What Jobs are available for Temporary Admin in the United Arab Emirates?

Responsibilities

• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient in a timely manner while also managing outgoing mail and packages for pickup
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Handle filing and data entry as requested

Office location: 507, Warsan Tower, Hessa Street, P. O. Box 52094, Barsha Heights Dubai, U.A.E

We are currently seeking a Front Office & Admin Executive (Female) to join our team in Dubai. This pivotal role is the face and voice of our office, responsible for delivering a professional and welcoming experience to clients and visitors while efficiently managing day-to-day administrative operations. The ideal candidate will be proactive, well-organized, and possess excellent communication and interpersonal skills to support the smooth functioning of our office.

Professional & Organized individual ready to be the face of our company
Strong Communication Skills - Handle clients across phone, email, WhatsApp & social media
CRM Management - Keep client records updated and accurate
Administrative Excellence - Manage quotations, invoices, and documentation
Client Coordination - Build relationships and ensure satisfaction
Tech-Savvy - Comfortable with MS Office, CRM platforms & communication tool

Bachelor's degree in Business Administration or related field
3+ years experience in administrative & client-facing roles in UAE specially in accounting firms
Fluent English (Arabic is a plus!)
Strong interpersonal skills with proven client handling abilities
Proactive & detail-oriented - Can work independently in fast-paced environment
Professional appearance and demeanor

Prime Strategy Consultants is a leading advisory and consulting firm based in Dubai, UAE, committed to delivering smart business solutions to organizations across various sectors. With a focus on strategic growth, operational efficiency, and innovation, our firm has built a reputation for excellence, integrity, and client-centric values. We foster a professional environment that encourages collaboration, continuous improvement, and personal development.

Office Admin | Job in Dubai Job Description

Being an Office, you will be instrumental in helping the daily functioning of the company. Your contribution will help keep output across all teams from helping staff members with simple chores to guaranteeing efficient office workflow.

Workplace Management: Keeping the office organized and clean will be among your duties. A clean and orderly workstation helps to foster a good working atmosphere, therefore enabling employees to function efficiently and feel at ease.

Task management: You will need to properly manage a range of office-related chores. Serving refreshments, helping with document processing, organizing supplies, and guaranteeing staff demands are handled quickly and effectively may all be part of these duties.

Team Assistance: Important aspects of this position are cooperation. You will collaborate with several departments to provide support as required, so guaranteeing that no operational necessity is forgotten. Your capacity to collaborate as part of a team will help you to achieve general success.

Independence in Work: Although collaboration is vital, you will also need to be autonomous and handle your daily duties without continuous direction. Self-discipline and motivation will enable you to consistently and reliably fulfill your responsibilities.

Good communication skills will assist you in responding to requests quickly and interacting successfully with coworkers. Clear and courteous communication will be a major component of this role whether it be organizing little chores or helping tourists.

Interested applicants who fit the criteria are urged to send their most recent CVs to under the topic line “Application – Office Girl Dubai.” Preference Candidates who are already based in Dubai and can start right away will receive it.

Offering a professional and friendly workplace, KAF Group is a dependable UAE company. We believe our staff is the driving force of our ongoing success; hence we value teamwork, commitment, and efficiency. Joining us will help you to become a member of an expanding team dedicated to perfection.

Job Overview: We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic real estate team. The ideal candidate will provide essential support to agents and management, ensuring smooth daily operations and exceptional client service.

Key Responsibilities:

1. Administrative Support: Assist with daily administrative tasks, including managing schedules, organizing meetings, and handling correspondence.
2. Client Relations: Greet clients and visitors, respond to inquiries, and maintain positive relationships with clients, ensuring a welcoming environment.
3. Documentation Management: Prepare and maintain accurate records of property listings, client files, and transaction documents. Ensure all paperwork is completed in compliance with regulations.
4. Agreement Preparation: Prepare agreements for developers, ensuring all terms are accurately reflected and documents are properly executed.
5. Database Management: Maintain and update the agency’s database and CRM system, ensuring all information is current and accurate.
6. Financial Support: Assist with invoicing, tracking expenses, and preparing reports to help manage the agency’s budget.

Qualifications:

1. Proven experience as an administrative assistant or in a similar role, preferably in real estate.
2. Strong organizational skills and attention to detail.
3. Excellent communication and interpersonal skills.
4. Proficient in Microsoft Office Suite and familiar with real estate software.
5. Ability to multitask and prioritize in a fast-paced environment.

What We Offer:

1. A collaborative and supportive work environment.
2. Opportunities for professional development and growth within the agency.
3. Salary and benefits package.

Job Type: Full-time

We are looking for an Admin Assistant to join our team.

* Job Type : Full-time

1. Assist project managers and engineers with organizing schedules, deadlines, and project timelines.
2. Organize and maintain records of contracts, invoices, purchase orders, and other important documents related to projects, ensuring compliance with regulatory and legal requirements.
3. Handle phone calls, emails, and other communication with clients, subcontractors, and suppliers, ensuring messages are passed accurately and promptly.
4. Coordinate meetings, appointments, and site visits, keeping schedules up to date and communicating changes timely.
5. Order office supplies, tools, and materials needed for projects, track inventory, and ensure timely delivery.
6. Assist with preparing invoices, tracking payments, maintaining financial records, and monitoring expenses.
7. Support client interactions to maintain positive relationships and respond to inquiries and concerns.
8. Manage contracts with clients, suppliers, and subcontractors, ensuring proper documentation and regulatory compliance.
9. Ensure adherence to safety regulations, organize training or certifications, and maintain safety records.
10. Oversee office operations, maintain a tidy workspace, ensure equipment functionality, and support HR duties like employee records and attendance.

1. Communication: Respond to inquiries by email, phone, or in person. Provide polite and professional communication.
2. Organization: Coordinate office procedures, manage staff appointments, and maintain employee holiday records.
3. Time management: Prioritize tasks and meet deadlines.
4. Clerical duties: Type, photocopy, print, scan, and bind documents. Produce and distribute correspondence.
5. Administrative systems: Develop and update administrative systems.
6. Problem solving: Resolve administrative problems.
7. Attention to detail: Ensure the office runs properly.
8. Confidentiality: Handle sensitive information in a confidential manner.
9. Office equipment: Coordinate repairs to office equipment.
10. Visitors: Greet and assist visitors to the office.
11. Reservations: Confirm restaurant reservations for senior staff.
12. Travel and meetings: Make travel and meeting arrangements.
13. Reports: Prepare reports.
14. Filing: Maintain appropriate filing systems.

Zapegg Tax Consultant is seeking a reliable and organized  Admin Assistant to support our team in Dubai. In this role, you’ll manage a variety of administrative tasks that are essential to our day-to-day operations, ensuring a well-coordinated and productive work environment. This position requires an individual who is detail-oriented, efficient, and able to handle multiple responsibilities while maintaining a high standard of professionalism.

Key Responsibilities:

• Office Coordination: Assist in daily office operations, including handling incoming calls, greeting clients, and managing general inquiries to create a welcoming environment.
• Document Management: Organize and maintain digital and physical files, ensuring all documents are easily accessible and systematically stored.
• Scheduling Support: Manage calendars and schedule appointments, coordinating meetings and conference calls for the management team as required.
• Supply Management: Monitor office supplies and place orders when necessary to maintain stock levels, working within the budgetary guidelines.
• Correspondence Handling: Prepare and send official correspondence, such as emails, letters, and reports, on behalf of the team.
• Data Entry and Record-Keeping: Perform data entry tasks to update client records, ensure accurate logs, and maintain confidentiality in handling sensitive information.
• Event and Travel Arrangements: Assist with planning and coordinating company events, as well as making travel and accommodation arrangements for staff when needed.
• Support to HR and Finance: Aid HR in tasks such as onboarding new employees, and support the finance department with basic invoice processing and expense reports.

Requirements:

• Education: High school diploma or equivalent; a diploma or certificate in office administration is a plus.
• Experience: Minimum of 1 year of experience in an administrative or office support role, preferably within a finance or consultancy firm.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Organizational Skills: Strong attention to detail and the ability to manage multiple tasks effectively.
• Communication Skills: Excellent verbal and written communication skills with a professional demeanor.
• Time Management: Ability to prioritize tasks and work efficiently within deadlines.

At Zapegg Tax Consultant, the Admin Assistant role is an essential part of ensuring our office operations run smoothly and efficiently. If you are based in Dubai and thrive in a fast-paced, team-oriented environment, we encourage you to apply and bring your administrative expertise to our team.

You+Baby Studio , a premier family photography studio in Dubai, is looking for Administrative Assistant to oversee day-to-day administrative operations, coordinate support staff, and ensure an organized, efficient, and professional studio environment for both clients and team members.

Upload and organize customer data (e.g., CD cards)

Research and coordinate studio locations

Order props, stationery, and studio supplies

Handle all procurement processes, including vendor sourcing, quotations, and purchase orders

Handle admin tasks like drafting letters, memos & other documentation request

Search and coordinate bookings for transport and accommodation

Coordinate logistics for transport and accommodation for staff

Track and file expenses, invoices, and receipts related to procurement and admin

Support communication between photographers, editors & other team members

Problem-solver – detail-oriented and capable of working under pressure and tight deadlines.

Strong in MS Office (Excel, Word, Outlook)

Excellent communication and organization skills

Strong attention to detail

Proactive and energetic personality

Fluent in English (Arabic/Russian & other languages is a plus)

Competitive Salary – based on your experience and skills.

Visa & Medical Insurance – as per UAE law.

30 Days Paid Vacation

Alternating weekly days off (1 day off one week, 2 days off the next).

A Supportive & Friendly Work Environment – be part of a team that values kindness, teamwork, and creativity.

We'll get in touch within 5 working days if we’d like to move forward with your application. If you don’t hear from us, please know we truly appreciate your interest and would love to connect in the future!