504 Purchasing Assistant jobs in the United Arab Emirates

We are seeking a detail-oriented and proactive
Purchasing Assistant
to support our procurement team in sourcing, negotiating, and maintaining vendor relationships. The role involves ensuring timely availability of materials, monitoring inventory levels, and assisting in the smooth execution of purchasing activities.

Key Responsibilities:

1. Assist in sourcing and evaluating suppliers for quality, price, and reliability.
2. Prepare and process purchase orders accurately and in a timely manner.
3. Maintain updated records of suppliers, purchase orders, and pricing.
4. Track orders to ensure timely delivery and resolve any delays or discrepancies.
5. Coordinate with warehouse, accounts, and other departments to ensure smooth procurement flow.
6. Conduct market research to identify cost-saving opportunities.
7. Assist in negotiating contracts, terms, and conditions with suppliers.
8. Monitor stock levels and report shortages to avoid disruptions.
9. Support the preparation of purchasing reports and analysis for management.
10. Ensure compliance with company policies and procurement procedures.

Requirements:

• Bachelor's degree in Business Administration, Supply Chain, or a related field.
• Proven experience in a purchasing or procurement role preferred.
• Strong negotiation and communication skills.
• Proficiency in MS Office and ERP systems (SAP/Oracle/Odoo preferred).
• Excellent organizational and multitasking abilities.
• Attention to detail and strong analytical skills.

Country/Region

United Arab Emirates

Province/City

Abu Dhabi

Hiring Entity

Rosewood Abu Dhabi

Department

Finance

Job Type

Full-time Permanent

OVERVIEW/BASIC FUNCTION:

The Purchasing Assistant supports the hotel's procurement operations by coordinating the sourcing and purchasing of goods and services across various departments. This role involves obtaining competitive bids, selecting approved suppliers, and ensuring timely delivery of quality products. The Purchasing Assistant also verifies received items for accuracy and quality, maintains compliance with relevant standards, and ensures all purchases, returns, and credits are properly documented and consolidated into daily reports.

RESPONSIBILITIES:

• Assist in daily procurement activities and complete administrative procedures for purchase requests and orders.
• Coordinate closely with Receiving and Storeroom teams to verify deliveries and ensure product quality.
• Maintain HACCP and ADFCA standards throughout the procurement and storage process, including proper documentation.
• Assist in handling the procurement of all Food & Beverage and non-food items through approved vendors.
• Establish and maintain strong relationships with suppliers, ensuring compliance with hotel terms and conditions.
• Maintain knowledge of standard specifications and ensure purchases align with operational requirements.
• Expedite delivery of purchase orders and communicate with departments regarding delays or shortages.
• Source alternative products or suppliers when necessary to meet operational needs.
• Prepare and process accurate purchase requests and maintain timely documentation.
• Create price comparison sheets and bid summary reports to support decision-making.
• Maintain and update vendor database with all required documentation and pricing information.
• Continuously seek new vendors and alternative sources to maximize value for money.
• Monitor open purchase orders and follow up to ensure timely delivery and cost efficiency.
• Collaborate with department managers to maintain appropriate inventory levels and prepare relevant reports.
• Demonstrate strong analytical skills, attention to detail, and the ability to meet tight deadlines.

QUALIFICATIONS:

• Experience: Minimum one year's experience in a similar position within the hospitality industry.
• Education: High school diploma.
• General Skills: Must be able to perform job functions with attention to detail, speed and accuracy;

prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest's service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.

• Technical Skills: Basic math skills; proficiency with computers and other office equipment.
• Language: Required to speak, read and write English, with fluency in other languages preferred.
• Physical Requirements: Must be able to exert physical effort, endure various physical movements throughout

the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding.

• Licenses & Certifications: None required.

Located on Al Maryah Island at the core of Abu Dhabi's new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.

OVERVIEW/BASIC FUNCTION: The Purchasing Assistant supports the hotel's procurement operations by coordinating the sourcing and purchasing of goods and services across various departments. This role involves obtaining competitive bids, selecting approved suppliers, and ensuring timely delivery of quality products. The Purchasing Assistant also verifies received items for accuracy and quality, maintains compliance with relevant standards, and ensures all purchases, returns, and credits are properly documented and consolidated into daily reports.

RESPONSIBILITIES:
• Assist in daily procurement activities and complete administrative procedures for purchase requests and orders.
• Coordinate closely with Receiving and Storeroom teams to verify deliveries and ensure product quality.
• Maintain HACCP and ADFCA standards throughout the procurement and storage process, including proper documentation.
• Assist in handling the procurement of all Food & Beverage and non-food items through approved vendors.
• Establish and maintain strong relationships with suppliers, ensuring compliance with hotel terms and conditions.
• Maintain knowledge of standard specifications and ensure purchases align with operational requirements.
• Expedite delivery of purchase orders and communicate with departments regarding delays or shortages.
• Source alternative products or suppliers when necessary to meet operational needs.
• Prepare and process accurate purchase requests and maintain timely documentation.
• Create price comparison sheets and bid summary reports to support decision-making.
• Maintain and update vendor database with all required documentation and pricing information.
• Continuously seek new vendors and alternative sources to maximize value for money.
• Monitor open purchase orders and follow up to ensure timely delivery and cost efficiency.
• Collaborate with department managers to maintain appropriate inventory levels and prepare relevant reports.
• Demonstrate strong analytical skills, attention to detail, and the ability to meet tight deadlines.

QUALIFICATIONS:
• Experience: Minimum one year's experience in a similar position within the hospitality industry.
• Education: High school diploma.
• General Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest's service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.
• Technical Skills: Basic math skills; proficiency with computers and other office equipment.
• Language: Required to speak, read and write English, with fluency in other languages preferred.
• Physical Requirements: Must be able to exert physical effort, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding.
• Licenses & Certifications: None required.

• Working with the purchasing manager to run the purchasing department
• Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency
• Maintaining cordial working relationships with vendors and supervising vendor activities
• Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts
• Using quarterly and annual data to determine purchasing needs and performing inventory management
• Managing purchase orders, overseeing shipping schedules and maintaining purchase records
• Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies
• Conducting ongoing market research to identify beneficial purchase agreements and potential vendors

Job Type: Full-time

Pay: AED2, AED2,500.00 per month

Ability to commute/relocate:

• Sharjah Airport: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Purchasing: 1 year (Preferred)

Language:

• English (Preferred)
• Hindi (Preferred)
• Malayalam (Preferred)

Location:

• Sharjah Airport (Preferred)

Willingness to travel:

• 25% (Preferred)

A Purchasing Assistant for a construction company supports the procurement of materials and services by monitoring stock, researching vendors and market trends, negotiating prices, and tracking orders to ensure timely delivery. Key responsibilities include managing the purchase order process, maintaining vendor relationships, ensuring the quality of delivered goods, and keeping internal records up-to-date. Essential qualifications for this role typically include experience in construction purchasing, knowledge of construction materials and equipment, strong organizational and communication skills, proficiency in MS Office, and familiarity with purchasing software. Key Responsibilities

• Inventory Management:Monitor stock levels and identify the need for new materials or equipment.
• Vendor Management:Research and evaluate potential vendors, maintain positive relationships, and negotiate prices and terms.
• Order Processing:Create, track, and confirm purchase orders, ensuring timely and accurate delivery of materials to construction sites.
• Quality Control:Liaise with warehouse staff to ensure delivered products and materials are in good condition.
• Market Research:Conduct research on current pricing trends, new materials, and alternative solutions to find cost-saving opportunities.
• Record Keeping:Maintain and update internal databases with vendor information, discounts, order details, and pricing.
• Compliance:Ensure all purchasing activities comply with company procedures and relevant regulations.

Essential Skills & Knowledge

• Construction Industry Knowledge:Proven knowledge of common construction materials, equipment, and their specifications.
• Negotiation and Communication:Strong skills to negotiate effectively with vendors and communicate clearly with internal and external stakeholders.
• Organizational Skills:Excellent ability to manage multiple tasks, prioritize effectively, and maintain a high level of accuracy and attention to detail.
• Technical Proficiency:Proficient in MS Office Suite, particularly Excel, and familiarity with purchasing or supply chain software (e.g., Procurify, SpendMap).
• Problem-Solving:Ability to identify and resolve issues related to purchasing and delivery.

Should have construction company experience.

Interested candidates are requested to share their updated CV at

Job Type: Full-time

Liwa Education is looking for an outstanding Purchasing Assistant to join our dynamic team at Liwa International School for Girls, Al Ain.

The Ideal Candidate will have the following criteria:

1. Organizational Skills: Ability to manage multiple tasks, maintain accurate records, and keep documentation up to date.
2. Communication Skills: Strong verbal and written communication skills to interact with vendors, team members, and other departments effectively.
3. Attention to Detail: High level of accuracy in processing orders, managing inventory, and maintaining purchase records.
4. Time Management: Ability to prioritize tasks efficiently and meet deadlines.
5. Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with purchasing or ERP software is an advantage.
6. Teamwork and Collaboration: Works well within a team and coordinates with various departments to fulfill purchasing needs.

Liwa Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Successful candidates will be subject to police checks and professional reference checks.

Qualifications: Bachelor Degree.

Experience: A minimum of 3 years of experience in the same role.

The Purchasing Assistant supports the hotel's procurement operations by coordinating the sourcing and purchasing of goods and services across various departments. This role involves obtaining competitive bids, selecting approved suppliers, and ensuring timely delivery of quality products. The Purchasing Assistant also verifies received items for accuracy and quality, maintains compliance with relevant standards, and ensures all purchases, returns, and credits are properly documented and consolidated into daily reports.

• Assist in daily procurement activities and complete administrative procedures for purchase requests and orders.
• Coordinate closely with Receiving and Storeroom teams to verify deliveries and ensure product quality.
• Maintain HACCP and ADFCA standards throughout the procurement and storage process, including proper documentation.
• Assist in handling the procurement of all Food & Beverage and non-food items through approved vendors.
• Establish and maintain strong relationships with suppliers, ensuring compliance with hotel terms and conditions.
• Maintain knowledge of standard specifications and ensure purchases align with operational requirements.
• Expedite delivery of purchase orders and communicate with departments regarding delays or shortages.
• Source alternative products or suppliers when necessary to meet operational needs.
• Prepare and process accurate purchase requests and maintain timely documentation.
• Create price comparison sheets and bid summary reports to support decision-making.
• Maintain and update vendor database with all required documentation and pricing information.
• Continuously seek new vendors and alternative sources to maximize value for money.
• Monitor open purchase orders and follow up to ensure timely delivery and cost efficiency.
• Collaborate with department managers to maintain appropriate inventory levels and prepare relevant reports.
• Demonstrate strong analytical skills, attention to detail, and the ability to meet tight deadlines.

• Experience: Minimum one year's experience in a similar position within the hospitality industry.
• Education: High school diploma.
• General Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest's service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.
• Technical Skills: Basic math skills; proficiency with computers and other office equipment.
• Language: Required to speak, read and write English, with fluency in other languages preferred.
• Physical Requirements: Must be able to exert physical effort, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding.
• Licenses & Certifications: None required.

OVERVIEW/BASIC FUNCTION: The Purchasing Assistant supports the hotel's procurement operations by coordinating the sourcing and purchasing of goods and services across various departments. This role involves obtaining competitive bids, selecting approved suppliers, and ensuring timely delivery of quality products. The Purchasing Assistant also verifies received items for accuracy and quality, maintains compliance with relevant standards, and ensures all purchases, returns, and credits are properly documented and consolidated into daily reports.
RESPONSIBILITIES:
• Assist in daily procurement activities and complete administrative procedures for purchase requests and orders.
• Coordinate closely with Receiving and Storeroom teams to verify deliveries and ensure product quality.
• Maintain HACCP and ADFCA standards throughout the procurement and storage process, including proper documentation.
• Assist in handling the procurement of all Food & Beverage and non-food items through approved vendors.
• Establish and maintain strong relationships with suppliers, ensuring compliance with hotel terms and conditions.
• Maintain knowledge of standard specifications and ensure purchases align with operational requirements.
• Expedite delivery of purchase orders and communicate with departments regarding delays or shortages.
• Source alternative products or suppliers when necessary to meet operational needs.
• Prepare and process accurate purchase requests and maintain timely documentation.
• Create price comparison sheets and bid summary reports to support decision-making.
• Maintain and update vendor database with all required documentation and pricing information.
• Continuously seek new vendors and alternative sources to maximize value for money.
• Monitor open purchase orders and follow up to ensure timely delivery and cost efficiency.
• Collaborate with department managers to maintain appropriate inventory levels and prepare relevant reports.
• Demonstrate strong analytical skills, attention to detail, and the ability to meet tight deadlines.
QUALIFICATIONS:
• Experience: Minimum one year's experience in a similar position within the hospitality industry.
• Education: High school diploma.
• General Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest's service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.
• Technical Skills: Basic math skills; proficiency with computers and other office equipment.
• Language: Required to speak, read and write English, with fluency in other languages preferred.
• Physical Requirements: Must be able to exert physical effort, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding.
• Licenses & Certifications: None required.

We're Hiring: Purchasing and Administrative Assistant – Hamriyah Free Zone, Sharjah

Armeton is seeking a Purchasing and Administrative Assistant o support our R&D and operations teams at our HFZA facility. You will handle import documentation, liaise with HFZA and customs, support office administration, and assist HR and procurement with essential processes.

What You'll Do:

• Prepare and track import documents and shipments
• Coordinate with HFZA and ensure Free Zone compliance
• Support R&D with daily administrative tasks
• Manage records, permits, and communication with vendors
• Assist HR & Procurement with documentation and follow-ups

What We're Looking For:

• 2+ years in an administrative and purchasing role, ideally within a UAE Free Zone (HFZA preferred)
• Knowledge of import/export processes and HFZA procedures
• Proficiency in MS Office
• Strong communication, organisation, and follow-up skills
• Fluent English (Arabic or Hindi/Urdu a plus)

What Are Our Benefits:

• Competitive salary aligned with experience and market standards
• Comprehensive health insurance
• Work visa provided by the company
• Five days work week
• Modern workplace environment with the latest tools and technologies

Job Type: Full-time

Pay: Up to AED5,000.00 per month