What Jobs are available for Project Oversight in the United Arab Emirates?

Penspen is looking for candidates suitable for the position of Project Control Manager (PMC) for one of the major PMC projects in Abu Dhabi.

The candidate should be responsible for leading the Project Control activities on PMC side for one of the ADNOC project.

• Any bachelor's degree/an Engineering Degree.
• Minimum 20 Years of experience in 10+ years should be in the oil and gas industry.
• Must have worked in large Gas processing EPC projects.
• PMC experience is a must.
• ADNOC project experience is preferred.

Title: Senior Project Control Manager

Introduction:
KBR is looking for a Senior Project Control Manager for a PMC project with Gas Processing experience to be based at Abu Dhabi.

KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets.

• Minimum Overall 20+ years of oil & gas experience.
• Previous ADNOC projects and PMC experiences are a must.
• Experience within EPC & Detail Engineering projects.
• Experience in Projects involving Onshore/Offshore Gas Processing Plants.
• Must have at least 5 Years experience working on Onshore and offshore projects.
• Bachelor's degree in engineering is a must.

Interested and suitable candidates who are matching the above criteria please apply for the role. Suitable candidates will be contacted directly.

Job Description

Remarkable people, trusted by clients to design and advance the world.

Wood is currently seeking an experienced Site Project Control Manager to join our ADNOC Gas PMC team in Abu Dhabi. This is a full‑time, site‑based role supporting one of our key clients within the Oil, Gas & New Energies business.

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market‑leading provider of integrated and innovative solutions that challenge the status‑quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low‑carbon concepts to reality.

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field

• Project Controls Leadership: Oversee all aspects of project controls including planning, cost control, and reporting to ensure alignment with project objectives and client expectations.
• Schedule & Budget Oversight: Monitor project timelines and budgets, ensuring accurate forecasting and proactive risk mitigation.
• Vendor & Procurement Coordination: Collaborate with procurement teams to ensure timely delivery and quality compliance of equipment and services.
• Compliance & Standards: Ensure adherence to ADNOC's operational, safety, and quality standards throughout the project lifecycle.
• Cross‑Functional Integration: Work closely with engineering, construction, and quality teams to embed project control strategies and support milestone achievement.
• Performance Optimization: Identify opportunities for cost savings and schedule improvements through data‑driven analysis and value engineering.

The Site Project Control Manager is responsible for leading and overseeing all project control functions at the site level during the FEED and detailed design phases. This includes planning, cost control, risk management, and performance monitoring to ensure that all project activities align with contractual obligations, client expectations, and international standards. Operating from the project site, the role requires close collaboration with cross‑functional teams to drive project efficiency, mitigate risks, and ensure timely and cost‑effective delivery.

• Project Controls Strategy Execution
  • Implement and manage project control strategies that support schedule adherence, budget control, and technical compliance.
• Vendor & Contractor Evaluation
  • Support procurement by evaluating vendors and subcontractors through audits, documentation reviews, and compliance assessments.
• Contractual Compliance Oversight
  • Ensure all project control activities align with contractual terms, quality standards, and risk mitigation frameworks.
• Technical Documentation Review
  • Review engineering deliverables, schedules, and cost estimates to validate alignment with project objectives.
• Progress Monitoring & Reporting
  • Oversee site‑based progress tracking, cost forecasting, and performance reporting to project leadership and stakeholders.
• Supplier & Subcontractor Performance
  • Monitor and report on supplier and subcontractor performance against project KPIs and contractual obligations.
• Cross‑Functional Coordination
  • Collaborate with engineering, procurement, HSE, and quality teams to integrate project control measures across all disciplines.
• Risk Management & Mitigation
  • Identify project risks, lead root cause analysis, and implement corrective and preventive actions to maintain project integrity.
• Documentation & Recordkeeping
  • Maintain accurate records of project schedules, cost data, change orders, and performance metrics.
• Team Leadership & Mentorship
  • Provide guidance to junior project control staff and contribute to the development of project control procedures and best practices.

Expected:

• Bachelor’s Degree in a relevant technical or business discipline
• Member of recognized professional institute preferred

Knowledge, skills and experience:

• Typically requires a minimum of 15 years of relevant industry experience in project control positions, including significant experience supervising and managing others
• Significant experience and capability in management of contracts, budgeting, controlling costs, planning, scheduling and management of change
• Knowledgeable across engineering, procurement and construction execution
• Understands the use and applications of Project Controls department tools and systems
• ADNOC experience preferred, GCC experience
• EPC experience
• Both Operating Company and Service Contracting Company experience preferred

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non‑exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

• Lead project control functions for offshore projects, including WHTs, subsea cables, piping, and B/Fs.

• Develop and maintain detailed project schedules, cost estimates, and budgets.

• Monitor project performance, track key performance indicators (KPIs), and provide reports to stakeholders.

• Manage project risks, identify potential issues, and implement mitigation strategies.

• Oversee cost control and financial forecasting, ensuring projects remain within budget.

• Coordinate with engineering, procurement, construction, and offshore teams to ensure alignment on timelines and costs.

• Lead project control meetings and provide timely updates on schedule, cost, and performance metrics.

• Ensure compliance with industry standards, regulatory requirements, and company procedures.

• Bachelor's degree in engineering

• Minimum 15 years of project control experience in offshore oil and gas projects, with a focus on WHTs, subsea cable and piping, and B/Fs.

• Proficiency in project management tools (e.g., Primavera P6, MS Project, SAP).

• Strong experience in scheduling, cost control, and project reporting.

• Excellent communication, leadership, and coordination skills.

• In-depth understanding of offshore project lifecycle, including engineering, procurement, and construction phases.

• Ability to manage multiple projects and priorities under tight deadlines.

#LI-SS1

Project Planning, Scheduling and Cost Estimating Skills

ID 201

Project Management Training Courses

Course:Project Planning, Scheduling and Cost Estimating Skills

The late delivery of projects have become the scourge of project professionals worldwide. Countless numbers of projects undertaken by organizations in the private and public sectors significantly overrun the project schedule and budget, and as a consequence fail to achieve the organization's financial and strategic objectives, often with sizable increases in costs and with substantial financial losses to the organization. Why?

This is due mainly to the failure of many project professionals to successfully apply the tools and techniques of modern project planning, scheduling and control to their projects. Likewise, the development of reliable cost estimates during the design and early conceptual stages of a proposed project are of critical importance to the success of the project.

The decision to proceed with a project is often based almost exclusively on early conceptual cost estimates, and these estimates provide the basis for the cash flow projections and forecasts used during the project feasibility study. Unreliable cost estimates can result in significant cost overruns later in the project life when it is too late to contain them.

In addition to the potential financial losses suffered by the organization, many such projects subsequently fail to deliver the required quality of outcomes intended for the project as a direct consequence of poor estimating. Budgeting inaccuracies inevitably result in lower quality workmanship and materials.

The estimating techniques and processes covered in this course will provide delegates with the necessary skills to forecast accurately the anticipated costs of projects with a focus on budget estimates, estimates for pre-construction services, estimating contractor and sub-contractor work, estimating general conditions, pricing self-performed work, estimating negotiated contracts, and performing lump sum and unit-price estimates.

This brand new day course will significantly enhance the skills and knowledge of delegates and improve their ability to properly plan and schedule their projects, as well as perform estimates at both the conceptual and detailed levels, and to compare feasible alternatives quickly and efficiently.

This comprehensive programme consists of two modules which can be booked as a Training event, or as individual

The Primary Objectives of the Seminar are to help delegates to:

• Gain knowledge of techniques used in resource planning and control.
• Understand the time-cost trade-offs.
• Identify risk sources and minimize their impact and learn how to sustain project momentum.
• Learn how to administer project documentation and reporting.
• Develop effective performance monitoring and control systems.
• Gain knowledge of techniques used in project estimating, from the conceptual stage to the final detailed estimate
• Understand the different types of estimates used to accurately and progressively estimate project costs
• Understand the different types of contracts based on the distribution of risk between contracting parties
• Effectively apply incentive arrangements to get the best results from the contract

This course is designed for project planning engineers, project cost estimators, project designers, project planners and schedulers, contracts professionals, project procurement and purchasing staff, and project control and business services professionals who have the responsibility for preparing cost estimates and project proposals in client and contracting companies.

Delegates will develop advanced project management planning, performance and control, and cost estimating and management skills and knowledge through formal and interactive learning methods. The program includes individual exercises, team projects, applicable case studies, group discussions and video material that bring to life the skills acquired throughout the course.

The material has been designed to enable delegates to apply all of the material with immediate effect at the office.

Additionally, the seminar does not assume prior knowledge of the topics covered in the course. New concepts and tools are introduced gradually to enable delegates to progress from the fundamental to the advanced concepts of project risk management.

• This Fundamental Program takes the practice of project planning, scheduling and estimating to a new level to ensure maximum results
• The most recent developments in the field are included to provide fresh inputs to your project management efforts
• The course takes a practical rather than a theoretical approach by introducing a case study so that new skills can be applied with immediate effect
• High quality videos of substantial projects of different kinds are screened and discussed during the seminar
• Group activities and exercises will ensure mastery of the practical application of new skills learned
• The use of software programs to facilitate the incorporation of many advanced techniques are introduced
• Related project management fields such as risk are continuously incorporated to provide an integrated view of the total project management process
• Delegates will have excellent opportunities for interaction and discussion of best practices at their respective organizations
• This course will equip delegates with the skills and knowledge to significantly improve all levels of project estimating and control in the organization
• The program will be an important stepping stone in terms of personal career development in that it prepares delegates for the internationally recognized Project Management Professional (PMP) exam

This intensive seminar will provide delegates with a proven set of critical skills and techniques for the development a systematic and dynamic project plan and schedule, as well as the ability and skills to develop accurate and reliable conceptual and detailed estimates used for project proposals and final estimates. This will enable delegates to:

• Integrate scope, time, resources and cost management into a dynamic, manageable plan
• Develop project network diagrams for CPM and advanced PERT calculations to identify schedule and cost risks
• Maintain continuous project performance and delivery control
• Accurately estimate and allocate project costs and resources
• Measure, forecast and control project performance by employing earned value techniques
• Compress or accelerate the schedule when required by adverse circumstances
• Manage and mitigate schedule, cost, scope, and resource risks associated with the project
• Develop line of balance schedules and velocity diagrams for repetitive or recurring work
• Benefit from the financial effects of the learning curve on recurring work
• Develop a project recovery plan for budget and schedule overruns
• Produce clear and concise project progress reports
• Integrate all relevant project elements into a cohesive and comprehensive cost estimate
• Prepare budget estimates that will enable the owner-organization to make informed decisions as to the feasibility of a potential project
• Compare the costs of alternative strategies or technical approaches to ensure the most economical project at the desired level of quality
• Structure the contract compensation arrangement to provide the highest level of incentives to complete the project on schedule and within the determined budget
• Keep accurate control of the progressive budgeting process based on the various stages of design
• Prepare accurate budget estimates through the programming phase, the schematic design phase, and finally the design development phase
• Understanding the most appropriate contracting structure to ensure the desired project results
• Apply proper risk analysis to effectively mitigate risks at minimal costs, and to determine appropriate contingencies for residual risks
• Obtain the skills required to prepare and manage the bidding process
• Prepare lump-sum, unit-price, cost plus, and time-and-materials estimates and contracts

• Ability to deliver projects on time and within budget.
• Understanding of what it takes to be a successful project manager.
• Skill and confidence to plan and control projects successfully and ability to sidestep the most common project management pitfalls and problems.
• Appreciation of the philosophy, framework, standards and approaches to the delivery of the projects.
• Understanding and practicing effective project management techniques in successfully completing and handing over projects.
• Developing an initial project budget for the owner
• Determining project feasibility
• Designing the project within the owner's budget
• Evaluating alternative design concepts and project components
• Preparing bids
• Preparing cost proposals
• Establishing project budgets
• Determining the cost impacts of change orders
• Substantiating claims and resolving disputes
• Preparing a Schedule of Values
• Creating historical cost databases to improve future estimating accuracy

Project Scope Planning and Definition (Fundamentals)

• Scope Planning
• Work Breakdown Structures (WBS)
• Work Packages
• Statement of Work (SOW) - Technical Baseline
• Scope Execution Plan
• Triple Constraints - Time, Cost, Scope
• Project Quality Issues
• Resource Requirements

Project Schedule Planning and Critical Path Method

• Precedence Network Diagramming
• Job Logic Relationship Chart
• Critical Path Analysis
• Project Float Analysis
• Lead and Lag Scheduling
• Activity Duration Estimation
• Milestone Charts
• Production and Productivity Planning
• Resource and Cost Allocation

Resource Allocation and Resource Levelling

• Management of Resources
• Planning and Scheduling Limited Resources
• Resource Allocation Algorithms for Resource Prioritisation
• Solving Resource Contention
• Resource Levelling when Project Duration is Fixed
• The Brooks Method of Resource Allocation
• Increasing the Workforce
• Solving Interruptions to the Schedule
• Scheduling Overtime

Accelerating the Project Schedule

• Circumstances Requiring Project Acceleration
• Time-Cost-Scope Trade-off
• Project Time Reduction
• Direct Project Costs
• Indirect Project Costs
• Options for Accelerating the Schedule
• Crashing the Schedule - How?
• Pre-Accelerated Schedule
• Developing a Crash Cost Table
• Acceleration in Practice
• The Optimal Acceleration Point
• Gantt Chart for Accelerated Schedule
• Network Activity Risk Profiles
• Additional Considerations
• Multiple Critical Paths
• Project Cost Reduction
• Program Evaluation and Review Technique (PERT)
• Path Convergence Analysis
• Solving the Path Convergence Problem
• Normal Distribution
• PERT, Probability and Standard Deviation Formulae
• Calculating the Standard Deviation
• Standard Deviation for Critical Path
  • Z-Values: The Probability of Project Completion at a Required Date
• True Critical Path
• Network Activity Risk Profiles

Line of Balance Scheduling - The Planning of Recurring Activities

• Preparing a Line of Balance Schedule
• Velocity Diagrams and Linear Scheduling
• Velocity Diagram Production Rate Calculations
• Linear Sequence of Activities as a Series of Velocity Diagrams
• Balancing the Schedule
• Calculations for a Line of Balance Schedule
• Line of Balance Formulae
  • Target Units per Week
  • Determining Crew Size
  • Actual Rate of Output
  • Time to Complete One Activity
  • Elapsed Time for Recurring Activity
• Slope of Line from Activity Start to Activity Finish
• Balanced Project Schedule without Buffers (Finish-Start)
• Comparison of Unbalanced with Balanced Schedules
• Measuring Planned Progress on Schedule
• Velocity Diagram Reflecting Expected Conditions
• Actual Progress and Work Conditions
• Variable Conditions

Project Execution Management, Control and Reporting

• Progress Tracking and Monitoring
• Project Cost Management
• Earned Value Control Process
• Schedule Variances
• Cost Variances
• Progress Control Charts - Trend Analysis
• Schedule and Cost Variance Forecasting
• Labour Management and Cost Control
• Materials Management and Cost Control
• Earned Value Analysis
• Earned Value Reporting

Project Recovery Plan Development

• Project Variance Analysis and Quantification
• Schedule Performance Index (SPI)
• Cost Performance Index (CPI)
• Setting Schedule and Cost Control Limits
• Project Recovery Data Assessment
• Schedule and Cost Recovery Analysis
• Schedule and Cost Recovery Plan
• Project Recovery Baselines and Controls
• The estimating life cycle
• Phases of the Design Process
  • Programming phase
  • Schematic design
  • Design development
  • Construction documents
• Estimating accuracy by phase
• Rough Order of Magnitude Estimates (Broad Scope Estimates)
• Basic procedures
• Unit-price contracts
• Cost-plus contract with guaranteed maximum price (GMP)
• Bid method
• Negotiated method
• Quantity take-off
• Types of construction contracts
• Procurement methods
• Pre-construction services
• Risk analysis and contingencies
• Adjustments to Project Cost for Broad Scope Estimates
• PERT Project Cost Analysis
• The Normal Distribution Curve
• Z-Value Table
• The Probability of Project Completion within Budget
• Estimating Project Unit Cost by Using the Standard Deviation
• Estimating the Project Unit Cost at a Required Probability
• The Probability of Completing the Project at a Required Cost
• PERT vs Standard Deviation & Z-Values
• Adjustments to Estimates Based on Previous Projects
• Adjustments for Time
• Review: Future Value of Money
• Review: Present Value of Money
• Equivalent Annual Interest Rate
• Index to Adjust for Time
• Equivalent Compound Interest
• Location Index for Construction
• Adjustments for Location
• Adjustments for Size
• Combined Adjustments
• Economic Price Adjustment
• Estimating Durations based on the Learning Curve Effect
• Estimating Costs based on the Learning Curve Effect
• Unit-Cost Adjustments
• Learning Curves
• Estimating by design phase
• Request for proposal
• Development of pre-construction services estimate
• Pre-construction services contract
• Budget control log
• Pre-estimate activities
• Solicitation of lump-sum bids
• Work Breakdown Structure
• Estimating team
• Scheduling the estimating work
• Subcontractors and major suppliers
• Accuracy and error prevention
• Pricing self-performed work
• Recap sheet
• Materials
• Labour
• Applying pricing factors
• Summary recap
• Project summary schedule
• Elements of the general conditions estimate
• Final document review
• Completing the bid summary
• Final mark-ups
• Validating the estimate
• Estimating subcontractor work
• Estimating General Conditions
• Completing the estimate
• Unit price bid forms
• Materials
• Labour
• Indirect labour
• Subcontractors
• Recap summary sheet
• Direct-to-indirect cost factor
• Variation-in-quantity contract provision
• Bid finalisation
• Documents
• Strategies
• Fee determination for negotiated contracts
• Home office overhead
• Fee structure
• Cost savings split
• Strategies for responding to the Request for Proposal
• Documents to be included with the Request for Proposal
• General Contractor interview and selection process
• Negotiated subcontract
• Cost proposals for negotiated contracts

• Risk distribution in contracting
• Contract types according to risk distribution
• Fixed Price Contracts
• Firm Fixed Price
• Fixed Price with Economic Adjustment
• Incentive Contracts
• Fixed Price Incentive
• Cost Reimbursement
• Time-and-Materials
• Power-sizing techniques (Capacity Ratios)
• Design-to-cost-estimates
• Adjusting for Project Type and Quality Level
• Features Determining the Quality Level (Grade) of a Structure
• Adjusting for Quality Level by Using a Costing Publication

Project Planning, Scheduling and Cost Estimating Skills

Project Cost Estimating Skills: Planning for Performance Excellence II

The Complete Course on Project Management

Earned Value Management for Project Performance Measurement

Project Management Essentials Defining and Managing Project Success

At European Quality Training and Management Consultancy, we provide high-quality training and consultancy services to develop future leaders. With a team of skilled experts, we tailor programs to meet the needs of public and private sectors, grounded in quality, ethics, and social responsibility. Our client-focused approach ensures professionalism and sustainable outcomes.

European Quality Training and Management Consultancy FZE

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Requisition #

ENG-L9.44

Job title

Project Director – Transport Planning

Category

Contract type

Permanent (Employee)

Full Time

Description

Zutari: Co-creating an engineered impact.

Zutari is a well-established, management-owned engineering firm with over 90 years of experience. As human-centred engineering consultants and advisors, we are trusted by our clients, business partners, communities and other stakeholders across Africa and the Middle East.

We co-create engineering solutions that have a positive impact and improve people’s lives. Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed.

What kind of talent do we pursue?

We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and sharing a sense of urgency. People who have an impact on our teams and the broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy

About the role:

We are seeking an experienced and visionary Project Director – Transport Planning (UAE based) to lead the development of strategic transport masterplans that shape the future of mobility in cities and regions. This role requires deep expertise in long-term transport planning, policy formulation, and integration of future mobility solutions to support sustainable urban growth. The candidate will be responsible for guiding clients through complex planning challenges and delivering transformative, high-impact strategies.

Key Responsibilities:

Strategic Leadership

• Lead the development of national, regional, and city-level Transport Masterplans, aligned with long-term urban growth, sustainability, and economic development goals
• Develop integrated multi-modal mobility strategies that support accessibility, livability, and carbon reduction
• Shape policy frameworks and high-level mobility strategies that enable innovation, efficiency, and inclusivity in transport systems

Client & Stakeholder Engagement

• Act as a trusted advisor to government agencies, urban developers, and infrastructure clients
• Lead high-level consultations and workshops with public and private stakeholders to build consensus around transport visions and investment priorities
• Translate complex urban mobility needs into clear, actionable strategies

Future Mobility & Innovation

• Guide the integration of emerging mobility trends (e.g., shared mobility, electric vehicles, Mobility-as-a-Service, autonomous transport) into planning frameworks
• Advise on smart mobility policies, governance structures, and funding mechanisms to support modern urban transport ecosystems

Project & Team Management

• Oversee a portfolio of large-scale, multidisciplinary projects, ensuring high-quality delivery on time and within budget
• Lead and mentor teams of planners, urban designers, policy analysts, and engineers
• Coordinate with technical and digital teams to integrate spatial analysis, GIS, and data-driven planning tools into the strategic planning process

Business Development

• Identify and pursue new project opportunities in strategic transport planning across public and private sectors
• Prepare high-quality technical proposals and contribute to market positioning efforts in the region
• Support the company’s growth by expanding its reputation in strategic mobility planning and future transport systems

Qualifications & Experience:

• Bachelor’s or Master’s degree in Transport Planning, Urban Planning, or related discipline
• 15+ years of progressive experience in transport strategy and policy, with a strong portfolio of leading complex masterplanning projects
• Proven experience delivering transport plans at city, regional, or national levels
• In-depth understanding of mobility trends, land use integration, sustainability principles, and transport governance
• Visionary leadership and strategic thinking
• Excellent stakeholder and client management
• Expertise in sustainable and future-focused transport planning
• Strong communication, facilitation, and presentation skills
• Team leadership and collaboration in multidisciplinary environments

We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications and experience. We embrace the principle of equal opportunity in employment and work towards eliminating all forms of unlawful discrimination in our employment practices.

Abu Dhabi, United Arab Emirates | Posted on 06/25/2025

We are seeking a detail-oriented and proactive Project Coordination & Reporting Analyst to support departmental operations by tracking, monitoring, and reporting on key initiatives, action items, and commitments. This role plays a critical part in ensuring seamless execution, timely delivery, and full visibility of ongoing activities for the Department Head and senior leadership.

The ideal candidate will be highly organized, analytical, and capable of identifying delays or risks early to enable swift corrective actions. This is a pivotal coordination role aimed at enhancing follow-through, accountability, and operational efficiency across high-impact initiatives.

Monitor Project and Task Progress:

Track assigned initiatives, deliverables, and milestones to ensure timely execution and adherence to defined quality standards. Regularly report progress updates to the Department Head .

Data Collection & Analysis:

Gather relevant information and performance metrics using tracking tools and dashboards. Synthesize insights into structured, actionable reports.

Milestone & Deadline Tracking:

Maintain oversight of timelines and critical deliverables across multiple projects to keep all activities on schedule and aligned with strategic goals.

Flag potential delays or bottlenecks early and recommend corrective actions to maintain momentum and avoid missed deadlines.

Reporting & Visibility:

Provide consistent, transparent updates to the Department Head on the status of open tasks and closure of completed actions.

Documentation & Follow-Up:

Ensure all action items, decisions, and communications are accurately recorded, followed up on, and completed as committed.

Operational Discipline:

Strengthen execution efficiency by reinforcing task ownership, closing gaps in communication, and maintaining momentum across priorities.

Strong organizational and coordination skills with attention to detail.

Experience using project tracking or workflow management tools (e.g., Excel, Smartsheet, Monday.com, Asana, or similar).

Excellent written and verbal communication skills.

Analytical mindset with ability to synthesize information into executive-level summaries.

Ability to work under pressure, manage competing priorities, and maintain follow-through.

Bachelor's degree in Business Administration, Operations, or a related field preferred.