equipment, and information

Assign tasks to internal teams and assist with schedule management.

Make sure that clients needs are met as projects evolve.

Help prepare budgets.

Analyze risks and opportunities.

Oversee project procurement management.

Monitor project progress and handle any issues that arise.

Work collaboratively with the project manager and team to maximize productivity.

Collaborate with the whole project team, contributing to the entire project lifecycle.

Organize and monitor schedules and see that deadlines are met.

Coordinate efforts within the team and with outside consultants efficiently

Report updates verbally and in written form to management

Monitor project deliverables as well as timelines and help ensure resources are used efficiently.

Help discern requirements and assign tasks to team members.

Complete any necessary administrative tasks, such as research and email.

Create and maintain comprehensive project documentation, plans and reports.

Demonstrate commitment to clients' needs and confidentiality continuously.

Act as the point of contact and communicate project status to all participants.

Job Requirements:

Bachelors degree in related field.

Proven 3-6 years work experience as a Project Assistant or similar role.

PMP certification is a plus.

Experience in project management, from conception to delivery

An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.

Solid organizational skills, including multitasking and time-management.

Strong client-facing and teamwork skills

Exceptional verbal, written, and presentation skills.

Ability to work on tight deadlines.

Excellent computer skills, including experience with Microsoft PowerPoint, Excel

Significant hands-on experience with MS Project, Visio, JIRA.

Collaborative working style and team-player attitude

Positive and encouraging personality.

Able to work independently with little supervision.

Highly motivated with a strong work ethic

Reliable, trustworthy, and committed to the team's success

We are seeking bilingual speakers to support ongoing AI and language-based projects. This is a dynamic opportunity to work with a global pool of freelance contributors, offering near-native proficiency in the target language and strong English skills.