443 Senior Administrators jobs in the United Arab Emirates

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Job Description

Remarkable people, trusted by clients to design and advance the world.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe.We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What We Can Offer

• Meaningful and interesting projects:Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive renumeration package:With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5 - year service milestones
• Commitment to continued professional development:Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field
  
  

• Oversee and manage all physical security measures at the project site, including access control, surveillance, and perimeter integrity.
• Coordinate with subcontractors, vendors, and local authorities to ensure compliance with site-specific security protocols.
• Maintain and update site security plans, visitor management systems, and personnel access databases.
• Monitor site activities for security breaches or safety violations, and escalate incidents appropriately.
• Conduct routine inspections and audits of security infrastructure and procedures to ensure ongoing effectiveness and readiness.
• Support emergency response planning and participate in drills and incident investigations.
• Provide briefings and training to staff and visitors on site-specific security procedures and emergency protocols.
• Generate regular reports on security performance indicators, incident trends, and improvement recommendations.
  
  

• Minimum 5-8 years of experience in physical site security administration within oil & gas, petrochemical, or large industrial environments.
• Knowledge of access control systems, perimeter surveillance technologies, and incident response protocols.
• Proficiency in PowerPoint and Adobe Creative Suite
• Strong attention to detail and creativity
• Excellent communication and collaboration skills
• Ability to work in an office-based environment in Abu Dhabi
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Information Technology
• Industries Professional Services

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Abu Dhabi Emirate, United Arab Emirates 13 hours ago

Abu Dhabi Emirate, United Arab Emirates 1 day ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates AED18,000 - AED21,000 2 months ago

Abu Dhabi Emirate, United Arab Emirates 5 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 days ago

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Direct message the job poster from SAFE MIX READY CONCRETE L.L.C

Company Description

Safe Mix Ready Concrete L.L.C, established in 1998, caters to the booming construction industry in the UAE. Operating nine fully-customized batching plants across strategic locations, including Jebel Ali, International City, Sharjah, Hamriyah Free Zone, and Showka, with an upcoming one in Nashama, the company is known for its high-quality ready mix concrete. Safe Mix has built an excellent reputation by supplying millions of cubic meters of concrete to prestigious projects such as towers, bridges, dams, and roads. The company's Block Division in Jebel Ali Industrial Area No. 3 focuses on revolutionizing block products for regional construction and infrastructure needs.

Role Description

This is a full-time on-site role located in Dubai. We are looking for:

1. Pump Operators, responsible for handling the operation and maintenance of concrete pumping machinery.
2. Assistant Dispatchers/Administrators, managing schedules and coordinating with departments, utilizing Microsoft tools professionally.
3. Static Pump Operators, handling fixed pumping machinery.
4. Pipeline Helpers, assisting in the setup and maintenance of pipeline systems.

Qualifications

• Experience with heavy equipment and cement handling
• Proficiency in tubing and inspection
• Ability to conduct training on machinery and safety protocols
• Strong organizational and communication skills
• Proficiency in Microsoft tools for administrative tasks
• High school diploma or equivalent; additional technical certifications are a plus
• Prior experience in construction or the concrete industry is beneficial

• Entry level

• Full-time

• Management and Manufacturing

• Construction

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Summary:

The Executive Assistant provides support to the CEO by performing a variety of administrative tasks. This includes managing the CEO’s schedule, handling their correspondence, and providing administrative assistance. The ideal candidate will have strong organizational and time management skills, excellent communication skills, and a high level of discretion.

Essential Duties and Responsibilities:

• Manage the CEO’s schedule
• Handle the CEO’s correspondence
• Provide administrative assistance
• Maintain the CEO’s office
• Order supplies
• Other duties as assigned

Qualifications:

• High school diploma or equivalent
• 2-3 years of experience in an administrative role
• Strong organizational and time management skills
• Excellent communication skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite

Preferred Qualifications:

• Bachelor’s degree in business administration or a related field
• Experience in a fast-paced, high-volume environment
• Experience with executive scheduling software
• Experience with social media management

Dubai, United Arab Emirates | Posted on 05/21/2025

We are looking for a highly organized, proactive, and detail-oriented Assistant to the CEO who will act as the right hand to our CEO in managing time, streamlining operations, and ensuring smooth coordination across functions. This is a high-visibility role that offers a unique opportunity to work closely with top leadership in a fast-paced cybersecurity services company.

1. Executive Support:

• Manage and maintain the CEO’s calendar – schedule meetings, prioritize appointments, and ensure time is optimized.
  
• Coordinate and prepare for internal and external meetings – setting agendas, ensuring pre-read materials are shared, and tracking follow-ups.
  
• Handle travel arrangements, event participation, and logistics coordination.
  
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
  

2. Office Operations:

• Oversee general administrative tasks and ensure smooth day-to-day functioning of office operations.
  
• Coordinate with HR, Admin, and Finance teams to support organizational workflows as needed.
  
• Track and follow up on tasks, actions, and operational deliverables on behalf of the CEO.
  
• Assist in preparation of sales proposals, decks, and pricing documentation.
  
• Follow up with the sales team on leads, pipeline updates, and reporting requirements.
  
• Support CRM management, sales documentation, and coordination with prospects or partners as required.
  

4. Communication & Coordination:

• Draft and respond to emails on behalf of the CEO, where appropriate.
  
• Maintain confidentiality and handle sensitive matters with discretion.
  
• Liaise with internal departments and ensure smooth cross-functional communication.
  

• 3+ years of experience in a similar executive assistant, operations coordinator, or sales support role.
  
• Excellent written and verbal communication skills.
  
• Proficient in MS Office, Google Workspace, and tools like Zoom, Teams, or Slack.
  
• Strong organizational, time management, and multitasking abilities.
  
• Experience in a tech or startup environment is a plus.
  
• Familiarity with CRM platforms (e.g., Zoho, Salesforce, HubSpot) is an advantage.
  

• Proactive and resourceful with a strong sense of ownership.
  
• Comfortable working in a dynamic, evolving environment.
  
• Discreet and professional when handling confidential information.
  
• A team player who can collaborate yet work independently with minimal supervision
  

Alif Voyage is a leading loyalty lifestyle membership club for Muslims, offering Halal tourism experiences that align with Islamic values. Our goal is to provide unique, culturally enriching travel experiences that are spiritually rewarding.

Dubai, UAE (In-office role)

Sponsored Fixed Full-time

We are seeking an Executive Assistant with a proven track record in administrative excellence to join our team in Dubai. This role demands a highly organized, detail-oriented individual who thrives in a dynamic environment and is adept at managing a wide range of administrative and clerical tasks. The Executive Assistant will be instrumental in supporting senior level management, ensuring efficient operation of the office. Responsibilities include managing calendars, coordinating meetings, handling communication, performing data entry, and assisting in project management. The successful candidate will demonstrate the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities:

• Administrative Support: Provide robust support to top management, including calendar management, scheduling appointments, and organizing meetings.
• Communication Management: Efficiently handle internal and external communications, maintaining professionalism in all correspondence.
• Document and Data Management: Skillfully prepare, proofread, and edit documents and presentations, coupled with meticulous data entry tasks.
• Meeting Coordination: Plan and manage meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
• Travel Arrangements: Organize comprehensive travel plans and logistics for management.
• Project Assistance: Contribute to various projects, supporting their successful execution.
• Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive company information.

Qualifications:

• At least 3 years of experience in an Executive Assistant or similar role.
• Exceptional command of the English language; additional language skills are a plus.
• Proficiency in office software, including data entry tools.
• Outstanding organizational and time management abilities.
• Ability to work both independently and as part of a diverse team.
• A high degree of discretion, integrity, and professionalism.

Candidates who are passionate about providing high-level administrative support and meet the above qualifications are invited to apply. Please submit your resume and a detailed cover letter to , highlighting your experience and suitability for the role.

Recognised for its global presence and high-performing culture, our client is a leading player in the financial services sector. The Abu Dhabi office is a key hub for the region, and this role offers the chance to contribute meaningfully to its operations while working closely with senior stakeholders and international teams.

1. Provide comprehensive administrative support to senior executives.
2. Coordinate complex international travel arrangements, including visa processing.
3. Manage executive calendars, meeting scheduling, and diary management.
4. Support events and fund-raising activities, from planning to execution.
5. Prepare expense reports, process invoices, and assist with professional presentations.
6. Liaise with global Executive Assistants across multiple time zones to ensure seamless coordination.
7. Oversee reception duties, pantry management, and general office upkeep.
8. Offer wider team support, acting as a key point of contact between departments.

1. Prior experience supporting leadership within the financial services sector is essential.
2. Proven background in event coordination and fund-raising is highly preferred.
3. Self-motivated, with a proactive, solutions-driven mindset.
4. Exceptional organisational and communication skills.
5. Fluency in English required; French language skills are a plus.

When applicable, Bombardier promotes flexible and hybrid work policies.

Bombardier is a global leader in aviation, focused on designing, manufacturing and servicing the world's most exceptional business jets and specialized mission platforms. Bombardier has been successful in setting the highest standards because we are a people-centric business that fosters passion, diversity and authenticity.

Prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms.

1. Act as the Executive Assistant for all the administration of the Sales team for International (VP & RVPs);
2. Prepare presentations and sales reports.
3. Prepare and manage expense reports.
4. Lead and organize team conference calls.
5. Organize and maintain the calendar for the Vice President International, and necessary follow-ups to meet deadlines.
6. Prioritize incoming & outgoing calls and monitor emails to ensure prompt responses to requests for the Vice President.
7. Prepare travel itineraries and make required reservations (travel, hotels, cars etc.).
8. Coordinate event planning & marketing activities for the team.
9. Manage customer calls and direct to proper sales team member.
10. Draft letters in multi-language and prepare documents, presentations and reports that require an extended knowledge of several office software.
11. Respond to requests for information, schedule meetings, prepare necessary documentation and ensure follow-up actions are taken.
12. Maintain contacts with various direct reports to the Vice President, as well as members of senior management.
13. Monitor timesheets and holiday absences of the team.
14. Perform other duties as assigned.

1. Be able to work in a minimal supervision environment, involving coordination and organization of work methods for the assigned duties.
2. Flexible team player able to adapt to international time zones.
3. Possess an associate degree or equivalent.
4. Have more than 5 years of relevant experience or equivalent combination of education and experience.
5. Hold previous experience supporting a UHNW family, Sr Executive or Government Official is a plus.
6. Master the advanced tools of the Microsoft Office suite, and you have a natural comprehension of computer applications (i.e., SAP, Concur, Excel, Word, PowerPoint, Outlook, Salesforce.com, etc.).
7. Bilingual English. French language command and any additional languages such as Arabic, Chinese, Russian, Spanish, spoken and written (perfect command of terminology, syntax, grammar, and punctuation) is an asset.
8. Ability to work under pressure and handle multiple priorities.

1. A competitive salary and benefits package.
2. A generous employee assistance program and annual leave.
3. Annual bonus based on performance.
4. The opportunity to work in a world-class company focused on collaboration and authenticity.

Now that you can see yourself in this role, apply and join the Bombardier family!

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job: Executive Assistant

Primary Location: Bombardier Services (Dubai) Ltd

We are seeking a dynamic, organized, and proactive Executive Assistant to support our executive team at Brecks Group. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have an enthusiastic attitude towards supporting our fast-paced and growing organization.

Key Responsibilities:

– Provide administrative support to the executive team, including managing calendars, coordinating travel arrangements, and handling correspondence.

– Collaborate with the HR department on tasks such as recruiting, onboarding, and employee engagement initiatives.

– Assist with the preparation and distribution of reports, presentations, and other documents as needed.

– Act as a liaison between the executive team and other departments, clients, and external partners.

– Conduct research and gather data to assist in decision making and project planning.

– Coordinate meetings, conference calls, and events, including logistics, agenda preparation, and follow-up.

– Manage confidential information with the highest level of professionalism and discretion.

Qualifications:

– Bachelor’s degree in Business Administration or related field preferred.

– 3 years of experience as an Executive Assistant or similar role in a corporate environment.

– Strong proficiency in MS Office Suite and experience with calendar and project management tools.

– Excellent written and verbal communication skills.

– High level of discretion and ability to maintain confidentiality.

– Strong attention to detail and organization skills.

– Ability to work effectively under pressure and meet deadlines.

– Experience in the real estate industry is a plus.

Why join Brecks Group:

– Opportunity to work with a highly reputable and successful real estate investment firm.

– Collaborative and diverse work environment.

– Competitive salary and benefits package.

– Career growth and development opportunities.

If you are a driven and dedicated individual with a passion for real estate and a desire to support a fast-growing organization, we would love to hear from you! Please submit your resume and a cover letter expressing why you are the perfect fit for this role at Brecks Group. We look forward to meeting you!

About nybl

We are developing an Ai ecosystem that enables businesses, in any industry, to be able to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build Ai solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Position Overview:

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our CEO. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. We need someone who can help create an experience for our people when they visit the Dubai office. You will also work closely with international colleagues, to provide a consistent approach to each of our workspaces.

You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

Key Responsibilities:

• Manage and coordinate the CEO's calendar, scheduling appointments, and ensuring timely and efficient use of their time.
• Act as a primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
• Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
• Coordinate travel arrangements, itineraries, and logistics for the CEO's business engagements.
• Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
• Conduct research and compile information as needed for various projects and initiatives.
• Serve as a liaison between the CEO and internal teams, fostering effective communication and collaboration.

Requirements

• You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
• We need an energetic, efficient person to help us do the job!
• You are confident and will often be the first point of contact to important visitors
• You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
• 3-5 Years’ experience in a similar role would be ideal
• Bilingual (English/Arabic) skills would be a major advantage
• A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you!

Our Team

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team’s unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

Our Culture

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.