351 Sports Facility Admin jobs in the United Arab Emirates

MMA Gym Operations Manager

We are seeking an experienced and driven MMA gym operations manager to oversee the daily operations of our premier MMA and fitness facility. The ideal candidate must have prior experience managing MMA gyms in the region and possess strong leadership, operational, and outreach skills.

This role requires a hands-on professional who can manage the facility, lead the admin and sales teams, drive membership growth, and build partnerships with schools, universities, and organizations.

Key Responsibilities :

• Gym Operations & Facility Management

• Oversee the daily operations of the gym, ensuring smooth functioning of training schedules, equipment, cleanliness, and safety standards.

• Manage maintenance and procurement related to gym facilities and equipment.

• Ensure compliance with health and safety regulations.

• Lead the gym's membership sales strategy and meet monthly / quarterly targets.

• Supervise and support the admin and sales staff, ensuring top-notch customer service and efficient membership handling.

• Analyze sales data and membership trends to improve retention and acquisition.

• Team Management

• Oversee staff scheduling, performance management, and training.

• Work closely with coaching staff to align training programs with member needs and seasonal goals.

• Community Outreach & Business Development

• Build partnerships with schools, universities, corporate clients, and government organizations.

• Represent the gym at local events and networking opportunities to increase brand visibility.

• Administrative Duties

• Ensure all member records, payment processes, and gym documents are maintained accurately.

• Coordinate with finance and management on budgeting, reporting, and strategic planning.

Requirements

• Proven experience (3+ years) managing an MMA gym or similar fitness facility in the GCC or MENA region.
• Strong leadership and interpersonal skills with the ability to manage teams.
• Solid understanding of MMA and combat sports training environments.
• Demonstrated success in sales, outreach, or business development roles.
• Fluent in English; Arabic is a plus.
• Excellent organizational and problem-solving skills.

Overview: We are seeking a detail-oriented and highly organized individual to join our team as an Administrative and Facility Coordinator. The ideal candidate will be proficient in Excel and possess excellent administrative and communication skills. This role involves overseeing daily office operations, managing facilities, and utilizing Excel for various tasks.

Responsibilities:

Administrative Support: Provide administrative support to the office, including managing calendars, scheduling meetings, and handling correspondence.
Prepare and distribute internal and external communications, memos, and reports.
Maintain accurate and up-to-date records and documentation.

Facility Management: Coordinate and oversee office facilities, ensuring a clean, organized, and efficient work environment.
Manage relationships with vendors and service providers for facility-related services.
Address and resolve facility-related issues promptly.

Excel Proficiency: Utilize Excel to create, maintain, and update various spreadsheets and reports.
Analyze data and generate reports to support decision-making processes.
Track and manage office inventory, supplies, and expenses using Excel.

Event Coordination: Assist in planning and coordinating company events, meetings, and conferences.
Arrange logistics, catering, and necessary equipment for events.

Communication: Serve as a point of contact for internal and external stakeholders, addressing inquiries and providing information.
Collaborate with team members to ensure smooth communication and coordination.

Problem Solving: Proactively identify and resolve issues related to office operations and facilities.
Implement efficient solutions to improve overall workflow and productivity.

Compliance: Ensure compliance with health and safety regulations, building codes, and company policies.
Stay informed about industry best practices and recommend improvements.

Qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• Proven experience in administrative support and facility management.
• Proficient in Microsoft Office Suite, especially Excel (advanced skills).
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Ability to work independently and collaboratively within a team.
• Attention to detail and a proactive approach to problem-solving.

If you are a highly organized and proactive individual with a strong Excel skill set, we encourage you to apply. Join our team and contribute to the success of our organization by ensuring smooth administrative and facility operations.

Overview: We are seeking a detail-oriented and highly organized individual to join our team as an Administrative and Facility Coordinator. The ideal candidate will be proficient in Excel and possess excellent administrative and communication skills. This role involves overseeing daily office operations, managing facilities, and utilizing Excel for various tasks.

Responsibilities:

Administrative Support: Provide administrative support to the office, including managing calendars, scheduling meetings, and handling correspondence.
Prepare and distribute internal and external communications, memos, and reports.
Maintain accurate and up-to-date records and documentation.

Facility Management: Coordinate and oversee office facilities, ensuring a clean, organized, and efficient work environment.
Manage relationships with vendors and service providers for facility-related services.
Address and resolve facility-related issues promptly.

Excel Proficiency: Utilize Excel to create, maintain, and update various spreadsheets and reports.
Analyze data and generate reports to support decision-making processes.
Track and manage office inventory, supplies, and expenses using Excel.

Event Coordination: Assist in planning and coordinating company events, meetings, and conferences.
Arrange logistics, catering, and necessary equipment for events.

Communication: Serve as a point of contact for internal and external stakeholders, addressing inquiries and providing information.
Collaborate with team members to ensure smooth communication and coordination.

Problem Solving: Proactively identify and resolve issues related to office operations and facilities.
Implement efficient solutions to improve overall workflow and productivity.

Compliance: Ensure compliance with health and safety regulations, building codes, and company policies.
Stay informed about industry best practices and recommend improvements.

Qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• Proven experience in administrative support and facility management.
• Proficient in Microsoft Office Suite, especially Excel (advanced skills).
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Ability to work independently and collaboratively within a team.
• Attention to detail and a proactive approach to problem-solving.

If you are a highly organized and proactive individual with a strong Excel skill set, we encourage you to apply. Join our team and contribute to the success of our organization by ensuring smooth administrative and facility operations.

The Employee Welfare Officer is responsible for developing and implementing welfare programs tailored to hourly craft employees, organizing recreational activities, health and wellness programs, and social events in the yard and camp. They ensure the availability of necessary facilities and amenities, oversee living conditions, and address grievances regarding camp and work conditions.

• Inspect all camp facilities regularly and report any issues to the relevant personnel.
• Conduct and participate in briefings for new hire employees, ensuring compliance with HSE regulations.
• Handle first aid duties and promptly inform the doctor in case of emergencies.
• Manage transportation from the camp to different work sites as required.
• Allocate rooms for new employees and maintain accurate records of all employees staying in the accommodation.
• Monitor and communicate employee absenteeism based on department admin emails.
• Coordinate and supervise maintenance and repairs of camp facilities, including painting, plumbing, carpentry, cleaning, electrical work, and other related duties.
• Prepare timesheets and provide weekly camp occupancy reports to the manager.
• Liaise with the HR department to relay messages and ensure effective communication with employees.
• Notify security and HR departments about any violations of camp rules and regulations, including fighting or misconduct.
• Request camp materials such as mattresses, bed sheets, pillows, steel bunk beds, etc., as needed.
• Conduct safety drills in the camp by the drill plan (fire, emergency evacuation, electrocution, emergency disaster, etc.).
• Maintain and update the Camp HSES Activity Plan with the coordination of the Camp Safety Advisor, Camp Maintenance, and Catering Team, which could include Training, Publicity, Notice Board and Signboard, Fire Prevention and Fire Safety, Audits, Inspections, Assessments, and Meetings.
• Prepare and submit time sheets for the camp staff as per payroll cut-off dates.
• Coordinate with service providers (Security, Clinic, Catering, etc.) to ensure that the requested services are provided in an appropriate and safe manner.
• Raise purchase requisitions through company-provided applications for camp maintenance materials and all other 3rd-party services related to the camp.
• Receive materials and maintain the material-receiving log.
• File all camp-related documents, such as reports, drawings, and delivery notes.
• Coordinate with the Supply Chain Management team for RFQs, PO issuances, Material deliveries, Service agreement renewals, and other 3rd party services required for the camp.
• Manage petty cash.
• Assist camp occupants with printing and scanning documents, maintain TV channel server room, and support Wi-Fi internet-related issues as needed.
• Complete camp environmental activities, including planting trees, recycling plastic and food waste, and water irrigation.
• Partner with the Accounting department to prepare the camp budget.
• Prepare the scope of work for requested support services such as Catering, Medical, and Security.

• Oversee all camp facilities and ensure they meet required standards.
• Ensure compliance with HSE regulations and industry standards.
• Provide medical assistance and first aid when needed.
• Arrange transportation for employees as required.
• Manage employee accommodations and maintain records.
• Communicate effectively with employees and management.
• Maintain a safe and healthy work environment.
• Coordinate maintenance and repairs of camp facilities.
• Prepare and submit timesheets and reports.
• liaise with the HR department to ensure effective communication.
• Coordinate with service providers to ensure services are provided safely and efficiently.
• Maintain accurate records and files.
• Participate in camp safety drills and training exercises.

• High School Diploma.
• 8+ years of relevant experience.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication and interpersonal skills.
• Knowledge of HSE regulations and food hygiene standards.
• First aid certification is preferred.
• Ability to work under pressure and handle emergencies with calmness and efficiency.
• Proficiency in basic computer applications.
• Level-2 Award in Food Safety in Catering.
• Contractor Camp Inspector Training Certificate.

Deluxe Holiday Homes is Dubai's leading vacation rental management firm, boasting a comprehensive suite of services that spans across vacation rentals, property management, real estate brokerage, and more. With a commitment to innovation, professionalism, and excellence, we manage over 900+ properties and employ a dedicated team of over 300+ professionals.

About the Role:

The Maintenance Coordinator plays a key role in ensuring the smooth operation of all maintenance activities, acting as a liaison between internal teams, customer support, housekeeping, and external service providers. This role involves daily coordination of schedules, tracking ongoing projects, and supporting the maintenance team with the operational and administrative tasks required to deliver high-quality service. A strong technical background is essential to accurately prepare quotations, estimate job durations, and schedule in-house project teams effectively.

Responsibilities:

• Coordinate the distribution of access keys for technicians to facilitate timely maintenance visits.

• Review and adjust the daily maintenance schedule, prioritizing emergency tasks and follow-ups based on feedback from customer support teams.

• Monitor and respond to incoming requests and messages from customer support, landlord support, housekeeping, and third-party contractors to ensure timely task completion and interdepartmental coordination.

• Actively monitor escalation channels and promptly involve the Maintenance Manager when higher-level intervention is needed.

• Provide clear and concise handover notes to the afternoon shift coordinator to ensure continuity of operations.

• Maintain and update internal trackers and records, including those for ongoing projects, preventive maintenance schedules, and quotations.

• Update the team roster daily in accordance with operational requirements and technician availability.

• Record material usage reported by technicians and update the inventory management system to support accurate financial tracking.

• Coordinate the scheduling of the project team for approved projects and arrange inspection visits for the project supervisor.

• Prepare project quotations based on inspection reports submitted by the maintenance supervisor or inspector.

Benefits

• Competitive salary Package;

• Medical Insurance Plan;

• Air Ticket Allowance;

• Comprehensive training and support;

• A dynamic and supportive working environment;

• A great working environment;

We are seeking a diligent and detail-oriented individual to maintain the cleanliness and hygiene of our facility. The ideal candidate will be responsible for ensuring a comfortable and pleasant experience for all guests.

• Clean and sanitize guest rooms, bathrooms, and common areas.
• Change bed linens, replace towels, and restock room amenities.
• Vacuum, mop, dust, and polish furniture as needed.
• Dispose of trash and maintain cleanliness in assigned areas.

• Follow standard operating procedures for housekeeping tasks.
• Ensure the use of correct cleaning products and techniques.
• Report any maintenance issues or damages to the supervisor.
• Adhere to safety and hygiene regulations at all times.

• Respond promptly to guest requests for additional services or items.
• Maintain a polite and professional attitude toward guests and colleagues.
• Assist in laundry and other housekeeping duties as needed.

Experience: Prior housekeeping experience is desirable but not mandatory. Training will be provided.

Education: No formal education required; a high school diploma is an asset.

Skills:

• Attention to detail and ability to work independently.
• Physical stamina for standing, bending, and lifting.
• Ability to follow instructions and work in a team.

Competitive compensation package

Supportive and collaborative work environment

Career advancement opportunities available

Our client is a leading large GCC based firm operating across several divisions in the region. We are seeking an experienced Site Administration Manager to join their team.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus