515 Senior Office Manager jobs in the United Arab Emirates

This is a pivotal position within the business, requiring someone who can confidently manage administrative operations and serve as the go-to person for the Dubai office. The successful candidate will ensure the office runs efficiently, manage vendor relationships, support senior leadership with travel and event coordination, and provide an exceptional standard of internal support

• Oversee all aspects of office operations, including supplies, equipment, and facility maintenance
• Coordinate office repairs, service contracts, and liaise with vendors as needed
• Support the Managing Director and wider team with travel bookings, calendar management, and logistics
• Take ownership of office documentation, license renewals, and government-related admin (liaising with PRO where needed)
• Plan and execute internal events, meetings, and corporate functions
• Act as the main point of contact for both internal and external stakeholders
• Ensure compliance with internal policies and assist with on-boarding of new joiners
• Maintain a high standard of professionalism in a fast-paced, multicultural environment

• 5-8 years of experience in an administrative or office management role
• Prior experience working in a multinational environment is preferred
• Strong organisational and multitasking abilities
• Proactive and solutions-driven with the ability to work independently
• Polished communication skills and a high level of discretion
• Must already be based in Dubai and familiar with the local landscape
• Proficiency in MS Office and general office software
• Arabic language skills are a plus

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office and ensure a smooth, efficient, and professional working environment. The ideal candidate will be responsible for administrative coordination, team support, and maintaining internal processes and office resources. Key Responsibilities:
• Manage daily office operations and ensure smooth functioning of administrative activities
• Supervise administrative staff and support team coordination
• Handle scheduling, meetings, and correspondence for senior management
• Maintain office supplies inventory and vendor relationships
• Ensure compliance with company policies and support HR-related processes
• Assist in onboarding new staff and coordinate internal communication
• Oversee office budget, petty cash, and expense reporting
• Liaise with IT, maintenance, and external service providers as needed
• Organize company events, meetings, and logistics
• Ensure the office is clean, safe, and well-maintained

Company : AHMED ALMAHMOOD GROUP

Workplace Type : Onsite

Employment Type : Full Time

Employee Skills Needed : Communication, Customer care, Communication, Team work, Strong Problem Solving, Ability to Work Alone, Professional Appearance, listening skills, Customer relationship management, Closing skills, Leading

Founded in 2006 by a group of experienced engineers and architects, AEC has established itself as a leading provider for Engineering and Architectural Services throughout the region.From its humble beginnings with a small team, AEC has grown exponentially and now boasts a workforce of over a hundred professionals, including Engineers, Architects, Analysts, Lawyers, and various other business professionals. This diverse and talented team enables us to deliver comprehensive and integrated so.Read more

Skills

microsoft Office 365

The Office Manager at Aqleh Engineering Consultant plays a pivotal role in overseeing administrative operations and ensuring efficient workflow across multiple departments. This position serves as a crucial link between procurement, human resources, health & safety, and management. The ideal candidate will be a detail-oriented professional who excels at process management, quality control, and cross-departmental coordination. This position reports directly to management and supervises administrative staff.

Administrative Operations

• Oversee daily office operations and administrative processes
• Supervise administrative staff and coordinate workflow
• Develop and implement efficient administrative procedures
• Manage office supplies, equipment, and service contracts
• Serve as a liaison between staff, management, and external vendors
• Prepare reports and presentations for management

Procurement Support

• Review purchasing requests and ensure compliance with company policies
• Analyze vendor proposals and negotiate favorable terms
• Oversee insurance renewals and service contract management
• Monitor inventory levels and optimize resource allocation
• Implement cost-saving initiatives while maintaining quality standards

Human Resources Coordination

• Support recruitment processes and participate in candidate selection
• Assist with onboarding procedures and employee documentation
• Contribute to performance management and professional development
• Help maintain employee records and ensure compliance with labor regulations
• Support company culture initiatives and employee engagement activities

Workplace Management

• Ensure workplace safety compliance and maintain a comfortable work environment
• Coordinate facility maintenance and necessary repairs
• Assist with emergency preparedness and safety protocol implementation
• Monitor adherence to company policies and procedures
• Identify opportunities for workplace improvements
• Assist with budget planning and expense monitoring
• Manage contract renewals and service agreements
• Monitor and optimize operational costs
• Ensure all administrative processes adhere to financial policies

Qualifications:

• Bachelor's degree in business administration, Management, or related field
• 5+ years of experience in office management or administrative leadership
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Proficient with office productivity software and management systems
• Strong communication skills in English (Arabic proficiency is a plus)
• Knowledge of UAE labor laws and business regulations

Our client has begun a fresh search to find an experienced professional services Office Manager who has a minimum of 5 years in Office Management AND working in the region. You will lead the business services team of a fast-growing international law firm’s office in Dubai.

Remit:

Oversee activities of the Dubai office to ensure the provision of high-quality services and an efficient, safe, and attractive working environment that allows the Firm's attorneys, staff, clients, and visitors to function at optimal levels.

Supervises and works collaboratively with the local business services staff including legal secretaries, receptionist, and office services assistant to provide support to attorneys of the office.

Works with the local BD manager on matters related to marketing and client events, IT coordinator to support the technology needs of the office ensuring smooth operation, and Abu Dhabi-based public relations/office services assistant on government-related processes to ensure regulatory compliance.

Act as a liaison to communicate policies and procedures to attorneys and staff.

Essential Job Functions – Administrative

Supports the office managing partner’s day-to-day management responsibility of the Dubai office, and in conjunction with the Director of International Operations and various business services support functions throughout the Firm, assists in the implementation of overall strategies and actively participates in the development, interpretation, administration, and communication of office and Firm policies and procedures.

Together with the Director of International Operations prepares the annual office operating budget and participates in quarterly expense reviews. Manages the Dubai office’s vendors, including vendor onboarding, supervision, and billing. Vendors include food and beverage, shredding, repair, and maintenance, etc. Reviews and approves outside vendor bills, lease invoices, office equipment, and furniture bills.

Maintain and manage the process for all partner and employee residency and immigration applications, DIFC court admissions, Dubai Legal Affairs Department registrations, track CLPD courses for all legal consultants, and coordinate internal accredited CLPD training.

Work closely with the London HR department to coordinate relocations for new joiners, ensuring a smooth transition to the Dubai office. This includes assisting with visa processes, accommodation arrangements, and onboarding logistics to support a seamless integration into the firm.

Foster a positive office culture by organizing events and initiatives that strengthen team engagement. This includes planning social gatherings, wellness activities, cultural celebrations, etc.

Organizes, prioritizes, and delegates assignments, to ensure collaborative efforts result in meeting or exceeding goals and standards. Motivates others to attain their highest levels of achievement, productivity, and work satisfaction. Where applicable, encourages innovative thinking and the exercise of sound judgment to achieve results.

Coordinates all staffing requirements for the office and makes recommendations across all functional areas. Coordinates daily office and secretarial assignments to ensure adequate staffing coverage.

Utilizes secretaries and floaters to provide coverage for absences including coverage for visiting attorneys.

When necessary, facilitates evening overtime coverage by communicating requests to secretaries and covering overtime.

Coordinate matters relating to conference services including conference room bookings and visitor office setup.

Coordinates the business services staff performance evaluation and in conjunction with the London office HR Department. In collaboration with the London HR Department prepares performance evaluation for each assigned office services staff.

Provides supplemental on-the-job training, assistance, and orientation, as needed, to newly hired business services staff, newly assigned secretaries. Coordinates attendance at various training sessions and provides training to new staff in area-specific tasks.

Acts as a primary liaison between and among lawyers/paralegals, assigned secretaries, and firm management. Participates in meetings with the London Managerial team and/or the Director of International Operations. Takes a proactive role in developing and implementing Firm projects, policies, and procedures, and in assisting and coordinating with other departments. Takes the lead in cultivating and maintaining teamwork, high morale, and a productive, equitable, and pleasant work environment.

Assist with matters relating to Accounting and IT if needed.

Monitors adherence to Firm policies and procedures. Escalates complex and/or sensitive issues to HR as appropriate. Maintains communication with the Director of International Human Resources and when possible and counsels staff as needed.

In collaboration with the London HR Department, monitors, maintains, processes, and approves vacation requests, weekly attendance records, and overtime.

In collaboration with Director of International Operations, manages a variety of facilities and operations areas which may include: telephone/reception, conference services, records, support services, building facilities, construction, maintenance, and security, reprographics, and audio/video.

Acts as a liaison with building management and service vendors providing a broad range of facilities and operations related services to the Firm.

Responsibilities may include overseeing parking and office management functions. Ensures the provision of high-quality and cost-effective facilities maintenance and cleaning services to the Firm.

In conjunction with the Director of International Operations, manages, communicates, and enforces office security, safety, and emergency systems, procedures, vendors, and service agreements. Where applicable coordinates, monitors, and updates emergency medical disaster recovery programs, and all related policies and procedures. Acts as liaison between the Firm and all emergency and medical supply and service vendors. Ensure office operates in compliance with local regulations and industry standards, mitigating operational risks.

Works in conjunction with the Director of International Operations to ensure appropriate coordination and communication of facilities and operations activities. Participates in the development of policies and procedures for facilities and operations areas; implements and enforces policies and procedures to promote and ensure Firmwide standardization and ensure a safe and productive working environment.

Assumes additional responsibilities as requested.

Minimum Job Qualifications

1. Minimum of 5 years’ experience in a management role, including supervising a team in a partnership environment.
2. Excellent English language skills. Other languages are a plus.
3. Previous management experience, preferably in a partnership environment.
4. Excellent project management, organizational, analytical, and problem-solving skills; ability to delegate and manage resources effectively.
5. Excellent communications and interpersonal skills; flexible; strong customer service orientation towards internal and external clients; proven ability to interact with all levels of management, staff, and external entities in a highly effective and professional manner.
6. Proficient personal computer skills and knowledge of firm software including word processing, spreadsheet, database, time and attendance, desktop publishing, and organisational/project planning software applications.
7. Leadership qualities with a proven track record of enabling and empowering a team in a collaborative work environment.
8. Prior experience at law firms in Dubai or working with relevant regulators is a plus.

Overview

The Office Manager will be responsible for ensuring the smooth day-to-day running of the office, overseeing administrative operations, managing office supplies and vendor relationships, facilitating HR processes, and maintaining compliance with company policies and statutory requirements in the Dubai office. This role requires excellent organizational skills, strong interpersonal abilities, and a proactive approach to problem-solving.

• Office Administration & Operations: Facilitate all government related company registrations and renewals; oversee and manage all daily office operations, including supplies, equipment, and facility maintenance; ensure the office is well-organized, safe, and compliant with health and safety regulations; coordinate office layout, seating arrangements, and improvements; maintain vendor contracts and relationships (cleaning, maintenance, external IT support, etc.); identify cost-saving opportunities; ensure a safe and healthy workplace by coordinating safety programs and responding to accidents or emergencies.
• Administrative Support: Supervise all administrative staff; manage correspondence, reports, documentation, and filing systems (physical and digital); support executives and department heads with scheduling, travel arrangements, and meeting coordination; handle confidential information with discretion.
• Financial & Budget Oversight: Monitor office budget and expenses; prepare expense reports; oversee purchasing of office supplies for cost efficiency; liaise with finance for petty cash management, invoices, and reimbursements.
• Payroll and Benefits: Oversee payroll processing; manage employee benefits programs (healthcare, insurances, etc.); keep track of employee attendance and time off.
• Human Resources & Staff Support: Oversee staffing requests, handle recruitment, onboarding, and maintenance of employee records; manage HR and office department budgets; create and maintain relevant Employee KPI metrics and HR/office reports; coordinate staff training, performance reviews, and welfare initiatives; ensure compliance with labor laws and company policies; act as a point of contact for employee queries regarding office policies and procedures; administer benefits and leave programs; handle employee conflicts, disciplinary actions and terminations; maintain HR and office-related records.
• Communication & Coordination: Maintain effective communication between management and employees; organize staff meetings, events, and team-building activities; manage incoming calls, visitors, and general inquiries.
• Policy & Process Management: Develop, implement, and update office policies and procedures; ensure adherence to company standards, confidentiality, and data protection practices; recommend and implement improvements for office efficiency.

• Excellent verbal and written communication skills.
• Ability to multitask and prioritise effectively.
• Detail-oriented with high accuracy in data entry.
• Proactive and flexible.
• Good interpersonal skills and professional manner.
• Ability to work well alone and as part of a team.
• A can-do attitude.
• Organised, focused and meticulous with strong attention to detail.
• Experience using Microsoft Office and Microsoft Dynamics is advantageous.

• Salary dependent on experience, negotiable
• Premium medical insurance (includes dental & optical)
• Desirable working hours (Mon - Fri, 8:30am - 5:30pm)
• Annual plane ticket allowance to home country
• Annual leave as per UAE law

LEDFlex Group

• Organize office operations and procedures to ensure efficiency.
• Oversee the maintenance of office equipment, supplies, and common areas.
• Manage filing systems and ensure efficient handling of correspondence, mail, and shipments.
• Coordinate meetings, events, and travel arrangements
• anage office supplies inventory, making orders as needed.
• Oversee facility management and maintenance to ensure a safe and productive work environment.
• Manage vendor relationships and coordinate services.
• Assist in onboarding new employees by preparing workstations and providing necessary resources.
• Manage office budgets, track expenses, and record office expenditures.

Job Type: Temporary

Contract length: 5 months

Expected Start Date: 01/10/2025

Company Description

LibraChain is a next-generation, gasless Layer 1 blockchain that allows users to interact with decentralized applications without requiring them to hold any tokens beforehand. This creates a Web2-like user experience while maintaining the decentralization, security, and composability that are the hallmarks of blockchain technology.

Role Description

This is a full-time hybrid role for an Office Manager based in Dubai, with some work-from-home flexibility. The Office Manager will oversee daily office operations, manage office equipment, and provide administrative assistance. Responsibilities include managing customer service, coordinating meetings and events, maintaining office supplies, and ensuring a professional office environment.

Qualifications

• Strong Communication and Customer Service skills
• Experience in Administrative Assistance and Office Administration
• Proficiency in handling Office Equipment and maintaining office supplies
• Excellent organizational and multitasking abilities
• Ability to work independently and in a hybrid work environment
• Bachelor's degree in Business Administration, Management, or a related field is a plus

Overview:

Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai's ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate.

As Shamal Holding continues to grow, we're in search of an Office Manager - Development. In this role you will provide high level administrative support and ensure smooth and efficient operation at the office. This includes managing schedules, coordinating meetings, handling correspondence, preparing reports and performing a variety of tasks that facilitate coordinating office activities, and serve as a liaison between different departments to facilitate effective communication and collaboration.

Responsibilities:

• Manage the senior leaders' schedule, ensuring efficient allocation of time and prioritization of tasks.
• Oversee the flow of communication to and from the senior leaders, ensuring timely delegation and follow-ups.
• Facilitate decision-making by providing summarized briefings, action lists, and progress reports.
• Track and ensure timely execution of tasks and projects delegated to various departments.
• Execute administrative tasks autonomously, exercising discretion.
• Approve items on digital platforms on behalf of the senior leaders, in line with established guidelines.
• Document and monitor key action items from meetings, ensuring follow-up, updates, and meeting minutes.
• Continuously improve office management processes for efficiency and productivity.
• Conduct research and data analysis for meetings, projects, and reports.
• Coordinating new joiner orientation and immersion for the respective team/department.
• Maintain confidentiality in all work-related activities.
• Execute administrative tasks autonomously, exercising discretion to facilitate the leader's role.
• Manage projects related to the assigned department/s initiatives, obtain status and report on progress.
• Take ownership of the assigned department/s meetings including scheduling, minutes and actions.
• Prepare the agenda for meetings in advance, confirm time and venue, coordinate with other meeting attendees and arrange meeting facilities and receive calls on behalf of the leader and convey messages on a timely basis.
• Track and file key documents and decisions by creating a file and repository for the assigned Functions / Business Units.
• Proactive Team/ department annual leave tracking.
• Expense tracking and management.
• Making travel and accommodation arrangements for the respective team/ department.
• Arranging IT assets and access for new joiners to the function.
• Purchase requisition (PR) and Purchase Order (PO) management, including invoice management.
• Coordinate access for visitors to Shamal offices/ parking.
• Manage office supply inventory and requests.
• Perform any other ad-hoc duties as required.
• Collaborate with other departments (sales, IT, Legal, AM) to optimize processes. Take Proactive improvement that will help to automate tasks for BU which will have a positive impact on AR balances.
• Review of Vat Register, Cash payments and Ad hoc reports to stakeholders.
• Review the cheques and recall requests from all BU's and follow up on the replacement.
• Work on introducing ERP for sales function and for specific projects.
• Maintain trackers for the sales details that can help in the preparation of reports to management (in the absence of a system).

Qualifications:

Minimum Qualifications & Experience:

• High school diploma; additional qualifications in Office Administration are a plus
• Minimum of 5 years of experience as an Administrative Officer, Administrator or similar role

For more information about Shamal, please visit our LinkedIn page:

Note:

Due to a high influx of profiles, only shortlisted candidates will be contacted.

Position: Office Manager & Assistant (Female).

Type: Full-time (with flexible hours)

Company: Taqueen Art Production

Location: Dubai, UAE - Hills Estate

About Taqueen Art Production:

Taqueen is the UAE's Cultural Visionary in Media Production, where heritage and innovation converge. We partner with ministries, cultural institutions, and luxury brands to deliver cinematic storytelling that shapes identity. Our team works with elegance, precision, and purpose. Join us and become part of a studio where stories come to life, and executive excellence is our daily standard.

Role Overview:

Taqueen seeks a refined, highly organized Office Manager & Assistant to support our company's smooth operation. This pivotal role blends public relations finesse, administrative mastery, and warmth. You'll be the hub of communications, scheduling, and presence, ensuring our leadership and clients experience seamless excellence.

Responsibilities:

* Manage front-of-office operations and oversee public relations tasks

* Organize appointments, client visits, and bookings with precision

* Coordinate travel, logistics, and meeting planning

* Maintain communication with clients, partners, and internal teams, professionally and charmingly

* Ensure efficient workflow, timely reminders, and organized office systems

* Uphold confidence, responsibility, and a polished office environment

Qualifications & Attributes:

• Degree in Management, Public Relations, Media, or a related field

• Exceptional organizational and time management capability

• Fluent in Arabic and English, with clear and polite communication

• Polished appearance, professional demeanor, and strong interpersonal skills

• Dedicated, reliable, and able to manage multiple tasks with discretion

• Experience in office or PR management is a plus

• Holding a driving license and owning a car are advantageous

• Media background is an additional asset

Why Join Taqueen?

* A cultured professional environment where your role has a real impact

* Competitive salary (based on experience) within a growing creative hub

* Opportunity for growth, learn alongside top industry talent

* Flexible working hours that balance professionalism with well-being

How to Apply?

If you are organized, confident, and ready to be the heart of a creative powerhouse, please send your CV and a brief introduction to:

Email: 

WhatsApp: +971‑

We look forward to welcoming you into a team where elegance meets efficiency.

Job Type: Full-time

Education:

• Primary (Preferred)

Experience:

• Related Fields : 2 years (Preferred)

Language:

• Arabic & English (Required)