What Jobs are available for Senior Administrative in the United Arab Emirates?

In a world of possibilities, pursue one with endless opportunities. Imagine Next!
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.
**Job Description:**
**Administrative Assistant (UAE National)**
**Dubai, UAE**
Parsons is looking for an amazingly talented **Administrative Assistant (UAE National)** to join our team! In this role you will get to **perform a variety of administrative functions for a project or department.**
**What You'll Be Doing:**
+ Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
+ Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
+ Scans documents for electronic storage.
+ Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
+ May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
+ Assists junior document control staff to ensure effective implementation of project-specific procedures.
+ Performs other duties commensurate with functional level and responsibilities.
+ Contributes as a team player who is deadline driven and works well with others.
+ Performs other responsibilities associated with this position as may be appropriate.
**What Required Skills You'll Bring:**
+ Diploma/ degree or High school diploma
+ Fresh graduates are also welcome to apply.
+ Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
+ Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
+ **Only UAE nationals will be considered for this role**
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .
About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

Location:  Dubai, United Arab Emirates Department: Administration / Front Office Job Type: Temporary (Contract Basis) Nationality:  Philipines  Gender: Female preferred Availability: Immediate Position Overview

We are seeking a well-presented and organized Receptionist / Administrative Assistant (Temporary) to provide professional front-desk and administrative support within a busy corporate environment in Dubai. The role involves handling client communication, maintaining office coordination, and supporting day-to-day administrative operations with efficiency and courtesy.

Key Responsibilities

Front Desk & Customer Service

Greet visitors, clients, and patients in a professional and friendly manner.

Manage incoming calls, emails, and messages; redirect to the appropriate department or staff.

Maintain a clean and organized reception area.

Schedule and confirm appointments or meetings as required.

Administrative Support

Handle document filing, photocopying, and data entry tasks.

Maintain and update staff attendance and visitor logs.

Assist with correspondence, reports, and office communications.

Support HR or management in scheduling interviews or meetings.

Coordinate with maintenance and housekeeping teams to ensure smooth office operations.

General Office Coordination

Monitor office supplies and stationery; prepare requisition forms when needed.

Provide general administrative support to the management and staff.

Uphold confidentiality and professionalism in handling sensitive documents and information.

RequirementsQualifications & Requirements

Education: Diploma or Bachelor’s Degree in Business Administration, Office Management, or equivalent.

Experience: Minimum 2 years of experience in front-desk or administrative roles (preferably in education, or corporate offices).

Skills:

Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities.

Proficiency in MS Office (Word, Excel, Outlook).

Fluent in English; Arabic is an advantage.

Personality: Presentable, courteous, punctual, and customer-service oriented

Key Job Responsibilities
Sales Support
- Assists with update of information in CRM
- Gathers media content and collateral for proposals.
- Assigns opportunities in CRM to Sales Managers.
- Books travel for employees and as needed employees
- Provides Sales Managers with leads submitted through request portal
- Completes job costing reports on a monthly basis
Billing
- Routinely checks orders for accuracy so they are ready to invoice.
- Prepares billing reports daily and submits them for reconciliation.
- Handles billing disputes and discrepancies and communicates resolution to all parties.
Administrative
- Sorts and distributes incoming mail and handle outgoing packaging and shipping.
- Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
- Sends and collects deposit invoices on behalf of Sales Managers
- Maintains Rental and Out of Office calendars
- Finalises and submits invoices to clients and Encore accounting
- Collects and submits documentation to set up interpreters and outside vendors
- Orders and maintains office supplies
Disclaimer:
The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

**Requisition Number:** 23844BR
**Description:**
Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.
Key Accountabilities and Responsibilities include, but are not limited to:
- Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records.
- Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.
- Organize complex regional and international travel, including visa support when required.
- Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.
- Conduct research for vendor sourcing and manage office supplies and pantry inventory.
- Assist with onboarding new staff and support office events.
- Provide support for project and bid submissions.
- Deliver administrative support such as document typing, editing, and translation processing.
- Collaborate effectively with team members locally and remotely to complete tasks and projects.
- Maintain open and professional relationships with colleagues and management.
- Offer flexibility and coverage for other administrative staff when needed.
- Ensure tasks are completed in line with provided training and guidelines.
- Follow safe work practices and adhere to company policies for planning and executing tasks.
- Uphold Stantec's Core Values and ensure work aligns with the company's Quality Systems and Project Quality Procedures.
**Qualifications:**
Person Specifications and Qualifications:
- Degree or Diploma/ Certificate from a recognized institute.
- Fluent English and Arabic, spoken and written is essential
- Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint
- Valid Driving License preferred
- A flexible approach to working hours
- Be of the highest caliber: punctual a flexible approach to working hours, with occasional weekend work if required.
- Professional presentation of self, courteous and helpful, always acting as an ambassador on behalf of Stantec
- Punctual, reliable and flexible approach
- Ability to work independently and well as part of a team
- Self-motivated and ability to take responsibility
- Able to demonstrate proficiency in the responsibilities of the role
- The ability to manage workload, work autonomously, reviewing own work on a regular basis, with consistent attention to detail, while consistently meet objectives.
- Maintain a high degree of responsibility, discretion and confidentiality.
#LI-MiddleEast
**About Stantec:**
We're active members of the communities we serve. That's why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
**Work Location(s):United Arab Emirates-Dubai**
**Employment Type:** **Full-Time**
**Job Type:** **Regular**
**Job Category:** **Admin Support, Reception**

Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.

Key Accountabilities and Responsibilities include, but are not limited to:

- Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records.
- Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.
- Organize complex regional and international travel, including visa support when required.
- Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.
- Conduct research for vendor sourcing and manage office supplies and pantry inventory.
- Assist with onboarding new staff and support office events.
- Provide support for project and bid submissions.
- Deliver administrative support such as document typing, editing, and translation processing.
- Collaborate effectively with team members locally and remotely to complete tasks and projects.
- Maintain open and professional relationships with colleagues and management.
- Offer flexibility and coverage for other administrative staff when needed.
- Ensure tasks are completed in line with provided training and guidelines.
- Follow safe work practices and adhere to company policies for planning and executing tasks.
- Uphold Stantec's Core Values and ensure work aligns with the company's Quality Systems and Project Quality Procedures.

Person Specifications and Qualifications:

- Degree or Diploma/ Certificate from a recognized institute.
- Fluent English and Arabic, spoken and written is essential
- Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint
- Valid Driving License preferred
- A flexible approach to working hours
- Be of the highest caliber: punctual a flexible approach to working hours, with occasional weekend work if required.
- Professional presentation of self, courteous and helpful, always acting as an ambassador on behalf of Stantec
- Punctual, reliable and flexible approach
- Ability to work independently and well as part of a team
- Self-motivated and ability to take responsibility
- Able to demonstrate proficiency in the responsibilities of the role
- The ability to manage workload, work autonomously, reviewing own work on a regular basis, with consistent attention to detail, while consistently meet objectives.
- Maintain a high degree of responsibility, discretion and confidentiality.

**Job Requisition ID #**
25WD89912
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
**Responsibilities**
**Executive Support:**
+ Manage calendars, schedule meetings, and coordinate travel arrangements.
+ Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
+ Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
+ Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
+ Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
+ Create presentations, region-wide communications, and maintain organization charts
+ Act as a gatekeeper and point of contact in the Dubai office
+ Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
+ Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
+ Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.
**Contingent Workforce Management:**
+ Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.
+ Raise purchase orders, verify invoices, and process payments for CW costs and expenses.
+ Track approved costs, manage compensation updates, and liaise with hiring agencies.
+ Serve as the primary point of contact between Autodesk and hiring agencies.
**Procurement:**
+ Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.
+ May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.
+ Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.
**Finance:**
+ Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
+ Work with FBP to track opex, assess and secure future budgets, and submit payments on time.
+ Support the tax team to obtain the signed finance reports and submit them as needed.
**Minimum Qualifications**
+ Bachelor's degree in business administration, HR, or related fields
+ 6+ years' experience supporting senior executives in a fast-paced, multinational environment
+ Exceptional time management, organizational, and multitasking skills.
+ Willing to adapt to a rapidly changing environment and new processes and responsibilities
+ Proven ability to work under pressure, communicate effectively, and meet deadlines
+ Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
+ Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
+ Able and willing to travel to events or internal meetings, locally and internationally as required
+ Due to our globally distributed team, you may occasionally work outside of normal business hours
+ Discreet and experienced in handling sensitive and confidential information.
**The Ideal Candidate**
+ Takes initiative and is a self-starter who thrives with minimal supervision
+ Excels at managing complex projects and delivering results both independently and collaboratively
+ Enjoys building positive working relationships across all levels and geographies
+ Highly organized, detail-driven, and capable of juggling multiple responsibilities
+ Embraces change, learns quickly, and adapts well to dynamic environments
**Learn More**
**About Autodesk**
Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
**Salary transparency**
Salary is one part of Autodesk's competitive compensation package. Offers are based on the candidate's experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
**Diversity & Belonging**
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: you an existing contractor or consultant with Autodesk?**
Please search for open jobs and apply internally (not on this external site).

About the Role:

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and personal support to C-suite executives. The ideal candidate will have prior experience working with senior management or high-profile clients, ensuring seamless coordination, confidentiality, and efficiency in all aspects of executive support.

Key Responsibilities:

Manage complex calendars, meetings, and appointments across multiple time zones.Coordinate international and domestic travel, including flights, accommodations, visas, and detailed itineraries.Handle confidential correspondence, reports, and sensitive information with discretion.Prepare presentations, meeting materials, and executive briefs as required.Act as a primary point of contact between executives and internal/external stakeholders.Oversee expense reporting, reimbursements, and document filing systems.Manage personal and professional errands with professionalism and reliability.Ensure all tasks are handled proactively to anticipate the executive’s needs.

Requirements:

Bachelor’s degree preferred.4–10 years of proven experience as a Personal Assistant, Executive Assistant, or similar role—preferably supporting C-level executives.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities with keen attention to detail.High level of professionalism, confidentiality, and discretion.Proficiency in MS Office (Outlook, Excel, Word, PowerPoint) and scheduling tools.Must be based in Dubai and available for immediate or short-notice joining.

What We Offer:

Competitive salary and benefits package.Exposure to a dynamic and fast-paced executive environment.Opportunity to work closely with top leadership and gain valuable experience.

If you are interested, please share your CV to

Company Overview:

Our client, a major and renowned Personal Care FMCG distributor of products ranging from Haircare, Skincare, and Fragrances. They are seeking a well-organized and detail-oriented Executive Assistant for their team in Dubai UAE. They are exclusively recruiting current residents in Dubai with current experience in the UAE.

Key Responsibilities & Role:

• Handle emails, phone calls, and other communication for the CEO.
• Deal and communicate well with all internal and external stakeholders of the company (CEO, Employees, Suppliers, visitors, etc.).
• Responsible for attending meetings, taking minutes, and subsequently sharing a summarized version.
• Research and book transportation and accommodation for any necessary travel.
• Assist with data entry and file management.
• Receive and deliver messages and information to relevant parties.
• Manage the CEOs calendar, including arranging meetings, appointments and other relevant events.
• File and track any needed expenses, receipts or invoices.
• Prioritize and resolve any scheduling conflicts.
• Attend meetings or networking events as needed.
• Implement time-saving strategies where possible.

Qualifications & Skills:

• Bachelors Degree in Business Administration, or any related field.
• 6+ years of proven working experience in an administrative executive role.
• Excellent proficiency and command of English is required.
• Familiarity with and experience in meeting platforms like Zoom, Microsoft Teams, and Google Meet.
• Extremely strong organizational skills.
• Proficient in Microsoft Office.
• Great written and verbal communication skills.
• Strong problem solving and prioritization abilities.
• Excellent time management skills.
• Proven ability in travel arrangements and scheduling meetings/appointments.
• Strong, dynamic, and vibrant personality.
• Experience in a C-Level Assistant role is a plus.

We are seeking a sharp, reliable, and personable Executive Assistant to support executive leadership and oversee administrative functions across a diverse group of business entities. This role is ideal for someone who is eager to leverage modern AI tools, thrives in a multi-faceted environment, and has excellent interpersonal skills with a strong willingness to learn.

Key Responsibilities:

• Provide comprehensive executive support, including calendar and email management, travel coordination, and meeting arrangements.

• Act as a central communication point for internal teams and external stakeholders with professionalism and diplomacy.

• Manage office administration tasks such as vendor coordination, office supplies, and facility needs.

• Supervise or assist support staff across multiple entities and streamline administrative processes.

• Support HR functions including onboarding, maintaining employee records, and coordinating payroll and leave management.

• Prepare reports, presentations, and correspondence as required.

• Organize and manage internal meetings, events, and team communications.

• Monitor and follow up on projects, deadlines, and key deliverables.

• Handle sensitive information with discretion and confidentiality.

• Be open to learning industry-specific basics to improve workflow and communication.

• Explore emerging AI technologies and collaborate with IT consultants to support business efficiency.

Qualifications & Requirements:

• Previous experience as an Executive Assistant, Office Manager, or in a similar administrative role (experience with IT/tech companies is preferred).

• Strong interpersonal, communication, and relationship-building skills.

• Highly organized, detail-oriented, and dependable.

• Comfortable managing multiple responsibilities across different business units.

• Excellent command of English (written and spoken); additional languages are an advantage.

• Proficiency in Microsoft Office and other productivity tools.

• Bachelors degree preferred, though not mandatory with relevant experience.

• A proactive mindset and strong willingness to grow within the organization.

Preferred Attributes:

• Strong multitasking and people management skills.

• Natural problem-solving abilities, sound judgment, and adaptability.

• Prior exposure to HR or office operations is highly desirable.

• Experience within trading or service-based industries is an advantage.