428 Technical Administrator jobs in the United Arab Emirates

Job Summary

Document controllers are responsible for administering document control systems to support administrative and operational activities. This role involves maintaining technical documents, preparing reports, and ensuring compliance with regulatory requirements.

• Maintaining technical documents such as specifications, drawings, and vendor information.
• Preparing monthly reports on critical and non-critical documents, including registers and logs.
• Keeping periodical records and registering licenses as required by law.
• Issuing documents according to their status and requirement through engineering transmittals.
• Tracking latest documents and drawings from head office and vendors.
• Handling and maintaining incoming and outgoing correspondences and transmittals.
• Presenting as-built documents according to approved final document procedures.
• Preparing daily, weekly, and monthly reports for site development records.

Required Skills and Qualifications :

Preferred degree education but not essential. ACONEX experience is desirable.

Additional Information :

AECOM is a global infrastructure consulting firm delivering professional services throughout the project lifecycle. Our teams work on projects spanning transportation, buildings, water, new energy, and the environment.

As a document controller at AECOM, you will have the flexibility to do your best work with hybrid work options. You will be part of a dynamic environment where your integrity, entrepreneurial spirit, and pioneering mindset are championed.

Join us and you'll get access to industry-leading technology and thinking, transformational work with big impact, and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential and will help you reach yours.

Remote Work : No

Employment Type : Full-time

We are seeking a highly organized and efficient administrative support professional to join our team in Abu Dhabi. The ideal candidate will be a native Pakistani or Malayalee with excellent English communication skills and the ability to work without prior experience.

As an Administrative Support Professional, you will be responsible for providing comprehensive administrative support to the office staff, managing office supplies and inventory, handling incoming and outgoing correspondence, scheduling appointments and meetings, and performing general clerical duties such as data entry and file maintenance.

Key Responsibilities:

• Provide exceptional customer service and greet visitors in a professional manner
• Answer phone calls, take messages, and redirect calls as needed
• Maintain office supplies inventory by checking stock levels and placing orders when necessary
• Sort incoming mail and distribute to appropriate staff members
• Prepare outgoing mail for delivery
• Perform data entry tasks using Microsoft Excel or other software as needed
• Maintain electronic and physical records accurately
• Schedule appointments, meetings, conference calls, etc. for staff members
• Organize travel arrangements for employees when necessary
• Assist with event planning or other special projects as needed

Requirements:

• Fluency in English is essential
• Proficiency in Microsoft Office Suite
• Excellent organizational skills
• Strong communication skills
• Ability to work independently without prior experience
• Detail-oriented with a high level of accuracy
• Ability to multitask and prioritize tasks effectively
• Knowledge of office equipment and procedures

Benefits:

This position offers a competitive salary package along with visa sponsorship, medical insurance, and annual leave.

Location:

The position is based in Abu Dhabi, UAE.

Additional Information:

Training will be provided on-the-job, and no specific qualifications are required for this role.

The Technical Affairs Coordinator is a crucial role within our organization, responsible for providing administrative support to the Technical Operations Director. This position plays a vital part in ensuring office operations run smoothly at all times.

• As the first point of contact and gatekeeper for the Technical Operations Director's office, you will communicate with diplomacy and professionalism to achieve positive and productive interactions on behalf of the department director.
• You will ensure that your work is in support of departmental goals, methods, policies, and procedures.

To be successful in this role, you will need:

• Administrative experience in an office setting.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Organizational and time management skills.
• Proficiency in Microsoft Office Suite.

This role offers a range of benefits, including:

• Opportunities for professional growth and development.
• A collaborative and dynamic work environment.
• A competitive salary and benefits package.

In addition to the above, you will also have the opportunity to:

• Support special projects and initiatives.
• Collaborate with other departments to achieve common goals.
• Contribute to the development of filing and retrieval systems.

The Role

We are seeking a highly skilled and knowledgeable individual to join our team as an office administration expert.

Key Responsibilities:

• We require the ability to compose, edit, and draft letters, addenda, and property-related contracts.
• We need assistance in compiling, organizing, and accurately finalizing documents for office records.
• We provide administrative support to ensure efficient office operation.

About the Company:

We aim to become the Middle East's most dependable and trustworthy real estate partner. Our goal is to offer tailored real estate solutions that meet our clients' needs and financial objectives. We strive to deliver expert advice at critical moments, making us the go-to partner in any market situation.

Element8 is a dynamic and innovative company based in Dubai committed to delivering exceptional digital solutions. We are currently seeking a motivated Office Administration Intern to join our team and support our daily operations
Responsibilities:

• Assist with administrative tasks office operations and receptionist duties.
• Learn and use CRM software (e.g. Salesforce HubSpot) to help organize and maintain customer data.
• Support in coordinating schedules meetings and appointments.
• Handle incoming communications including phone calls and emails to ensure smooth team collaboration.
• Welcome and assist visitors providing a positive and professional reception experience.
• Help manage the front desk by answering phones directing inquiries and maintaining a tidy reception area.
• Assist team members with relevant administrative duties as needed.
• Provide support to the HR and Accounts departments.

Requirements:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with CRM tools (e.g. Salesforce HubSpot) is a bonus.

If youre interested please submit your resume along with a brief cover letter .

Required Experience:

Intern

We are seeking a diligent and detail-oriented administrative assistant to provide comprehensive support in our office.

• Perform daily administrative tasks with accuracy and efficiency
• Assist with data entry, filing, and other clerical duties
• Respond to phone calls and handle inquiries

Requirements include a high school diploma or equivalent, excellent verbal and written communication skills, strong organizational abilities, proficiency in Microsoft Office Suite, and the ability to multitask and prioritize.

Our organization offers a competitive salary based on experience, health insurance, paid leave, and opportunities for professional development.

Send your resume and cover letter to be considered for this position.

Administrative Manager Role

We are seeking an experienced Administrative Manager to oversee the day-to-day operations of our office. The ideal candidate will be responsible for managing administrative tasks, ensuring seamless communication with staff and external contacts, and maintaining a well-organized workspace.

Responsibilities:

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• Manage daily administrative operations including inventory management, filing systems, and record keeping.
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• Provide administrative support to all departments.
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• Process invoices and payments accurately and in a timely manner.
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• Handle correspondence with clients/suppliers/regulatory bodies.
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• Implement office policies and procedures.
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• Prepare reports on office expenses and budget performance.
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• Maintain accurate and up-to-date documentation.
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• Monitor customer service delivery standards.
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• Maintain a safe and secure working environment.
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Requirements:

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• Degree or diploma in business administration or equivalent qualification is preferred but not essential.
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• At least 3 years' experience in an administrative role or equivalent position.
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• Excellent written and verbal communication skills in English; Arabic language is an advantage.
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• Proficient computer literacy with good knowledge of Microsoft Office applications; knowledge of financial management software is advantageous.
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• Ability to multi-task while maintaining attention to detail.
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Benefits:

An attractive salary package commensurate with qualifications and experience.

This job requires exceptional organizational skills and attention to detail. If you possess these qualities, we encourage you to apply.

Element8 is a dynamic and innovative company based in Dubai committed to delivering exceptional digital solutions. We are currently seeking a motivated Office Administration Intern to join our team and support our daily operations
Responsibilities:

• Assist with administrative tasks office operations and receptionist duties.
• Learn and use CRM software (e.g. Salesforce HubSpot) to help organize and maintain customer data.
• Support in coordinating schedules meetings and appointments.
• Handle incoming communications including phone calls and emails to ensure smooth team collaboration.
• Welcome and assist visitors providing a positive and professional reception experience.
• Help manage the front desk by answering phones directing inquiries and maintaining a tidy reception area.
• Assist team members with relevant administrative duties as needed.
• Provide support to the HR and Accounts departments.

Requirements:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with CRM tools (e.g. Salesforce HubSpot) is a bonus.

If youre interested please submit your resume along with a brief cover letter .

Required Experience:

Intern

As a highly skilled Office Administrator, you will play a vital role in ensuring the smooth operation of our organization. Your key responsibilities will include:

1. Establishing and maintaining an efficient filing system to optimize office productivity.
2. Handling all incoming and outgoing correspondence, including emails, with precision and attention to detail.
3. Drafting, creating, and typing high-quality documents such as memos, correspondence, and quotations.
4. Performing various general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies, coordinating equipment maintenance, and handling packages and correspondence.

Requirements:
1. Excellent written and verbal communication skills are essential for this role.
2. Strong organizational and office administration skills are required to manage multiple tasks effectively.
3. Multitasking and prioritization skills are crucial in meeting deadlines and delivering results.

Benefits:
By joining our team, you can expect a challenging yet rewarding work environment that offers opportunities for growth and development.