44 Regulatory Documentation jobs in the United Arab Emirates

We are seeking a detail-oriented and organized Document Control Specialist to manage and maintain project documents for our organization. The role involves ensuring proper documentation flow, version control, and compliance with project and company standards.

• Maintain and manage all important project documents (hard and soft copies) in a systematic manner.
• Control the issuance, receipt, and tracking of project documents including drawings, reports, and correspondence.
• Ensure documents are up-to-date, properly filed, and accessible for team members and stakeholders.
• Implement document control procedures and update document logs regularly.
• Coordinate with internal departments, consultants, and contractors to ensure timely submission and retrieval of documents.
• Assist in the preparation of transmittals, reports, and registers as required.
• Ensure confidentiality and data security of all sensitive documentation.
• Support project teams with document formatting, printing, and filing as needed.

• Bachelor's Degree or Diploma in any discipline.
• 2-4 years of experience as a Document Controller preferably in construction engineering or consulting firms.
• Proficiency in MS Office (Excel, Word, Outlook) and document control systems like Aconex EDMS or similar.
• Strong organizational skills with attention to detail and accuracy.
• Knowledge of document coding, filing, and archiving procedures.
• Excellent written and verbal communication skills in English.

This is an excellent opportunity for a career-driven individual to join our dynamic team and take on new challenges. If you have a keen eye for detail and excellent organizational skills, we would love to hear from you!

Don't miss this chance to grow your career in a reputable organization. Apply now and take the first step towards a fulfilling job experience!

About Dubai Holding Entertainment:

Dubai Holding Entertainment offers an impressive range of destinations and attractions that enhance the appeal and competitiveness of Dubai as an international tourism and leisure hub, with the added value of the quality of the facilities and the high standards of training, supervision, and security.

We are a distinguished and esteemed organization with a wide portfolio of industries. Our legacy is built on unparalleled excellence.

• Maintain and implement document management policies following ISO standards thoroughly.
• Handle financial and commercial documents efficiently.
• Establish and maintain archiving systems both electronically and physically.
• Ensure all versions of documents are recorded and up-to-date.
• Develop templates and records as necessary.
• Establish Distribution Matrices for allocating controlled copies of documents to relevant stakeholders.
• Comply with DMS and ISO standards while maintaining control records.
• Expedite timely document flow between the company and clients.
• Prepare and manage documents accurately and efficiently.
• Maintain the security of confidential documents.
• Design templates for various document types and databases.
• Ensure pre- and post-project documentation is maintained and received in a timely manner.
• Meet established document management requirements throughout project duration.
• Track and monitor documents using standard document management programs.
• Maintain a data distribution system based on client, project, department, and supplier requirements.
• Keep track of outgoing and incoming project documents.
• Manage finance documentation according to company policy.
• Handle Letters of Credit (L/Cs) and Export documentation effectively.
• Coordinate with Commercial and Finance teams regarding bank securities.
• Control document activities and movements while maintaining accurate database registers.
• Maintain correspondence, drawings, procedures, and other related documents.
• Review and proofread documents for consistency and report discrepancies to the Head of PMO.

• Graduate degree in any discipline.
• Understanding of ISO standards and ability to apply them effectively.
• Excellent communication and interpersonal skills, with attention to detail.
• Ability to work in a dynamic environment with good negotiation skills.
• At least 3 years of experience in document management or a related field.

This role requires strong organizational skills, excellent attention to detail, and effective time management to ensure smooth document management processes. If you have a keen eye for detail and are highly organized, this could be an exciting opportunity for you.

Our organization seeks a highly skilled Document Controller to manage and coordinate document-related tasks. This role is responsible for ensuring accurate and timely documentation, facilitating effective communication, and supporting the success of our projects.

• Manage document control systems to maintain accuracy and compliance.
• Coordinate document review, approval, and distribution processes.
• Ensure all documents are properly archived and maintained.

• Relevant experience in document control (Oil & Gas industry preferred).
• Strong organizational and time management skills.
• Proficiency in MS Office and document control systems.

As a valued member of our team, you will enjoy a competitive salary package, comprehensive benefits, and opportunities for professional growth and development.

Our organization offers a dynamic work environment, collaborative team spirit, and a commitment to excellence. We strive to provide exceptional career opportunities for talented individuals who share our vision and values.

This is a unique opportunity for an experienced Document Control Specialist to join our administration department. The successful candidate will have a minimum of 5 years' relevant experience in a similar role, with expertise in Facility Management, Construction, or Waste Management being highly desirable.

The ideal candidate will be able to effectively manage and maintain accurate documentation, ensuring compliance with regulatory requirements and company standards. They will also possess excellent communication skills, both written and verbal, and be able to work collaboratively as part of a team.

• Manage and maintain accurate and up-to-date documentation, including contracts, specifications, and other relevant documents.
• Ensure compliance with regulatory requirements and company standards.
• Develop and implement effective document control procedures and policies.
• Collaborate with internal stakeholders to ensure seamless implementation of document control processes.

Requirements:

• Bachelor's Degree in a related field.
• Minimum 5 years' relevant experience in a similar role.
• Expertise in Facility Management, Construction, or Waste Management is highly desirable.

This is a full-time position offering a competitive salary and benefits package. The successful candidate will also have the opportunity to work with a dynamic and growing organization, contributing to the success of our administration department.

Note: A valid offer may only be made by Cleanco-Waste-Treatment-LLC for this specific job posting.

The ideal candidate will be responsible for the timely and accurate preparation and management of documents. They will develop a structured approach to document control ensuring rapid access to company documents.

1. Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
2. Define a document filing system to enable rapid access of all company documents.
3. Establish and maintain a centralized system for the control of company correspondence.
4. Standardize the drawing numbering system and coordinate the same with the Engineering Department and Sub-Contractors.
5. Maintain an up-to-date database register showing document details and revision status.
6. Establish a distribution matrix for allocating controlled copies of documents as necessary to company staff or organizations (Client, Contractors, Sub-Contractors, Suppliers, etc.).
7. Log all correspondence, drawings, procedures, standards, specifications, vendor drawings, purchase orders, data sheets, manuals, etc., and generate internal transmittal for internal circulation of the same.
8. Coordinate and control engineering documentation, QC documentation (inspection records), suppliers documentation, subcontractors documentation with client/contractor as well as internal review approval of subcontractors documentation.
9. Manage requests for documentation and maintain confidentiality around sensitive documentation.

1. Bachelor's Degree / Diploma Holder.
2. 5 years of relevant experience in document control.
3. Candidates having experience with a reputed organization will only be considered.
4. Familiarity/on-hand experience with document control software(s) is a must.

We are seeking a skilled Document Coordinator to join our team. This role will be responsible for managing and maintaining accurate and up-to-date records of technical documents.

• Job Description:
• Document Control
• The Document Coordinator coordinates the flow of technical documents between projects, proposal operations, engineering disciplines, and other related support groups internally and externally.
• This includes establishing and maintaining a library of reference documents, correlating information relating to projects and proposal records, typing, copying, distributing, and filing project correspondence and meeting minutes.
• The Document Coordinator also assists in preparing minutes of meetings with project managers and directors, and prepares transmittals for engineering documents and requisitions.

• Required Skills and Qualifications:
• Demonstrated Proficiency
• Demonstrated proficiency with large-scale document control management software (ACONEX/Prolog) and Microsoft Office suite of software products.
• Accuracy and Reliability
• Proven accuracy, reliability, and completeness in job accomplishment.
• Effective Communication
• Effective oral and written communication skills, including ability to compose reports and correspondence in English.

Benefits

• AECOM Benefits
• AECOM offers comprehensive benefits to meet the diverse needs of our employees, including medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, and more.

What We Offer

• Career Advancement
• Ongoing training and development opportunities to expand your technical expertise and leadership skills.
• Collaborative Work Environment
• A welcoming workplace built on respect, collaboration, and community, where you have the freedom to grow in a world of opportunity.

This key position oversees all aspects of project documentation across multiple projects, ensuring alignment with client systems and procedures.

Upon project commencement, the Project Document Control Specialist will create a comprehensive work list as advised by the Project Manager / Planner and distribute it to relevant teams.

The successful candidate will arrange for project/network drive access and provide authorization as per company policy, then design and implement project folder structures upon award, ensuring all project documents are stored in relevant folders and regularly updated.

Key Responsibilities Include:

1. Ensuring timely and accurate management of project-related documents.
2. Obtaining the deliverable list from relevant stakeholders in line with contract requirements and preparing the Master Document Register (MDR).
3. Implementing project document templates with the latest formats, as per contract requirements.
4. Supporting the preparation of final/as-built documents upon project completion and archiving them in designated folders for future reference.
5. Receiving/download documents and deliverables from FTP servers and managing the distribution of inward and outward documentation, registering all transactions.
6. Maintaining and updating document transmittals and related reports.
7. Attending site walkdowns as assigned, promoting visible safety leadership.

Major Functions

We are seeking a highly organized and detail-oriented Document Control Specialist to join our accounts and reporting team. This role will play a critical part in managing financial documents and records, supporting financial planning and analysis (FP&A), digital initiatives, and assisting with the coordination of meetings at various forums. The ideal candidate will have a solid understanding of accounting and financial principles, excellent document management skills, and a proactive approach to problem-solving.

Key Responsibilities

Document Control and Digital Initiatives:

• Develop and maintain a comprehensive document control system to ensure accurate and timely access to financial records.
• Organize, file, and retrieve financial documents and reports, ensuring compliance with company policies and regulatory requirements.
• Coordinate with internal teams to gather and process documents related to financial transactions, audits, and compliance.
• Implement and manage electronic document management systems (EDMS) and ensure data integrity using the latest technology.
• Support various digital initiatives such as dashboards and data-warehouse projects.

Database Management And Financial Planning & Analysis Support

• Management and ownership of database (financial, production, other).
• Provide data-driven insights to assist in strategic decision-making and performance evaluation.

Coordination/Collaboration For Stakeholder Management

• Coordinate/compile/review material for meetings at various forums (internal/external).
• Collaborate within the accounting team to analyze reports and assist on ad hoc projects.
• Assist with internal and external audits by providing necessary documentation and explanations.

General Support

• Provide administrative support to the finance team as needed, including scheduling meetings, managing correspondence, and preparing documentation.
• Ensure adherence to financial policies and procedures and recommend improvements where applicable.

Minimum Professional Experience Required

• Degree in accounting (Bachelors/Masters) AND
• Certification in document control/data visualization tools.
• Advanced skills in MS Office applications.
• Proficient in data visualization tools (Power BI preferred).
• 5+ years of experience in document control/database management/accounting.
• Proficiency in financial software (e.g., Excel, other tools) and document management systems.
• Experience with ERP systems and data visualization tools (e.g., Tableau, Power BI) is advantageous.
• Bilingual capabilities preferred (English & Arabic).