2 378 Rental Properties jobs in the United Arab Emirates

We are looking for a dynamic, dedicated and detail-oriented Property Management Administrator to join our real estate team in Dubai, UAE. The ideal candidate will be responsible for providing administrative support to the property management team in overseeing the day-to-day operations of residential and/or commercial properties. This role involves coordinating various tasks to ensure the smooth functioning of rental properties and fostering positive relationships with tenants and property owners.

Responsibilities:

• Responsible for overseeing the company's rental portfolio.
• Serve as a primary point of contact for tenants, responding to inquiries, addressing concerns, and facilitating communication between tenants and property management.
• Assist in lease preparation, renewal, and termination processes. Ensure accurate and up-to-date lease documentation.
• Monitor rent payments, follow up on delinquent accounts, and coordinate eviction proceedings when necessary.
• Receive maintenance requests from tenants, dispatch appropriate vendors or maintenance personnel, and ensure timely resolution of issues.
• Conduct regular property inspections to assess maintenance needs, ensure compliance with lease terms, and identify potential issues.
• Assist in budget preparation, track expenses, and process invoices related to property operations. Calculating rental refunds of the moving out tenants (if any).
• Maintain accurate records of leases, maintenance activities, financial transactions, and tenant communications.
• Coordinate with contractors, suppliers, and service providers to ensure quality service delivery and adherence to contract terms.
• Support marketing efforts to attract prospective tenants, including listing vacancies, scheduling showings, and conducting tenant screenings.
• Ensure compliance with local, state, and federal regulations governing rental properties, including fair housing laws and building codes.
• Prepare regular reports on property performance, including occupancy rates, rental income, expenses, and maintenance activities.

AED 4,500 to 5,000 per month inclusive of fixed allowances.

Additional benefits: Visa, Medical Insurance, Laptop, Mobile, Data and Calling plan

Requirements:

• Valid UAE driver's license.
• Bachelor's degree in business administration, real estate, or related field preferred.
• Previous experience in property management, real estate administration, or related roles.
• Strong communication skills, both verbal and written.
• Excellent organizational and multitasking abilities.
• Proficiency in property management software like PM Propspace.
• Knowledge of landlord-tenant law and property management best practices.
• Ability to work independently and collaborate effectively within a team.
• Attention to detail and commitment to delivering high-quality service to tenants and property owners.
• Willingness to work occasional evenings or weekends, especially during emergencies or peak leasing periods.

Application Question(s):

• How many years of work experience do you have with Property Management in Real Estate?

The primary role of a Property Management Specialist is to acquire new contracts, identify potential properties for rent, build strong relationships with property owners, and develop comprehensive property management plans. The specialist must ensure all documentation is complete and compliant with RERA regulations.

The Property Manager sales executive should possess excellent communication skills and be responsible for managing units, collaborating with vendors and real estate brokers.

Key responsibilities include:

1. Overseeing the performance of managed units and ensuring high-quality service.
2. Coordinating with the maintenance team on interior and exterior property conditions.
3. Focusing on operational improvements and enhancing user experience.
4. Assessing tenants and resolving issues for the benefit of owners, tenants, and the company.
5. Maintaining records of tenancy contracts and updating CRM systems.
6. Issuing Ejari certificates to tenants.
7. Coordinating with the Owner Association to maintain building standards.
8. Administering tenant leases to ensure legal compliance.
9. Handling tenant requests and dispatching work orders.
10. Preparing internal purchase requests and ensuring legal compliance.
11. Negotiating maintenance contracts and adhering to procurement policies.
12. Managing and resolving maintenance requests from tenants.
13. Preparing annual property budgets.
14. Conducting move-in and move-out inspections.
15. Preparing units for lease in a timely manner.

Desired skills and expertise include:

• Attention to detail and strong verbal and written communication skills.
• Ability to perform under stress in a fast-paced environment.
• Self-motivated with multitasking, prioritization, and time management skills.
• Excellent customer service skills and ability to build relationships with internal and external stakeholders.

Qualifications:

• Minimum of 2 years of experience in Property Management.
• Proficiency in MS Word, Excel, and PowerPoint.

Compensation includes a fixed salary plus commission, employment visa, and health insurance.

Property Documentation & Contract Management

• Manage and update property-related documents, including contracts, agreements, and tenant records.
• Oversee issuance, renewal, and termination of tenancy contracts in compliance with UAE real estate laws.
• Prepare and manage No Objection Certificates (NOCs).

Landlord Services & Communication

• Maintain comprehensive records of landlord and stakeholder property details.
• Negotiate lease rates and related services with landlords.
• Prepare property management contracts and track revisions of clauses.

Tenant Services & Communication

• Act as the primary point of contact for tenant inquiries and complaints, ensuring timely resolution.
• Facilitate property viewings and liaise with landlords for efficient tenant placement and retention.

Reporting & Data Management

• Generate detailed reports on occupancy rates, tenant feedback, and financial performance.
• Utilize property management software for accurate data recording and analysis.
• Schedule property inspections and report findings to internal management for proactive improvements and compliance.

Customer Service

• Maintain high levels of tenant satisfaction through proactive engagement and effective problem-solving.
• Ensure professional and courteous interactions with tenants.

Facility Management

• Conduct physical inspections of properties as required.
• Follow up on maintenance requests with the FM team to ensure resolution of issues.

Legal & Administrative Support

• Assist legal department with tenant documents, prepare legal notices, payment breakdowns, and follow up on legal cases.
• Track bounced cheque payments and ensure clearance within deadlines.
• Prepare and manage online Ejari applications and NOCs.

Marketing & Social Media Management

• Handle property-related social media platforms, including content posting and property photography.

Responding to external agent or potential tenant inquiries.

Assist in overseeing the operations of vendors and contractors for various services such as cleaning, maintenance, and security.

Conduct regular property inspections to identify and address maintenance issues.

Oversee the cleanliness and upkeep of the facility, including grounds and common areas.

Maintain regular and effective communication with tenants through email, phone, and in-person meetings.

Address tenant inquiries, concerns, and complaints promptly and professionally.

Manage all of the leasing processes.

Assist in preparing and distributing tenant notices regarding rent reminders, maintenance schedules, and policy updates.

Maintain effective communication with homeowners via email, phone, and WhatsApp when required, and coordinate with the Owners Association (OA) to address resident complaints, disputes, and concerns.

Extract opening balances and newly invoiced charges from MOLLAK reports.

Assist the OA in collecting due and overdue service charges through circular notices and follow-up emails. Provide regular financial reports to management on service charge collections.

Support the OA in developing long-term plans for the community, including capital improvements and strategic initiatives.

• Minimum of 3-5 years of experience in real estate, property, and/or community management or a related field.
• Preferred Certifications: M100, M202, M201.
• An Associate's degree in Property Management, Real Estate, Business Administration, or a related field is preferred.
• In-depth knowledge of the Dubai real estate market and local regulations, proficiency in MS Office and relevant software such as YARDI, Iskaan, Mollak.
• Ability to maintain high ethical standards and integrity in all property management activities.
• Ability to work effectively as part of a property management team and coordinate activities with other departments.
• Attention to detail in lease agreements, financial reports, and property inspections.
• Skill in collecting rent payments, handling delinquent accounts, and managing financial records.

Employment visa, medical insurance, and other benefits as per UAE law.

Seeking an experienced professional to manage real estate administration tasks, with a strong background in paperwork coordination and agent support.