397 Senior Office Manager jobs in the United Arab Emirates

Overview: IT Supervisor will be accountable for the daily support of IT systems for service systems, office systems, computer networks, and telephone systems throughout the hotel.

• Give daily assistance for all internal hotel IT systems and users, reducing any system outages.
• Record all issues that develop and advise the IT Manager of issues requiring further attention.
• Recommend system improvements to the IT Supervisor.
• Collaborate with the hotel Service Center Team to respond to any Guest-related IT demands.

• Previous IT experience, ideally in the resort, leisure, and/or service sector.
• Experience with all Microsoft systems.
• Experience with hotel applications, such as Fidelio and Micros (preferred).
• Strong business and interpersonal skills.
• Current technical skills and knowledge of modern technology.

Hilton is a leading global hospitality company with a long-standing commitment to guest experiences across its brands. Our teams are dedicated to delivering extraordinary hospitality experiences worldwide.

Office Manager - Abu Dhabi
We are currently seeking an organized and efficient Office Manager to join our team in Abu Dhabi. As the Office Manager, you will be responsible for overseeing the daily operations of our office, ensuring smooth functioning and efficiency. Your role will involve managing administrative tasks, coordinating with different departments, and overseeing office supplies and equipment.
Responsibilities:
- Oversee daily office operations and ensure efficient functioning
- Manage administrative tasks such as scheduling appointments, organizing meetings, and handling correspondence
- Coordinate with different departments to ensure smooth workflow
- Maintain office supplies inventory and order new supplies as needed
- Manage office equipment maintenance and repairs
- Assist with budget management for office expenses
- Handle employee onboarding and offboarding processes
- Ensure compliance with company policies and procedures
- Provide support to senior management as needed
Requirements:
- Proven experience as an Office Manager or similar role
- Strong organizational and time-management skills
- Excellent communication and interpersonal abilities
- Ability to multitask and prioritize tasks effectively
- Proficient in MS Office
For foreigners:
- Fluency in English is required
For Indians:
- Fluency in English is preferred but not required
For non-native speakers:
- Basic proficiency in English is required
Contract job:
- Must be willing to work on a contract basis
With visa sponsorship:
- Visa sponsorship will be provided for foreign candidates
Salary: 1600$
If you are a highly organized individual with excellent communication skills, we encourage you to apply for this position. As an Office Manager, you will play a crucial role in ensuring the smooth functioning of our office. This is a great opportunity for students or individuals seeking a contract job with visa sponsorship. Join our team in Abu Dhabi today!

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Our company is looking to hire an office manager responsible for the general operation of our office. Duties will include greeting visitors, answering incoming phone calls, purchasing office supplies, taking proper inventory, and supervising our office staff to ensure maximum productivity. You will also be required to create presentations and produce management-level reports.

• Overseeing general office operations.
• Greeting visitors and answering a high volume of incoming phone calls, delivering world-class service to our customers.
• Coordinating appointments and meetings, managing staff calendars and schedules.
• Supervising, mentoring, training, and coaching office staff; delegating assignments to ensure maximum productivity.

Salary: Asian nationality males and females only. Send CV via WhatsApp.

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it's the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.

Overview Of Role

We are seeking an Office Manager to provide broad operational support to both the Operations team and the Dubai office as a whole.

The Office Manager is responsible for all non-legal, management issues arising in the course of the business of the office. In particular, the Office Manager is responsible for the following matters: -

Liaising with the OMP and senior support managers on a daily basis to highlight any management issues which may require addressing and to generally provide assistance to the Partners in relation to any matters remitted by them.

Working with the IT Analyst to ensure the IT requirements of the Dubai office are met as well as liaising with the firm's I.T. Director and external advisers as appropriate.

Assisting with management and reporting on the accounts / billing of the office, working in conjunction with the Senior Finance Manager and Revenue Controller as well as the firm's Group Finance Director.

Assisting with the preparation the office's annual expenditure budget.

Duties, Responsibilities & Person Specification

Working with the Senior Finance Manager for the preparation of CIT and VAT, updating FTA records as appropriate.

In conjunction with the HR Executive, assisting with implementing existing and new policies as well as being a point of escalation for all HR queries, liaising with the Regional HRD as and when required. These duties include: working closely with global recruitment, training, disciplinary matters, payroll, operation of the DEWS scheme, remuneration, maintenance of personnel records, annual appraisals and any ad hoc projects as required.

Ensuring all CPD and maintenance of admissions are updated. Liaising with the Legal Affairs for registration and updates to licensing.

Liaising with the DIFC and DFSA to ensure compliance with all processes and procedures.

Managing the premises and facilities requirements of the office including liaising with the landlord and his agents in relation to the existing office space occupied by the firm, security of the building as well as the future office requirements of the firm and any parking requirements.

Managing the opening and fitting out of any new office space opened by the firm in the region.

Supervising review of AMC and supplier contracts, including ensuring all supplies and sundries are readily available when required.

Overseeing reception and office/facilities to ensure excellent client experience. Including preparation of boardrooms, meetings, catering.

Ensuring that all office procedures are complied with and that the office procedures manual is updated as appropriate.

Coordinating and supporting the implementation and maintenance of the Business Continuity Plan (BCP) to ensure business operations continuity. Working closely with the BCP Global team in risk assessments, developing and documenting procedures and assisting with recovery efforts.

Manage First Aid and Fire Marshal responsibilities, including recruitment, training coordination and maintaining compliance records.

Undertaking any special projects as directed by the Walkers Dubai partners from time to time.

Overseeing the legal secretarial management, working with the Team Leader to ensure seamless secretarial services.

Education, Skills & Experience

Solid background in Operations with at least 3 years experience in a management role in a similar sized or larger legal or professional services firm within the UAE.

Proficient in Microsoft Office Suite (Word, PowerPoint and Excel) and Office 365.

Proficiency with HRIS and other HR related applications.

Working knowledge of UAE/DIFC Employment Law and Health & Safety regulations.

Excellent written and verbal communication skills.

Capable of communicating professionally with stakeholders at all levels of seniority.

Strong organisational skills and the ability to prioritise work to meet deadlines and daily requirements in a fast-paced environment.

Excellent time management skills and the ability to take the initiative and be proactive.

Ability to work independently and with others to accomplish project objectives and to advance the department's priorities.

Tact and diplomacy to deal with confidential matters.

Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements.

Work in a flexible manner and respond to changing circumstances and emergencies, this requires a willingness to occasionally work outside normal working hours/days when requested.

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.

Office manager vacancy in Abu-Dhabi UAE
, job description, requirements

Office Manager - Abu Dhabi

We are looking for a highly organized and efficient Office Manager to join our team in Abu Dhabi. This is a full-time position with a salary of 1000 per month. We are ready to consider an immigrant for this role.

Benefits of Working With Us:

• Generous salary and benefits package

• Access to professional development and training

• Flexible working hours

• Friendly and supportive work environment

• Opportunity to make an impact on the company's success

Job Description:
The Office Manager will be responsible for managing the day-to-day operations of the office. Duties include but are not limited to:

• Overseeing office supplies inventory, ordering new supplies when needed, and ensuring proper maintenance of equipment.

• Organizing files, updating paperwork, and maintaining documents related to employees and contractors.

• Handling customer inquiries, responding to requests in a timely manner, and providing excellent customer service.

• Scheduling meetings and appointments as needed.

• Coordinating with other departments to ensure smooth operations.

• Assisting with payroll processing as required.

Requirements:

• Bachelor's degree in Business or related field preferred but not required

• Proven experience as an office manager or relevant administrative role
• Excellent organizational skills with the ability to multi-task
• Strong knowledge of office procedures
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Outstanding communication skills both verbal and written
• Excellent problem-solving skills
• Ability to work independently with minimal supervision

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Why work for us

A career at Janus Henderson is more than a job its about investingin a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights disciplined investments and world-class service. We will do this by protecting and growing our core business amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success and are at the heart of everything we do:

Clients Come First - Always Execution Supersedes Intention Together We Win Diversity Improves Results Truth Builds Trust

If our mission values and purpose align with your own we would love to hear from you

Your opportunity

• Provide high-level administrative support to the Regional Head in a fast-paced professional asset management environment.
• Coordinate extensive domestic and international travel arrangements including booking flights accommodations ground transportation and preparing detailed itineraries.
• Maintain and update client information and interactions using the firms CRM system.
• Liaise and coordinate seamlessly with executive assistants in other regional and global offices to ensure alignment and smooth communication across time zones.
• Schedule organize and prepare for internal and external meetings including creating and distributing agendas preparing briefing materials and ensuring logistical readiness.
• Attend key meetings and take clear accurate and actionable meeting notes; follow up on assigned tasks as needed.
• Assist with organizing internal events roadshows and external client meetings including booking venues and coordinating logistics.
• Prepare professional PowerPoint presentations reports and documentation as required by the Regional Head.
• Manage the Regional Heads calendar prioritize appointments and proactively resolve scheduling conflicts.
• Track and manage business expenses including processing expense reports in compliance with company policy.
• Maintain confidentiality and handle sensitive information with discretion at all times.
• Proactively support operational efficiency by anticipating the needs of the Regional
• Carry out additional duties and projects as assigned by the Regional Head.

What to expect when you join our firm

• Hybrid working and reasonable accommodations
• Generous Holiday policies
• Excellent Health and Wellbeing benefits including corporate membership to ClassPass
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services
• Complimentary subscription to Headspace the mindfulness app

Must have skills

• Must be highly organised
• Adaptability to change
• Results and quality orientation
• Communication
• Customer focus
• Decision making
• Team work
• Technical expertise
• Communicate effectively and professionally in English and Arabic both written and spoken. Other languages are a plus especially those relevant to the region.
• Excellent working knowledge of Microsoft office particularly MS Word and MS PowerPoint

Nice to have skills

• Residence of Dubai and familiar with the DIFC
• Ability to prioritize and work to tight timeframes
• Knowledge of the operational challenges and functioning of a small office including basic finance knowledge
• Basic knowledge of the asset management industry/investment funds

Supervisory responsibilities

• No

Potential for growth

• Mentoring
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors were committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from candidates from all backgrounds. Dont worry if you dont think you tick every box we still want to hear from you We understand everyone has different commitments and while we cant accommodate every flexible working request were happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process please get in touch and let us know at

#LI-HYBRID #LI-NA1

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employees job functions (as determined by Janus Henderson at its sole discretion).

All applicants must be willing to comply with the provisions of Janus Henderson Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements including past political contributions and political activities. Applicants past political contributions or activity may impact applicants eligibility for this position. Janus Henderson is an equal opportunity /Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status. All applications are subject to background checks.

Required Experience:

IC

#J-18808-Ljbffr

Our company is looking to hire an office manager to be responsible for the general operation of our office. Duties include greeting visitors, answering incoming phone calls, purchasing office supplies, taking inventory, and supervising our office staff to ensure maximum productivity. You will also be required to create presentations and produce management-level reports.

• Overseeing general office operations.
• Greeting visitors and delivering high-quality service to customers and handling a high volume of incoming calls.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Supervising, mentoring, training, and coaching office staff and delegating assignments to ensure maximum productivity.

Salary:

To apply, please send your CV via WhatsApp.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other status.

Unique Homes is a dynamic and thriving real estate company dedicated to providing exceptional service to our clients. We specialize in residential, commercial, luxury properties and pride ourselves on our commitment to excellence and integrity in all aspects of our business.

Position Overview:

We are seeking an experienced Office Manager to join our team and oversee the administrative operations of our office. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. As the Office Manager, you will play a key role in ensuring the smooth functioning of our office and supporting our team members in delivering top-notch service to our clients.

Responsibilities:

• Manage day-to-day administrative operations of the office, including but not limited to answering phones, responding to emails, and handling correspondence
• Coordinate office activities and schedules, including meetings, appointments, and events
• Maintain office supplies inventory and place orders as needed
• Oversee office maintenance and ensure a clean and organized workspace
• Assist with onboarding new employees and providing administrative support to team members as needed
• Manage office budgets and expenses, including processing invoices and reconciling accounts
• Assist in preparing reports, presentations, and other documents as requested by management
• Serve as a point of contact for clients and visitors, providing excellent customer service and ensuring their needs are met promptly
• Collaborate with other departments and team members to ensure efficient workflow and communication within the organization

Qualifications:

• Proven experience as an Office Manager or similar administrative role, preferably in the real estate industry
• Proficient in Microsoft Office Suite and other office management software
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively
• Excellent communication and interpersonal skills
• Detail-oriented with a high level of accuracy in work
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of basic accounting principles and experience managing budgets is a plus
• Bachelor's degree in Business Administration or related field is preferred

Competitive salary commensurate with experience

Join our team and become part of a dynamic and supportive work environment dedicated to excellence in real estate services

Ghobash Trading & Investment (GTI) is actively engaged in multi-asset class investment activities across various geographies. These activities are carried out by a highly qualified and experienced in-house team of investment professionals. The team uses an 'Asset Allocation Matrix' to realize risk adjusted returns on invested capital over a long-term period.

The Company's investment activities include direct investments in startups, taking stakes in established businesses, acquisitions of business enterprises and setting-up new businesses through collaborative joint venture route.

GTI is also active in private financial investments, including private equity and debt, venture capital, real estate, and publicly listed financial investments.

Job Description

The Office Manager is responsible for overseeing the daily administrative functions and office operations at an investment company based in the Dubai International Financial Centre (DIFC). The role requires a strong understanding of DIFC regulations and experience working in the DIFC environment. This position ensures a smooth office workflow, provides administrative support to the investment team, and maintains a professional and sophisticated office environment. As the company grows, the Office Manager will also support business-related functions such as data management and reporting.

Office Management

• Oversee daily office operations to ensure smooth functioning, including office maintenance, cleanliness, and general upkeep.
• Manage procurement of office supplies, equipment, and services while liaising with building management and external vendors for maintenance needs.
• Ensure compliance with DIFC regulations and corporate policies, and stay updated on changes in regulatory requirements that impact office operations.
• Develop and implement office policies, procedures, and Standard Operating Procedures (SOPs) to enhance efficiency and compliance.

Administrative Support

• Provide comprehensive administrative support to the investment team, including document management, filing, and correspondence.
• Coordinate deliveries, shipments, and general office-related logistics.
• Maintain accurate records and support internal audits to ensure compliance with DIFC regulations and company policies.

Meeting & Calendar Management

• Manage schedules and coordinate meetings for senior executives and team members, ensuring timely communication and follow-up.
• Organize conference rooms and ensure the necessary equipment is available for meetings.
• Support the preparation of meeting materials, presentations, and reports.

Reception & Guest Management

• Serve as the first point of contact for guests and visitors, providing a professional and welcoming environment.
• Facilitate a high standard of hospitality for business meetings and events.

Regulatory & Compliance Support

• Support the company's compliance efforts by ensuring office operations adhere to DIFC regulations.
• Coordinate with the compliance team to ensure the office is up-to-date with the latest legal requirements and corporate governance standards.
• Assist in managing and organizing legal and compliance documents related to DIFC registration and licensing.

Qualifications
 

• Minimum: High School Diploma or Degree in Business Administration, Office Management, or a related field
• Desired: Bachelor's degree in Business Administration or related field

Additional Information

Experience:

• 5+ years of experience in office management within DIFC or a similar regulatory environment.
• Experience working in an investment company or financial services firm.

Skills & Abilities:

• Strong organizational skills, understanding of DIFC regulations, administrative skills, and attention to detail.
• Knowledge of investment industry practices and proficiency with office management software (e.g., MS Office).