What Jobs are available for Senior Administrators in the United Arab Emirates?

At Al Haktur IT Solutions , we believe that strong organization and professional support drive business success. We are currently seeking a highly organized and proactive Executive Assistant to join our dynamic team in Dubai . The ideal candidate will provide administrative and executive support to senior management, ensuring smooth day-to-day operations and effective coordination across departments.

• Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare reports, presentations, and confidential documents with accuracy and professionalism.
• Coordinate travel arrangements, hotel bookings, and itinerary management for executives.
• Act as a point of contact between executives, staff, and external partners.
• Maintain organized records, files, and confidential information.
• Assist in preparing meeting agendas, recording minutes, and following up on action items.
• Manage office supplies, vendor communication, and general administrative duties.
• Support project coordination, event planning, and internal communications.
• Handle sensitive information with discretion and professionalism.

• Bachelor’s degree in Business Administration or related field.
• 2–4 years of experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and maintain confidentiality.
• Professional demeanor and a high level of attention to detail.

At Al Haktur IT Solutions , we value efficiency, dedication, and trust. Joining our Dubai office as an Executive Assistant means becoming part of a team that thrives on collaboration, precision, and excellence in supporting organizational success.

Abu Dhabi, United Arab Emirates | Posted on 10/03/2024

We are seeking an experienced Executive Assistant to support the senior management team of an investment firm in Abu Dhabi. The ideal candidate will have exceptional communication and presentation skills, along with excellent knowledge of Microsoft Office (especially PowerPoint and Excel) and AI tools to streamline processes and enhance productivity. This role requires professionalism, confidentiality, and a proactive attitude, ensuring that the executive team’s time and energy are focused on high-level strategic decisions.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
  
• Prepare, review, and edit documents, presentations, and reports using Microsoft Office (PowerPoint, Excel, Word) and AI tools for internal and external use, ensuring a high standard of accuracy and professionalism.
  
• Act as the point of contact between the executive team and internal/external stakeholders, ensuring smooth communication and follow-ups on action items.
  
• Manage confidential information with integrity and discretion.
  
• Assist in organizing events, conferences, and meetings, ensuring all logistical arrangements are handled efficiently.
  
• Conduct research, prepare briefings, and provide timely updates to executives on relevant business and market information.
  
• Liaise with other departments to support the executive team in decision-making processes.
  

Qualifications & Skills:

• Bachelor’s degree in Business Administration or a related field.
  
• 5+ years of experience as an Executive Assistant, preferably in the investment or financial services sector.
  
• Excellent verbal and written communication skills in English (Arabic is a plus).
  
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
  
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), with advanced knowledge of AI tools being critical for creating high-quality presentations and optimizing workflows.
  
• Demonstrated ability to work under pressure and meet deadlines.
  
• Professional appearance and demeanor, with excellent interpersonal skills.
  
• Attention to detail and ability to maintain confidentiality.
  
• Competitive salary and performance-based bonuses.
  
• Health insurance and other benefits as per UAE labor law.
  
• Opportunities for career development within a dynamic investment environment.
  

Dubai, United Arab Emirates | Posted on 09/15/2025

We are seeking a bright, capable, and self-drivenExecutive Assistant to work directly with the Managing Director of adynamic, growing company. This is a high-responsibility role suited for someonewho thrives in a professional environment, learns quickly, and takes pride inworking independently while keeping operations running smoothly.

Key Responsibilities

• Provideexecutive-level support and act as a trusted right hand to the ManagingDirector
  
• Managecalendars, scheduling, and confidential correspondence with precision
  
• Prepareand process invoices, packing lists, delivery advice, transfer ofownership, and shipping documentation
  
• Maintainaccurate financial records using QuickBooks and assist with basicaccounting tasks in coordination with an external accounting agency
  
• Coordinate logistics for deliveries, meetings, and travel arrangements
  
• Liaisewith clients, vendors, and business partners professionally andefficiently
  
• Assistwith videography and content tasks when needed (preferred but notmandatory)
  

Qualifications & Skills

• Minimum3 years’ experience in a similar executive or personal assistant role
  
• Intelligent,fast learner with a proven ability to work independently and handlemultiple priorities
  
• Experiencewith QuickBooks and strong understanding of business documentationworkflows for international shipping
  
• Backgroundin logistics or accounting is a strong advantage
  
• Highlevel of discretion and ability to work closely with senior leadership
  
• Videography/editingskills are a plus but not essential
  

What We Offer

• Aprofessional, respectful, and empowering work environment
  
• Directexposure to senior-level decision-making and business operations
  
• Opportunityto grow with a boutique, fast-moving company where your contributionsmatter
  

Wanna join the adventure?

We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.

You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.

If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.

• Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
• Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
• Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
• Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
• Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
• Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
• Handle sensitive information with the highest level of confidentiality and professionalism
• Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times

• Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills in English. Arabic is a plus
• High level of discretion, integrity, and trustworthiness
• Strong problem-solving ability and resourcefulness in high-pressure situations
• Comfortable managing both professional and personal tasks in a blended role
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools

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We are seeking a proactive and highly organized Executive Assistant to support senior management with day-to-day operations, scheduling, communication, and administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities efficiently.

Responsibilities and Duties

• Manage and optimize the CEO’s daily schedule, including proactive calendar management, meeting coordination, and prioritization of urgent tasks.
• Prepare high-quality reports, presentations, meeting agendas, minutes, and follow-up communications.
• Act as a strategic gatekeeper and liaison between the CEO, internal teams, clients, external stakeholders, and partners.
• Maintain strict confidentiality and manage sensitive information with the utmost discretion.
• Support project management workflows, ensuring deadlines are met and critical tasks are followed through.
• Draft professional communications and correspondence on behalf of the CEO.
• Organize complex travel arrangements, visas, itineraries, and accommodation.
• Assist with operational initiatives across YAZ Media’s business growth, marketing, production, and new client acquisition activities.
• Coordinate with suppliers, service providers, and key business contacts.
• Monitor and manage follow-ups with legal matters, financial collections, contracts, and vendor relations.
• Personal Assistance.
• Manage the CEO’s personal schedule, appointments, and errands to ensure seamless integration between personal and professional commitments.
• Handle personal travel bookings, reservations, and logistics.
• Assist with family-related coordination, including events, schedules, and administrative support.
• Oversee personal purchases, household arrangements, and ad-hoc requests.
• Provide discreet and reliable support to ensure the CEO remains focused on high-impact priorities.
• Proactively anticipate the CEO’s needs and prepare materials, briefings, and insights in advance.
• Help build and maintain internal playbooks, processes, and systems for better delegation and workflow optimization.
• Assist in tracking key metrics, team performance, and project progress.
• Provide light-touch research and preparation for meetings, negotiations, and strategic discussions.
• Support the onboarding of new hires, partners, and service providers.

Preferred Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role, ideally supporting a CEO, founder, or executive team.
• Strong organizational and multitasking abilities with an anticipatory mindset.
• Excellent written and verbal communication skills (English required; Arabic is a strong advantage).
• Tech-savvy: proficient in Google Workspace, productivity tools, calendar management platforms, and project management software.
• Absolute discretion and ability to handle sensitive information with professionalism.
• Proactive, solutions-oriented thinker with sharp attention to detail.
• Ability to thrive in a fast-paced, high-growth environment and manage shifting priorities.
• Based in Dubai, with flexibility for occasional travel and extended hours, as needed.
• Professional presentation and strong interpersonal skills.

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

1. Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
5. Handle confidential information with the utmost discretion and professionalism.
6. Assist with special projects and events, ensuring all logistics are handled efficiently.
7. Maintain and update filing systems, databases, and records, both electronic and physical.
8. Liaise with internal and external stakeholders, building and maintaining positive relationships.
9. Perform other administrative duties as assigned to support the executive team.

1. Bachelor’s degree or equivalent experience in business administration or a related field.
2. Proven experience as an executive assistant or in a similar administrative role.
3. Excellent written and verbal communication skills in English (Arabic or German is a plus).
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to work independently and as part of a team, demonstrating initiative and reliability.
7. High level of professionalism, discretion, and confidentiality.
8. Flexibility and adaptability to changing priorities and demands.

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Dubai, UAE (In-office role)

Sponsored Fixed Full-time

We are seeking an Executive Assistant with a proven track record in administrative excellence to join our team in Dubai. This role demands a highly organized, detail-oriented individual who thrives in a dynamic environment and is adept at managing a wide range of administrative and clerical tasks. The Executive Assistant will be instrumental in supporting senior level management, ensuring efficient operation of the office. Responsibilities include managing calendars, coordinating meetings, handling communication, performing data entry, and assisting in project management. The successful candidate will demonstrate the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities:

• Administrative Support: Provide robust support to top management, including calendar management, scheduling appointments, and organizing meetings.
• Communication Management: Efficiently handle internal and external communications, maintaining professionalism in all correspondence.
• Document and Data Management: Skillfully prepare, proofread, and edit documents and presentations, coupled with meticulous data entry tasks.
• Meeting Coordination: Plan and manage meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
• Travel Arrangements: Organize comprehensive travel plans and logistics for management.
• Project Assistance: Contribute to various projects, supporting their successful execution.
• Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive company information.

Qualifications:

• At least 3 years of experience in an Executive Assistant or similar role.
• Exceptional command of the English language; additional language skills are a plus.
• Proficiency in office software, including data entry tools.
• Outstanding organizational and time management abilities.
• Ability to work both independently and as part of a diverse team.
• A high degree of discretion, integrity, and professionalism.

Candidates who are passionate about providing high-level administrative support and meet the above qualifications are invited to apply. Please submit your resume and a detailed cover letter to , highlighting your experience and suitability for the role.