998 Senior Administrators jobs in the United Arab Emirates

AHS, a distinguished player in the luxury real estate market, is seeking a highly organized and professional Executive Assistant to provide comprehensive support to our executives. In this role, you will play a crucial part in facilitating efficient operations, enabling our executives to focus on strategic decisions and business growth. The ideal candidate will possess exceptional organizational and communication skills, with a proactive approach to problem-solving.

• Manage executive schedules, including appointments, meetings, and travel arrangements
• Act as the primary point of contact for internal and external communications on behalf of the executives
• Prepare and organize documents, reports, and presentations for meetings
• Coordinate logistics for events, board meetings, and conferences
• Maintain organized files and records, ensuring easy access to information
• Assist with special projects and undertake research as required
• Handle confidential information with discretion and professionalism

• Bachelor's degree in Business Administration or related field preferred
• Proven experience as an Executive Assistant or similar role, preferably in a corporate setting
• Excellent organizational and time-management skills
• Strong verbal and written communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize work effectively
• High attention to detail and accuracy
• Discretion and confidentiality in dealing with sensitive information

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

1. Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
5. Handle confidential information with the utmost discretion and professionalism.
6. Assist with special projects and events, ensuring all logistics are handled efficiently.
7. Maintain and update filing systems, databases, and records, both electronic and physical.
8. Liaise with internal and external stakeholders, building and maintaining positive relationships.
9. Perform other administrative duties as assigned to support the executive team.

1. Bachelor’s degree or equivalent experience in business administration or a related field.
2. Proven experience as an executive assistant or in a similar administrative role.
3. Excellent written and verbal communication skills in English (Arabic or German is a plus).
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to work independently and as part of a team, demonstrating initiative and reliability.
7. High level of professionalism, discretion, and confidentiality.
8. Flexibility and adaptability to changing priorities and demands.

We are seeking a proactive and highly organized Executive Assistant to support senior management with day-to-day operations, scheduling, communication, and administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities efficiently.

Responsibilities and Duties

• Manage and optimize the CEO’s daily schedule, including proactive calendar management, meeting coordination, and prioritization of urgent tasks.
• Prepare high-quality reports, presentations, meeting agendas, minutes, and follow-up communications.
• Act as a strategic gatekeeper and liaison between the CEO, internal teams, clients, external stakeholders, and partners.
• Maintain strict confidentiality and manage sensitive information with the utmost discretion.
• Support project management workflows, ensuring deadlines are met and critical tasks are followed through.
• Draft professional communications and correspondence on behalf of the CEO.
• Organize complex travel arrangements, visas, itineraries, and accommodation.
• Assist with operational initiatives across YAZ Media’s business growth, marketing, production, and new client acquisition activities.
• Coordinate with suppliers, service providers, and key business contacts.
• Monitor and manage follow-ups with legal matters, financial collections, contracts, and vendor relations.
• Personal Assistance.
• Manage the CEO’s personal schedule, appointments, and errands to ensure seamless integration between personal and professional commitments.
• Handle personal travel bookings, reservations, and logistics.
• Assist with family-related coordination, including events, schedules, and administrative support.
• Oversee personal purchases, household arrangements, and ad-hoc requests.
• Provide discreet and reliable support to ensure the CEO remains focused on high-impact priorities.
• Proactively anticipate the CEO’s needs and prepare materials, briefings, and insights in advance.
• Help build and maintain internal playbooks, processes, and systems for better delegation and workflow optimization.
• Assist in tracking key metrics, team performance, and project progress.
• Provide light-touch research and preparation for meetings, negotiations, and strategic discussions.
• Support the onboarding of new hires, partners, and service providers.

Preferred Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role, ideally supporting a CEO, founder, or executive team.
• Strong organizational and multitasking abilities with an anticipatory mindset.
• Excellent written and verbal communication skills (English required; Arabic is a strong advantage).
• Tech-savvy: proficient in Google Workspace, productivity tools, calendar management platforms, and project management software.
• Absolute discretion and ability to handle sensitive information with professionalism.
• Proactive, solutions-oriented thinker with sharp attention to detail.
• Ability to thrive in a fast-paced, high-growth environment and manage shifting priorities.
• Based in Dubai, with flexibility for occasional travel and extended hours, as needed.
• Professional presentation and strong interpersonal skills.

Wanna join the adventure?

We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.

You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.

If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.

• Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
• Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
• Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
• Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
• Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
• Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
• Handle sensitive information with the highest level of confidentiality and professionalism
• Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times

• Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills in English. Arabic is a plus
• High level of discretion, integrity, and trustworthiness
• Strong problem-solving ability and resourcefulness in high-pressure situations
• Comfortable managing both professional and personal tasks in a blended role
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.

Location: Dubai Salary: AED 45,000 per month depending on experience

Are you a solution-focused Executive Assistant who thrives under pressure? This is not your typical 9 to 5 role. We are seeking a sharp, highly organized Executive Assistant to support an ultra-high-net-worth individual, someone who can navigate needs, manage complexity, and ensure everything runs seamlessly behind the scenes.

1. Effectively manage calendars, scheduling meetings, appointments, and travel arrangements. Ensure all schedule changes are communicated promptly so everyone is prepared for upcoming engagements.
2. Organize, attend, and coordinate all meetings, ensuring venue arrangements and required materials are in place.
3. Prepare meeting agendas, take minutes, and follow up on action items promptly.
4. Handle incoming correspondence, including emails, phone calls, and messages, screening them to prioritize urgent matters.
5. Draft and edit communications, ensuring clarity and professionalism in all correspondence.
6. Prepare and format reports, presentations, and other documents required for meetings, ensuring accuracy.
7. Maintain organized files, records, and databases for easy retrieval of information.
8. Assist with various projects by coordinating necessary information, tracking progress, and ensuring deadlines are met.
9. Arrange business travel itineraries, including transportation, accommodation, and meeting schedules for both domestic and international trips.
10. Prepare travel briefings, including itineraries, relevant contacts, and necessary documents.
11. Maintain confidentiality regarding sensitive information related to personal and professional matters.

1. Proven experience as an Executive Assistant or in a similar administrative role supporting high-level executives or senior management.
2. Exceptional organizational and time management skills.
3. Strong verbal and written communication abilities.
4. Proficiency in office software (e.g., Microsoft Office Suite) and calendar management tools.
5. Excellent spoken and written English language skills.
6. High level of discretion, professionalism, and dependability.
7. Ability to work under pressure and manage multiple priorities effectively.
8. Proactive approach with strong problem-solving skills.

REF: ZC99281

Alif Voyage is a leading loyalty lifestyle membership club for Muslims, offering Halal tourism experiences that align with Islamic values. Our goal is to provide unique, culturally enriching travel experiences that are spiritually rewarding.

Dubai, UAE (In-office role)

Sponsored Fixed Full-time

We are seeking an Executive Assistant with a proven track record in administrative excellence to join our team in Dubai. This role demands a highly organized, detail-oriented individual who thrives in a dynamic environment and is adept at managing a wide range of administrative and clerical tasks. The Executive Assistant will be instrumental in supporting senior level management, ensuring efficient operation of the office. Responsibilities include managing calendars, coordinating meetings, handling communication, performing data entry, and assisting in project management. The successful candidate will demonstrate the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities:

• Administrative Support: Provide robust support to top management, including calendar management, scheduling appointments, and organizing meetings.
• Communication Management: Efficiently handle internal and external communications, maintaining professionalism in all correspondence.
• Document and Data Management: Skillfully prepare, proofread, and edit documents and presentations, coupled with meticulous data entry tasks.
• Meeting Coordination: Plan and manage meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
• Travel Arrangements: Organize comprehensive travel plans and logistics for management.
• Project Assistance: Contribute to various projects, supporting their successful execution.
• Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive company information.

Qualifications:

• At least 3 years of experience in an Executive Assistant or similar role.
• Exceptional command of the English language; additional language skills are a plus.
• Proficiency in office software, including data entry tools.
• Outstanding organizational and time management abilities.
• Ability to work both independently and as part of a diverse team.
• A high degree of discretion, integrity, and professionalism.

Candidates who are passionate about providing high-level administrative support and meet the above qualifications are invited to apply. Please submit your resume and a detailed cover letter to , highlighting your experience and suitability for the role.

Job Summary: Seeking a discreet, resourceful Executive Assistant (PA) to support a High Net Worth Individual (HNI). Requires strong communication, multitasking, and time management skills to handle both corporate and personal tasks effectively.

Key Responsibilities

Administrative & Office Management:

• Manage front desk operations, greet and assist visitors, and oversee incoming/outgoing mail, shipments, and couriers.
• Handle customer and stakeholder inquiries promptly via telephone and email.
• Ensure office environment remains clean, organized, and professional at all times.
• Manage office and household supplies, including groceries, stationery, and operational requirements.
• Maintain organized filing systems for documents such as customer agreements, licenses, certifications, and reports.

Procurement & Finance Support:

• Prepare and process Local Purchase Orders (LPOs) and Purchase Orders (POs) as instructed.
• Verify invoices and upload them to the Esker system for processing.
• Maintain Pluto card records and transaction data.
• Handle petty cash management and maintain proper records.

Logistics & Coordination:

• Create and manage passes (Individual, Tool, Inbound, and Outbound).
• Prepare invoices and packing lists for international couriers, including chemical samples.
• Track couriers to ensure timely delivery and accurate record-keeping.

HR & Recruitment Support:

• Coordinate with HR to schedule interviews, send confirmations, and provide logistical support to candidates.

Personal Support (as required by HNI):

• Coordinate travel arrangements, itineraries, and accommodation bookings.
• Manage calendars, appointments, and meeting schedules.
• Provide assistance with personal errands and household administration when necessary.

Key Skills & Attributes

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• High level of discretion and confidentiality.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with procurement systems (e.g., Esker) is an advantage.
• Ability to work independently with minimal supervision.

Qualifications & Experience

• Bachelor's degree preferred.
• 3–7 years of experience as a Personal Assistant, Executive Assistant, or Office Administrator (experience supporting HNIs or C-suite executives is an advantage).
• Fluency in English (spoken and written); additional languages are a plus.

We are seeking a highly organized and proactive
Executive Assistant to the CEO
to provide comprehensive support and help manage day-to-day priorities. The ideal candidate will have proven experience as an Executive Assistant, excellent communication skills, and the ability to handle confidential information with discretion. Prior exposure to
PR, communications, or working with agencies
is highly desirable, as the role involves supporting both executive operations and external representation.

Responsibilities

• Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel
• Draft, review, and manage correspondence, reports, and presentations on behalf of the CEO
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Support PR-related initiatives and coordinate with communication agencies when needed
• Organize and prepare materials for board meetings, events, and media interactions
• Maintain strict confidentiality and handle sensitive information with discretion
• Anticipate the CEO's needs and proactively manage priorities to ensure efficiency
• Assist in project management and follow up on action items to ensure timely completion

Requirements

• Proven experience as an Executive Assistant, preferably supporting C-level executives
• Previous exposure to PR, communications, or working with agencies is a strong advantage
• Fluency in Arabic and English (written and spoken) is required
• Exceptional organizational and time-management skills with strong attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools
• Ability to work independently, multitask, and remain composed under pressure
• Professional discretion and a high level of integrity

Benefits
At NNC, we are more than just a team—we are a team of over 60 passionate creatives, united by our shared mission to deliver excellence for our clients and partners. We've earned our reputation through dynamic, impactful campaigns that create genuine connections between brands and their audiences. We communicate, strategize, and continuously grow together, because we believe that collaboration is the key to achieving greatness.

What we offer:

• A competitive salary that values your expertise
• Rewards and recognition for your achievements
• Flexible working hours, including one designated work-from-home day per week
• An overtime policy that respects your time
• Menstrual leave, supporting your well-being
• An agile work environment with cross-functional teams
• A diverse group of colleagues from over 16 nationalities
• A dedicated budget for training and development to nurture your personal and professional growth

At NNC, we don't just offer a job; we offer a place where your contributions truly matter. Join us, and let's redefine excellence—together, every day.