3 861 Real Estate Coordinator jobs in the United Arab Emirates

Real Estate Support Professional

We are seeking a detail-oriented and organized individual to support our real estate team in managing administrative tasks related to property transactions and staff handling.

The ideal candidate will have a strong understanding of real estate processes, excellent communication skills, and the ability to work effectively in a fast-paced environment.

• Administrative Tasks: Assist with the preparation and maintenance of property listings, including creating and updating online listings and marketing materials.
• Navigate DLD and Trakheesi systems to manage property records.
• Coordinate property showings and open houses to showcase properties in their best light.
• Handle administrative tasks related to property transactions, including preparing contracts, lease agreements, and other documentation.
• Communicate with clients, vendors, and other stakeholders to provide updates and gather necessary information.
• Maintain accurate and organized records of property transactions, client interactions, and financial transactions.

• Proven experience in real estate administration or a related administrative role.
• Strong knowledge of real estate processes, regulations, and documentation.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and real estate management software.
• Highly organized with strong attention to detail.
• Able to multitask and prioritize tasks in a fast-paced environment.
• Customer service-oriented with a positive attitude.
• Familiarity with social media platforms and basic marketing principles.

• Opportunity for growth within the real estate industry.
• Chance to work in a dynamic and supportive team environment.

This position is focused on the smooth execution of real estate transactions. Key responsibilities include managing paperwork, scheduling appointments, compiling reports, and communicating outcomes to stakeholders.

• Paperwork Management: Ensure timely completion of necessary documents for real estate deals.
• Scheduling: Coordinate appointments with parties involved in open houses and final walkthroughs.
• Reporting: Compile and distribute weekly/monthly reports highlighting key results.
• Microsoft Office Proficiency: Demonstrate expertise in Microsoft Office packages.
• CRM System Management: Maintain the CRM system by regularly contacting owners to confirm property availability.
• Portal Expertise: Utilize Property Finder and other portals efficiently.
• Listing Preparation: Prepare listings, including verification and Trakheesi permits.
• Tenancy Contracts: Prepare tenancy contracts.
• Follow-up and Lead Management: Employ excellent follow-up skills and manage leads effectively.
• Communication: Draft company emails, letters, and presentations.
• Customer Service: Provide excellent customer service and effectively manage clients' inquiries.
• Registration and Filing: Handle developer registration, renewals, and gathering materials. Manage digital filing, ensuring brokers centrally save supporting documents for properties.

The ideal candidate will possess exceptional attention to detail and analytical skills, with experience in real estate administration.

A dynamic and organized professional is sought to support the Property Manager in ensuring seamless daily operations of our properties. As a key member of our team, you will work closely with experienced property managers to gain valuable industry experience.

• Support the Property Manager by handling administrative duties such as organizing tenant documents, maintaining property files, and managing lease agreements.
• Act as the primary point of contact for residents, responding to inquiries, addressing maintenance requests, and ensuring overall tenant satisfaction.
• Assist in coordinating maintenance tasks, ensuring timely resolution of issues by working with maintenance teams or contractors.
• Aid in preparing lease renewals, conducting move-in/move-out inspections, and ensuring adherence to property policies.
• Provide assistance in rent collection, payment processing, expense tracking, and maintaining accurate financial records.
• Contribute to property marketing efforts by creating online listings, conducting property showings, and advertising available units.
• Perform property inspections and document any necessary repairs or improvements to maintain high property standards.

• Must have experience in Real Estate or property management administration.
• Must have a valid UAE Drivers License.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite and property management software.
• A genuine passion for helping others and creating positive living experiences.
• Further education in real estate or business is a plus.
• Must be currently available in UAE.

The successful candidate will receive a competitive salary package, commensurate with their experience and qualifications.

We are seeking a highly organized and detail-oriented individual to support our real estate team in managing administrative tasks related to property transactions and staff handling.

The ideal candidate will have excellent communication skills, proficiency in Microsoft Office Suite and real estate management software, and the ability to multitask and prioritize tasks in a fast-paced environment.

• Administrative Support: Assist with preparation and maintenance of property listings, coordinate property showings and open houses, handle administrative tasks related to property transactions, communicate with clients and stakeholders.
• HR Services: Maintain employee records, respond to employee inquiries, support performance review process, maintain confidentiality of sensitive HR information.

• Proven experience in real estate administration or related field
• Strong knowledge of real estate processes, regulations, and documentation
• Excellent communication and organizational skills, proficiency in Microsoft Office Suite and real estate management software
• Ability to multitask and prioritize tasks in a fast-paced environment

Job Summary

This position entails overseeing and coordinating various aspects of the real estate leasing process.

Key Responsibilities:

• Gathering, verifying, and organizing all necessary documentation for new leases, lease renewals, extensions, and contract terminations.
• Maintaining a well-organized digital and physical filing system for all lease-related paperwork, contracts, approval forms, and legal documents.
• Ensuring documents are properly named, tracked, and stored in accordance with internal governance protocols.

Coordination and Communication:

• Coordinating with internal stakeholders (e.g. legal, finance, operations) to gather required inputs for real estate paperwork.
• Liaising with landlords and property managers to request or submit supporting documentation.
• Tracking the progress of document collection and flagging pending items to the Real Estate Manager or Sr. Manager.

Compliance and Tracking:

• Ensuring documentation submitted meets internal formatting policy and approval standards.
• Supporting the real estate team in preparing materials for internal approvals and audits.
• Maintaining trackers for active, pending, and upcoming lease-related documentation.

Process Adherence:

• FOLLOWING established checklists and workflows to ensure nothing is missed in the leasing lifecycle.
• Assisting in refining documentation workflows to improve turnaround time and reduce errors.

Requirements:

2 years of experience in administrative operations or real estate coordination roles.

Strong organizational skills and attention to detail.

Ability to manage multiple requests and deadlines simultaneously.

Basic familiarity with real estate contracts is a plus.

Proficiency in Microsoft Excel, Google Drive, and document management tools.

We are a leading real estate organization dedicated to delivering exceptional service and expertise across the region.

This role offers an exciting opportunity for a skilled Real Estate Professional to market listings, provide guidance, and ensure satisfaction for Sellers or Landlords.

• Proven working experience as a Real Estate Agent.
• Strong sales, negotiation, and communication skills.

We offer a dynamic work environment, opportunities for growth and development, and a chance to be part of a team that makes a difference in the lives of others.

We are committed to providing our clients with exceptional service and expertise. Our team is dedicated to helping you achieve your goals and succeed in your career.

We are seeking a highly organized and proactive Real Estate Administrator to support our growing operations.

The ideal candidate will thrive in a fast-paced environment, be proficient in Microsoft Office (Word, Excel, PowerPoint), and possess excellent communication and customer service skills.

• Key Responsibilities:
• Create and update property listings on Property Finder, Bayut, or Dubizzle based on agent requests.
• Ensure property listings meet quality high score standards.
• Handle listing permits through Trakheesi and manage brokers' RERA cards application and renewals.
• Create RERA forms and manage additional forms.
• Manage broker registration to real estate developers.
• Maintain filing systems, update documentation, and manage office paperwork.
• Provide exceptional customer service and greet clients professionally.
• Manage office supplies and maintain cleanliness across office areas.

Requirements:

• Full knowledge of Trakheesi System and Property Listings.

Benefits:

This is a full-time role offering opportunities for growth and professional development.

As a key member of our team, you will be responsible for managing all properties' advertisements and listings. This will involve acting as the point of contact between our company and various portals.

• Manage access to users on the system and distribute temporary passwords accordingly.
• Verify CRM users and ensure they have the necessary permissions.
• Review all additions done by other users prior to approving them for publication.
• Publish listings on portals and our website through the CRM.
• Modify listed properties' descriptions in case of any changes in prices, offers, etc.
• Update listed properties' status based on updates from Finance/Property Management.

We are looking for individuals with excellent organizational skills, attention to detail, and advanced computer skills. A strong command of English is essential, both verbal and written.

Previous experience in an admin role, preferably in real estate in UAE, is highly desirable.

Additional qualifications include a high level of proficiency in MS Office applications and excellent customer service skills.

This is a dynamic and challenging role that requires strong communication skills and a proactive approach.

This job description has been created to reflect the main duties and responsibilities of the position. However, it is not exhaustive, and you may be required to perform additional tasks as necessary.

Real Estate Operations Coordinator