36 Proposals jobs in the United Arab Emirates

JOB TITLE: Proposals Manager

LOCATION: UAE or Jakarta

CONTRACT TYPE: Permanent, full-time

REPORTING TO: Project Manager

PURPOSE OF THE ROLE

The Proposals Manager plays a critical role in driving Acorn Strategy’s business growth by leading the coordination of all new business proposal processes. Acting as the central hub for RFP triage, supplier registrations, documentation management, and submission timelines, this role ensures that every proposal is delivered to the highest standard. With a strong focus on organisation, accuracy, and proactive communication, the Proposals Manager enables the team to pursue and convert opportunities efficiently, ensuring proposals are timely, compliant, and strategically aligned with both client requirements and agency goals.

KEY RESPONSIBILITIES

• Supplier Portal & Documentation Management: Maintain accurate records across registration platforms and ensure timely updates of credentials and documentation.
• Opportunity Triage & Intake: Serve as the first point of contact for incoming RFPs and business leads, directing them efficiently to the appropriate teams.
• Proposal Coordination: Own the internal proposal timeline, from triage to submission, ensuring all deliverables are completed, approved, and submitted on time.
• Client & Prospect Communications: Manage all external communication related to RFPs and proposals, maintaining professionalism, responsiveness, and clarity at every stage.
• Final Submission & Knowledge Management: Submit final proposals through appropriate channels and maintain an organised archive of all submissions and supporting documents.
• Compliance & Quality Assurance: Ensure proposals meet all RFP requirements, formats, and criteria, minimising risk of disqualification.
• Process Improvement & Workflow Optimisation: Identify inefficiencies or gaps and recommend improvements to templates, processes, and collaboration systems.
• Internal Collaboration: Partner with cross-functional leads to clarify proposal roles, manage deadlines, and build a smooth workflow across global teams.

WHAT YOU NEED TO APPLY

• Strong organisational and time management skills, with experience coordinating projects or proposals.
• The ability to manage multiple priorities and deadlines with confidence and calm.
• Excellent written and verbal communication skills across internal and external stakeholders.
• Confidence working in a fast-paced environment and communicating professionally with prospective clients.
• High attention to detail, particularly in reviewing documentation and ensuring compliance.
• A collaborative approach and willingness to support others across teams and time zones.
• Experience working with collaborative tools such as ClickUp, HubSpot, and shared drives .
• Familiarity with supplier registration platforms or government tender portals (an advantage, but not essential).

QUALIFICATIONS

• A Bachelor’s degree in Business Administration, Communications, Marketing, or a related field is preferred.
• 3–5 years of experience in a proposals, project coordination, or administrative role, ideally within a marketing, professional services, or consulting environment.
• Strong digital fluency, especially in cloud-based collaboration, documentation, and project tools.
• Prior experience in tender processes, procurement platforms, or proposal writing is advantageous but not essential.

ABOUT ACORN STRATEGY

Voted Large Agency of the Year and winner of multiple international awards, Acorn Strategy is a full-service communications consultancy with offices in Dubai, Abu Dhabi, Melbourne, Perth, and London, and an ever-expanding client roster. We are an integrated marketing, public relations, and digital consultancy that delivers sharp, agile, and creative strategies to help grow our clients’ business.

OUR CULTURE

We understand that our success depends on recruiting and retaining the highest quality individuals. We have created an environment for people to grow and learn through a culture that empowers creativity, innovation, and professionalism. The core values we live by are collaboration, agility, bravery, curiosity, and growth.

OUR PEOPLE

Over the years we have come to realise that although each of our team members are unique, we each share a series of personal traits that have successfully linked us culturally as a team and as an agency at large.

ACORN STRATEGY is an Equal Opportunity Employer. We are dedicated to creating and building a respectful and empowering environment. We aim to create an inclusive workplace that supports our diversity and increases our potential to produce work that better represents and resonates with the world around us.

As Proposals Coordinator, you'll be reporting directly to the Proposals Manager based in the UK and supporting VistaJet's global sales team with a focus on EMEA.

Founded in 2004, VistaJet pioneered an innovative business model where customers pay only for the hours that they fly. Our vision is to make business aviation simple and deliver the ultimate flight experience around the globe.

Today, we are the world's only global aviation company, flying corporations, governments and private clients to 187 countries on our fleet of silver and red business jets.

We're looking for a dedicated, conscientious Proposals Coordinator to join the Proposals Team in supporting the Program Sales team to create bespoke, tailored sales proposals for our UHNW and corporate prospects.

Based in Dubai, the role will be office based.

• Preparing tailored sales proposals for the global Program Sales team, including accurately calculating and checking prices and financial comparisons before they are sent out.
• Preparing presentations and other sales collateral for the Program Sales team, ensuring that a consistent and elevated design aesthetic is maintained.
• Liaising with the Proposals Manager to prioritize proposals accordingly across multiple time zones, and amongst the Proposals team.
• Collaborating with Sales Vice Presidents to help tailor their proposals and ensure all sales proposals which are sent out are followed up on.
• Assisting with RFPs and corporate tenders, working closely with Sales Vice Presidents and across multiple departments to help tailor the response.
• Regularly review all templates in the proposals library to ensure they remain current and fit for purpose.
• Keep an up-to-date and accurate live log of all proposals prepared for the Program Sales team.
• Analytical projects with a focus on proposal conversions and regional trends.
• Ad-hoc team support and research assignments.

Excellent attention to detail, solid written and verbal communication skills and a sound grasp of numbers are essential.

You will need to be a quick-learner and be ready to adapt to the pace of this high-growth team.

• Experience using InDesign or similar design applications.
• Experience using Salesforce or similar CRM systems.
• Excellent written and verbal communication skills.
• Excellent numeracy skills.
• Good Microsoft Excel skills.
• Excellent time management skills.
• Possesses an exceptional eye for detail and ability to prepare collateral that is tailored to every prospect while maintaining absolute accuracy.
• Design experience is preferred but isn't essential.
• Knowledge of the business aviation industry is preferred but isn't essential.
• A team player who is driven to driven to succeed and keep pace with a fast-moving sales team.

We are seeking an experienced Proposal Manager to lead and coordinate the preparation of high-quality proposals for international offshore wind projects. The ideal candidate will possess strong technical knowledge, commercial insight, and leadership skills to manage cross-functional teams and develop winning strategies in a competitive bidding environment.

• Supervise & review a number of proposals
• Provide recommendations for budget preparation
• Review of estimation processes
• Focal point for client, partner & sub-contractors
• Recommend bidding strategies
• Implement agreed strategies & set procedures
• Provide input to motivate, train, develop & appraise staff
• Compliance in accordance with HSE Standard

• Bachelors degree in Engineering (Mechanical or Electrical preferred) or equivalent technical qualification.
• Minimum of 15 years in the offshore energy industry.
• At least 5 years of direct experience in international offshore wind projects.
• Proven track record of managing complex, multi-disciplinary proposal teams in a global environment.

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Job Profile

As Proposals Coordinator, you'll be reporting directly to the Proposals Manager based in the UK and supporting VistaJet's global sales team with a focus on EMEA.

Founded in 2004, VistaJet pioneered an innovative business model where customers pay only for the hours that they fly. Our vision is to make business aviation simple and deliver the ultimate flight experience around the globe.

Today, we are the world's only global aviation company, flying corporations, governments, and private clients to 187 countries on our fleet of silver and red business jets.

We're looking for a dedicated, conscientious Proposals Coordinator to join the Proposals Team in supporting the Program Sales team to create bespoke, tailored sales proposals for our UHNW and corporate prospects.

Based in Dubai, the role will be office-based.

Your Responsibilities

• Preparing tailored sales proposals for the global Program Sales team, including accurately calculating and checking prices and financial comparisons before they are sent out.
• Preparing presentations and other sales collateral for the Program Sales team, ensuring that a consistent and elevated design aesthetic is maintained.
• Liaising with the Proposals Manager to prioritize proposals across multiple time zones and among the Proposals team.
• Collaborating with Sales Vice Presidents to help tailor their proposals and ensure all sales proposals are followed up on.
• Assisting with RFPs and corporate tenders, working closely with Sales Vice Presidents and across departments.
• Regularly reviewing all templates in the proposals library to ensure they remain current and fit for purpose.
• Keeping an up-to-date and accurate live log of all proposals prepared for the Program Sales team.
• Conducting analytical projects focusing on proposal conversions and regional trends.
• Providing ad-hoc team support and research assignments.

• Experience using InDesign or similar design applications.
• Experience using Salesforce or similar CRM systems.
• Excellent written and verbal communication skills.
• Excellent numeracy skills.
• Good Microsoft Excel skills.
• Excellent time management skills.
• Exceptional eye for detail and ability to prepare tailored collateral with accuracy.
• Design experience is preferred but not essential.
• Knowledge of the business aviation industry is preferred but not essential.
• A team player driven to succeed and adapt to a fast-paced sales environment.

• Associate

• Full-time

• Industries: Airlines and Aviation

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Charterhouse is working with a company based in Jebel Ali that is looking for a Proposals Engineer to join the team to assist with the growth of an already successful business.

The company designs and manufactures Oil & Gas metering systems and produced water treatment solutions for the Oil & Gas industry. They have been operating in the Middle East for over 12 years, starting with their office in the UAE in 2001 and later establishing an office in Dammam, Saudi Arabia.

The day-to-day tasks of the Proposals Engineer will include:

1. Obtaining all necessary valid quotations for bought-out equipment and services, and preparing or obtaining all technical documents (drawings, calculations, proposals, etc.) along with a valid cost estimate for the enquiry as per sales instructions.
2. Ensuring all firm proposals have a clear scope of supply, regardless of the enquiry document details.
3. Attending bid clarification meetings (BCMs) as requested, formulating answers and clarifications for approval by the Project Manager (PM) when required.
4. Checking that all firm proposals are reviewed commercially and technically by the manager and/or in accordance with sales work instructions and/or technical department.
5. Ensuring technical designs comply with the latest company policies and that any new or non-standard designs are approved by the technical department.
6. Obtaining managerial approval to pass the proposal with all relevant information to the Sales Manager for submission to the client.
7. Submitting all proposals and official communications to clients in accordance with the agreed strategy and requirements.

The ideal candidate for the Proposals Engineer position should possess the following skills and experience:

1. Degree-level education in Mechanical, Chemical, Electrical Engineering, or Instrumentation & Controls.
2. At least four years of experience creating proposals for process equipment in the Middle East Oil and Gas market.
3. Ability to communicate technically with engineering staff to resolve design issues.
4. Proficiency in reading and interrogating P&ID drawings for errors.
5. Good knowledge of costs to develop competitive proposals.
6. Proficiency in MS Office Suite and Excel.

About The Company

Charterhouse was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia, in September 2003. It is now the leading regional recruiter in its disciplines and markets.

Charterhouse offers bespoke contingency and retained search services across various sectors, emphasizing quality and flexibility. It was the first international search and selection business to establish Dubai as its base. The company's regional expansion includes offices in Abu Dhabi, Hong Kong, Melbourne, Singapore, and Sydney, with plans to expand further across Qatar and Saudi Arabia.

Join to apply for the Proposals Coordinator role at Vista.

Get AI-powered advice on this job and more exclusive features.

Job Profile

As Proposals Coordinator, you’ll be reporting directly to the Proposals Manager based in the UK and supporting VistaJet’s global sales team with a focus on EMEA.

Founded in 2004, VistaJet pioneered an innovative business model where customers pay only for the hours that they fly. Our vision is to make business aviation simple and deliver the ultimate flight experience around the globe.

Today, we are the world’s only global aviation company, flying corporations, governments, and private clients to 187 countries on our fleet of silver and red business jets.

We’re looking for a dedicated, conscientious Proposals Coordinator to join the Proposals Team in supporting the Program Sales team to create bespoke, tailored sales proposals for our UHNW and corporate prospects.

Based in Dubai, the role will be office-based.

Your Responsibilities

• Preparing tailored sales proposals for the global Program Sales team, including accurately calculating and checking prices and financial comparisons before they are sent out.
• Preparing presentations and other sales collateral for the Program Sales team, ensuring that a consistent and elevated design aesthetic is maintained.
• Liaising with the Proposals Manager to prioritize proposals across multiple time zones and among the Proposals team.
• Collaborating with Sales Vice Presidents to help tailor their proposals and ensure all sales proposals are followed up on.
• Assisting with RFPs and corporate tenders, working closely with Sales Vice Presidents and across departments.
• Regularly reviewing all templates in the proposals library to ensure they remain current and fit for purpose.
• Keeping an up-to-date and accurate live log of all proposals prepared for the Program Sales team.
• Conducting analytical projects focusing on proposal conversions and regional trends.
• Providing ad-hoc team support and research assignments.

• Experience using InDesign or similar design applications.
• Experience using Salesforce or similar CRM systems.
• Excellent written and verbal communication skills.
• Excellent numeracy skills.
• Good Microsoft Excel skills.
• Excellent time management skills.
• Exceptional eye for detail and ability to prepare tailored collateral with accuracy.
• Design experience is preferred but not essential.
• Knowledge of the business aviation industry is preferred but not essential.
• A team player driven to succeed and adapt to a fast-paced sales environment.

• Associate

• Full-time

• Industries: Airlines and Aviation

Referrals increase your chances of interviewing at Vista by 2x.

Get notified about new Proposal Coordinator jobs in Dubai, United Arab Emirates.

This job posting appears to be active.

JOB TITLE: Proposals Manager

LOCATION: UAE or Jakarta

CONTRACT TYPE: Permanent, full-time

REPORTING TO: Project Manager

PURPOSE OF THE ROLE

The Proposals Manager plays a critical role in driving Acorn Strategy’s business growth by leading the coordination of all new business proposal processes. Acting as the central hub for RFP triage, supplier registrations, documentation management, and submission timelines, this role ensures that every proposal is delivered to the highest standard. With a strong focus on organisation, accuracy, and proactive communication, the Proposals Manager enables the team to pursue and convert opportunities efficiently, ensuring proposals are timely, compliant, and strategically aligned with both client requirements and agency goals.

KEY RESPONSIBILITIES

• Supplier Portal & Documentation Management: Maintain accurate records across registration platforms and ensure timely updates of credentials and documentation.
• Opportunity Triage & Intake: Serve as the first point of contact for incoming RFPs and business leads, directing them efficiently to the appropriate teams.
• Proposal Coordination: Own the internal proposal timeline, from triage to submission, ensuring all deliverables are completed, approved, and submitted on time.
• Client & Prospect Communications: Manage all external communication related to RFPs and proposals, maintaining professionalism, responsiveness, and clarity at every stage.
• Final Submission & Knowledge Management: Submit final proposals through appropriate channels and maintain an organised archive of all submissions and supporting documents.
• Compliance & Quality Assurance: Ensure proposals meet all RFP requirements, formats, and criteria, minimising risk of disqualification.
• Process Improvement & Workflow Optimisation: Identify inefficiencies or gaps and recommend improvements to templates, processes, and collaboration systems.
• Internal Collaboration: Partner with cross-functional leads to clarify proposal roles, manage deadlines, and build a smooth workflow across global teams.

WHAT YOU NEED TO APPLY

• Strong organisational and time management skills, with experience coordinating projects or proposals.
• The ability to manage multiple priorities and deadlines with confidence and calm.
• Excellent written and verbal communication skills across internal and external stakeholders.
• Confidence working in a fast-paced environment and communicating professionally with prospective clients.
• High attention to detail, particularly in reviewing documentation and ensuring compliance.
• A collaborative approach and willingness to support others across teams and time zones.
• Experience working with collaborative tools such as ClickUp, HubSpot, and shared drives.
• Familiarity with supplier registration platforms or government tender portals (an advantage, but not essential).

QUALIFICATIONS

• A Bachelor’s degree in Business Administration, Communications, Marketing, or a related field is preferred.
• 3–5 years of experience in a proposals, project coordination, or administrative role, ideally within a marketing, professional services, or consulting environment.
• Strong digital fluency, especially in cloud-based collaboration, documentation, and project tools.
• Prior experience in tender processes, procurement platforms, or proposal writing is advantageous but not essential.

ABOUT ACORN STRATEGY

Voted Large Agency of the Year and winner of multiple international awards, Acorn Strategy is a full-service communications consultancy with offices in Dubai, Abu Dhabi, Melbourne, Perth, and London, and an ever-expanding client roster. We are an integrated marketing, public relations, and digital consultancy that delivers sharp, agile, and creative strategies to help grow our clients’ business.

OUR CULTURE

We understand that our success depends on recruiting and retaining the highest quality individuals. We have created an environment for people to grow and learn through a culture that empowers creativity, innovation, and professionalism. The core values we live by are collaboration, agility, bravery, curiosity, and growth.

OUR PEOPLE

Over the years we have come to realise that although each of our team members are unique, we each share a series of personal traits that have successfully linked us culturally as a team and as an agency at large.

ACORN STRATEGY is an Equal Opportunity Employer. We are dedicated to creating and building a respectful and empowering environment. We aim to create an inclusive workplace that supports our diversity and increases our potential to produce work that better represents and resonates with the world around us.

Charterhouse is working with a company based in Jebel Ali that is looking for a Proposals Engineer to join the team to assist with the growth of an already successful business.

The company designs and manufactures Oil & Gas metering systems and produced water treatment solutions for the Oil & Gas industry. They have been operating in the Middle East for over 12 years, starting with their office in the UAE in 2001 and later establishing an office in Dammam, Saudi Arabia.

The day-to-day tasks of the Proposals Engineer will include:

• Obtaining all necessary valid quotations for bought-out equipment and services, and preparing or obtaining all technical documents (drawings, calculations, proposals, etc.) along with a valid cost estimate for the enquiry as per sales instructions.
• Ensuring all firm proposals have a clear scope of supply, regardless of the enquiry document details.
• Attending bid clarification meetings (BCMs) as requested, formulating answers and clarifications for approval by the Project Manager (PM) when required.
• Checking that all firm proposals are reviewed commercially and technically by the manager and/or in accordance with sales work instructions and/or technical department.
• Ensuring technical designs comply with the latest company policies and that any new or non-standard designs are approved by the technical department.
• Obtaining managerial approval to pass the proposal with all relevant information to the Sales Manager for submission to the client.
• Submitting all proposals and official communications to clients in accordance with the agreed strategy and requirements.

The ideal candidate for the Proposals Engineer position should possess the following skills and experience:

• Degree-level education in Mechanical, Chemical, Electrical Engineering, or Instrumentation & Controls.
• At least four years of experience creating proposals for process equipment in the Middle East Oil and Gas market.
• Ability to communicate technically with engineering staff to resolve design issues.
• Proficiency in reading and interrogating P&ID drawings for errors.
• Good knowledge of costs to develop competitive proposals.
• Proficiency in MS Office Suite and Excel.

About The Company

Charterhouse was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia, in September 2003. It is now the leading regional recruiter in its disciplines and markets.

Charterhouse offers bespoke contingency and retained search services across various sectors, emphasizing quality and flexibility. It was the first international search and selection business to establish Dubai as its base. The company's regional expansion includes offices in Abu Dhabi, Hong Kong, Melbourne, Singapore, and Sydney, with plans to expand further across Qatar and Saudi Arabia.

Position Overview
The Technical Proposals Engineer is a key contributor to the successful delivery of high-quality, compliant, and
competitive technical proposals. This role is responsible for managing the technical scope of bids and tenders, ensuring
alignment with client requirements and industry standards.

Combining engineering expertise with commercial awareness, the Technical Proposals Engineer plays a vital role in
supporting business growth, exceeding client expectations, and contributing to the company’s long-term success. A
solid understanding of welding, materials engineering, and relevant industry codes is essential. Equally important is the
ability to communicate complex technical information clearly and confidently to a wide range of stakeholders, both
internal and external.

Key Duties and Responsibilities

1. Technical Management in Tendering
-Serve as the technical authority during bid preparation and proposal submission phases.
-Review and interpret client specifications, scopes of work, and deliverables to develop optimised, compliant,
and cost-effective technical solutions.
-Collaborate across engineering, procurement, and commercial teams to ensure integrated and aligned proposal
content.

2. Compliance and Industry Standards
-Ensure all technical submissions adhere rigorously to international codes and standards (e.g., ASME, API, DNV, ISO, NORSOK).
-Track and incorporate updates to global standards across product categories.
-Foster a culture of technical accuracy, compliance, and continuous improvement in proposal development.

3. Product and Technical Solution Development
Manage the preparation of technical proposals across a diverse product portfolio, including:
-Mechanically Lined Pipes (MLP)
-Weld Clad Pipes and Components
-Hot Induction Bends
-Custom Fabricated Structures and Components
-Tailor solutions to address project-specific challenges and client requirements, highlighting technical
differentiation and added value.

4. Client and Market Engagement

-Represent the company as a technical expert in client discussions, partner collaborations, and industry forums
during bidding phases.
-Deliver compelling technical presentations that communicate the company's capabilities and value proposition.
-Ensure proposals align with local regulatory frameworks, cultural expectations, and market-specific conditions.
-Respond to technical inquiries promptly while upholding the company's professional standards and reputation.

5. Proposal Content Management
-Maintain and curate a central repository of technical documentation, including standard content, prequalification
materials, and reference case studies.
-Oversee document control processes, ensuring version accuracy, consistency, and traceability across
submissions.

6. Reporting and Risk Assessment
-Provide regular reports on bid progress, technical milestones, risks, and resource needs.
-Support bid / no-bid decisions by conducting technical feasibility reviews and risk assessments.
-Collaborate with commercial and legal teams to ensure that technical deliverables in contracts are achievable
and clearly defined.

7. Strategic and Organisational Contribution
-Contribute to the development and implementation of technical strategies, policies, and departmental targets in
line with business objectives.
-Represent the company in manufacturing, industry, and trade associations to strengthen its technical reputation
and industry influence.
-Promote a culture of excellence, innovation, and collaboration aligned with FTV Proclad's vision and values.

Qualifications and Experience
Required:
-Strong practical knowledge of welding and materials, particularly CRA alloys.
-Proven experience in client-facing technical roles with the ability to communicate complex engineering concepts
effectively.
-Ability to lead technical discussions and respond clearly to technical questions from clients and internal
stakeholders.
One or more of the following qualifications:
-European Welding Engineer (EWE) or MSc in Welding Engineering
-Incorporated Engineer (IEng) or Chartered Engineer (CEng)
-Degree in Metallurgy or Mechanical Engineering

Desirable:
-Prior experience in the oil & gas sector, particularly involving corrosion-resistant materials and pipeline
solutions.
-Previous experience in a technical proposals or commercial engineering role.
-Degree in an engineering or business discipline, with technical experience in materials, pipelines, or fabrication
processes.

Technical Skills and Knowledge
-Advanced understanding of welding processes and weld overlay applications.
-Strong metallurgical knowledge, especially in carbon steel, low alloy, and CRA materials.
-Familiarity with mechanical, chemical, and corrosion testing methodologies.
-Practical knowledge of induction bending procedures.
-Expertise in international design codes and standards (e.g., ASME, API, ISO, DNV).
-Understanding of manufacturing techniques for fittings and flanges.
-Strong presentation and technical communication skills.
-Proven experience managing technical content in complex, deadline-driven environments.

Personal Attributes
-Excellent verbal, written, and presentation communication skills.
-Ability to influence and engage stakeholders at all levels of the organisation.
-Highly organised, strong communicator, and capable of managing multiple priorities.
-Analytical mindset with sound judgment and a balanced approach to decision-making.
-Management capabilities with the ability to mentor and develop others.
-Commercially astute with strong relationship-building and networking abilities.
-Self-motivated, collaborative, and aligned with the company's culture of innovation and excellence.

To apply for this role send a covering letter and your CVto

National Industries Park, Dubai, P.O.BOX 123776, U.A.E

Viewfield Road, Viewfield Industrial Estate, Glenrothes, Fife, KY6 2RD Scotland, UK

Leaders in corrosion resistant solutions