2 204 Senior Administrative jobs in the United Arab Emirates

Administrative Assistant Role

We are seeking a highly motivated and organized individual to fill the role of administrative assistant. As the first point of contact for our center, you will be responsible for providing a professional and helpful approach to build positive ongoing relationships with parents, children, and stakeholders.

The successful candidate will work closely with the management and academic team to provide a flexible, productive, and responsive administrative service. This includes welcoming and signing in/out all visitors and parents, receiving incoming phone calls/queries, and resolving queries and questions.

Key Responsibilities:

• Welcome and sign-in/out all visitors and parents.
• Receive incoming phone calls/queries from parents and stakeholders.
• Resolve queries and questions (liaising with relevant members of the team for assistance as appropriate).
• Perform general administrative activities including communications to staff and parents, minute meetings, generate/distribute weekly documents, and termly & annual admin tasks.

To be successful in this role, you will need to be highly motivated and committed, well-organized and punctual with a professional attitude to work. You will also need to be willing to work as part of a hard-working, dedicated team and be an active member of school life.

Skills and Qualifications:

• Highly motivated and committed.
• Well organized and punctual with a professional attitude to work.
• Willing to work as part of a hard-working, dedicated team.

Benefits

This is a great opportunity to join a dynamic and supportive team and contribute to the success of our center. We offer a competitive salary and benefits package, including opportunities for professional development and growth.

Administrative Support Assistant

We are seeking a highly organized and efficient Administrative Support Assistant to join our team. As an Administrative Support Assistant, you will provide exceptional support to our front desk operations, ensuring that all tasks are completed efficiently and effectively.

• Manage front desk duties, including answering phone calls, transferring calls as necessary, and greeting visitors with a positive demeanor
• Prepare quotations and other documents as required
• Receive, sort, distribute, and dispatch shipments in a timely manner
• Maintain the safety and hygiene standards of the reception area

• Bachelor's Degree or equivalent
• Previous experience in an office front-desk/secretary role in building materials is highly desirable
• Excellent communication and interpersonal skills
• Able to work independently with minimal supervision

• Fast learner with a strong willingness to learn and adapt
• Strong organizational and time management skills
• Excellent listening and problem-solving skills
• Able to operate office equipment with ease, including telephone systems, printers, and fax machines

As an Administrative Support Assistant, you will have the opportunity to work in a dynamic and supportive environment, with opportunities for growth and development.

Administrative Support Role

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Assistant. Based in Abu Dhabi, you will be responsible for providing administrative support to the office team.

Main duties include:

• Managing the office's filing system
• Organizing meetings and appointments
• Handling incoming and outgoing correspondence
• Assisting with basic accounting tasks such as preparing invoices and processing payments

To excel in this role, you should have excellent communication skills, both written and verbal, as well as strong organizational and time-management abilities. Proficiency in Microsoft Office and basic accounting software is also required.

As a member of our team, you will have the opportunity to work in a dynamic and fast-paced environment. You will be working closely with the office team to provide administrative support and ensure the smooth operation of the office.

This is an exciting opportunity for someone looking to start their career or gain experience in an administrative role. If you are a motivated individual with a keen eye for detail and a willingness to learn, we encourage you to apply.

We are seeking a highly organized and efficient individual to join our team as a part-time office assistant. This role is ideal for those looking for flexible working hours and the opportunity to work with a dynamic team.

Job Description:

The successful candidate will be responsible for providing general administrative support, answering phone calls and emails, scheduling appointments, maintaining calendars, creating and organizing filing systems, ordering office supplies, and assisting with basic accounting tasks such as invoicing and expense tracking.

Required Skills and Qualifications:

To be considered for this role, candidates must possess excellent communication skills in English, both written and verbal. They should also be proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and have the ability to multitask and prioritize tasks effectively.

Benefits:

This is a part-time position (20 hours per week) with flexible working hours. The successful candidate will be required to work from our office located in Abu Dhabi.

Additional Requirements:

Candidates must be Indian nationals fluent in English and have a proactive attitude with the ability to work independently or as part of a team.

Highly Organized Executive Assistant Needed

We are seeking a highly organized and proactive Executive Assistant to support our Director. This role is ideal for someone who thrives in a fast-paced international environment with prior experience working within marketing or communications teams.

You will be a trusted partner to the Director, helping manage schedules, communication, project follow-up, and cross-functional coordination across global teams.

• Provide high-level administrative support including calendar management, travel coordination, meeting preparation, and correspondence handling.
• Act as a liaison between the Director and internal/external stakeholders ensuring timely follow-ups and clear communication.
• Coordinate cross-functional marketing initiatives meetings and special projects across global teams.
• Prepare agendas take meeting minutes and track action items to ensure deadlines and deliverables are met.
• Assist in the preparation of presentations reports and documents often involving brand campaign or market-related data.
• Support budget tracking invoice processing and vendor communication related to marketing campaigns.
• Manage confidential information with discretion and professionalism.
• Assist with organizing global marketing events conferences and team offsites as needed.

• Candidates with prior experience as an Executive Assistant or within a marketing department will be given preference.
• Strong understanding of marketing processes terminology and functions.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook PowerPoint Excel) and tools such as Google Workspace Asana Trello or similar.
• Exceptional organizational skills with keen attention to detail.
• Demonstrated ability to manage multiple priorities and deadlines in a dynamic fast-moving environment.
• High level of professionalism discretion and integrity.
• Bachelor's degree in Business Administration Marketing Communications or a related field is a plus.
• Fresh graduates with a strong interest in marketing and executive support roles are encouraged to apply.

• Salary dependent on experience negotiable.
• Desirable working hours (Mon - Fri 08:30am - 05:30pm) with one hour flexible lunch break.
• Annual leave as per UAE law.
• Annual flight allowance to home country.
• Premium medical insurance.

Job Title: Executive Project Manager
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our leadership team. The ideal candidate will possess excellent communication skills, discretion, professionalism, and efficiency in handling administrative tasks.

Key Responsibilities:

• Manage and maintain executives' calendars, appointments, and travel arrangements.
• Coordinate and schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Serve as the point of contact between executives, internal teams, and external stakeholders.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential documents and information with utmost discretion.
• Assist with internal and external communications, including drafting emails and announcements.
• Track and manage tasks, deadlines, and priorities on behalf of executives.
• Support the planning and execution of executive-level meetings and corporate events.
• Conduct basic research and compile data as requested.
• Liaise with departments such as HR, Marketing, and Business Development to facilitate smooth operations.

Qualifications & Skills:

• Bachelor's degree in business administration or related field.
• Project Management Software fluency is a must.
• 3+ years of proven experience as an Executive Assistant or similar role.
• Fluency in Arabic and English (written and spoken) is mandatory.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• High level of discretion and confidentiality.
• Ability to multitask, prioritize effectively, and work under pressure.

Why Join?

• Work with a dynamic leadership team.
• Thrive in a culture that values innovation, integrity, and growth.
• Opportunities for development and career progression.

We are seeking a highly skilled and organized Executive Secretary to provide administrative support to our CEO.

• Answer phone calls and emails, taking messages in a timely manner.
• Take accurate and comprehensive notes during meetings, ensuring all details are captured.
• Draft, format, and edit reports, documents, and presentations with precision and attention to detail.
• Maintain databases and keep records up-to-date, guaranteeing accuracy and accessibility.
• Liaise with internal departments, answer calls, and make travel arrangements as needed.
• Manage internal and external correspondence, ensuring prompt responses and follow-ups.
• Copy, scan, and fax documents efficiently, adhering to confidentiality guidelines.
• Prepare facilities for scheduled events and arrange refreshments when required.
• Observe best business practices and etiquette at all times.
• Maintain confidentiality and handle sensitive information with discretion.

• Certification in secretarial work, office administration, or related training is an asset.
• 2-3 years of experience as a personal assistant would be beneficial.
• Extensive experience in creating documents and spreadsheets using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, record-keeping, and organizational skills are essential.
• Able to manage internal and external correspondence effectively.
• Working knowledge of printers, copiers, scanners, and fax machines is necessary.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills are required.

Support Officer

We are seeking a detail-oriented and organized individual to provide administrative support to our team.

The successful candidate will be responsible for managing daily office needs and general administrative activities, including making travel and meeting arrangements, preparing reports, and maintaining filing systems.

• Provide administrative support to managers and employees
• Manage daily office operations and tasks
• Coordinate travel and meeting arrangements, prepare reports, and maintain filing systems

• Proven experience in administration or a related field
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint)
• Excellent time management skills, attention to detail, and problem-solving skills
• High School degree; additional qualification as an Administrative Assistant or Secretary will be beneficial

Personal Assistant to Chief Financial Officer

This role is an exciting opportunity for a highly organized and proactive individual to provide exceptional administrative support to the CFO and Corporate Development Team.

The ideal candidate will be responsible for:

• Managing the CFO's diary, organizing meetings and ensuring timely deadlines are met;
• Drafting correspondence, letters, emails and other documents as required;
• Handling corporate credit card transactions and reconciliation;
• Coordinating travel arrangements for the CFO and team, including European and international schedules;
• Providing holiday/sickness cover for other Executive PAs;
• Performing general admin duties, including PowerPoint presentations and tracking absence records;

The successful candidate will possess excellent interpersonal and communication skills, with the ability to interact with staff at all levels. They will also be highly organized, able to show initiative and prioritize tasks effectively.

Key qualifications include:

• Proven experience working as a Personal Assistant to board level executives;
• Highly organized and proactive approach;
• Excellent communication and interpersonal skills;
• Ability to work effectively in a team environment;
• High level of computer literacy, with proficiency in Microsoft Office applications.

We offer a competitive salary package and a dynamic working environment.

Apply now for this exciting opportunity!