9 Skilled Administrative Professionals jobs in the United Arab Emirates

Administrative Support Specialist

This role offers the opportunity to support a senior executive team with daily administrative tasks, requiring exceptional organizational skills, attention to detail, and excellent communication abilities.

About the Position:

• Serving Senior Executives : Providing administrative support to senior executives to ensure company goals and objectives are accomplished.
• Calendar Management : Managing professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and calendar organization.
• Travel Arrangements : Coordinating senior executives' travel and travel-related activities, including hotel booking, transportation, and itineraries.
• Client Liaison : Meeting with clients on behalf of senior executives and ensuring seamless communication and relationships.
• Administrative Assistance : Performing various administrative tasks, such as typing, dictation, spreadsheet creation, filing system maintenance, and contact database management.

Requirements and Qualifications:

• Experience : Proven experience as an administrative assistant or relevant support reporting directly to upper management.
• Communication Skills : Excellent interpersonal and communication skills, with strong attention to detail and non-confrontational approach.
• Prioritization and Problem-Solving : Good prioritization and problem-solving skills, with the ability to organize and coordinate multiple projects simultaneously.
• Time Management : Strong time-management skills and adaptability in a fast-paced environment.
• CRT System : Experience in sales administration and coordination, with in-depth understanding of MS Office suite and CRM/ERP systems.
• Decision-Making : A proactive approach to problem-solving, with strong decision-making skills and flexibility in adapting to changing priorities.

We are seeking an experienced and skilled Executive Assistant to support our Asset Management department.

1. Provide administrative support to the management team, ensuring smooth operation of business processes.
2. Manage confidentiality procedures, registering and tracking accountable documentation to maintain security and control.
3. Offer time management services, allowing senior staff to attend key meetings on time with necessary documents.
4. Arrange meetings, create agendas, and prepare meeting minutes as required.
5. Offer personal assistance and correspondence support, routing communications appropriately.
6. Act as the first point of contact for internal and external parties, prioritizing tasks effectively.
7. Prepare documents, reports, presentations, and other materials in a timely manner.
8. Coordinate visiting delegations' arrangements, ensuring logistical services are available.
9. Screen and respond to incoming calls, handling situations promptly.
10. Assist with public relations activities and events, adhering to corporate brand values.
11. Review and improve established workflow processes and systems.

• Minimum 5 years of experience.
• Previous experience supporting C-Suite or ExCo level management is preferred.
• Financial Services experience, ideally international banking, is also preferred.

• Awareness of agile and scrum methodology.
• Office management and admin task handling experience.
• Research and knowledge acquisition skills.

This role requires a high degree of organization, discretion, and communication skills. If you are a highly motivated and detail-oriented individual, we encourage you to apply for this exciting opportunity.

A highly skilled and organized administrative professional is sought to provide exceptional support to the Managing Director. This multifaceted role combines financial management and administrative responsibilities, ensuring seamless operations within the organization.

• Provide high-level administrative support to the Managing Director, including managing complex schedules, organizing meetings, and coordinating travel arrangements.
• Prepare and maintain accurate financial records, including invoices, receipts, and payroll information.
• Assist in budgeting and forecasting processes, helping to analyze financial data and generate comprehensive reports.
• Handle all correspondence and communication, ensuring timely responses and accurate information flow.
• Develop and maintain efficient filing systems to keep all documents organized and accessible.
• Conduct thorough financial reconciliations and assist in the preparation of financial statements.
• Coordinate with various departments to gather relevant information for financial reporting.
• Manage petty cash and track expenses, ensuring compliance with company policies.
• Support HR functions by assisting in employee onboarding and maintaining personnel records.

The ideal candidate will have relevant experience in the hospitality industry, coupled with strong organizational and multitasking skills to manage various functions effectively.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 3-5 years of experience in a similar role within the hotel industry.
• Strong knowledge of accounting principles and practices.
• Proficient in accounting software and Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive, detail-oriented, and able to work independently.
• Fluency in English; knowledge of Arabic is a plus.
• Ability to adapt to changing priorities and manage multiple tasks simultaneously.

This role requires a highly organized and detail-oriented individual to provide administrative support to an ultra-high-net-worth individual.

1. Manage calendars and scheduling meetings, appointments, and travel arrangements with precision and efficiency.
2. Organize and coordinate all meetings, ensuring venue arrangements and required materials are in place on time.
3. Prepare meeting agendas, take minutes, and follow up on action items promptly to ensure seamless execution.
4. Handle incoming correspondence, including emails, phone calls, and messages, maintaining confidentiality and professionalism at all times.
5. Draft and edit communications, ensuring clarity, concision, and tone that aligns with the company's brand.
6. Maintain organized files, records, and databases for easy retrieval of information, adhering to data protection protocols.

1. Proven experience as an Executive Assistant or in a similar administrative role supporting high-level executives or senior management.
2. Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
3. Strong verbal and written communication abilities, with the capacity to build rapport with colleagues and clients.

Mumzworld is a pioneering e-commerce platform that has revolutionized the shopping experience for mothers, babies, and children in the Middle East region.

We are committed to making mothers' lives easier by providing a seamless, delightful, and unique online experience. Our community of over 2 million Mumz is growing, and we're always on the lookout for talented individuals who share our vision.

This role requires a combination of organizational skills, discretion, and the ability to handle a wide range of tasks efficiently. The Executive Assistant serves as a key point of contact between the executive and internal/external stakeholders, ensuring smooth operations and effective communication.

• Scheduling and coordinating appointments, meetings, and events for the executive.
• Prioritizing and managing the executive's calendar to optimize their time.
• Acting as the primary point of contact for the executive, screening and managing phone calls, emails, and other correspondence.
• Drafting and proofreading emails, reports, and other documents on behalf of the executive.
• Arranging and coordinating travel plans, including flights, accommodations, and transportation.
• Preparing travel itineraries and ensuring all necessary arrangements are in place.
• Preparing meeting agendas, materials, and presentations.
• Attending meetings, taking minutes, and distributing relevant information to participants.
• Organizing and maintaining files, records, and documents in both electronic and physical formats.
• Keeping confidential information secure and handling sensitive matters with discretion.
• Anticipating potential issues and proactively addressing them.
• Resolving administrative problems by collaborating with team members and other departments.
• Building and maintaining positive relationships with internal and external stakeholders.
• Serving as a liaison between the executive and various departments within the organization.

• Strong technological proficiency.
• Superior organization and attention to detail.

• Bachelor's degree preferred.
• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Ability to handle confidential information with discretion.
• Flexibility and adaptability to changing priorities.
• Professional demeanor and strong interpersonal skills.

We seek a dedicated professional who shares our mission and values, prioritizes collaboration, and excels in a fast-paced environment. If you're analytical, results-driven, and passionate about delivering exceptional support, this is your chance to join a dynamic team driving growth and innovation.

We are seeking a highly skilled and experienced individual to join our team as an Administrative Assistant. This is a full-time role that requires the candidate to have excellent organizational skills, be proficient in Microsoft Word, and have prior experience in office management.

• The ideal candidate should possess a graduate qualification and at least 1 year of relevant experience in administrative roles.
• The position involves assisting the department head with daily office operations, ensuring proper management and safekeeping of documents, materials, and supplies.

Key Responsibilities:

• Managing day-to-day office operations
• Coordinating meetings and events
• Maintaining accurate records and files

Requirements:

• Graduate qualification
• At least 1 year of relevant experience in administrative roles
• Proficiency in Microsoft Word
• Excellent organizational skills

Benefits:

• A competitive salary ranging from 10,000 to 15,000 AED per month
• A dynamic and supportive work environment

About Us:

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As a key member of our team, this receptionist and administrative assistant plays a vital role in providing exceptional support to our organization. The ideal candidate will possess excellent communication and organizational skills, be able to multitask effectively, and have a good understanding of Microsoft Office applications.

A highly skilled and organized administrative professional is required to provide exceptional support services.

• Administrative Support
• Manage calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Communication & Correspondence
• Handle correspondence, including emails, phone calls, and written communication, ensuring prompt and accurate responses.
• Reports & Documents
• Prepare reports, presentations, and other documents as required, utilizing strong MS Office skills.
• Personal Tasks
• Assist with personal errands and tasks, such as shopping, travel arrangements, and household management.
• Travel Coordination
• Arrange travel itineraries, accommodations, and transportation for executives and their families.
• Event Planning
• Organize and coordinate events, both professional and personal, ensuring seamless execution.
• Information Management
• Maintain confidential files and records, utilizing strong problem-solving skills.
• Office Administration
• Order office supplies and manage inventory, ensuring a well-organized and efficient workspace.
• Project Support
• Assist with special projects and assignments as needed, providing support to other team members during peak periods.

Requirements:

• Diploma or degree in Business Administration, or related field.
• Proven experience in an administrative role, preferably in an executive support capacity.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle confidential information with discretion.
• Problem-solving skills and the ability to work independently.