535 Support Personnel jobs in the United Arab Emirates

We are seeking a highly organized and efficient Office Support Specialist to provide administrative support to our team. This role requires excellent communication and interpersonal skills, as well as the ability to work independently with minimal supervision.

The successful candidate will be responsible for providing administrative support, including answering phones, taking messages, scheduling appointments, and responding to inquiries. They will also greet visitors, provide information about the organization, and direct them to the appropriate personnel.

• Provide administrative support to the team, including answering phones, taking messages, and scheduling appointments
• Greet visitors and provide information about the organization
• Assist with filing documents, preparing reports, and organizing meetings and events
• Take minutes at meetings and perform other clerical duties as required
• Monitor office supplies inventory and order items when necessary
• Perform data entry tasks accurately in a timely manner

• Associate's Degree in Business Administration or equivalent experience
• Proficiency in Microsoft Office applications (Word, Excel)
• Ability to multi-task with good problem-solving skills

This is an exciting opportunity for individuals who possess excellent organizational and communication skills. We welcome applications from motivated and detail-oriented individuals who are eager to contribute to our team.

About GHD

This role involves providing administrative support to our team, including managing office tasks, coordinating travel, and handling client interactions.

We are seeking a highly organized and communicative individual to join our team as an Office Administrator. The ideal candidate will have excellent written and spoken English skills and be able to work effectively under pressure.

• Main Responsibilities:
• Manage office tasks, including answering phone calls, responding to emails, and performing data entry.
• Coordinate travel arrangements for team members, including booking flights and hotels.
• Handle client interactions, including registering clients and preparing documents.
• Provide administrative support to service group managers and job managers.
• Assist with general administrative work within the office, including maintaining office supplies and equipment.

To be successful in this role, you will need to possess excellent communication and organizational skills, as well as the ability to work effectively under pressure.

Requirements:

We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

What We Offer:

We value diversity, equity, and inclusion and are committed to creating a workplace that reflects these values.

Our Mission:

We are seeking a highly organized and communicative professional to manage office administrative duties, handle sales inquiries, and coordinate with suppliers and vendors.

• This role will be responsible for answering phones, responding to emails, organizing files, and performing other administrative tasks.
• Additionally, the successful candidate will handle sales inquiries and customer requests in a timely and professional manner.

Main Responsibilities:

1. Administrative Management: Manage and coordinate office administrative tasks such as phone calls, emails, and filing systems.
2. Sales Support: Handle sales inquiries and customer requests in a timely and professional manner.
3. Vendor Coordination: Coordinate with suppliers and vendors to ensure timely delivery of products.
4. Sales Strategies: Assist in developing and implementing sales strategies to achieve business goals.

Requirements:

• A minimum of 1 year of experience in both sales and administrative roles, preferably in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Excellent organizational and time-management skills.
• Willingness to learn and adapt to new situations.

Benefits:

• A dynamic and supportive work environment.
• Opportunities for growth and development.
• A competitive salary package.

This is a Full-time, Permanent position.

1. Cleaning and Maintenance: Ensure thorough cleanliness of the premises, including showroom floors, work stations, and regular trash disposal. Maintain high levels of sanitation and hygiene across all areas to avoid insects, infestation, and mold building.
2. Premises Odour Management: Ensure the odour of the premises is always fresh and clean.
3. Visitor Service: Serve every external visitor with refreshments immediately upon arrival.
4. Assistant: Assist visitors to various parts of the premises, including offices and seating areas.
5. Meeting Arrangements: Prepare arrangements for meetings/conferences in coordination with Administrative employees by ensuring enough supplies, arranging the conference table, and ensuring sufficient chairs are available.
6. Premises Equipment Management: Make sure all televisions in the premises are turned on in the morning and turned off during closing.
7. Safety and Security: Monitor the level of supplies and coordinate with administrative employees for purchases. Monitor the maintenance of premises equipment (broken or damaged infrastructure) and highlight issues to Reporting personnel for further action. Regularly meet with Reporting personnel to update and highlight all matters, concerns, or suggestions regarding cleaning materials and efficient methods to carry out duties. Ensure the safety of yourself, your colleagues, and external visitors while carrying out any duties.
8. Administrative Duties: Perform basic administrative duties as needed, such as scanning documents, photocopying, filing, and delivering documents between various departments.
9. Logistics: Deliver items to other business establishments as per requirements.

We are currently seeking a highly organized and skilled Office Support Specialist to fill an essential role within our team. The ideal candidate will possess a blend of administrative and technical abilities, with proficiency in AutoCAD software.

Responsibilities:

• Perform various clerical duties, including answering phone calls and responding to emails.
• Assist in drafting and designing documents using AutoCAD software.
• Manage and organize digital and physical records, files, and documents.
• Support data entry and maintenance of databases.
• Provide assistance to other team members as needed.
• Maintain office equipment, ensuring it remains operational and properly maintained.

Requirements:

• High school diploma or equivalent education.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with basic office equipment, including printers, scanners, and fax machines.

We are seeking a highly organized and detail-oriented Office Support Professional to provide essential administrative assistance to our team. As a key member of our support staff, you will be responsible for managing office files, handling correspondence, and maintaining office supplies inventory.

The ideal candidate will have fluency in both Arabic and English, excellent written and verbal communication skills, and proficiency in Microsoft Office Suite. You will also possess strong organizational and time-management skills, with the ability to multitask and prioritize workload effectively.

In this role, you will play a critical part in ensuring the smooth daily operations of our office. If you are a highly motivated and customer-focused individual with a passion for administration, we encourage you to apply for this exciting opportunity.

• Main Responsibilities:
• Manage and organize office files, documents, and records in both Arabic and English
• Handle incoming and outgoing correspondence, including emails and packages
• Maintain office supplies inventory and ensure timely replenishment
• Assist in coordinating office maintenance and leasing with service providers

• Secretarial Support:
• Schedule and coordinate meetings, appointments, and travel arrangements for executives
• Prepare meeting agendas, take minutes, and follow up on action items
• Draft, edit, and proofread business correspondence reports and presentations
• Handle confidential and sensitive information with discretion

• Customer and Staff Support:
• Greet and assist visitors, ensuring a professional and welcoming office environment
• Answer and direct phone calls, take messages, and handle inquiries
• Assist in onboarding new employees by preparing documentation and office orientation
• Coordinate internal communication and distribute official announcements

• General Administrative Duties:
• Support HR and finance teams with basic administrative tasks, such as processing invoices and expense reports
• Maintain an organized filing system for company records policies and procedures
• Assist in planning company events, workshops, and training sessions

Nationality & Language Skills:

• Arabic native speaker with fluency in both Arabic and English (written and spoken)

• High school diploma or equivalent; a degree in business administration, office management, or a related field is preferred.
• Minimum 2+ years of experience in an administrative, secretarial, or office support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills in both Arabic and English.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to multitask and prioritize workload effectively.
• High level of professionalism, confidentiality, and attention to detail.
• Strong problem-solving and decision-making skills.
• Ability to work independently and collaboratively within a team.

• Previous experience in a corporate or professional office setting.
• Basic knowledge of HR, accounting, or documents management systems.
• Strong understanding of business etiquette and professional communication in both Arabic and English.

• Handle visa applications efficiently
• Manage company expenses and prepare reports as required by the finance department
• Assist procurement with purchases by raising purchase orders via SAP
• Administer parking slot allocation systems
• Manage business cards and other printing press orders
• Prepare gate passes and permits for visitors
• Support senior administration officers in planning events and activities
• Provide backup support during absences or leave
• Administer medical insurance applications and cancellations; update census lists
• Collect, maintain, and review employee data for internal reports
• Perform general clerical duties, including filing, scanning, copying, and archiving

• Degree or diploma and at least 3 years of relevant work experience in Dubai
• Practical knowledge of UAE immigration rules and procedures
• Excellent verbal and written communication skills in English
• Speaking and writing in Arabic is beneficial
• Good organizational and interpersonal skills are essential

Administrative Assistant

We are seeking a skilled professional to direct communications between colleagues and customers, verify customer information, support the operations team, organize schedules and events, enter data, perform bookkeeping tasks, maintain office equipment, and prepare monthly reports.

Your Profile

To succeed in this role, you must possess excellent communication and administrative skills, be a collaborative team player, and be proficient in using computers.

Rewards

Your hard work will be rewarded with the opportunity to work in a dynamic environment, collaborate with people from diverse backgrounds, and receive ongoing training and career development.

Requirements

• Education: High School Diploma or equivalent
• Communication Skills: Excellent oral and written communication skills for effective communication with customers and management
• Language Skills: Ability to read and comprehend instructions and information in English and Arabic
• Computer Skills: Basic knowledge of computer programs and telephone systems
• Time Management: Must be punctual and manage assigned tasks within a time schedule
• Analytical Skills: Gather and analyze data to understand customer base and improve existing strategy

We are seeking a highly organized and self-motivated Office Support Specialist to join our team in Haur-Fakkan, UAE. The ideal candidate should have excellent administrative skills and be proficient in Microsoft Office applications.