1 104 Project Documentation jobs in the United Arab Emirates

Al Sahraa Recruitment Services is seeking a detail-oriented Document Management Specialist to manage project documents.

• Manage project documents according to established protocols and procedures.
• Ensure accuracy, completeness, and up-to-date documents.
• Maintain an organized document control system.
• Receive, log, and distribute incoming and outgoing documents.
• Monitor document revisions and ensure proper version control.
• Collaborate with project team members for timely document submission.
• Prepare document transmittals and maintain accurate records.
• Ensure compliance with document control procedures and standards.
• Support project managers and other team members as required.

• Bachelor's degree in Business Administration or a related field.
• Minimum 5-8 years of experience in document management, preferably in construction.
• Strong knowledge of document management procedures and systems.
• Familiarity with DC systems such as ACONEX, SAP, EDMS.
• Proficient in document management software and Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work under pressure and meet tight deadlines.
• Excellent communication and interpersonal skills.
• Knowledge of document management procedures and standards.
• Fluency in English and Arabic, both written and verbal.

As a Document Management Specialist, you will play a crucial role in ensuring the smooth operation of our projects. If you have excellent organizational skills, a keen eye for detail, and experience in document management, we encourage you to apply for this exciting opportunity.

The ideal candidate will be highly motivated, flexible, and able to work effectively in a fast-paced environment. In return, you will receive a competitive salary, opportunities for professional growth, and a dynamic work environment.

Don't miss this chance to take your career to the next level! Apply now to become our new Document Management Specialist.

As a critical member of our team, you will oversee project documentation ensuring seamless filing, version control and communication across departments. This role is pivotal in maintaining compliance and traceability throughout the project lifecycle.

• Maintain an organized document filing system for drawings approvals and site logs
• Control document numbering revisions and distribution
• Coordinate submission and tracking of IRs RFIs MARs and other technical documents
• Liaise with consultants and subcontractors to collect and record approvals
• Support QA/QC and site teams with retrieval of latest approved documents
• Ensure confidentiality backups and compliance with audit requirements

• Bachelor's degree or diploma in administration or related field
• 1-4 years of experience in document control within civil construction projects
• Proficiency in MS Office Aconex or similar DMS
• Attention to detail and good communication skills

You'll be part of a dynamic professional team delivering high-impact infrastructure projects. This is your chance to play a key role in streamlining procurement and driving project efficiency in a fast-paced contracting environment.

We are seeking an experienced Project Documentation Specialist to join our team. The successful candidate will be responsible for managing project-related documents accurately and efficiently.

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Key Responsibilities:

1. Effectively manage and maintain project documentation, ensuring it remains up-to-date, properly filed, and accessible to relevant teams and stakeholders.
2. Maintain the confidentiality and security of sensitive information.
3. Keep accurate logs, registers, and trackers for incoming/outgoing documents, adhering to project or departmental standards.
4. Ensure adherence to regulatory and audit requirements.

Qualifications:

• A degree in Administration or a related field is preferred.
• A minimum of 2-4 years of experience in a similar role, preferably within the construction or engineering sector.
• Proficiency in MS Office, particularly Excel and Word, as well as document control software such as Aconex, EDMS, or Procore.
• Strong organizational and time-management skills are essential.
• Excellent written and verbal communication skills are required.
• Familiarity with ISO documentation standards is advantageous.

Benefits:

• A competitive tax-free salary.
• UAE visa and medical insurance.
• Paid annual leave and public holidays.
• Career development and training opportunities.
• A supportive and collaborative work environment.

How to Apply:

Candidates should send their updated CV to (email) with the subject 'Document Controller Application'.

Within a dynamic environment, we seek an individual to fill the Document Controller role.

This position involves overseeing document control functions for projects or departments under general supervision.

• Promote efficient flow of documents between various operations and teams.
• Maintain documentation procedures in accordance with guidelines.
• Utilize management programs to track and monitor documents.
• Electronically store documents through scanning.
• Develop data distribution systems based on client and project requirements.

• Degree in a related field with 5 years of experience in document control.
• Proficiency in keyboard skills and MS Windows knowledge is required.
• Familiarity with ACONEX is necessary.

We value diversity at all levels and invest in employee well-being.

Ensure timely submission of project deliverables while maintaining accurate records and proper filing.

Coordinate with project managers, engineers, and subcontractors for the efficient exchange of documents and compliance with agreed schedules.

• A bachelor’s degree in administration, engineering, or a related field is required.
• Minimum 2-3 years of experience in document control, preferably within UAE.
• Strong organizational skills, proficiency in MS Office, Excel, and document management systems are essential.

Responsibilities:

• Manage project documentation in compliance with procedures, ensuring easy retrieval and secure storage of all documents.
• Review documents for accuracy and completeness before submission to relevant departments.
• Support audits and compliance checks by providing requested documentation.

Skills & Qualifications:

• Excellent communication skills in English.
• Ability to work under pressure and meet deadlines.

We are seeking an organized and detail-oriented Document Controller with extensive UAE experience to manage project documentation for a major bridge construction project in Dubai.

This role involves establishing and maintaining an efficient document control system for all project-related documents, managing document flow between internal teams, consultants, contractors, and regulatory authorities, ensuring timely distribution and tracking of all incoming and outgoing project documents, maintaining up-to-date records of all document versions and approvals, reviewing and verifying document formats and metadata before submission, generating document control reports as needed for project reviews and audits, supporting project engineers and managers by retrieving organizing and submitting necessary documentation, and ensuring confidentiality and security of sensitive project data.

We are seeking an organized and detail-oriented Document Manager to manage and maintain project documentation for major construction projects. The role involves handling contractor submittals, RFIs, and other project-related documents ensuring compliance with contract requirements and supporting workflow processes through electronic document management systems.

The ideal candidate will have a strong understanding of document control work processes, electronic systems, and database concepts. They will be able to establish and maintain filing systems, schedules, and records, including correspondence, reports, and bulletins.

Key Responsibilities:

• Establish and maintain filing systems, schedules, and records, including correspondence, reports, and bulletins.
• Process contractor submittals and Requests for Information (RFIs); review and log responses for compliance with contract documents.
• Assist in the technical and administrative review of construction documents to confirm design intent and coordinate across projects.
• Develop clear, consistent file structures and implement controls to ensure smooth communication and workflow protocols.
• Maintain and manage electronic document management systems, including SharePoint and other project-related software.
• Support approval workflows and assist in training team members on proper document control procedures.
• Ensure all project documentation adheres to industry practices and corporate procedures.

• Bachelor's Degree in Civil Engineering or a related field.
• Membership and/or certification in Enterprise Content Management (ECM) and/or American Records Management Association (ARMA) is preferred.
• Minimum 1 year of document control experience on construction or infrastructure projects.
• Strong knowledge of document control work processes, electronic systems, and database concepts.
• Ability to work in a lead capacity, providing guidance and training to others.
• Excellent written and oral communication skills.
• Familiarity with SharePoint, MS Office, and other project-related software; SharePoint experience preferred.
• Knowledge of approval workflows and the ability to ensure timely document routing.
• Strong organizational skills, attention to detail, and ability to implement consistent document management protocols.

This is an exciting opportunity for a skilled Document Manager to join our team. If you have the required skills and qualifications, we encourage you to apply.

We are seeking a professional to oversee project documentation and administrative support. The ideal candidate will be responsible for organizing and managing project documents, ensuring that all project information is up-to-date, easily accessible, and in compliance with company standards.

1. Organize and Maintain Documents: Systematically organize and maintain both physical and electronic project files, including architectural drawings, contracts, meeting minutes, and correspondence.
2. Document Distribution: Ensure that project-related documents are promptly distributed to the appropriate team members, clients, contractors, and consultants.
3. Version Control: Manage and track document revisions, ensuring that the latest versions of documents are being used across all teams.
4. Document Retrieval: Efficiently retrieve project documents and information as required by the project team, clients, or stakeholders.
5. Document Archiving: Ensure that all completed project documentation is archived and stored securely for future reference and compliance.

1. General Administrative Assistance: Provide administrative support to the project management and design teams, including scheduling meetings, coordinating logistics, and preparing presentations and reports.
2. Correspondence Management: Manage incoming and outgoing emails and phone calls, ensuring important communications are appropriately directed and responded to in a timely manner.
3. Document Preparation: Assist in the preparation and formatting of documents, reports, and presentations for meetings and client submissions.
4. Meeting Coordination: Organize meetings, take minutes, and distribute meeting notes to the relevant stakeholders.
5. Procurement Support: Assist with procurement-related tasks, including tracking orders and maintaining inventory records.

1. Ensure Compliance: Ensure all project documents are compliant with company standards and procedures.
2. Maintain Confidentiality: Handle sensitive project information with the highest level of confidentiality and discretion.

1. Bachelor's degree in Business Administration, Architecture, or a related field.
2. Proven experience (2 years) in document control or administrative support, preferably within the architecture, engineering, or construction industry.
3. Strong organizational and time-management skills with keen attention to detail.
4. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management software (e.g., Aconex, Procore).
5. Knowledge of document control procedures and experience with managing both electronic and physical documents.
6. Strong communication skills (both written and verbal), with fluency in English; Arabic is an advantage.
7. Ability to handle multiple tasks and work in a fast-paced, deadline-driven environment.

1. Previous experience working in an architectural or design firm.
2. Familiarity with architectural terminology and project documentation.
3. Experience with online document management platforms (e.g., SharePoint, Dropbox, or similar).

To apply, please send your CV and portfolio to us. Include the subject title 'Document Controller'.

We appreciate all applicants for their interest. However, only shortlisted candidates will be contacted due to the high number of applications.