5 596 Senior Coordinator jobs in the United Arab Emirates

• Manage and track sales leads, ensuring timely follow-up and efficient lead conversion to maximize sales opportunities.
• Coordinate sales team activities, including scheduling meetings, preparing presentations, and distributing sales materials for optimal team performance.
• Prepare and process sales orders, contracts, and invoices accurately, ensuring compliance and smooth transaction flow.
• Maintain and update the CRM system with accurate customer data, sales activities, and reports for informed decision-making.
• Provide administrative support to the sales team, including travel arrangements, expense reports, and communication.
• Assist in the preparation of sales reports and presentations, analyzing sales data and trends for strategic insights.
• Liaise with clients and vendors, addressing inquiries, resolving issues, and fostering strong relationships.
• Support the development and execution of sales campaigns and marketing initiatives to drive sales growth.
• Monitor inventory levels and coordinate with the supply chain to ensure product availability for sales.
• Participate in sales meetings and training sessions, actively contributing to team discussions and knowledge sharing.

• Manage and track sales leads, ensuring timely follow-up and efficient lead conversion to maximize sales opportunities.
• Coordinate sales team activities, including scheduling meetings, preparing presentations, and distributing sales materials for optimal team performance.
• Prepare and process sales orders, contracts, and invoices accurately, ensuring compliance and smooth transaction flow.
• Maintain and update the CRM system with accurate customer data, sales activities, and reports for informed decision-making.
• Provide administrative support to the sales team, including travel arrangements, expense reports, and communication.
• Assist in the preparation of sales reports and presentations, analyzing sales data and trends for strategic insights.
• Liaise with clients and vendors, addressing inquiries, resolving issues, and fostering strong relationships.
• Support the development and execution of sales campaigns and marketing initiatives to drive sales growth.
• Monitor inventory levels and coordinate with the supply chain to ensure product availability for sales.
• Participate in sales meetings and training sessions, actively contributing to team discussions and knowledge sharing.

Job Overview

The Office Management Director leads daily operations and contributes to strategic planning for corporate office spaces. This role focuses on creating a smooth, safe, and welcoming workplace environment while supporting organizational goals and sustainability initiatives.

We are a leading provider of innovative, high-performance solutions for airport logistics.

Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and comprehensive maintenance and support services.

We collaborate with renowned airports and airlines around the world to provide seamless travel experiences.

• Develop and implement office-related processes and communication tools using available software (MS Office).
• Design solutions to facilitate office management.
• Assist in preparing information and research materials; create and maintain PowerPoint presentations.
• Manage databases and input information, data, and records.
• Support business meeting events in the office (internal and external visitors).
• Manage tasks to ensure smooth event execution (e.g., collecting visitor information, presentation materials, arranging catering).
• Take notes and memos during meetings; type documents, drafts, and reports; sort and manage files.
• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms, and update company calendars.
• Support creating webinars, videos, and other marketing-related activities.
• Support office management with various administrative tasks.
• Support with SharePoint.

• Must be enrolled in an accredited university/college program or recent graduate.
• Affinity for IT/Aviation.
• Excellent computer skills, including Office365 (Word, PowerPoint, Excel, SharePoint).
• Excellent written and verbal communication skills.
• Self-directed and able to work without supervision.
• Reliable, organized, structured, and punctual.
• Energetic, able to multitask, and eager to tackle new projects and ideas.
• Ability to work and support the team, and solve problems without supervision.
• Ability and willingness to travel to Dubai South HQ office.
• Excellent communication skills in English, and German is a plus.

Drop off your contact information and resume, and we will reach out if we find the perfect fit.

You will be responsible for delivering exceptional administrative support to clients.

The Receiving Assistant plays a pivotal role in ensuring seamless operations and efficient functioning of the Materials Department, meeting department objectives by:

• Assisting in timely and accurate receipt and storage of materials.
• Providing outstanding customer service and responding to inquiries in a professional manner.
• Maintaining accurate records and reports of receipts, inventory levels, and other relevant data.

This is an exciting opportunity for a motivated individual to contribute to our success.

Key Skills and Qualifications

• Excellent communication and interpersonal skills.
• Ability to work accurately with attention to detail.
• Strong organizational and time management skills.

By joining us, you will have access to a range of benefits including training opportunities and career development.

Apt Resources is seeking an Administrative Support Coordinator with European experience to join a prestigious multinational trading company.

In this role, you will be the welcoming face of the office, responsible for managing visitor interactions, handling phone calls, and performing various administrative duties such as scheduling appointments, maintaining an organized reception area, handling mail and packages, and providing support to other departments.

• Prior experience in a customer-facing role or as an administrative assistant
• Excellent communication and interpersonal skills, with proficiency in European languages
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment
• Positive attitude and professional appearance

• Greet visitors with a friendly demeanor and direct incoming calls as required
• Manage scheduling and appointments for team members, maintain an organized reception area, and handle incoming and outgoing mail and packages
• Provide support to other departments as needed, including data entry and filing company documents

A competitive salary package depending on experience

• Associate

• Full-time

• Customer Service

• International Trade and Development

Support Administrative Tasks and Improve Productivity

Job Description:

The role involves providing administrative support to sales representatives, focusing on enhancing their productivity.

• Circulating LPOs and contracts via email to concerned Salespersons.

• Forwarding emails to the concerned department coordinator for updating product delivery schedules.

• Maintaining a database of LPOs, Contract Copies, and other documentation files in the company shared drive for easy reference.

• Coordinating with Sales Coordinators and staff for LPO purposes.

• Providing support and assistance to fellow team members/departments as needed to meet company/department goals.

• Effectively presenting information and responding to questions from colleagues.

• Identifying problems and addressing them to the Team Leader.

• Responding to inquiries regarding the department and tasks.

As a key member of our administrative team, you will play a vital role in supporting our sales representatives to improve their productivity.

The successful candidate will be responsible for handling various tasks related to administrative duties, ensuring seamless operations and excellent customer service.

• Adhere to all company policies and procedures as applicable.
• Circulate LPOs and contracts via email to the concerned salesperson.
• Forward emails to the concerned department coordinator for updating product delivery schedules.
• Maintain a database of LPOs, contract copies, and other documentation files in the company shared drive for easy reference.
• Coordinate with sales coordinators and sales staff for LPOs.
• Support and assist fellow team members/departments as needed to meet company/department goals.
• Effectively present information and respond to questions from colleagues.
• Identify problems and address them with the team leader.
• Respond to inquiries regarding the department and tasks.

• Ensure all FOC sales orders have Sales Supervisor/Division Manager approvals.

Maintain a database of quotations/tenders/other documentation files in the company shared drive for easy reference.

• Experience: 1 year of relevant experience.

Direct message the job poster from Archirodon Group N.V.

• Implement and enforce ADNOC Land Transportation Safety (LTS) requirements, Journey Management procedures, and UAE traffic regulations.
• Monitor In-Vehicle Monitoring System (IVMS) data to identify speeding, harsh braking, fatigue, and unauthorized trips; generate performance reports and recommend corrective actions.
• Ensure all project vehicles are equipped, functional, and calibrated with IVMS and other required safety devices.
• Conduct driver inductions, competency assessments, and defensive driving training; maintain updated driver records and licenses.
• Review and approve Journey Management Plans (JMPs) for high-risk or long-distance travel, track vehicle movements, and respond to transport emergencies.
• Investigate vehicle incidents and near-misses, prepare reports, and follow up on preventive actions.
• Perform road risk assessments to identify hazards along designated routes and recommend improvements.
• Coordinate with site teams, contractors, and ADNOC transport/HSE representatives to ensure compliance with safety and operational standards.
• Support HSE campaigns, toolbox talks, and awareness programs related to road and transport safety.
• Prepare and submit daily, weekly, and monthly transportation safety reports and maintain KPIs for management review.

Minimum Qualifications & Requirements:

• Diploma or Bachelor’s degree or equivalent.
• ADNOC-approved Road Safety / IVMS / LTS certification (preferred).
• Minimum 5 years of experience in transport safety, IVMS monitoring, or road safety coordination within Oil & Gas projects (UAE experience preferred).
• Proven knowledge of ADNOC LTS Standards and UAE traffic regulations.
• Strong knowledge of defensive driving principles and road safety legislation.
• Good communication skills in English
• Ability to train, mentor, and influence drivers and transport teams.

Certifications

• First Aid & Basic Life Support.
• NEBOSH/IOSH or equivalent HSE qualification.

• Seniority levelMid-Senior level

• Employment typeFull-time

• Job functionOther
• IndustriesOil and Gas

Referrals increase your chances of interviewing at Archirodon Group N.V. by 2x

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