2 046 Real Estate Administrator jobs in the United Arab Emirates

Responsibilities

Must have Real Estate Back Office Experience. Providing full back-office support to agents and team.

• Drafting tenancy contracts, addendum, MOU, NOC, leases, agreements, and other required paperwork.
• Manage incoming and outgoing emails and phone calls related to real estate transactions.
• Handle listings in different portals such as Dubizzle, Property Finder, Bayut, and Propspace CRM.
• Must be well-versed with the Trakheesi System and Dubai Rest, DLD registration.
• Deal management - MOU's and tenancy agreements.
• Knowledgeable on real estate and property rules and regulations.

Requirements

• This position is only for female candidates.
• Willing to join immediately; only visit visa or cancelled visa required.
• At least 2 years UAE career experience.
• Fluent in English (speaking and writing); Arabic preferred.
• University degree, diploma, or bachelor degree.
• Experience with office management tools (MS Office software, in particular).
• Organizational skills are a must; multitask, proactive, proven resilience, patient and flexible, enthusiastic with great attention to detail.

Job Opportunity

We are seeking a highly organized and detail-oriented Real Estate Coordinator to join our team in Dubai. This role is ideal for an individual with experience in real estate back office operations who can provide top-notch support to agents and teams.

• The successful candidate will have excellent communication skills, both written and verbal, and knowledge of real estate rules and regulations, particularly in the UAE market.
• A strong background in MS Office software, specifically Excel, Word, and Outlook, is essential for this role.

Responsibilities

• Drafting contracts, addendums, agreements, and other required paperwork.
• Managing incoming and outgoing emails and phone calls related to real estate transactions.
• Handling listings in different portals.
• Maintaining accurate records and files, ensuring seamless day-to-day operations.
• Collaborating with colleagues to achieve shared goals and objectives.

Requirements

• Female candidates only.
• Minimum 2 years of UAE career experience.
• Fluent in English (speaking and writing); Arabic preferred.
• University degree, diploma, or bachelor degree.
• Experience with office management tools.
• Excellent organizational skills, multitasking ability, and proven resilience.

We are seeking a detail-oriented and organized Female Real Estate Administrator/HR Assistant to support our real estate team in managing administrative tasks related to property transactions and staff handling. The ideal candidate will have a strong understanding of real estate processes, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Responsibilities:

As Administrator

• Assist with the preparation and maintenance of property listings, including creating and updating online listings and marketing materials.
• Knowledge in navigating DLD and Trakheesi.
• Coordinate property showings and open houses, ensuring properties are presented in the best possible light.
• Handle administrative tasks related to property transactions, including preparing contracts, lease agreements, and other documentation.
• Communicate with clients, vendors, and other stakeholders to provide updates and gather necessary information.
• Maintain accurate and organized records of property transactions, client interactions, and financial transactions.
• Collaborate with real estate agents and brokers to ensure smooth operations and timely completion of tasks.
• Conduct research on property values, market trends, and comparable properties to assist in pricing and negotiation.
• Assist in scheduling appointments, meetings, and follow-ups with clients and prospects.
• Support marketing efforts by managing social media accounts, creating content, and implementing marketing strategies.
• Perform general office tasks such as answering phone calls, responding to emails, and managing office supplies.

As HR Assistant

• Maintain employee records and ensure data accuracy.
• Respond to employee inquiries regarding HR policies, procedures, and general questions.
• Support the performance review process, tracking timelines, collecting feedback, and updating records.
• Maintain confidentiality of sensitive HR information and ensure compliance with privacy regulations.

Qualifications:

• Proven experience in real estate administration or a related administrative role.
• Strong knowledge of real estate processes, regulations, and documentation.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, Google Sheets and real estate management software.
• Highly organized with strong attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Customer service-oriented with a positive attitude.
• Familiarity with social media platforms and basic marketing principles.
• Familiarity with employment laws and regulations is a plus.
• Opportunity for growth within the real estate industry.

We're looking for an Experienced Real Estate Administrator to support our growing real estate operations If you're highly organized, proactive, and thrive in a fast-paced environment, we'd love to hear from you

1. Create and update property listings in Property Finder, Bayut, or Dubizzle based on agent requests.
2. Ensure property listings meet the required quality high score standards.
3. Handle listing permits through Trakheesi and manage brokers' RERA cards application and renewals.
4. Create RERA forms (Contract A, Contract B, and F) and manage additional forms (Form I, NDA, LOI, etc.).
5. Manage the broker registration to all real estate developers in Dubai.
6. Maintain and organize filing systems, update documentation, and manage office paperwork.
7. Proficiently use Microsoft Office (Word, Excel, PowerPoint).
8. Professionally greet clients and visitors, ensuring excellent communication and customer service.
9. Manage office supplies and refreshments, and maintain cleanliness across office areas.

Job Type: Full-time

Application Question:

• Do you have full knowledge of Trakheesi System and Property Listings?

We are seeking a seasoned Real Estate Administrator to oversee the day-to-day operations of our office. If you are detail-oriented, proactive, and skilled in managing office administration, this is an excellent opportunity to grow with us.

This role involves overseeing the smooth operation of our office by ensuring seamless workflow across all departments. The ideal candidate will be highly organized, possess excellent communication skills, and have the ability to multitask effectively.

1. Office Management: Ensure that daily office operations run smoothly and efficiently.
2. Communication: Coordinate effective communication between staff, clients, and management to maintain efficient processes.
3. Inventory Management: Monitor office supplies and handle inventory, purchasing, and vendor coordination.
4. Staff Scheduling: Oversee staff schedules and office maintenance to maintain a productive work environment.
5. Onboarding: Assist in onboarding new employees and ensure compliance with company policies.
6. CRM Management: Support CRM management by ensuring data is updated and tracked correctly.
7. HR Functions: Handle basic HR functions such as leave tracking and employee attendance.
8. Reporting: Prepare reports for management and assist in day-to-day administrative tasks.

1. Experience: Proven experience in office management or administration.
2. Skills: Excellent organizational and multitasking skills.
3. Interpersonal Skills: Strong interpersonal and communication skills.
4. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
5. Teamwork: Ability to work independently and as part of a team.
6. CRM Familiarity: Familiarity with CRM systems is a plus.

We are seeking a dedicated and organized individual to join our organization as an Administrator.

The role involves providing exceptional customer service, managing paperwork, and ensuring timely completion of transactions. Key responsibilities include:

1. Preparing and filing documents in a timely manner to facilitate smooth transaction processing.
2. Maintaining accurate records and tracking deadlines to ensure compliance with regulatory requirements.
3. Scheduling appointments and coordinating logistics for open houses and final walkthroughs.
4. Developing marketing materials to enhance brand visibility and engage with the local community.
5. Compiling weekly/monthly reports and communicating key performance indicators to the team to drive business growth.
6. Fostering strong relationships with clients through attentive customer service and proactive issue resolution.

Requirements:

1. Previous experience in the real estate industry is highly valued.
2. Proficiency in Microsoft Office and customer relationship management software is essential.
3. Excellent communication and interpersonal skills are necessary to succeed in this role.

We are a leading property management company that offers comprehensive services to landlords and tenants alike.

We are currently seeking a dedicated and proactive Real Estate Administrator to join our dynamic team in Dubai. The ideal candidate will play a pivotal role in ensuring the smooth functioning of our office by providing exceptional administrative support and delivering top-notch customer service.

Responsibilities:

• Listing Management: Create, edit, update, and publish property listings on Property Finder, Bayut, and Dubizzle through relevant CRM platforms. Ensure high-quality scores and accuracy for each listing.
• Permit Acquisition: Obtain Trakheesi permits for all advertisements.
• Agreement Management: Register and renew agreements with respected developers.
• Contract Drafting: Draft and create various property-related contracts online through the Dubai Rest App, including Contract A, Contract B, Contract F, MOU, NOC, and Form I.
• Transaction Documentation: Complete all paperwork for real estate transactions promptly to expedite deal closures.
• Tenancy Contracts: Prepare tenancy contracts and addendums for new and renewal properties, ensuring all documents for tenants and landlords are complete and updated in the system.
• Client and Agent Coordination: Follow up with agents and clients for necessary documents and details.
• Additional Responsibilities: Perform any additional duties as requested or assigned, including maintaining property files, managing mail, and overseeing office financial transactions.
• Market Awareness: Stay updated with new property launches and projects.

Skills and Qualifications:

• Experience: 1 years of real estate admin experience.
• Technical Proficiency: Proficiency with the Trakheesi System, Dubai Rest, Property Expert, Bayut, and Dubizzle.
• Administrative Skills: Excellent organizational and multitasking skills, with strong attention to detail and accuracy.
• Software Knowledge: Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace (Sheets, Drive).
• Regulatory Knowledge: Understanding of real estate rules and regulations, particularly RERA guidelines.
• Communication: Ability to effectively communicate with clients and team members, customer-focused with a professional and friendly demeanor.
• Education: High school diploma or equivalent; additional certification or training in real estate is a plus.

If you meet the minimum requirements and are ready to seize this exciting opportunity, please submit your resume detailing your relevant experience. We eagerly anticipate welcoming you to our team

Join to apply for the Real Estate Administrator role at CLEDOR

Job Description

One of our clients is looking to hire a Sales Administrator. The ideal candidate will provide administrative support to the property consultants for property listings, contracts, and additional documentation.

Responsibilities

• Prepare contracts, forms, and agreements such as Form A, Form B, Form I, Form F, LOIs, NDAs, Tenancy Contracts, MOUs, Business Sales Letters, etc.
• Coordinate with the marketing team to arrange a Photographer for property photoshoots
• Create, Edit, and verify CRM and Property Portals property listings.
• Generate Trakheesi advertising permit for each listing.
• Be the point of contact in Developers' Offices for new and renewal of agency agreements & Sales Activities Engagements
• Manage complete CRM Administration tasks periodically
• Organize & Manage Sales events like Open houses, Stands, kiosks, Exhibitions, road shows, etc.
• Maintain an accurate and up-to-date filing system, ensuring that all relevant documents are filed
• Handle all correspondence and emails efficiently.
• Update all Master reports regularly & prepare weekly, Monthly, Quarterly Deals & Performance Reports.
• Provide general office support to Agents for arranging car requisitions, stationary requirements, access cards, Signboards, and all other requests.

Required Skills/Knowledge

• Proficiency in Microsoft Excel, CRM Management, Properties Portals, Multi-tasking, Business Writing Skills, Telephone Skills, Communication, Listening, Professionalism, Customer Focus, Handling Pressure, and Behavioral Ethics.
• Salary: AED 4,000-5,000
• Education: Bachelor's degree or equivalent (Required)
• Experience: 2-3 years of Sales Administrator experience in a Real Estate Company
• Language: English (Required)

To apply, please submit your resume and cover letter outlining your qualifications and suitability for the role to

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Sales and Management

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