1 129 Senior Administrators jobs in the United Arab Emirates

Job Title: Executive Secretary- Business Support

We are seeking a highly skilled and organized Executive Secretary to provide administrative support to our team. The successful candidate will have excellent communication skills, be able to work independently and as part of a team, and possess strong organizational and time management skills.

To be considered for this role, you should have a minimum of one to two years of experience as an executive assistant in a similar field, preferably within a large organization or multinational company. A degree in Business Administration, Marketing, Communication, or a related field is also preferred.

1. Provide high-level support to our team, including diary management, travel arrangements, and expense claims.
2. Screen emails, respond to queries, and take action as required.
3. Prepare documents, presentations, reports, agendas, and papers as needed.
4. Coordinate client events, both internal and external, as required.

• Diary Management: Manage the diaries of senior executives, ensuring they are up-to-date and accurate.
• Travel Arrangements: Book travel and accommodation for senior executives, making sure all arrangements are made in advance.
• Email Management: Screen and respond to emails on behalf of senior executives, taking action as required.
• Document Preparation: Prepare documents, presentations, reports, agendas, and papers as needed.
• Event Coordination: Coordinate client events, both internal and external, as required.

• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Attention to detail and ability to manage multiple tasks efficiently.
• Organizational and time-management skills.
• Customer-oriented approach to ensure client satisfaction.
• Teamwork and ability to work collaboratively in a team environment.

We offer a competitive salary and benefits package, including:

• Continuous learning opportunities.
• Success defined by you: we'll provide the tools and flexibility for you to make a meaningful impact.
• Transformative leadership: we'll give you the insights, coaching, and confidence to be the leader the world needs.
• Diverse and inclusive culture: you'll be embraced for who you are and empowered to use your voice to help others find theirs.

This role is based in Abu Dhabi, United Arab Emirates.

If you're a motivated and organized individual with excellent communication skills, please contact us to discuss this opportunity further.

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our leadership team.

• Key Responsibilities:

• Schedule appointments, prioritize tasks, and ensure seamless execution of meetings and deadlines.
• Coordinate travel arrangements, prepare itineraries, and maintain accurate records.
• Manage both electronic and paper filing systems, ensuring efficient retrieval and storage of corporate documents.

Requirements:

• Proficient in Microsoft Office software, including email, spreadsheets, and databases.
• Excellent communication skills, with the ability to compose correspondence, proofread, and disseminate information effectively.
• Able to provide administrative and clerical support to department members, receive and screen incoming calls, greet visitors, and handle inquiries.
• Familiarity with HR-related matters, such as attendance, visa processes, and medical insurance.

Benefits:

• The opportunity to work in a dynamic and fast-paced environment.
• A chance to develop your administrative skills and contribute to the success of our organization.
• A competitive salary and benefits package.

What We Offer:

• A supportive and collaborative team environment.

Calendar Management: Organize, prioritize, and coordinate the CEO's daily schedule. This includes setting up appointments, ensuring there are no conflicts, and rearranging commitments as necessary with other members of the team as well as with customers. Prepare and distribute meeting agendas and minutes.

Task Oversight: Monitor tasks assigned to all employees, ensuring deadlines are met, and providing timely reminders.

Office Management: Ensure that the office runs smoothly. This includes overseeing office supplies, managing mail and packages, and coordinating any necessary office maintenance.

Meeting Participation: Attend high-level meetings, take notes, and provide summaries for the CEO. Offer insights and viewpoints as necessary to assist in decision-making.

HR: Help CEO on constantly improving the employees team on talent recruitment, retention and development.

Project Support: Track the progress of all projects within the company, liaising with team members to ensure that milestones are met, and providing the CEO with regular updates.

Communication: Act as a liaison between the CEO and employees, clients, and other stakeholders. Ensure timely and clear communication between all parties.

Team Coordination : Coordinate team meetings, track action, and provide regular status updates to management.

CRM Management : Oversee CRM systems, ensuring data accuracy, managing sales pipelines, and promoting CRM discipline within the sales team.

Sales Process Oversight : Ensure efficiency of the established sales processes, from lead qualification to conversion, while monitoring and reporting on sales team performance.

Team Liaison : Act as the primary point of contact between the CEO and various teams, conveying directives, priorities, and fostering strong working relationships.

Strategic Support : Assist in strategic planning, identify business priorities, and help overcoming obstacles to success.

Key Responsibilities:

• Administrative Support : Ensure efficient operation of the office by providing administrative assistance as required.
• Answer phone calls, schedule meetings and provide support to visitors in a professional and courteous manner.
• Perform various administrative tasks including filing, typing, copying, binding, scanning and other duties as needed.
• Arrange travel for senior staff members, including booking flights, cars and hotels.
• Exhibit polite and professional communication via phone, email and mail at all times.
• Support team members by performing organizational and communication tasks as required.
• Maintain equipment by completing preventive maintenance requirements, calling for repairs, maintaining inventories and evaluating new equipment and techniques.
• Provide information to colleagues and management by answering questions and responding to requests in a timely and accurate manner.
• Manage supplies inventory by checking stock levels, anticipating needs and ordering supplies as necessary.
• Contribute to team efforts by achieving results as needed and working collaboratively with colleagues.

Required Skills and Qualifications:

• Reporting skills to effectively document and communicate information.
• Administrative Writing skills to create clear and concise reports and documents.
• Microsoft Office skills, including proficiency in Word, Excel, Outlook and PowerPoint.
• Process Management skills to ensure efficient operations and effective use of resources.
• Organization skills to prioritize tasks and manage time effectively.
• Analyzing Information skills to evaluate data and make informed decisions.
• Professionalism skills to maintain a positive and respectful attitude in all interactions.
• Problem Solving skills to identify and resolve issues efficiently.
• Supply Management skills to maintain an adequate supply of materials and equipment.
• Inventory Control skills to monitor and manage inventory levels accurately.
• Verbal Communication skills to clearly and effectively communicate information to colleagues and management.

Education and Experience Requirements:

• High School Diploma or equivalent education required.
• Three years of experience as an administrative assistant.
• Knowledge of Microsoft Office software, including Word, Excel, Outlook and PowerPoint.

Our client is an Electrical solutions company in the supply of electrical materials in the UAE and surrounding regions. They carry products ranging from Power Cables, Cable Accessories, Lighting, and Earthing materials thus enabling Electric Way to establish itself as a one-stop-shop for all solutions to the Construction, Power Generation, and Oil & Gas sectors.

We are looking for a talented Executive Assistant to support the CEO with daily administrative tasks such as creating reports, coordinating with clients on behalf of the CEO, organizing travel, and appointments, taking minutes, and other organizational tasks.

Responsibilities:

• Supporting the CEO, and providing support to the executive team as directed to ensure that the company goals and objectives are accomplished, and operations run efficiently
• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, etc.,
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, etc
• Coordinate and meet with clients on behalf of the CEO.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of the filing system and contact database.

Qualifications:

• Proven experience as an executive assistant or other relevant administrative support reporting directly to upper management.
• Excellent communication/interpersonal skills along with strong attention to detail and non-confrontational.
• Good prioritization and problem-solving skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Experience in sales administration and coordination.
• In-depth understanding of the entire MS Office suite with hands-on experience in any CRM / ERP system.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Strong verbal and written communication skills.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.

This is a remote position.

A pioneering company specializing in cutting-edge neurotech designed to enhance and elevate quality of life. A category leader featured in mainstream press such as the BBC and Scientific American and comprised of an all-star team. Do you want to be part of a fast-growing company helping improve the quality of life of millions of people and developing treatments for the world's most debilitating conditions.

We are looking for a highly proactive and detail-oriented Executive Assistant to provide strategic and operational support to our leadership team. This role is ideal for someone with prior experience as an Executive Assistant, Founder's Associate, or Chief of Staff in a fast-paced startup environment. The ideal candidate is a problem-solver with strong organizational skills capable of executing tasks efficiently, collaborating across global teams, and driving operational excellence.

You will play a critical role in optimizing workflows, managing high-level priorities, and ensuring seamless coordination across teams and time zones. The ability to adapt quickly, implement new tools to enhance efficiency, and take initiative in solving complex challenges is essential.

• Provide high-level administrative and operational support to executives, ensuring seamless day-to-day operations.
• Manage complex calendars, scheduling, and key communications with internal and external stakeholders.
• Execute high-priority tasks efficiently while maintaining attention to detail and quality.
• Work cross-functionally with teams in different time zones to align on key initiatives and deliverables.
• Identify and implement process improvements to enhance operational efficiency.
• Research, onboard, and manage software tools to streamline workflows.
• Assist with special projects, operational tasks, and strategic initiatives as needed.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.

• Proven experience as an Executive Assistant, Founder's Associate, or Chief of Staff, preferably within a startup or high-growth environment. (preferred)
• Exceptional organizational skills with the ability to prioritize and execute tasks efficiently.
• Strong problem-solving skills and a proactive approach to tackling challenges.
• Experience in operations, process improvement, or workflow optimization is a plus.
• Ability to learn and implement new software tools to improve efficiency.
• Excellent written and verbal communication skills.
• Experience working remotely across global teams and time zones.
• High level of professionalism, discretion, and adaptability in a fast-moving environment.

• Own and execute the organic social media strategy across platforms (e.g., Instagram, TikTok, LinkedIn, X/Twitter, YouTube).
• Create and manage a content calendar that aligns with our brand narrative, product roadmap, and community interests.
• Write, curate, and produce compelling and compliant content including posts, short-form video ideas, captions, stories, and more.
• Monitor and respond to community engagement to foster connection and trust.
• Analyze performance metrics and optimize based on data and insights.
• Stay up-to-date with platform trends and algorithm changes.
• Collaborate cross-functionally with marketing, science, and product teams to ensure accurate, effective messaging.
• Ensure all content stays within safe regulatory bounds, especially in claims, wellness advice, and medical language.

• Provided comprehensive support to executives, including managing correspondence, organizing files, and assisting with time and daily management.
• Expertly managed and coordinated executives' schedules, ensuring efficient time use and avoiding scheduling conflicts.
• Ensured accuracy in all tasks, from correspondence to complex report preparation.

• Demonstrated expertise in Microsoft Office Suite for creating professional documents, presentations, and spreadsheets.
• Leveraged advanced Excel skills for managing large data sets, providing actionable insights to executives, and streamlining data analysis.

• Maintained clear and effective communication with internal and external stakeholders, serving as the primary point of contact.
• Coordinated schedules effectively for a team of executives, optimizing productivity.

• Coordinated national and international travel arrangements for executives, including flights, hotels, and transportation.